Ryedale Agricultural Society RYEDALE AGRICULTURAL SOCIETY Charity No. 1189568 Trustees Report and Accounts For the Year Ended 315t October 2025 Ryedale Agricultural Society Trustees, Annual Report and Financial Statements for Year Ending 31" October 2025 Perfod covered, from 0111112024 to 311101202S Charlty name Ryedale Agricultural Society Charity registration number 1189568 Trustees N J Hargrave S T Stonehouse C Leckenby R Myers R Hicks Presldents The Hon. Jake & Rafaella Duncombe Chairrnan R Fairburn Show Dlrertors C Leckenby T Scaling General Secretary K Sirr-Hovendon Treasurer K Sirr-Hovendon Registered Office The Show Office 2 Market Place Kirkbymoorside York Y062 6B8 Telephone 07984 939701 Bankers Barclays Bank PIC 23 Yorkersgate Molton North Yorkshire Y017 7AE Independent Examlner Hallgarth Accountants Ltd Chartered Accountants 2 Hallgarth Pickering North Yorkshire Y018 7AW Ryedale Agflcultural Society Objectives and Activities To promote, advance and improve for the benefit of the public agriculture, horticulture and rural crafts and skills in all their branches by the improvement of livestock and the demonstration and showing of Ilvestock, machinery, crafts, products, methods and processes connected with agriculture and agricultural education in particular, by the holding of an annual show. Publlc Beneflt The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. Achievements and Perforrnance- a me553ge from the Tru5tee5 The Show in 2025 must surely go down as one of the most remarkable in the long history of Ryedale Show in terms of the long hours of hard work and the resultant success of the first Show at Duncombe Park for 60 years. There are many measures of success. Here are some of them. Total number attending the Show in 2025 was 13,503 which is an increase of over 30%. We recognise there are several reason5 for this including.. Extra push on advertising and public awareness. Curiosity to see the new location Good weather for the season 50 farmers were well on top of work so allowing a day off. Good weather on the day bringing people out. Showfield bein8 further West made it closer for some. The Financial Report will show a surplu5 but I need to remind all of our constant need to maintain a healthy reserve for rainy Show days and the fact that we are now paying a commercial rent for the Showfield. Even with these factors we have been able to make significant charitable donations as is our desire as a registered charity- Increase in exhibitors as below.. 1,454fam animals 562 horses 294 small animals 1,124 produce and craft 443 children'5 entries 258 trade 5tand5 However. we are the first to acknowledge that there are areas which we need to Improve on for the future. We have spent a long time looking at these and will continue this work. Traffic flow has been the major issue and I would refer you to the large increase in numbers attendin& and some of the problems were caused by the layout being new and so visitors were unsure of Toutes. We will be making some changes to the traffic and car park systems and personnel involved which we feel will improve the 51tuation. Ryedale A8rlcultural Soclety Other area5 of Improvement for this yearfs Show include increased number of toilets and improved Wi-Fi. Stephen Stonehouse ha5 Stepped back as a Trustee after many years, service but 15 now on the F & G P Committee as well a5 a Steward so we will still benefit from his hard work, wisdom. enthusiasm and boosting of morale. Thank you, Stephen. Thank you to Rachel Wood who has agreed to become a Trustee. As well as Ryedale Show being included in her DNA she brings a strong work ethic and the W15dom of commercial experience. The move to Duncombe Park enabled us to set new standards on Health and Safety a5 above all else we have a respor)sibility to ensure that every one of the 13,500 people 8et off the site safe and well. We employed the setvices of a specialist consultant in the lead up to, and on the day itself. We make no apologies for spending money on this essential work and we continue to work to ensure we are compliant with incoming legislation regarding large groups of people at public events. There are so many people we wish to thank but before I wish to remlnd you that people give their time freely without any reward. We should always be looking to encourage and support these and recruit future volunteers as without them we have no Show. The Chaimian, Richard Fairburn did a wonderful job and led by example of long hours and hard work. Thank you. Richard and all those who gave the hundreds of hours of work on site. All officeholders on the Finance and General Purposes Committee and Show Directors. Their work continues the whole year round. All stewards and volunteers including the Young Farmers. local Lions and Rotary. It was pleasing to see the enthusia5rn of Presidents Jake & Raffaella Duncombe on the day and thank you to James Hare for working with us on the many issues related to our use of the stunning parkland. Sponsors who provide valuable financial support. I must specifically mention 2 other people- Trade Stand Secretary John Kendall for his work in de5ignin8, implementing, trouble shooting and reviewing the layout of the Showfield. He nailed itl Our General Secretary Kelra. She actually takes on other duties and this was only her 3, Ryedale Show and has had to deal with huge logistical and organisational issue5 during her time with us. She often deals with problems before we are aware of them, we are lucky to have her. Thank you. Keira. Finanelal Revlew The total show day income for the year was £202,179 {2024'. £169,973) with other operating income being £16.52912024: £14,863>. Direct show day expenditure totalled £152,49812024: £122,968) with overheads being £43,75812024: £33,839). Charitable donations were also paid to the total of £4,900 12024: £10,(KJOI- This left the Charity with an overall surplus of £17,55212024.' £18,029>. Fund balances at period end amounted to £187,49212024: £169,940). **Ryedale Agricultural Society** ## **Reserve Policy** The reserves of the charity are those that are freely available to be spent in pursuing the charity's ob[j] ectives. The trustees consider it necessary to hold reserves to protect against fluctuations in income and expenditure, unforeseen events such as pandemic, animal disease, or extreme weather events causing cancellation of the show. ## **Structure, Governance and Management** ## **Constitution** The Ryedale Agricultural Society is a Charitable Incorporated Organisation[(] CIO[) ] registered by the Charity Commission for England and Wales on 20 **[th ]** May 2020. The governing documents of the charity are the CIO foundation model constitution, which is a constitution of a CIO whose only voting members are its charity trustees. ## **Organisational structure** The trustees have appointed a Show Council, made up of experienced volunteers with skills and knowledge necessary to the organisation of the Ryedale Show. New Council members are proposed by existing members and appointed by the trustees. The Finance and General Purpose Committee[(] F&GP[) ] has been created by the trustees and is structured as follows: - Three council representatives from each of the designated areas of Pickering, Kirkbymoorside and Helmsley. - The charity trustees. - Section Secretaries by invitation. - Show Directors. The[p] urpose of the F&GP is to act as a steering group in organising Ryedale Show on behalf of the society and the wider show council. ## **Declarations** The Trustees Report was approved by the Board of Trustees and signed on their behalf by: **Mr Robert Hicks** Trustee Dated: :....... �J���(� _[2 ]_[O f?. {]['] 4 Ry¢dale Agricultural Society Independent Examiners, Report to The Members of the Board of Management We report on the Accounts of the Charity for the year ended 31" October 2025 which are set out on pages 6 to 8. Respectiv¢ Responsibilities of the Members of the Board of Management and Examiner As the Charity's Members of the Board of Management. you are responsible for the preparation of the accounts. you consider that the audit requirement of section 144121 of the Charities Act 2011 (the 2011 Act) does not apply and that an independent examination is needed. It is our responsibility to examine the accounts under section 145 of the 2011 Act and to state, on the basis of procedures Specified in the General Directions given by the Charity Commissioners under section 14515llbl of the 2011 Act, whether particular matters have come to our attention. Ba515 of independent examiner< report Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Members of the Board of Management concerning any such matters. The procedure5 undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts. Independent examiners, statement In connection with our examination, no matter has come to our attentlon: 111 which gives us reasonable cause to believe that, in any material aspect, the requirements: to keep proper accounting records in accordance with section 130 of the 2011 Act. and to prepare account5 which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met: or 121 to which, in our opinion. attention should be drawn in order to enable a proper understanding of the accourst5 to be reached. Mrs H Raine ACA Hallgarth Accountants Limlted. Chartered Accountants 2 Hallgarth, Pickering, North Yorkshire Y018 7AW Dated:...............................-......-. Ryedale Agrlcultural Soclety Incomè and Expendlture Account For the Year ended 31 October 2025 2025 2024 Unrestrfrted Funds Income show Day Income per Notes Expenditure per Notes 202,179 1152,4981 49.681 169,973 1122,9681 47,005 Membership Investment Income Donati¢ns/ Misc. In¢tsme Bank Interest 13,510 1,411 364 1,245 12,828 1,458 335 242 16.529 66,210 14,863 61,868 Expenses Secretarial Honorariums & Expenses Staffing Services Insurance Software Support Accountancy Fees Bank & Card Charges 13,686 16,950 3,936 3,334 510 3.796 42.212 9,850 16.250 1,693 2,330 582 1.387 32.092 Equlpment and Imprnvemtnts Depreciation Surplusl (Defiritl for the Year 1,546 143,7581 22,4S2 1,747 133,8391 28,029 Le55,' Donation5 Ryedale Lions Pickering Rotary Club Middleton Pony Club 1st Helmsley Scouts Bedale West of York Glaisdale Pony Club Helmsley Litter Pickers Friend5 of St GreBory'5 Min51er 1.500 2,000 250 150 250 250 500 1,SC 14,9001 6,500 110,CKJOI Surplus forthe Year 17,552 18.029 Ryedale Agrlcultural Sodety Notes to the A¢¢ounts as at 31 Odober 2025 2025 2024 Income: Gate Receipts Entry Fees Sponsorship Trade Stands Caterin8 101,331 18,918 5,300 62,779 13,8SO 202,179 93,931 17,402 5,460 38,740 14,440 169.973 Expenditure: Priie Money, Rosettes & Trophies 23,082 23,106 Hire Char£es'. Marquees and Equlpment Site Hire Public Addres5 Entertainment Course Building Toilet5 Medicall Ambulance Catering Judges Expenses Site Maintenance & Security Room Hire Storage Rent Water Rates Advertising Subscriptions PPS & Telephone Sundry Overheads Traffic Management 57,319 9,000 2,750 2.090 450 7.482 45,440 2,460 3,150 1,050 7,921 79,091 2,150 10,070 1,788 lQ.844 5,410 600 60.021 2,225 6,696 2,484 7.899 6,400 191 4,111 3,507 3,031 80 3,216 122,968 6,586 3,044 2,019 543 7,272 152,498 Ryedale Agricuttural society Balance Sheet a5 at 31 October 2025 2025 2024 FIMed A55ets Equlpment Balance brought forward Additions Disp05als Depreclation for the year Balance carried forward 8,998 9,877 11,5461 7.452 11,7471 8,998 c￿￿ent knets Barclays Bank PIC Busine$5 Premium Account Current Account 97,835 29,329 96,590 19.276 Capital Fund- at C05t (Value at 30.06.2025- £85,797) 2,850 2,850 JMFlnn&Co-AtCost IValuÈ at 31.10.25- £131,283) 45.000 45,000 Ryedalè Agricultural Society Cash in Hand PayPal Debtors 5,479 S6 500 56 188.002 173,270 Le55: Cuirenl ilabllltles Sundry Creditors 15101 13.330} 187,492 169,940 Represented by: So¢lety Fund Account. Unrestrlcted Balance brought forward 169,940 151,911 Surplus for the year 17,552 18.029 Balance carried forward 187,492 169,940