## **girls ALIVE Trustees’ report for the year ended 31 March 2021** 


## **Contents** 

Page 2 

- Charity and Trustee details 

- Structure, governance and management 

- Objectives and activities 

- Financial review of reserves 

Page 3 

- Public benefit statement 

Page 4 - 13 

- Achievements and performance 



## **Charity and Trustee details** 

- Charity name - girls ALIVE 

- Charity registration number - 1189672 

- Principal office address - 8 Bentsbrook Park, North Holmwood, Dorking RH5 4JN 

- Charity Trustees 

   - Gill Venables - Chair 

   - Esther Guy - Treasurer 

   - Philippa Curphey - Trustee 

## **Structure, governance and management** 

Governing document - girls ALIVE Constitution 

## **Objectives and activities** 

Charity purpose - For the public benefit, to advance the health of women in England in particular, but not exclusively, by providing them with opportunities to be physically active. 

Charities main activities- girls ALIVE gives women the opportunity to become active by providing volunteer-led activity groups which are all-female, non-competitive and affordable. girls ALIVE is non-discipline specific and currently has running, road cycling, mountain biking, pool swimming, open water swimming and hiking groups. We offer regular activities and one-off events. Some participants decide they want to expand their involvement and give something back by becoming volunteers.  They are provided with support, guidance and training (as appropriate) to help them grow into their role. 


## **Financial review of reserves** 

As a young charity having faced a challenging and uncertain start, we have not yet been in a position to build reserves. 

2 



## **Public benefit statement** 

The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s objectives and activities, and in planning its future activities. In particular, the trustees consider how planned activities will contribute to the objectives and activities that have been set.  In so doing, the trustees have complied with the duty in section 4 of the 2006 Act to have due regard to guidance on public benefit, published by the commission. 

girls ALIVE’s aim is, for the public benefit, to advance the health of women in England in particular, but not exclusively, by providing them with opportunities to be physically active.  Our public benefit is apparent in the improved health, mental health and wellbeing of the women who are directly involved in our activities and also as a ripple effect, benefitting children, families, friends and whole communities. 




3 



## **Achievements and performance** 

## **A challenging start** 

The emergence of the pandemic and the restrictions that followed presented significant challenges for girls ALIVE as a newly formed charity. Our work became more important than ever as physical activity and social contact were desperately needed to support physical and mental health through successive lockdowns. 

Faced with the shutdown of our in-person activities, due to government restrictions, we had to be dynamic and adapt quickly in order to continue to support our beneficiaries, who at the time numbered 165 women. 


## **The emergency plan** 

The Trustees and management met regularly (virtually) as the situation developed to carefully plan how best we could support our members and to continue to deliver our charitable purpose. 4 main aims were identified 

- Keep moving 

- Stay connected 

- Keep members informed 

- Stay safe 

4 



## **Keep moving** 

We began by running a series of online physical activities including yoga, strength and conditioning, low impact workout etc. These quickly grew popular and were a great tool for keeping people connected as well as supporting physical wellbeing. We continued to run a weekly programme of this kind until 4 weeks after the last lockdown. 

_Virtual activities schedule and marketing material_ 


_Social chat before low impact workout_ 


5 



## **Staying connected** 

We further developed our online programme to include well being check ins, which we called Community Cuppas, and skills sharing sessions hosted by volunteers who had knowledge of a particular topic. Safe road positioning and map reading, amongst others, were hosted by our brilliant volunteers, who enjoyed the challenge of preparing for the session and sharing their skills with other members. For our swimmers who were desperately missing the water, we hosted inspiring talks by Channel swimmers, authors and champion ice swimmers, as well as shared safety information about open water swimming. 

_Safe road positioning for cyclists webinar - Eleanor and Lisa_ 

_Map reading webinar - Tracey and Alex_ 

6 



_Mountain bike maintenance - Jenny, Keryn and Zoe_ 


Social media was a very useful tool that we used to keep our members moving, connected and reaching out to new beneficiaries. We ran a series of online challenges such as ‘Lockdown to Lapland’, ‘Join in Jan’ and ‘gA Strava art’ challenge. There was clearly a huge appetite for good online content that kept people feeling positive and connected as our Facebook membership grew significantly during this period. 

Our activity app, Spond, played a part in connecting people and keeping them active too. When government restrictions allowed people to meet in 2’s for exercise, we adapted our app permissions to enable our members to connect with each other to arrange to ‘buddy up’ for walks, runs and cycles. 

_Nellie and Seema getting together for a hike in the rain_ 


7 



_Rona and Esther featuring in one of our newsletters to highlight our buddy system and our photo competition to inspire others to get out when possible_ 


8 



To keep our members motivated to get outside and remain active we ran a number of physical challenges including girls ALIVE PB challenge and virtual Couch to 5K. 

The idea of the PB challenge was to set and train for your own personal goal and once completed you got a medal. This challenge was inclusive, fun and inspiring and certainly helped our beneficiaries to feel connected and to retain a sense of community during a time when many were feeling isolated and anxious. 

_Theresa’s girls ALIVE PB Challenge_ 


The Couch to 5K challenge encouraged those who have not tried running before to engage with the NHS Couch to 5K programme and cheer each other on via our social media channels. We were able to create a real sense of teamwork and encouragement through both of these challenges 

_Abi completing her Couch to 5K challenge_ 

9 



## **Keeping people informed (and smiling)** 

Throughout the changing times of the pandemic we sent out regular newsletters to keep members and volunteers informed of the latest restrictions and what support was currently available through girls ALIVE. We also used social media and our member app to inform members of changes to activities and covid protocols. 

_An example of our typically jovial yet informative member update & Amanda, Eleanor, Carolyn, Emma, Emily and Vicki enjoying a bit of Channel swimming chat on zoom_ 



10 



## **Staying safe** 

Each time government restrictions were lifted, we were quick to resume any permitted activities under strict covid protocols. We used our club app, Spond, to support us in keeping accurate attendance records, restrict group numbers, organise groups, communicate plans and covid protocols. 

_Member Covid update & Tuesday morning hike demonstrating social distancing during the rule of 6_ 


11 



## **Using the time to plan ahead** 

During lockdowns we used the time wisely to put new structures, procedures and policies in place for our fledgling charity. 

The Trustees and management worked hard so that once restrictions were lifted we would be as ready as possible to get back to our in-person activities. 

We developed and planned our volunteer training programme during this time so that it was ready to be implemented in April 2021. 


## _Volunteer ride leader training_ 

_Tracey, Fiona, Gill, Georgina, Karen and Lisa_ 


## _Volunteer hike leader training_ 

_Seema, Hilary, Kate, Violetta, Tasha and Smita_ 


12 



## **Growth in beneficiary numbers** 

From March 2020 to March 2021 our registered beneficiary numbers grew from 165 to 302. 


## **In summary** 

Throughout an exceptionally challenging first full year as a charity, girls ALIVE adapted rapidly and successfully delivered its charitable aims with drive, determination and passion. A dedicated team worked extremely hard to widen our reach and in doing so almost doubled the number of direct beneficiaries. 

The Trustees are very satisfied that girls ALIVE is in a great position to deliver even more in its second year and beyond. 


13 



## Management Accounts ye 31/03/2021 girls ALIVE 30 November 2021 Prepared by Esther Guy 



## Contents 

|Profit and Loss|3|
|---|---|
|Balance Sheet|4|
|Aged Receivables|5|
|Aged Payables|6|



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Management Accounts ye 31/03/2021  |  girls ALIVE  |  30 November 2021 



Profit and Loss 


## girls ALIVE For the 12 months ended 31 March 2021 

||**Mar-21**|
|---|---|
|**Income**||
|Activity sales|5,399|
|Interest Income|-|
|Merchandise sales|2,128|
|**Total Income**|**7,526**|
|**Less Cost of Sales**||
|Direct Expenses|6,289|
|Merchandise|1,538|
|**Total Cost of Sales**|**7,827**|
|**Gross Profit**|**(300)**|
|**Plus Other Income**||
|Donation|7,859|
|Grant funding|7,220|
|**Total Other Income**|**15,079**|
|**Less Operating Expenses**||
|Advertising & Marketing|864|
|Bank Fees|464|
|Consulting|8,590|
|General Expenses|132|
|Health & Safety|162|
|Insurance|236|
|IT Software and Consumables|1,443|
|Postage, Freight & Courier|41|
|Spond fees|19|
|Staff Training|201|
|Stripe fees|65|
|**Total Operating Expenses**|**12,217**|
|**Net Profit**|**2,562**|



Accounting4Contractors Ltd, Unit 18 & 19 Dean House Farm, Church Lane, Newdigate, Surrey RH5 5DL- 01737 652 852 

Page 3 of 6 

Management Accounts ye 31/03/2021  |  girls ALIVE  |  30 November 2021 



Balance Sheet 


## girls ALIVE As at 31 March 2021 

**31 Mar 2021** 

## Assets 

|Assets|**31 Mar 2021**|
|---|---|
|**Bank**||
|girls ALIVE Current Acc|5,186|
|girls ALIVE Reserve Acc|1,601|
|GUY EA<br>xxxxxxxxxxxxxxxxx|1,024|
|**Total Bank**|**7,811**|
|**Current Assets**||
|Accounts Receivable|1,479|
|Gifts & Vouchers|-|
|**Total Current Assets**|**1,480**|
|**Total Assets**|**9,291**|



## Liabilities 

|**Total Current Assets**<br>**Total Assets**<br>Liabilities|**1,480**<br>**9,291**|
|---|---|
|**Current Liabilities**||
|Accounts Payable|543|
|Loan Account - Eleanor<br>xxxxxxxxxxxxxxxxx|356|
|Loan Account - Esther<br>xxxxxxxxxxxxxxxxx|341|
|Rounding|(1)|
|**Total Current Liabilities**|**1,240**|
|**Total Liabilities**|**1,240**|
|||
|**Net Assets**|**8,051**|



## Equity 

|Current Year Earnings|2,562|
|---|---|
|Retained Earnings|5,489|
|**Total Equity**|**8,051**|



Accounting4Contractors Ltd, Unit 18 & 19 Dean House Farm, Church Lane, Newdigate, Surrey RH5 5DL- 01737 652 852 

Page 4 of 6 

Management Accounts ye 31/03/2021  |  girls ALIVE  |  30 November 2021 



## Aged Receivables 


## girls ALIVE March 2021 

||**Current**|**February**|**January**|**December**|**Older**|**Total**|
|---|---|---|---|---|---|---|
|**Receivables**|||||||
|Jane Green<br>xxxxxxxxxxxxxxxxx|-|-|-|-|(1)|(1)|
|Jenny Davidson<br>xxxxxxxxxxxxxxxxx|-|-|-|-|-|-|
|Mole Valley District Council|1,000|-|-|-|-|1,000|
|Victoria Hotel|-|-|-|-|480|480|
|**Total Receivables**|**1,000**|**-**|**-**|**-**|**479**|**1,479**|
||67.6%|0.0%|0.0%|0.0%|32.4%||



Accounting4Contractors Ltd, Unit 18 & 19 Dean House Farm, Church Lane, Newdigate, Surrey RH5 5DL- 01737 652 852 

Page 5 of 6 

Management Accounts ye 31/03/2021  |  girls ALIVE  |  30 November 2021 



## Aged Payables 


## girls ALIVE March 2021 

||**Current**|**February**|**January**|**December**|**Older**|**Total**|
|---|---|---|---|---|---|---|
|**Payables**|||||||
|CS&PF|340|-|-|-|-|340|
|Elizabeth Carr<br>xxxxxxxxxxxxxxxxx|120|-|-|-|-|120|
|Google Ireland|83|-|-|-|-|83|
|**Total Payables**|**543**|**-**|**-**|**-**|**-**|**543**|
||**Current**|**February**|**January**|**December**|**Older**|**Total**|
|**Total Expense Claims**|**-**|**-**|**-**|**-**|**-**|**-**|
||||||||
|**Total**|**543**|**-**|**-**|**-**|**-**|**543**|
||100.0%|0.0%|0.0%|0.0%|0.0%||



Accounting4Contractors Ltd, Unit 18 & 19 Dean House Farm, Church Lane, Newdigate, Surrey RH5 5DL- 01737 652 852 

Page 6 of 6 

Management Accounts ye 31/03/2021  |  girls ALIVE  |  30 November 2021