CHICHESTER LIONS CLUB CIO CHARITY REGISTRATION NUMBER 1189674 ACCOUNTS FOR THE PERIOD 1[st] July 2021 - 30th JUNE 2022
A Harrison Treasurer
**CHICHESTER LIONS CLUB CIO**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Trustees** Mrs S Boucher President Mr V Foote Secretary (appointed 1/7/22) Mr A Harrison Treasurer Mrs L Squires Mr M Moore Mrs C Hall Mrs J Tidy Mr P Wilson Mr B Cotton **Secretary** Mr V Foote **Charity Number** 1189674
## **Principal Office**
The Charity has no principal or registered office. The address for correspondence is the address of the Secretary:
C/O V Foote 1 Summersdale Court, The Drive, Chichester, PO19 5RF
## **Bankers**
Natwest Bank, 5 East St, Chichester, PO19 1HH
## **Independent Examiner**
Mr Norman Robson, 9 Bremere Lane, Sidlesham, PO20 7BN
**CHICHESTER LIONS CLUB CIO**
## **INDEX**
|**INDEX**||
|---|---|
||**Page**|
|Trustees Annual Report|1|
|Independent Examiner’s Report|4|
|Summary Receipts and Payments Account|5|
|Statement of assets and liabilities|5|
|Notes to the accounts|6|
|Welfare Fund|7|
|Vehicle Fund|8|
|Sight Fund|9|
|Members Fund|10|
|Fixed Assets|11|
**CHICHESTER LIONS CLUB CIO CHARITY COMMISSION REGISTERED NO 1189674 TRUSTEES ANNUAL REPORT 1st JULY 2021 TO 30[th] JUNE 2022**
The trustees present their report and accounts for the period ended 30[th] June 2022.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Constitution of the Charity and applicable law.
## 1. Structure, governance and management
The Charity was established on 1st July 2020 as a Charitable Incorporated Organisation (CIO) registered with the Charity Commission. The CIO was preceded by a charitable trust, The Chichester Lions Club Charitable Trust established on the 1[st] July 1996. The assets and liabilities of the Charitable Trust were transferred to the CIO and the trust was closed.
The trustees who served during the year were:
Mrs C Hall Mrs J Tidy Mr P Wilson Mrs S Boucher Mr B Cotton Mrs L Isaac Mr M Moore
## **Ex officio trustees:**
Mrs L Squires – President of Chichester Lions Club Mr R Hall – Secretary of Chichester Lions club Mr A Harrison – Treasurer of Chichester Lions Club
Appointment and recruitment of trustees:
Ex Officio trustees, consisting of the President, Secretary and Treasurer of the Chichester Lions Club are elected to their respective positions annually by the members of Chichester Lions Club.
The remaining trustees are elected annually by the members of the Chichester Lions Club.
All trustees give of their time freely and no trustee remuneration was paid in the year. Trustees are not paid expenses in relation to their role as trustees, although expenditure paid by trustees on behalf of the CIO may be reclaimed.
There are no related party transactions.
## 2. Risk management
The trustees have considered the major risks to which the charity is exposed and have reviewed those risks and established systems and procedures to manage those risks.
## 3. Objectives and activities for the public benefit
The Charitable purposes of the trust fall into the following general categories:
PAGE 1
- the prevention or relief of poverty;
- the advancement of health or the saving of lives;
- the advancement of citizenship or community development;
- the advancement of environmental protection or improvement;
- the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage;
The CIO achieves these purposes through the following activities:
- The trust fund receives income from activities performed by the Lions Club of Chichester throughout the year and applies that income for the benefit of any needy person or group of people or for the benefit of any other organisation established for charitable purposes.
- The CIO undertakes extensive work in the field of sight conservation. The spectacle recycling project raises funds which are applied to fund work throughout the world to assist people who suffer from impaired sight and for sight related charities. The project also provides recycled spectacles for use by hospitals and charities working with needy people in the developing world.
The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives and in planning future activities and setting the grant making policy for the year.
## 4. Grant making policy
All grants made are entirely at the discretion of the trustees and the members of Chichester Lions Club. Sub-committees comprising members of the Chichester Lions Club meet monthly to consider all requests for grants. Each request is reviewed and assessed by the sub-committee and recommendations for grants are presented to a full meeting of members of Chichester Lions Club and the Trustees.
The general policy applied to grants is that the majority of funds generated from local fundraising activities are applied for the benefit of people living within the Chichester area and to provide assistance to charities which work for the benefit of people living in the Chichester area.
A proportion of funds from local fundraising will be donated to appeals received through the Lions Organisation for Regional, National and International projects.
Funds generated by the Spectacle recycling project are reserved specifically for sight related charitable projects, which may be local, national or international.
Grants made were £38,983 in the period.
## 5. Financial review
Local fundraising events generated funds of £7,667 net of direct costs of fundraising activities.
Grants were made from the general welfare fund totalling £7,183 of which £5,733 (80%) went to local individuals and charities, local youth sponsorship and health projects, the remainder were grants in response to appeals from Lions Clubs International.
PAGE 2
The spectsele recycling project generated funds of £38,607, part of which was used to
fund the expenses of the prvjeLt of £3,623.
Grants to sight related charities and projects totalled £31,800.
Lions clubs throughout the UK who send speclacles to Chichester are encouraged to
apply for funding for sight related projects and th¢ Trustees approved grants totalling
£6,100 to these projects.
In totsl. income exceeded expenditure, resulting in an increase in funds of £2,138 in the
period resulting in reserve5 of £51,863 at the end of the period.
6. Reserves
olic
Unrestricted fund5 are considered to be available for grants which meet the objectives of
the Charity, after tsking into account provision for expenditure commitments.
7. Plans for the future
The Trustees do not anticipate any significant Changes to the policies governing the
making of grants.
Funds available for grants will be affected if fundraising activities are inhibited by
ongoing restricttons.
Approved by the trustees and signed on their behalf by:
Signed:
MrAHa
Dated:
2022.
on,
reasurer
PAGE 3
## **Independent Examiner's Report to the Trustees of The Chichester Lions Club CIO**
I report to the trustees on my examination of the accounts of the Chichester Lions Club CIO for the period ended 30 June 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
I. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be� Signed: _ad._ .,....
Name:
Relevant professional qualification or membership of professional bodies (if any):
_,:._ _**4.**_ **r, '9.**
Address: 4 _**/IAI M«**_ **�,i** rr. �,.,_, • . **,** . **.** ,. Date 10th April 2023
PAGE4
## **CHICHESTER LIONS CLUB CIO ACCOUNTS FOR THE YEAR ENDING 30 JUNE 2022 STATEMENT OF FINANCIAL ACTIVITIES**
|**Incoming Resources from Generated Funds**
**Fundraising activities:**
General Fundraising and welfare fund
Sight fund
Members contributions & Social
Total Fundraising
**Investment Income:**
Interest received
**Total Incoming resources**
**Resources expended**
**Costs of generating funds:**
General Fundraising and welfare fund
vehicle fund
Sight fund
Administration and social expenditure
Total cost of generating funds
**Charitable activities**
General Fundraising and welfare fund
Sight fund
Total charitable activities
**Total resources expended**
**Net increase (Decrease) in funds**
Opening funds
Funds transferred from Charitable Trust
Closing funds
Restricted funds
Unrestricted funds|Notes
Page|unrestricted funds restricted funds
Total
2022|unrestricted funds restricted funds
Total
2022|unrestricted funds restricted funds
Total
2022|2021|
|---|---|---|---|---|---|
||7
10
11
7
9
10
11
7
10
6|8,109.47
38,607.32
2,695.48|1,198.07|9,307.54
38,607.32
2,695.48|1,934.85
23,152.92
881.75|
|||49,412.27
15.79|1,198.07|50,610.34
15.79|25,969.52
2.39|
|||49,428.06|1,198.07|50,626.13|25,971.91|
|||(1,655.96)
(1,858.42)
(3,623.03)
(2,367.12)||(1,655.96)
(1,858.42)
(3,623.03)
(2,367.12)|(652.20)
(743.99)
(1,737.22)
(1,056.29)|
|||(9,504.53)||(9,504.53)|(4,189.70)|
|||(7,183.40)
(31,800.00)||(7,183.40)
(31,800.00)|(2,428.25)
(8,000.00)|
|||(38,983.40)||(38,983.40)|(10,428.25)|
|||||||
|||(48,487.93)||(48,487.93)|(14,617.95)|
|||940.13
49,725.71|1,198.07|2,138.20
49,725.71|11,353.96
38,371.75|
|||50,665.84|1,198.07|51,863.91|49,725.71|
|||||||
|||1,198.07
50,665.84
49,725.71||||
## **STATEMENT OF ASSETS AND LIABILITIES**
|Cash Funds
Balance with Natwest Bank
Assets retained for the
Charity's own use at trustees' valuation
Net Assets|Notes
Page|2021
unrestricted funds restricted funds
Total
2022|2021
unrestricted funds restricted funds
Total
2022|2021
unrestricted funds restricted funds
Total
2022|2021
unrestricted funds restricted funds
Total
2022|
|---|---|---|---|---|---|
||11|50,665.84
5,443.17|1,198.07|51,863.91
5,443.17|49,725.71
5,652.25|
|||**56,109.01**|**1,198.07**|**57,307.08**|**55,377.96**|
Page 5
## CHICHESTER LIONS CLUB CIO
## Notes to the Accounts For the period ended 30[th] June 2022
## **1 Accounting Policies**
## **1.1 Basis of Preparation**
The financial statements have been prepared in accordance with the receipts and payments accounting method and comply with the charity’s constitution, the Charities Act 1993 and the Statement of Recommended Practice: Accounting and Reporting by Charities published in 2005 and the Charities Act 2011.
## **1.2 Incoming Resources**
Donations, legacies and other forms of voluntary income are recognised as incoming resources when received.
## **1.3 Resources expended**
Costs of fundraising activities and charitable grants are accounted for when expenditure is incurred.
## **1.4 Tangible fixed assets and depreciation**
The cost of assets purchased is stated in the Summary of Assets and Liabilities at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life.
## **1.5 Accumulated Funds**
Reserves are allocated to various funds according to the source of the funds and intended allocation.
**Vehicle Fund - £5,467** This fund is retained to provide for maintenance and ultimate replacement of the vehicle which is used primarily for transport of equipment for fundraising and spectacle recycling.
**Welfare Fund - £12,975** This fund receives the proceeds of local fundraising activities and is available for grants to local charitable causes and in response to appeals from Lions International for international projects.
**Sight Fund - £29,992** This fund receives money generated from spectacle recycling and is held to meet the costs of the spectacle recycling activity and any surplus funds are available for grants to local, national and international charitable causes associated with the prevention or treatment of conditions leading to sight impairment, or assistance to those suffering sight impairment.
**Members fund - £2,130** This fund is raised from members’ subscriptions and social activities. The fund is used to pay administration costs and membership dues to Lions Clubs International
PAGE 6
## **CHICHESTER LIONS CLUB CIO**
## **ACCOUNTS FOR THE YEAR ENDING 30 JUNE 2022 GENERAL FUNDRAISING AND WELFARE FUND**
|**RECEIPTS:**
**Fundraising events:**
Carol Float:
Cash collections
Swimathon
Income
Charity Fairs
Income
Easter egg raffle
Receipts
Oth4er fundraising activities
Income
Net receipts from fundraising
**Donations received**
**Gift Aid**
**FUNDRAISING EXPENSES**
Garage rents & Insurance
Equipment purchases / maintenance
Other expenses
Total receipts & expenditure
Interest received
**CHARITABLE DONATIONS**
Local Charities and Local branches of National Charities
Lions clubs and District appeals
Local hospitals and homes
Local Welfare Donations
Youth Sponsorship and projects|2022|2022|2021|2021|
|---|---|---|---|---|
||Receipts
4,359.80
1,198.07
148.01
1,895.54|Expenditure
(790.01)
(199.00)
(29.46)|Receipts|Expenditure|
||||501.57
243.65
130.00|(150.00)|
||7,601.42|(1,018.47)|875.22|(150.00)|
||1,706.12|(350.00)
(122.49)
(165.00)|947.39
112.24|(400.00)
(102.20)|
||9,307.54
15.79|(1,655.96)
(3,629.40)
(1,450.00)
(320.00)
(1,484.00)
(300.00)|1,934.85
2.39|(652.20)
(1,828.25)
(450.00)
(50.00)
(100.00)|
|||(7,183.40)||(2,428.25)|
||||||
|TOTAL|9,323.33|(8,839.36)|1,937.24|(3,080.45)|
|RECEIPTS LESS PAYMENTS
**TRANSFERS TO/FROM OTHER FUNDS**
Transfer from Sight fund
Transfers to Vehicle Fund
Transfer from Charitable Trust
Fund movement in year
Opening funds
Closing funds||483.97
710.99
(354.00)||(1,143.21)
13,278.23|
|||840.96
12,135.02||12,135.02|
|||12,975.98||12,135.02|
Page 7
## **CHICHESTER LIONS CLUB CIO**
## **ACCOUNTS FOR THE YEAR ENDING 30 JUNE 2022 VEHICLE FUND**
|**RECEIPTS:**
Donations Received
Interest received
TOTAL RECEIPTS
**PAYMENTS:**
Insurance
Maintenance & MOT & Road tax
AA Membership
Fuel
Total expenditure
RECEIPTS LESS PAYMENTS
**TRANSFERS TO/FROM OTHER FUNDS**
Transfers from Welfare Fund
Transfer from Sight fund
Transfer from Charitable Trust
Balance at start of year
Balance carried forward|2022|2021|
|---|---|---|
||||
||||
||(773.22)
(950.71)
(94.53)
(39.96)|(707.00)
(26.99)
(10.00)|
||(1,858.42)|(743.99)|
||(1,858.42)
354.00
473.99
6,498.23|(743.99)
7,242.22|
||5,467.80|6,498.23|
Page 8
## **CHICHESTER LIONS CLUB CIO**
## **ACCOUNTS FOR THE YEAR ENDING 30 JUNE 2022 SIGHT FUND**
|**RECEIPTS**
Sale of scrap metals
Sale of spectacles
Donations received
**Total funds raised**
**PAYMENTS**
Collection bins
Workshop rent & insurance
Transport and packing materials
Waste disposal
Printing, Postage & misc expenses
Expenditure on workshop
Room hire
**CHARITABLE DONATIONS**
Lions Sight Charities
Other Lions Club Appeals
Other Sight Charities
RECEIPTS LESS PAYMENTS
**TRANSFERS TO/FROM OTHER FUNDS**
Transfer to Vehicle Fund
Transfer to Welfare fund
Transfer from Charitable Trust
Opening funds
Closing funds|2022|2021|
|---|---|---|
||||
||11,849.95
26,707.37
50.00|2,539.75
20,613.17|
||38,607.32|23,152.92|
||(518.90)
(1,284.74)
(1,066.34)
(296.25)
(31.80)
(300.00)
(125.00)|(48.00)
(880.72)
(375.35)
(135.15)
(298.00)|
||(3,623.03)|(1,737.22)|
||(17,200.00)
(6,100.00)
(8,500.00)|(2,000.00)
(2,000.00)
(4,000.00)|
||(31,800.00)|(8,000.00)|
||3,184.29
(473.99)
(710.99)
27,993.21|13,415.70
(519.04)
(778.55)
15,875.10|
||29,992.52|27,993.21|
Page 9
## **CHICHESTER LIONS CLUB CIO ACCOUNTS FOR THE YEAR ENDING 30 JUNE 2022 ADMINISTRATION & SOCIAL**
|**RECEIPTS**
Members contributions to the administation of the charity
Raffles and fines
Donations
Surplus on social events
Total receipts
**EXPENDITURE**
District and International membership dues
Insurance
Hire of meeting room
Presidents Charters
Gifts & flowers
Other administration expenses
**NET SURPLUS / (DEFICIT)**
Admin Fund Balance brought forward
Fund Balance carried forward|2022|2021|
|---|---|---|
||2,065.00
191.23
70.00
369.25|806.75
75.00|
||2,695.48|881.75|
||(1,719.03)
(250.00)
(25.00)
(373.09)|(805.47)
(250.82)|
||(2,367.12)|(1,056.29)|
||328.36
1,801.66|(174.54)
1,976.20|
||2,130.02|1,801.66|
Page 2
## **CHICHESTER LIONS CLUB CIO ACCOUNTS FOR THE YEAR ENDING 30 JUNE 2022 FIXED ASSETS**
|**Cost**
Cost B/F
Assets acquired / Brought into use
Assets sold/scrapped
Transferred from Charitable Trust
Cost C/F
**Depreciation**
Depreciation B/F
Write down for year
Assets sold/scrapped
Transferred from Charitable Trust
Depreciation c/f
Net Book Value
**Trustees Valuation**|2022|2021|
|---|---|---|
||Workshop
Fundraising
equipment
Computers &
presentation
equipment
Motor Vehicles|Workshop
Fundraising
equipment
Computers &
presentation
equipment
Motor Vehicles|
||8,166.62
2,425.12
9,758.72
16,395.60|8,166.62
2,425.12
9,758.72
16,395.60|
||8,166.62
2,425.12
9,758.72
16,395.60|8,166.62
2,425.12
9,758.72
16,395.60|
||8,166.62
1,972.87
9,758.72
16,395.60
209.08|222.41
-
8,166.62
1,750.46
9,758.72
16,395.60|
||8,166.62
2,181.95
9,758.72
16,395.60|8,166.62
1,972.87
9,758.72
16,395.60|
||||
||0.00
243.17
-
-|-
452.25
-
-|
||||
||-
243.17
200.00
5,000.00
-
452.25
200.00
5,000.00||
Page 10