## **C4WS Homeless Project** ## **Trustees’ Report and Statement of Financial Activities for the year to 31 January 2023** ## **Trustees’ Report** The Trustees present their report for the year to 31 January 2023. ## **Structure and Governance** The Charity is a company limited by guarantee governed by articles of association. Its directors, during the year, who are the charity Trustees were: Andrew Penny (Chair) Henry Wilson (Treasurer) Geoffrey Browne (resigned 16/03/23) Fr. Jonathan Kester (resigned 23/06/22) Max Mills Lauren Pleydell-Pearce (appointed 29/09/22) Nicholas Price CBE The Trustees meet, including virtually, about four times a year and ad hoc as necessary. Our Director Nikki Barnett was assisted by a Welfare Manager (Sabrina Palmer). In September, Shelter Coordinator Harry Bateman, Employment Support Coordinator Laszlo Bella and Welfare Coordinator Rachel Hamilton were replaced respectively by Lorraine Kinnear, Marc Mora Rodriguez and Curd de Vries. The following month, Project Worker Rahel Alvarado Tadesse moved from 3 days a week to full time working. Bernadette Dickson keeps the books. ## **Objects and Activities** The Charity’s objects are: The relief of poverty and in particular homelessness in the London Borough of Camden, by providing (a) immediate temporary accommodation and assistance to the homeless; and (b) longer term help in securing and maintaining stable housing for the homeless and those previously homeless. Our core activity is the running of a cold weather shelter for 16 guests (homeless men and women (over 18)) at a time from November to March inclusive. In conjunction with the shelter, which provides dinner, a bed and breakfast, we also provide welfare help aimed at securing sustainable long term accommodation for each guest, ideally after 28 days. This may involve sorting out identity papers (passports etc.) and immigration status; ensuring that all entitlements to welfare benefits are claimed; English language tuition; and assisting in finding employment (the Jobs Club). Increasingly it has involved continuing help in the form of mentoring and a hosting scheme “Home from Home” (whereby guests stay in a volunteer’s home for a more extended period). In conjunction with Kings Cross Methodist Church (since January 2023, with Chalk Farm Salvation Army) we also run a Friday Club, providing lunch, social contact and occasional summer trips to the seaside. The shelter has traditionally been housed in churches and church halls of all denominations in Camden. The churches are organised into two rotas (November to January and January to March) of seven churches operating one night a week each. We returned to this model for the 2022/23 season, but for 2021/22, like the previous season, we were obliged by the restrictions to combat Covid 19, to house the shelter in The County Hotel in Upper Woburn Place. This enabled us to house more guests (a maximum of 20 - only 16 are possible in the churches) and in greater comfort, each with his or her own room. Various clubs and activities were arranged to encourage sociability, but isolation, by choice, in one room all day, exacerbated mental health problems in some cases. Being in a hotel also meant that it was harder to take advantage of the services provided by our many volunteers mostly from church congregations. We are grateful to those volunteers, both from churches and independent, who could help and on whom we relied to run the shelter (and Friday club). We returned to the churches for the next season, 2022/3, whilst trying to replicate some of the comforts and convenience of the hotel. We accommodated 64 guests over the 2021/2 season whose average length of stay was 26 nights. Of the guests willing to engage with the welfare help we could offer, 90% were found sustainable accommodation. We continued to look after a growing number of ex-guests after their stay with us ended. In the 2022/3 season we accommodated 65 guests whose average length of stay was 21 nights. For most of the year the Friday club could only offer hot soup and takeaway food, but sit down meals for a reduced number (30 down from 50) resumed in November 2021 and we were warmed by the guests’ loyalty to the club. Following the move to the Salvation Army in Chalk Farm in January 2023, we have seen numbers rise steadily from around 20 members in the initial weeks, to approaching 40 as the club has become more established in its new venue. We also took on a significant building project, in the vacant foodbank adjacent to the C4WS staff offices on Lancing Street. This space, the C4WS Community Room, has been fully kitted out with shower, laundry, luggage and document storage facilities to replicate some of the benefits we no longer have access to now that the shelter has returned to a rotating church model. The room has been divided in two, with the larger space to be used for events throughout the summer, informed by the needs of ex-guests, and for running programmes in the winter alongside the shelter. ## **Public Benefit** The Trustees are aware of the Charity Commission’s guidance on public benefit and believe their activities and the figures showing their impact demonstrate clear compliance. ## **Financial review** In the year to 31 January 2023, the Charity received grants and donations of £265,259, earned interest of £3,093 and incurred expenditure of £370,905, representing a funding shortfall of £102,553. £50,096 of 2022-23 expenditure relates to the incremental cost of hosting the cold weather shelter in The County Hotel in February and March 2022, a cost not currently expected to be incurred in the future. ## **Reserves Policy** The Trustees believe that to safeguard the charity’s services and meet obligations to staff and creditors in the event of delays in the receipt of grants or donations, approximately six months’ running costs (around £175,000) should be held in free reserves (unrestricted reserves less leasehold improvements and office & IT equipment). At 31/01/23, C4WS had £194,174 of free reserves. ## **Investment Policy** C4WS does not have any investments but places funds not required in the short term on deposit, in notice and fixed term bank accounts. Amounts on deposit are reviewed regularly to ensure that funds will always be available when required. ## **Risk Policies** The Trustees’ policies on financial risk are kept under review. Risk in the cold weather shelter, in the Home from Home scheme, and in the Friday Club is closely monitored. ## **Approved by the Trustees and signed by** Mr A H Penny on 18 July 2023 ## **Administrative Information** Company Number 12433154 Charity Number 1189622 Registered Address and Office: St Pancras Church House 1, Lancing Street London NW1 1NA www.c4wshomelessproject.org Banker: CAF Bank Ltd 25 Kings Mill Avenue Kings Mill West Malling ME19 4JQ ## **Independent Examiner’s Report to the Trustees of the C4WS Homeless Project (‘the Company’)** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 January 2023. ## **Responsibilities and basis of report** As the charity’s trustees of the Company (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** The Company’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a member of the Institute of Chartered Accountants in England and Wales. I have completed my examination. I confirm that no matters have come to my attention giving me cause to believe: - accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or - the accounts do not accord with those records; or - the accounts do not comply with the relevant accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or - the accounts have not been prepared in accordance with the Charities SORP (FRS102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mai Charissa Tran-Ringrose ACA 54 Cheyne Court London SW3 5TS Income & E diture Note Unrestricted Restricted Year to funds funds 31 Jan 2ff23 Year to 31 Jan 21r22 Grants and Donations Grants Donations Totsl 23.664 196.132 219.795 45.464 265.259 269.483 223.559 493.042 63.162 202.097 Interest Income Operating expenses 195.687 175.218 370.￿)5 394.150 Net Income 1129,4321 26,879 1102.5531 98,892 Nole 31 Jan 2ff23 31 Jan 21Y22 Fixed Assets I￿.519 13.931 Current Assets Cash Cash on deposit Prepayments VAT recoverable 107.(K)9 .024 2,326 601,555 13.423 614.978 499.359 Creditors falling due within one year Pension Lease liabilities Trade creditors Other 220 25.899 656 82 6.787 26.120 Net Current Assets 473.239 608.191 Creditors falling due after more than one year Lease liabilities 54.189 Net Assets 519.569 622.122 Funds Unrestricted Restricted 31 Jan 2023 31 Jan 2W22 Brought forward Net income for year 344,231 1129.4321 214.798 277,892 26.879 304.771 622,122 1102.5531 519.569 523,230 98.892 622.122 For the year ending 31 January 2023, the Charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The Trustees have not required the Charity to obtain an audit of its accounts for the year in question in accordance with section 476. The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. The financial statements were approved by the Board of Trustees and authorised for issue on 18 July 2023 and were signed on its behalf by: Mr A H Penny, Trustee ## **Notes to the Financial Statements for the year to 31 January 2023** ## **1. Accounting Policies** ## **Basis of preparing the financial statements** The financial statements of the Charity, which is a public benefit entity as defined by FRS 102, have been prepared under the historical cost convention with items recognised at cost or transaction value. The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. The Trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern. ## **Income recognition** All income is recognised once the Charity has entitlement to it, it is probable that it will be received, and the amount receivable can be measured reliably. ## **Expenditure recognition** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the Charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. ## **Fixed Assets: Lease Right of Use** The Charity entered into an agreement to lease the extended premises at Lancing Street for 3 years from 1 January 2023 for £2,500 per month. In line with IFRS 16 Leases accounting standard, the lease was reported on balance sheet as a Right of Use asset and a Lease Liability in the amount of £82,178, being the 3 years’ rental payments discounted at the Charity’s estimated borrowing rate of 6%. The asset will be fully depreciated over the term of the lease and rental payments will be reported as interest expense and repayments of the lease liability. This is the first time the Charity has applied IFRS 16. ## **Fixed Assets: Leasehold Improvements and Office & IT Equipment** Depreciation is charged on Leasehold Improvements at 33% (per annum) to write them off over the terms of the current lease. Office & IT Equipment is depreciated at 25% to write it off over its estimated useful life. ## **Restricted and unrestricted Funds** Restricted funds can be used only in accordance with specific restrictions imposed by the donor. Unrestricted funds can be used for any purpose in furtherance of the Charity’s objectives. ## **Pension costs** The Charity operates defined contribution pension schemes. Contributions payable to the schemes are charged to the Statement of Financial Activities in the period to which they relate. ## **Taxation** The Charity is exempt from corporation tax. 2. Operating expenses Note 2W21122 Shelter & guest costs Stsff costs Office costs Professional fees Insurance Travel & subsistence Subscriptions & training Donations Bank chargès Marketing Depreciation Lease interest expense 91.169 215.742 25.049 11,447 3.892 3.288 1.014 992 515 164.367 181.188 27.292 1,748 3.814 5.720 854 1,724 106 3.820 3.516 411 370.9)5 394.149 3. Staff Costs 2tr211 Salaries & wages 187.548 Employer's National Insurance co 14.451 Employer's pension contributions 11.102 Recruitment costs 1.639 Payroll fees Stsff entertainmént 159.285 10.570 1.299 82 181.188 215.742 4. Trustees. Remuneration & Benefits There were no Trustees. remuneration. benefits or expenses paid in the year to 31 January 2023. 5. Flxed Assets Lease Right of Use Leasehold Improvements Office & IT Equipment Totsl Cost l February 2022 Addiiions Cost l February 2023 10.273 18.102 28.375 18.453 I￿.278 118.732 82,178 82.178 8.180 Depreciation 1 February 2022 Charge in year Depreciation l February 2023 3.623 25°A 2.045 4.522 13.691 18,213 2.283 9.364 2,283 10.263 Net Book Value l February 2022 Net Book Value l February 2023 79.895 9.374 18.112 4.557 2.512 13.931 1(Ki.519