CHARITY COMMISSION FOR ENGLAND AND WALES Trustses, Annual Report for the period From 1¥1 Aprfl 2022 To 31¥t March 2023 The South￿ter Ghyll CIO Charity reglstratlon numb•r: 1189676 The Ghyll Pevensey Road. SouthvAter, Horshan West Su88ex, RH13 9Y2 Objectlves and Activities Summary of the purposes ol tho C￿rtty 48 sat out In its governing documènt SORP P• 1.17•ndl 19 To promote for the benefft ofthe Inhablants of parish of Southwat8r Wesi Sussex and the surrounding area the provision of facdrties for recreation or other leisuf8 tj'me occupation of Individuals who have need of such frdcilrties by reason of their yOLrth. age, infinnty or disabkment. or for the public at large in the interests of social welfare and wilh the obled of improvng the condition of lrfe of the said inhablants. Sufflmary of th• m•ln actfvllles In rnlatlon to those purp08M for tho publlc l*nofft. In partl¢ular. the a¢tlvllies, profvcts or Serv1￿ Identified In tho accounts. scfip P•r• 1.18 Th8 CIO cont11￿S to operats under the Lwise agreement with ScArthwater Parlsh Councll. Licenseos are in plac8 and bookirKJS for hKeable facili118s are at a Stab￿ posltbn. LiCen￿S with the Gbo hKhJde: Southwater Royals FC Infinty Gymnastics negotAtth) Southwat8r Bowls C￿b The Perfomanco Zone LB Beauty Blossom Counselling Calé At The Ghyll Hirnable Spaces inC￿de. Lardner Hall LauTie Apted Buildvig Muni Use Gaffles Area MeetirKJ Room Office A LI￿n$80 User Group has b8en e*ablished to help wth ￿￿¥¥j 1x￿O￿ln&t10n. statement confirnilng *ffiether the trustees have had regard to the guldance issued by the Charity Commission on public benefrt ￿)RP P•r• 1.17 Souihwater Ghyll CIO Trustees confimi that we have not set up the CIO in order to benefrt oUrSel￿s. either personalty andlor corporatety. and we have had due regard to the guidance issued by the Charity Comrnissrjn on public benefft whereNer ¥elevant. Achlovements and Perforniance Summary of the main achiovemgnts of the charlty SORP Pm 120 The CIO contnues to operate under the Li￿nSe agr8ement wth Southwater Parish Council with two faulities The Ghyll and the Laurie Apted building. Opeiations po* the PandemK have started to miprove and are growing steadlty. License8s now I￿lude.. Soulhwater Royals FC Infinty Gymnastics (In negotHtK￿j Southwater Bowls Club The perf0mian￿ Zo LB Beauty Café At The Gtym A Licensee Us8r Group has been eaal)Wied to he￿ with ongoing o>ordinatw)n. Hireable Spaces Inthdè: Lardner Hall Laurie Wed 8uildkng Multi Use Games Area Meéting Room The Ghyll buildmg ￿￿tinueS to present mantenarKe challenges to the Twstees (partty due lo rts age and Pa￿allY due to lack of inveslment In the past) w*h Hnprovements and rnpairs ongoing dunrvj the year. The TNstees are committed to thls woth and to make it welcoming place to visit. One notable rtem was the underground Bowls Green sprin￿er system pipe whith started18aking. t￿ Trustees felt it W￿ld be besi to replace the whole underground sprfnkler pipe system. ratherlhan repair the pipework wlth the posslblllty of further fa￿Ure and l•aks. The trwo boilers at front of the buldlng. being the or&lnal boilers when the building was bullt, are proving drfficult to malntain and replac￿entS are being reviewed. The heating in Ihe main hall which is used by the Gymnaths is atso urKler revlNv. this again Is a okl syst8m. The heating n 1he calé area Is also WKJer revnw. An￿tter propc* und8r revmv is the upgrade to two tollet facllltles In the buildiNJ to inprove and add the addltlon of an a¢(xsslble louet In each. Flnancial Review R¢vlow of thg charlty's IlnaKlal posllk>n at the end of the perf(•d ￿Rp Parn 121 A small surplus of income over expenditure amounting to Net £11.449 receptslpaymènts resulting in an increase Vi the accumulated balance from £114.936 at thè previous year end to £126,385 for 31" March 2023. This was made up as beh)w and attached breakdown. For the operatirwj Costs Fund (unrestrided) £227,527 gross income. up from £85,783 trad#¥J inc(¥ne £141.169 grants plus £575 hwers deposrts held. pa￿entS made £161,689 forthe oper*ing costs. £54389 woperty impro¥ements totsl pa￿lent$ £216.078 staternent explalnlng tho policy for holding reserves stating why they arn held Parn 1.22 A Reserves Poliw was agreed in February 21r23 and the ￿nf￿ntS put aside will be regulaty re%ryewed by the Management Cornm￿ee. Amount of resems held Para 122 The amount of operational resepies hekl is. £42,000. There is an additional £32.250 being held for1ubj￿ heatwig and MUGA inprovements. Reasons for holding Trro Keserves PaTr 1.22 Not applicable. Details of fund materlalty In deflclt Pwa 124 No fund was materialty wi either durng the year or atthe year-end. Explanation of any uncertaintie5 about th? charity continuing as a going concern Parn There are no uncertainties abo￿ the charty continuing as a gong concem. Structure, Governance and Management Descrfptlon of charitys trusts Type of goveming document ￿RP Para 125 CIO Foundation Constitution. How is the charfty conslituted7 SORPPata 125 cio Trustee selection methods including details of any constitulional provisions e.g. eleclion to post or name of any person or body entitled to appoint one or more trustees PAra 12$ In selecting and appowrting new Tru*ees. SectKJn 10"Appointment of tharity Iruslees" and sub dauses {1) and (2) of our constiiution haNe been folltrwed Hi the appoinknent of new trustees in additK)n to the first chanty trustees. Before being appofflted at a duty constituted Tru&ee meeting. new Trustees are each invited to submit a brief perwnal Stateff￿rt outliniig any relevant experience and interests that they bring to their role. For Nominated Trustees. Sedt(m 10 'Appointment of charity trustees. sub clauses {1) arKI {2) of our constilulion have trken followed in the aP￿Intment of new Nominated trustees. In addliion. Nominated Trustees additional requirements are selected according to SeCt￿n 10.(A) 1 through to 5. Referenco and Administrative details Charity name SOUth￿terGh￿l ao Other name the tha uses Not a licab Regislered charty number , 1189676 Charity's prinGipal address ', The Ghyll Pevensey Road I Southwater, , Hotsham. West Sussex. RH139BH Names of the charity trustws manage the charfty Ollk• Ilf any) Name of (or body) entlO#d fan Davld Smith, Chair Chair Michael Neale Graham Watkins Geoffrey Cole Andrew New Trnasurer Southwater Parish Council Southwater Parish Council Nick Dowling Lisa Clegg Nikki Knott Resigned 30 June 2022 Appointed 7° JU￿ 2022 Juty22- 30° Jan 23 Graham Tumwell Southwater Padsh Council 10 Corpornts trusteo5- name8 of the dlrnctorn at1ho dato the r•port approved. Nonelnot aPpl￿ble Name of trustees holdlng Ilts to Property belonglng to the charity None1r￿t appi￿Able Funds held as ¢ustodlan tru8ts•8 on b•haff ol other8. None/r￿1 applicable Exemptlons from dlsclosure Nonelnot applicab Reason for non4is)1.171 ¥4171 127 13 2J2) 2.742 •t1 p•m1￿ 13• Ylindty¥ 1e•J 11 71312 114•36 21h17rd023 Section B Statement of assets and liabilities at tlie eiid of the period nth Det￿1¥ D￿211$ Detally 85 LknbllW•• zzza 21107r2023 21hJ7r2023 21￿r￿03 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to the trusteesl members of SOUTHWATER GHYLL CIO On accounts for thè yeor , ended 31ST MARCH 2023 Charfty no ', Ilf any) . 118W6 Set out page8 I r2port to the twstees ¢)n my examin8ti(M of the accounts of the above chanty (Ihe Trust) for the year eThJed 31103 12023 Re¥ponslbllitles and As the chanty twslees of the Twst you are responsible for the preparation ba•is of rgp(wl of the aCcoUr￿ in accordance wlh the r￿ulfem0nts of the Charrties A¢t 2011 (Ihe Acf). I iepcfft n respect of my exominatson ol the Tvust's accounts carried out under sactson 145 of the 2011 Act arKI Iii ￿Tr￿ng out my examinalson. I have fdlo**d the aFWKable Direclion5 gNen by the Charity Commission under sgcts.on 145{5)(b) of Ihp. Arl. I have compieied my •xaminatson I confirm that no malen81 matters have come to my attentson (other than that dtscknsed below'l In connection wrth the examinatr'on thich grrfes me c8vse to believe that in. any matenal respect. 8CeAyJnbng roc￿rdS ¥￿@ not kept In 4CCOTdance wrth section 130 of the A¢t or the attounts th) not a¢cThd wth the acry)untsng TeGord8 I have no concems antj have come affoss no othef matters In connection wth the oxammation lo which attentson should be In order to enabk a oper understand￿9 ul the a¢Gounts to be reached ' FYe8se (*le tt* woth in the brwets rf they (*) nol apply 2110712023 Indep•ndoflt oxamlnerf8 Statamgnt 81gned: N*m•'. l DEAN SHEPHERn Af.PA Relevant professlonal ACPA- CERTIFIED PUBLIC ￿COUNTANTs ASSOCIATION quallficationlBI Of body Ilf any): Address: SHEPHERD ACCOUNTANTS LIMITED 20 LINTOT SQUARE. FAIRBANK ROAD. SOUTHWATER HORSHAM. WEST SUSSEX. RH13 9LA IER October 2018 Section 8 Diselosuve Onty complete rf the examiner needs to highkght matters of concem (see CC32. Independent exammaknon cl chsnty a¢￿￿ts directsons and guklance frtr examiners). Glve here brlef detalls of NIA any Items that the examinerwbshes to dlsclose. IER October 2018