Ryedale ￿rIcultUral Soclety RYEDALE AGRICULTURAL SOCIErY Charlty No. 1189568 Trustees Report and Accounts For the Year Ended 31 Ortob•r 2023 Ryedale Agrscultural Society Trustees, Annual Report and Flnanclal Statements for Year Ending 31" October 2023 Perlod covered, from OII1112022 to 3111012023 Charlty narne Ryedale A8ricultural Societv Charlty reglstratlon number 1189568 Trustees W N Baldwin N J Hargrave S T Stonehouse C Leckenby R Myers President D Wass Chalrman R Wood Show Dlrector5 C Leckenby T Scaling General Secretsry K Slrr-Hovendon Treasurer K Sirr-Hovendon Registered Offlce The Show office 2 Market Place Klrkbymoorside York Y062 68B Telephone 07984 939701 Bankers Barclays Bank PIC 23 Yorkersgate Malton North Yorkshire Y017 7AE Independent Examlner Hallgarth Accountant5 Ltd Chartered Accountants 2 Hallgarth Pickering North Yorkshire Y018 7AW Ryedale Agrtcultural Society ObJ¢rtl¥es and Actlvltles To promote, advance and improve for the benefit of the public agriculture. horticulture and rural crafts and skills in all their branche5 by the improvement of livestock and the demonstration and showing of livestock. machinery, craft5, product5, rnethod5 and processes ¢onne¢ted with agriculture and agricultural education in particular. by the holdlng of an annual show. Publlc 8oneflt The trustees conflrm that they have referred to the guldan¢e contalned In the Charity Commlsslon's 8eneral guidance on publlc benefit when reviewing the charit￿5 alms and objectives and In planning future artivlties. A¢hlevements and Performance- a message from the Trustees What a baptism of fire for our new Secretaryl Everyone who was on the show field on the Sunday evening before the show were horrlfied by the conditions. It was noted and appreciated that William Shaw wanted the show to go on. This decision was rewarded, as we were blessed wlth a good drying day on the Monday, which made an ur)believable difference to the showground. Despite the trying conditions everyone pulled together. which is what make5 the Ryedale Show 50 special. Behlnd the scenes, the new Strurture of the Ryedale Agrlcultural Society is coming together and Keira has put in place new policies regardin8 how everyone is treated. In line wtth Chartty Commlssion requirements. available for all to access on the new team area of our website. The Trustees would like to express thelr thanks to the F&GP committee and all the Section Secretarles for their sterling work this year, especially as for some this was their first year in charge. Our grateful thanks also go to all our srewards and volunteers, wlthout whom there would be no Ryedale Show. Flnanclal Revlew The total show day Income for the year was £161,08012022.. £137,749) wlth other operating income being £11.43812022'. £14,158). Direct show day expenditure totalled £116.18312022.. £104,021) wlth overheads being £35,46212022.. £27,567). Charitable donations were also paid to the total of £4,700 12022: £4,500). Thls left the Charlty wlth an overall surplus of £16,17312022.. £15.8191. Fund balances at period end amounted to £151,91212022: £135,739). Reserve PollLy The reserves of the charlty are those that are freely available to be spent In pursulng the charity's objertryes. The trustees consider it necessary to hold reserves to protett against fluctuations in income and expenditure. unforeseen events such as pandemic, anlmal dlsea5e, or extrerne weather events causing cancellation of the show. ## **Ryedale Agricultural Society** ## **Structure, Governance and Management** ## **Constitution** The Ryedale Agricultural Society is a Charitable Incorporated Organisation (CIO) registered by the Charity Commission for England and Wales on 20[th ] May 2020. The governing documents of the charity are the CIO foundation model constitution, which is a constitution of a CIO whose only voting members are its charity trustees. ## **Organisational structure** The trustees have appointed a Show Council, made up of experienced volunteers with skills and knowledge necessary to the organisation of the Ryedale Show. New Council members are proposed by existing members and appointed by the trustees. The Finance and General Purpose Committee {F&GP) has been created by the trustees and is structured as follows: - Three council representatives from each of the designated areas of Pickering, Kirkbymoorside and Helmsley. - The charity trustees. - Section Secretaries by invitation. - Show Directors. The purpose of the F&GP is to act as a steering group in organising Ryedale Show on behalf of the society and the wider show council. ## **Declarations** The Trustees Report was approved by the Board of Trustees and signed on their bch.ilf by: Mr Stephen Stonehouse Trustee 3 Ryedale Agrlcultural Society Independent Examiners. Report to The Members of the Board of Management We report on the Account5 of the Charity for the year ended 31" October 2023 which are set out on page5 5 to 7. Respertlve Respon51bllltle5 of the Members of the Board of Management and Examlner As the Charity's Members of the Board of Management, you are respon51ble for the preparation of the accounts; you consider that the audit requirement of sectlcn 144121 of the Charities Art 2011 (the 2011 Act) does not apply and that an independent examination is needed. It is our responsibility to examine the accounts under 5ettion 145 of the 2011 Art and to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under sectlon 1451511bl of the 2011 Act. whether particular matters have come to our attention. 8asls of independent examlners, report Our examination was carried out in accordance with the Genèral D1￿ctIonS glven by the Charlty Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wlth those records. It also includes consideratlon of any unusual items or d15closures In the accounts. and seeking explanations from you as Members of the Board of Management concerning any such matter5. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently we do not express an audlt oplnlon on the vlew given by the accounts. Independent examiner5, Statement In connection with our examination, no matter has come to our attention: 111 which gives us reasonable cause to believe that, in any material aspect, the requirement5: to keep proper accounting records in accordance with settion 130 of the 2011 Act: and to prepare accounts whith accord wlth the accounting records and to comply with the accounting requirements of the 2011 Act have not been met: or 121 to which, in our opinion, attentlon should be drawn in order to enable a proper understanding of the accounts to be reached. Mrs H Raine ACA Hallgarth Accountants Limited, Chartered Accountant5 2 Hallgarth, Pickerin& North Yorkshire Y018 7AW Dated.. Ryedale A8rlcuhural Society Ih¢ome and Empendlture Account For the Year ended 31 October 2023 2023 2022 Unrestrlrted Funds Income Show Day Income per Notes Expenditure per Notes 161,080 116,1831 44.897 137,749 1104,0211 33,728 Membership Investment Income Donation5/ Misc. Income Bank Interest 9,405 1,373 270 39) 12,473 1,274 385 26 11,438 56,335 14.158 47,886 Expenses Secretarlal Honorarlums & Expenses Staffing Servlces Insurance Software Support Ac¢ountancy Fees Bank & Card Char8e5 10,674 14.357 2,964 3,850 552 969 33,366 4,950 12,092 2,817 2,914 528 1,793 25,094 Equlpment and Improvements Depreciation Surplus/ IDeficitl for Ihe Year 2,096 135,4621 20.873 2,473 127,5671 20,319 Le55: Donatlons Ryedale Lions PickeTill8 Rotary Clbb Friends of St Gregory's Minster 1,5 1.7 1,5CXJ 1,S(KJ 1,5tXt 1,500 14,7001 14,5001 Surplus for the Year 16,173 15.819 Ryedale Agricultural Soclety Notes to the Accounts as at 31 October 2023 2023 ZOZ2 In¢ome: Gate Recelpts Entry Fees Sponsorship Trade Stands Catering 91,C(J3 13,087 5,225 39,218 12.547 161,080 77,295 11,532 4,400 32.143 12,379 137,749 Expèndtture: Prlze Money, Rosettes & Trophies 21,091 20,192 Hire Charges.. Marquees and Equipment Public Addres5 Course Buildin8 Tollets Medlcal/ Ambulance Catering Judges Expen5¥5 Slte Maintenance & Securltv Room Hire Water Rates Advertlsing Subscriptions PPS & Telephone Sundry Overheads Traffic Management 39.417 1,891 850 7,921 39.510 1,677 5.395 6,547 50,079 2.175 6,952 1,267 19,523 2,942 53,129 3,212 7,884 1,379 10,092 1.197 97 760 251 3.286 304 2,238 104,021 1,031 1,403 5.824 640 3,108 116.183 Ryedale Agricultural Society Balance Sheet as at 31 Ortober 2023 2023 2022 Flxed Assets Equrpment Balance brought forward Addition5 Dlsposals Depreciation for the year Balance carrled forward 10.479 1,494 11,868 1,083 12,0961 9,877 12.4731 10,478 Current Assets Barclays Bank PIC Business Premlum Account Current Ac¢ount 16.348 62,983 75,958 1,828 Capital Fund- at Cost (Value at 30,06.2023- £69.2041 2,850 2,850 JMFlnn&Co-AtC05t (Value at 31.10.23- £101,259) 45,000 45,CKJO Ryedale Agrlcultural Society Cash in Hand PayPal Debtors 338 56 17.877 155,329 212 56 136,382 Less: Current Llabllltles Sundry Credltors 13.4171 16431 151,912 135,739 Represented by: Soclety Fund Auount- Unrestrlrted 8alance brought forward 135,739 119,919 Surplus for the year 16,173 15,819 Balance carried forward 151.912 135.739