REGISTERED CHARITY NUMBER: 1189556
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
FOR
HALESWORTH AREA COMMUNITY TRANSPORT CIO
van Dijk Accountants Limited
Georgian House
34 Thoroughfare
Halesworth
Suffolk
IP19 8AP
HALESWORTH AREA COMMUNITY TRANSPORT CIO
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 December 2023
|
Page |
Report of the Trustees |
1 to 2 |
Independent Examiner's Report |
3 |
Statement of Financial Activities |
4 |
Statement of Financial Position |
5 |
Notes to the Financial Statements |
6 to 10 |
Detailed Statement of Financial Activities |
11 |
HALESWORTH AREA COMMUNITY TRANSPORT CIO
REPORT OF THE TRUSTEES
for the Year Ended 31 December 2023
Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyearended31December 2023.
ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingbyCharities:Statementof Recommended
PracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReporting Standard
applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objectiveof the charityis to providean affordablebus serviceto the inhabitantsof the localcommunitywho are
in needof sucha servicebecauseof age,sicknessor disability(mentalor physical)or povertyor lackof availability of
adequate and safe public transport services.
HalesworthAreaCommunityTransportLimitedoperatedasanassociationundertheCo-operativeand Community
BenefitSocietiesAct2014until31December2020.On1 January2021ittransferredtheassetsandliabilitiesof that
entity to the CIO.
ACHIEVEMENT AND PERFORMANCE
Charitable activities for the public benefit
2023wasachallengingyearforHalesworthAreaCommunityTransportwiththeriseinthepressureto become
"electricallyfueled".ForHACTthis,atpresentisunattainable.Thecostinreplacingourfourbuseswouldfar exceed
threequartersof a million.Notonlycostbutlackof infrastructureis againstus too.Chargingpointsforallour buses
comeswitha massivepricetagandtheplacingof themwouldposea hugechallengetoo.Also,findinga garage that
could service and repair them would be a long journeyand an expense HACT could not afford.We continueto run our
existing fleet of Euro 6 buses and pride ourselves that one journey with us saves sixteen cars going out.
During2023,wehavehaddonationsof£5,000fromInternationalChem,£2,000raisedbytheHalesworthGolf Club
Seniors,and £500 from the Old Glory Molly Musicians.We also have yearlysupportfrom BroadwayColoursand many
localpeoplewhogivegenerously.Withoutthiscontinuedsupport,HACTwouldstruggletooperatein these
economically challenging times.
-Overall Mileage for HACT-31,186 miles (Three buses combined)
-Overall Mileage for SBCB-21,679 miles (Southwold and Reydon Service)
Passenger Journeys
-Route 511-5,169 (mainly concessionary shopping and social visits)
-About 5% of passengers were fare paying adults and children.
-Sole Bay Community Bus-1,249 (mainly concessionary shopping and social visits)
-About 7% of passengers were fare paying adults and children.
Community Hires
-150 Community Hires completed for HACT.
FINANCIAL REVIEW
Financial position
The results for the year ended 31 December 2023 are set out in the accounts on pages 4 to 12 of this document.
Reserves policy
It is the Charity's policy to maintain reserves at a level it considers necessary to meet cash flow requirements.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Charity is established under a constitution adopted on 30 January 2020.
Page 1
HALESWORTH AREA COMMUNITY TRANSPORT CIO
REPORT OF THE TRUSTEES
for the Year Ended 31 December 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
Risk management
TheTrusteeshavediscussedtherequirementofariskstrategyandbelievethattheyhaveadequatemethods of
monitoringandcontrollingthefinancial,reputational,statutoryandlegalandoperationalrisksapplicableto the
Charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1189556
Principal address
Station Building
Station Road
Halesworth
Suffolk
IP19 8BZ
Trustees
B Howard (resigned 1.7.23)
O J Perkin (resigned 1.8.23)
D R Pring (Chair)
J D Giles
J S Lavery (resigned 1.5.23)
C L Ryan MBE
D Plater
D Gray
C White
C Chapman (appointed 1.6.23)
Independent Examiner
P N van Dijk FMAAT
van Dijk Accountants Limited
Georgian House
34 Thoroughfare
Halesworth
Suffolk
IP19 8AP
Approved by order of the board of trustees on 18 October 2024 and signed on its behalf by:
D Gray - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
HALESWORTH AREA COMMUNITY TRANSPORT CIO
Independent examiner's report to the trustees of Halesworth Area Community Transport CIO
I reportto the charitytrusteeson my examinationof the accountsof HalesworthArea CommunityTransportCIO (the
Trust) for the year ended 31 December 2023.
Responsibilities and basis of report
AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsinaccordancewith the
requirements of the Charities Act 2011 ('the Act').
I reportin respectof my examinationof the Trust'saccountscarriedoutunderSection145 of the Act andin carrying
out my examinationI have followedall applicableDirectionsgiven by the CharityCommissionunderSection 145(5)(b)
of the Act.
Independent examiner's statement
I havecompletedmyexamination.I confirmthatnomaterialmattershavecometomyattentioninconnection with
the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhich attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
P N van Dijk FMAAT
van Dijk Accountants Limited
Georgian House
34 Thoroughfare
Halesworth
Suffolk
IP19 8AP
18 October 2024
Page 3
HALESWORTH AREA COMMUNITY TRANSPORT CIO
STATEMENT OF FINANCIAL ACTIVITIES
for the Year Ended 31 December 2023
|
|
31.12.23 |
31.12.22 |
|
|
Unrestricted |
Total |
|
|
fund |
funds |
|
Notes |
£ |
£ |
INCOME AND ENDOWMENTS FROM |
|
|
|
Donations and legacies |
|
17,020 |
28,159 |
Investment income |
2 |
1,556 |
321 |
Other income |
|
39,201 |
33,788 |
Total |
|
57,777 |
62,268 |
EXPENDITURE ON |
|
|
|
Costs |
|
57,991 |
53,270 |
Depreciation |
|
(4,147) |
17,181 |
Total |
|
53,844 |
70,451 |
NET INCOME/(EXPENDITURE) |
|
3,933 |
(8,183) |
RECONCILIATION OF FUNDS |
|
|
|
Total funds brought forward |
|
124,505 |
132,688 |
TOTAL FUNDS CARRIED FORWARD |
|
128,438 |
124,505 |
The notes form part of these financial statements
Page 4
HALESWORTH AREA COMMUNITY TRANSPORT CIO
STATEMENT OF FINANCIAL POSITION
31 December 2023
31.12.23
Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
5
63,135
CURRENT ASSETS
Debtors
6
3,309
Prepayments and accrued income
5,954
Cash at bank and in hand
58,698
67,961
CREDITORS
Amounts falling due within one year
7
(2,658)
NET CURRENT ASSETS
65,303
TOTAL ASSETS LESS CURRENT LIABILITIES
128,438
NET ASSETS
128,438
FUNDS
8
Unrestricted funds
128,438
TOTAL FUNDS
128,438 |
31.12.22
Total
funds
£
51,842
4,575
5,269
65,827
75,671
(3,008)
72,663
124,505
124,505
124,505
124,505 |
|
|
ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon18October2024 and
were signed on its behalf by:
D Gray - Trustee
The notes form part of these financial statements
Page 5
HALESWORTH AREA COMMUNITY TRANSPORT CIO
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 December 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
Thefinancialstatementsof thecharity,whichis a publicbenefitentityunderFRS 102,havebeenprepared in
accordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities:Statement of
RecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
ReportingStandardapplicablein the UK and Republicof Ireland(FRS 102) (effective1 January2019)', Financial
ReportingStandard102 'The FinancialReportingStandardapplicablein the UK and Republicof Ireland'and the
Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All incomeis recognisedin the Statementof FinancialActivitiesoncethe charityhasentitlementto the funds,
it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredin settlement
andtheamountof theobligationcanbe measuredreliably.Expenditureis accountedforonanaccruals basis
andhas been classifiedunderheadingsthataggregateall costrelatedto the category.Wherecostscannot be
directlyattributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwith the
use of resources.
Tangible fixed assets
Depreciationis providedat the followingannualrates in orderto write off each asset over its estimated useful
life.
Fixtures and fittings- 15% on reducing balance
Motor vehicles- 25% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.
2. INVESTMENT INCOME
31.12.2331.12.22
££
Deposit account interest 1,556321
continued...
Page 6
HALESWORTH AREA COMMUNITY TRANSPORT CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 December 2023
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees'remunerationor other benefitsfor the year ended 31 December 2023 nor for the year
ended 31 December 2022.
Trustees' expenses
Therewerenotrustees'expensespaidfortheyearended31December2023norfortheyear ended
31 December 2022.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
|
|
Unrestricted |
|
fund |
|
£ |
INCOME AND ENDOWMENTS FROM |
|
Donations and legacies |
28,159 |
Investment income |
321 |
Other income |
33,788 |
Total |
62,268 |
EXPENDITURE ON |
|
Costs |
53,270 |
Depreciation |
17,181 |
Total |
70,451 |
NET INCOME/(EXPENDITURE) |
(8,183) |
RECONCILIATION OF FUNDS |
|
Total funds brought forward |
132,688 |
TOTAL FUNDS CARRIED FORWARD |
124,505 |
continued...
Page 7
HALESWORTH AREA COMMUNITY TRANSPORT CIO
NOTES TO THE FINANCIAL STATEMENTS - continued
for the Year Ended 31 December 2023
5.
TANGIBLE FIXED ASSETS
COST
At 1 January 2023
Additions
Disposals
At 31 December 2023
DEPRECIATION
At 1 January 2023
Charge for year
At 31 December 2023
NET BOOK VALUE
At 31 December 2023
At 31 December 2022
6.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Debtors
VAT
7.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
8.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
TOTAL FUNDS |
Fixtures
and
fittings
£
874
-
-
874
242
95
337
537
632
At 1.1.23
£
124,505
124,505 |
Motor
vehicles
£
84,167
27,645
(20,500)
91,312
32,957
(4,243)
28,714
62,598
51,210
31.12.23
£
1,136
2,173
3,309
31.12.23
£
2,658
Net
movement
in funds
£
3,933
3,933 |
Totals
£
85,041
27,645
(20,500)
92,186
33,199
(4,148)
29,051
63,135
51,842
31.12.22
£
1,170
3,405
4,575
31.12.22
£
3,008
At
31.12.23
£
128,438
128,438 |
|
|
|
|
continued...
Page 8
HALESWORTH AREA COMMUNITY TRANSPORT CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 December 2023
8. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
57,777
TOTAL FUNDS
57,777
Comparatives for movement in funds
At 1.1.22
£
Unrestricted funds
General fund
132,688
TOTAL FUNDS
132,688
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
62,268
TOTAL FUNDS
62,268 |
Resources
Movement
expended
in funds
£
£
(53,844)
3,933
(53,844)
3,933
Net
movement
At
in funds
31.12.22
£
£
(8,183)
124,505
(8,183)
124,505
Resources
Movement
expended
in funds
£
£
(70,451)
(8,183)
(70,451)
(8,183) |
|
|
A current year 12 months and prior year 12 months combined position is as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
At 1.1.22
£
132,688
132,688 |
Net
movement
in funds
£
(4,250)
(4,250) |
At
31.12.23
£
128,438 |
|
|
|
128,438 |
continued...
Page 9
HALESWORTH AREA COMMUNITY TRANSPORT CIO
NOTES TO THE FINANCIAL STATEMENTS - continued
for the Year Ended 31 December 2023
8. MOVEMENT IN FUNDS - continued
A currentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedinthe above
are as follows:
|
Incoming |
Resources |
Movement |
|
resources |
expended |
in funds |
|
£ |
£ |
£ |
Unrestricted funds |
|
|
|
General fund |
120,045 |
(124,295) |
(4,250) |
TOTAL FUNDS |
120,045 |
(124,295) |
(4,250) |
9. RELATED PARTY DISCLOSURES
HalesworthAreaCommunityTransportLimitedceasedtotradeon31/12/20andtheretainedearnings were
introduced into Halesworth Area Community Transport CIO on 01/01/21.
Page 10
HALESWORTH AREA COMMUNITY TRANSPORT CIO
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 December 2023
|
31.12.23 |
31.12.22 |
|
£ |
£ |
INCOME AND ENDOWMENTS |
|
|
Donations and legacies |
|
|
Grants |
- |
3,000 |
Sponsorship |
1,080 |
11,050 |
Donations |
15,533 |
12,134 |
Fuel duty rebate |
407 |
1,975 |
|
17,020 |
28,159 |
Investment income |
|
|
Deposit account interest |
1,556 |
321 |
Other income |
|
|
Concessionary fares |
12,884 |
12,011 |
Group fares |
26,317 |
21,777 |
|
39,201 |
33,788 |
Total incoming resources |
57,777 |
62,268 |
EXPENDITURE |
|
|
Costs |
|
|
Insurance & licences |
6,260 |
5,383 |
Repairs & maintenance |
15,638 |
15,619 |
Vehicle hire |
4,263 |
2,826 |
Fuel |
11,329 |
12,363 |
Record keeping & admin |
11,053 |
10,381 |
Telephone |
1,242 |
1,142 |
Postage and stationery |
818 |
855 |
Sundries |
1,518 |
1,242 |
Accountancy |
800 |
800 |
Office costs |
2,214 |
1,757 |
Driver training |
1,492 |
107 |
Repairs & renewals |
1,364 |
693 |
Bank charges |
- |
102 |
|
57,991 |
53,270 |
Depreciation |
|
|
Fixtures and fittings |
95 |
111 |
Motor vehicles |
16,257 |
17,070 |
Profit on disposal of vehicle |
(20,499) |
- |
|
(4,147) |
17,181 |
Total resources expended |
53,844 |
70,451 |
Net income/(expenditure) |
3,933 |
(8,183) |
This page does not form part of the statutory financial statements
Page 11