**3** ## **Trustees' Annual Report for the period** Period start date Period end date 01 06 2020 31 MAY 2021 **From** ## Section A Reference and administration details **Charity name Other names charity is known by** CDP **Registered charity number (if any)** 1189677 CONGOLESE DEVELOPMENT PROJECT **Charity's principal address** 34A ORCHARD STREET SWANSEA Postcode SA1 5AW ## **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||KOKISA BUKA|||| ||THEODORE
TOKO MANZAMBI|||| ||BOLAMU BASIKI
OTIS JEAN PAUL|||| ||THIERRY KONDE|||| ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** KOKISA BUKA ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document CONSTITUTION (eg. trust deed, constitution) COMPANY How the charity is constituted - (eg. trust, association, company) APPOINTED Trustee selection methods - (eg. appointed by, elected by) **TAR** March **2012** 1 ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To promote social inclusion for the public benefit by working with people in Swansea and its surrounding areas who are socially excluded on the grounds of their ethnic origin, religion, belief or creed (in particular members of the Congolese community) to relieve the needs of such people and assist them to integrate into society, in particular by: 1. providing a local network group that encourages and enables members of the Congolese community to participate more effectively with the wider community; 2. Increasing, or co-ordinating, opportunities for members of the Congolese community to engage with service providers, to enable those providers to adapt services to better meet the needs of that community.” • “The promotion of social inclusion for the public benefit among people from the Congolese Community who are refugees and asylum seekers who are socially excluded on the grounds of their social and economic position, by providing: 1. Education and training in the English language and in vocational skills; 2. Social and recreational facilities and events involving the local community **TAR** March **2012** 2 To promote social inclusion for the public benefit by working with people in Swansea and its surrounding areas who are socially excluded on the grounds of their ethnic origin, religion, belief or creed (in particular members of the Congolese community) to relieve the needs of such people and assist them to integrate into society, in particular by: 1. providing a local network group that encourages and enables members of the Congolese community to participate more effectively with the wider community. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 2. Increasing, or co-ordinating, opportunities for members of the Congolese community to engage with service providers, to enable those providers to adapt services to better meet the needs of that community.” • “The promotion of social inclusion for the public benefit among people from the Congolese Community who are refugees and asylum seekers who are socially excluded on the grounds of their social and economic position, by providing: 1. Education and training in the English language and in vocational skills; 2. Social and recreational facilities and events involving the local community ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; EQUAL OPPORTUNITIES POLICIES SUSTAINABILITY AND ENVIRONMENTAL POLICY VOLUNTEERS POLICY SAFEGUARDING CHILD AND ADULT POLICY POVA POLICY OF PROTECTION CHILDREN WELSH LANGUAGES POLICY FINANCIAL PROCEDURES POLICY IT EQUIPMENT POLICY RISK ASSESSMENT POLICY HEALTH AND SAFETY POLICY SAFEGUARDING ADULT AND VULNERABLE PEOPLE POLICY - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** **Final Grant Report from 01/12/2019 to 30/05/2021 I. Funders:** National Lottery Community Fund/ Award for All **Project:** Health Support for Elder People **Period:** 20/12/2019 **Amount:** £ 9,842.00 **Outcomes** The project had positive outcomes and went successfully, it had also attracted many people than expected. Participants were keen to learn and engaged well despite lockdown that occurred. We received positive feedback among participants and the awareness raised was beneficial and helped people to gain additional knowledge but also brought massive satisfaction among participants. ## **Pictures below:** **II.** **Funders:** Comic Relief Community Fund/ Third sector support Wales **Project:** A safe place to be **Period: 03/02/2020 Amount:** £ 9,806.00 **Outcomes** The aim of the project was increasing the confidence of the participants in an open dialogue about their experience of violence either at school, in public, online and at home but also being able to challenge all forms of violence against women and young girls. In addition, contributing to making homes, schools, colleges, streets, supermarkets, playgrounds and public parks safer place for women and young girls. **TAR** March **2012** 4 Section D Achievements and erformance p From feedback collected, all the participants confirmed that they have learnt a lot and increased their knowledge on violence against women and how it is perpetrated. Also, how to handle when faced difficult situations but also organisations to contact for support such as Bawso, Race council cymru and EYST. ## **III.** **Funders: Community Foundation Wales/ Tampon tax community fund** **Project: Sewing Liputa Skills Period: 10/02/2020 & 20/10/2020 Amount:** £ 9,003.00 **Outcomes:** The project has had a great impact on some individuals who have the thoughts of joining a professional career in clothing designers. In addition, the project promoted group activities and encouraging community members to meet each other and build new relationships. Many of participants were helped in battling loneliness and building confidence. It also encouraged others to look out for other learning experiences. Therefore, the project was extremely beneficial for clients who financially struggle as it showed them that style comes from creativity that can be achieved on a low budget. **TAR** March **2012** 5 Section D Achievements and erformance p ## **IV.** **Funders: Community Foundation Wales** **Project: Corona Resilience Fund** **Period: 29/01/2020** **Amount: £ 2,000.00** ## **Outcomes:** This project aimed in delivering food parcels, PPE equipment, arranged pick up and dropping prescriptions for vulnerable people while people were in high risk of being contaminated by the virus. The support provided had significant impact among our communities’ members and communities’ partners. We received positive feedback from people who have benefited from the project and shared their stories with our volunteers and lots of message of thanks with feedback forms were collected. ## **V.** **Funders: National Lottery Community Fund/ Award for All** **Project: Supporting Vulnerable People during Covid-19** **Period: 28/05/2020** **Amount: £10,000.00** ## **Outcomes:** We aimed to deliver Food Parcels, PPE but also providing sanitisers to families, antibacterial cleaning, arranging pick up and **TAR** March **2012** 6 Section D Achievements and erformance p dropping prescriptions for vulnerable people. This support reinforced the previous one by increasing the capacity and extending to families as people were anxious and scaring due to the uncertainty that we all were facing. Similarly, to the previous one, positive feedback was collected and beneficiaries were happy on seeing the way they could smile again and how they regained hope. VI ## **Funders: WCVA/Voluntary Services Emergency Fund** **Project:** **Period:01/06/2020 to 30/05/2021** **Amount** : £49,156.12 We provided food parcels to families financially struggling during the pandemic of Covid-19. Some of the beneficiaries that we served are Asylum seekers and community members who were recently laid off their jobs due to the negative impact of the pandemic on their employers. The grant enabled us to also provide timely updated information to our beneficiaries on Government guidelines contributing towards in preventing the spread of Covid 19. Our key success stories were the improved mental health of our beneficiaries who were anxious on how they would feed their families and the support we gave to families to pick and drop of prescriptions helped to reduce the risk of covid 19 infection and by not spreading it. **TAR** March **2012** 7 Section D Achievements and erformance p **VII.** **Funders** : SCVS ICF-Covid-19 Capital Grant **Project** : Covid-19-Capital Grant **Period** :10/2020 **Amount** : 2,420.98 **Outcomes** : We received grant to purchasing capital equipment and went ahead to purchase Laptops, Microsoft office 365, wire USB mouse, Norton security, Tablets and Phones to help us reach vulnerable people in our communities and continue engaging with them. We used the laptops to keep update with the Government’s daily announcements on COVID- 19 and also to get information from public health Wales on the regular update of information to relay to our members especially those who were shielding and afraid to go out. **VIII** **Funders:** CFW/Recovery Fund **Project:** A Rise and Safe **TAR** March **2012** 8 Section D Achievements and erformance p **Period:** 21/10/2020 **Amount** : £ 5,000 **Outcomes:** We spent money to pay for a sessional worker to coordinate the project and volunteers and ensure that volunteers continued to support vulnerable members from communities. This include older people and people with health limiting conditions who were following government advice and shielding. We paid volunteers travel cost to enable them pick and drop prescriptions, PPE, Food parcels and Top up phone. **IX. Funders:** Austin Bailey Foundation **Project: Period** : 15/12/2020 **Amount** : £ 1,000 **Outcomes** : This award was given to the Congolese Development Project by Austin Bailey Foundation to existent gap on their exciting project of distributing food and basic essentials to 60-70 families they have started in Swansea. This was because of the continuous ongoing financial hardship that families were facing and finding it exceedingly difficult to afford basic needs as a consequence of Covid-19. So the award contributed to easing some of their expenses and giving them some smile during those difficult times. **X. Funders** : NPTCVS Bame Mental Health **Project: Period: 10/01/2021** **TAR** March **2012** 9 Section D Achievements and erformance p ## **Amount: £ 9303** ## **Outcomes:** We raised the profile of Mental Health Awareness amongst BAME Community members through our series of sessions delivered by Mental Health Professionals. We also raised the profile of Suicide Awareness by ensuring that the stigma was challenged and our community members can seek help when they are having suicidal thoughts. Positive feedbacks were received from participants on improved mental health during lockdown. Additionally, we helped people in reducing the needs for NHS care as first responders because we built a trusted network where community members can get support and referral system was improved for those who need immediate help or professional counselling. **XI.** **Funders:** SVCS/Comic Relief VSEF **Project** : **Period** : **29/12/2020** **TAR** March **2012** 10 Section D Achievements and erformance p **Amount** : **£ 2000** ## **Outcomes:** We provided support to some of our community members experiencing anxiety and mental health problems which have been increased by the impact of COVID 19. Our volunteers have been in constant communication with 19 persons, offering support by listening to them, reassuring them of what is happening and providing regular information on how and from where they can get additional support if they felt lonely, or needed someone to talk to. We have run a total of 8 talks and sessions on mental health looking at triggers, symptoms, how to control those triggers, causes of anxiety that can lead to mental health and what to do, mental health and diets. We have had specialists, a retired nurse from singleton hospital, a doctor and a mental health therapist delivering these sessions to 55 people. **XII. Funders** : WCVA/ RECOVERY FUND **Project** : **Period** : 12/2020 **Amount** : £ 35,043.00 **Outcomes** : The project had improved the knowledge of our volunteers and staff who provide support to beneficiaries on their daily basis and being able to advice accordingly from an informed perspective. -Knowledge to continue providing a vital support, reassurance to our beneficiaries -Help us developing a library of knowledge both hard copy library materials and soft for continuous references. -Building our capacity to offer a better and improved services, advice services. -Measurement and sustainability We designed and used questionnaire to collect data at the beginning of the project from staff, volunteers and beneficiaries and all trainers to help us improving services for the future; **XIII** . **TAR** March **2012** 11 Section D Achievements and erformance p **Funders** : Swansea Council Food Poverty **Project** : **Period** : 08/01/2021-10/02/2021 **Amount** : £ 2,500.00 **Outcomes** : The grant enabled us to continue providing food parcels to 80 families, delivered PPE (Hand sanitisers, anti-bacterial cleaning products and masks for 400 individuals. We have continuously provided food parcels to families struggling financially during the Covid 19 Pandemic. This pandemic has had negative impact in the life of our beneficiaries and Asylum seekers who are in no recourse to public funds “NRPF” and community members who lost their jobs and are in research of new opportunities. We continued to raise awareness on updating our beneficiaries with information on Government guidelines contributing towards preventing the spread of Covid 19. XIV. **Funders** : Garfield Foundation **Project** : **Period** : 02/02/2021 **Amount** : £ 5,000.00 **Outcomes** : Working in partnership with professionals to deliver awareness sessions on other health topics such as stroke, diabetes, cardiovascular ailment, hypertension and their causes which are common among BAME and which are risk factors to contracting COVID 19. Things that beneficiaries should do to prevent risk factors and how to manage any associated factors that could increase their risk to not only COVID 19 but other ailments and improving their wellbeing. XV. **Funders:** SCVS / VSEF Small Grants **Project** : **Period** : 18/03/2021 **Amount** : £ 2,000.00 **TAR** March **2012** 12 Section D Achievements and erformance p This project had contributed to make the organisation prepared and ready to support older people remotely by using equipment that should be used by volunteers. The project had also supported volunteers to carry on with advocacy work they were doing and emotional support of our vulnerable people, including families extremely affected by Covid19. This fund was needed to support the change of service delivery by purchasing some IT equipment (laptops and tablets) for volunteers and later for project participants so they can use them on Zoom or other online meeting. We also wanted to buy 2 thermometers for staff and volunteers to get their temperature tested before getting in the office for a mutual protection of spreading the virus. Some of the funding were also used to support volunteers who are doing extraordinary work during this uncertainty time for their travel costs. 13 **TAR** March **2012** Section D Achievements and erformance p **TAR** March **2012** 14 ## **Section E Financial review** The financial statements of the charitable company, Congolese **Brief statement of the** Development Project, which is a public benefit entity under FRS 102, **charity’s policy on reserves** have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern **Details of any funds materially in deficit** Not Applicable ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Kokisa buka **Full name(s)** KOKISA BUKA **TAR** March **2012** 15 **Position (eg Secretary, Chair,** CHAIR **etc)** **Date** 01 /12 /2021 **TAR** March **2012** 16 CONGOLESE DEVELOPMENT PROJECT INCOME AND EXPENSES FOR THE YEAR ENDED 31st May 2021 INCOME SWANSEA WELSH CHURCH UTWSD FRANKLIN TRUST NATIONL LO￿ERy COMIC RELIEF CFW TAMPON TAX CFW COVID 19 AID NATIONAL LorrERY other Income WCVA VSEF RCC Donation R.C.C Windrush CFW TAMPON TAX SCVS CAPITAL GRANT WCVA RECOVERY CFW RECOVERY AUSTIN BAJLEY FOUNDATION SCVSNSEF NPTCVS GWT SWANSEA COUNCIL FOOD POVERTY FUNO GARFIELD SCVS VSEF TOTAL INCOME YEAR END 2020 1,OCrfJ.00 50.00 1,000.00 9,842.00 9,806.00 4.5CrtI.00 2,C(Xi.00 lO,C￿.00 1,279.99 YEAR END 2021 49,156.12 100.00 509.04 4,503.00 2,420.98 35,043.41 5,000.Crf) 1,000.C 2,Oc￿. 9,303. 5,000.CK) 5,000.¢J) 2,000.(Y) 121,036.66 39,477.99 TOTAL EXPENSES COMMUNICATIONS HMRC PAYMENTS OFFICE EXPENSES OTHER PROJECT EXPENSES POSTAGE & STATIONERY PROJECT EXPENSES VOLUNTEERS EXPENSES WAGES AND SALARIES WEBSITE EXPENSES INSURANCE ADMINISTRATION RENT & RATES TOTAL EXPENSES NEf INCOME 347.00 1,295.17 4,357.64 3,532.22 116.08 661.50 73,4CIS.37 17,638.35 16,633.83 767.1 1,375.15 468.91 16,281.38 3,898.26 150.00 490.45 135.45 1,440.00 24,586.60 14,891.39 1.440.¢XJ 120,338.61 696.94 AccouNfiNG PRINCIPLES ra d Lssessm nt of Goin CoDcern The fllwicial s(atements of the charitable company, which is a public benefit entity under FRS 102, have [￿en prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recornmended Prdctice applicable to charities p￿parIng their accounts in accordonce with the Financial Reporting Standard applicable in tbe UK and Republic of Ireland (FRS 102) (effective l January 2015). Financia] Rew)rtin8 Standard 102 'The Financial Reportin8 Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. The trustees consider that there are no m&rial uncertainties aknut the charity's ability to continue as a going concern. Financial reporting standard 102 - reduced disclosu￿ exemptions The charity has taken advantage of the following disclosure exemption in preparing these financial statement4 as pern]itted by FRS 102 The Financial Reporting Standard applicable in the UK and Republic of [￿land,. - the reqU1￿ments of Section 7 Statement of Cash Flows. Ineome Income is recognized when the charity has entitlement to the funds, any E￿OrnianCe conditions attached to the item(s) of income have been m¢L it is probable that tbe income will be received and the amount can be measured reltably. Government and other grants in relation lo tangibl¢ fixed asset are creditrd to profit and loss account over the useful lives of the related &8sets, whereas those in relation to expenditure a￿ credited when the expenditure is charged to profit and loss. Donations are recognised when the cbarity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of perfornwice before the clwity is eniitled to the funds, the income is deferred and not recognised until either those conditions are fillly meL or the fulfilment of those conditions is wholly within the control of the charity and it is probable thal those conditions will be fulfilled in the rewrting period. Legacy gifts are recognised on a case by c&8e basis following the granting of probate when the administratorlexecutor for the estafr has communicated in ￿TIting both the amount and settlement date. In the event that the gift is in the forn] of an asset other than cash or a fllwicial &8set traded on a recognised stock exchange, recognition is subject to the value of the gift being reliably measurable with a deg￿e of Te&8onable accuracy and tbe tille to the assei having been IraLsferred to the charity. Exp¢ndlture Liabilities are recognised as expenditure as soon &8 there is a legal or constructive obli8ation con]mitting the chariry to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be me&yured reliably. Expenditu￿ is accoullzed for on an accn]als basis and has been cla55ified under kKadings thai a8¥￿g￿e all cost related to the cate80ry. Debtors Trade and other debtors ar¢ ￿ognISed at the settlement amount du¢ after ally trade discount offered. Prepaym¢nts are valued al the atnount prepaid net of any trade discounts due. Cash at bank and in hand Cash at baTrk and e&sb in band includes and short t¢rni higbly liquid investments with a short maturity of three months or less from the dafr of acquisition or opening of the dewsit or similar account. Creditors and provisioDS cr￿ltorS and provisions are recognised where the charity has a present obligation resulting from a past event that will probably tesull in the transfer of funds to a third party and the amount due to settle the obligation can Ee measured or estimated reliably. Creditors and provisions are nornially recogni%d at their settlement amount after allowing for any trade discounts due. Financial in$truments The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. B&sic fllwicial insLruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which ate subsequ¢ntly m¢&sur¢d at amortised cost using the effective interest method. Company status L¢8al Stat￿ of the charity Functional and Pres¢ntational cutrency The fi￿ctiOnal and presenlational currency is £ sterling. The Trustees acknowledge their responsibility for l. Ensuring the company keeps accounting records 2. Preparing accounts which give a true and fair view of the state of affairs of the charity at the end of the financial y¢ar. and of its profit or Ios5 for the fllwicial ycar. 3. These accounts have been prepared in accordance with the provisions applicableto ckwities Approved by th¢ board of Trustees on the 31" of May 2021 and were signed on its behalf by Theodor¢ Toko Mall72m Kokisa Buka &la Qi<*ard Stre81 Swansea SA1 &4W Treasurer Chair ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
Congolese Development Project|Charity Name
Congolese Development Project|Charity Name
Congolese Development Project| |---|---|---|---| ||||| ||30/05/2021|**Charity no**
**(if any)**|1189677| ||||| ||2||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 **/ 05 / 2021** **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** _Oyekoya_ **Date:** 02/03/2022 **Name:** OYEKOYA OLUWAFEMI **Relevant professional** CIPFA **qualification(s) or body** 1 **Oct 2018** **IER** ## **(if any):** **Address:** 19 HIGH STREET SA1 1LF ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**