**REGISTERED CHARITY NUMBER: 1189556** ## **REPORT OF THE TRUSTEES AND** **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** **FOR** ## **HALESWORTH AREA COMMUNITY TRANSPORT CIO** van Dijk Accountants Limited Georgian House 34 Thoroughfare Halesworth Suffolk IP19 8AP **HALESWORTH AREA COMMUNITY TRANSPORT CIO** ## **CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 December 2022** ||**Page**| |---|---| |**Report of the Trustees**|1 to 2| |**Independent Examiner's Report**|3| |**Statement of Financial Activities**|4| |**Statement of Financial Position**|5| |**Notes to the Financial Statements**|6 to 10| |**Detailed Statement of Financial Activities**|11 to 12| **HALESWORTH AREA COMMUNITY TRANSPORT CIO** ## **REPORT OF THE TRUSTEES** ## **for the Year Ended 31 December 2022** The trustees present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The objective of the charity is to provide an affordable bus service to the inhabitants of the local community who are in need of such a service because of age, sickness or disability (mental or physical) or poverty or lack of availability of adequate and safe public transport services. Halesworth Area Community Transport Limited operated as an association under the Co-operative and Community Benefit Societies Act 2014 until 31 December 2020. On 1 January 2021 it transferred the assets and liabilities of that entity to the CIO. ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities for the public benefit** Halesworth Area Community Transport (Halesworth Hoppa), marks their 40th anniversary (mobility bus service since 1983) and the commencement of the 511 Halesworth and Holton public bus service in 1993 as a Voluntary Community Transport Operator. 2022 was a recovery year following the trauma of Covid-19 and associated issues. During 2022, we have had £10,000 sponsorship from the Co-op, who continue to support us from year to year. We also have yearly support from Broadway Colours and Spectra who each donate £600. International Chem donated £5,000, £1,000 was raised by the Halesworth Golf Club Seniors, £500 from the Halesworth Lions and £3,000 from Halesworth Town Council. Without this continued support, HACT would struggle to operate in these economically challenging times. HACT is sufficiently vocal to remind those in power that "levelling up" funding should include organisations like ours who have shown themselves to be sustainable, but are now faced with integration of service (cross service ticketing & cashless payments), de-carbonisation (replacement of fossil fuel vehicles), and electrification in areas where infrastructure has not kept pace with building and population. -Overall Mileage for HACT-45,114 miles (Three buses combined) - -Overall Mileage for SBCB-9,640 miles (Southwold and Reydon Service) Passenger Journeys -Route 511-4,775 (mainly concessionary shopping and social visits) -About 8% of passengers were fare paying adults and children -Sole Bay Community Bus-1,084 (90% concessionary and regulars amount to 800 per annum) Community Hires -145 Community hires completed for HACT-9,088 passenger journeys - -Market Day demand from Chediston/Linstead-averaged 20/24 passenger journeys. ## **FINANCIAL REVIEW** ## **Financial position** The results for the year ended 31 December 2022 are set out in the accounts on pages 4 to 12 of this document. ## **Reserves policy** It is the Charity's policy to maintain reserves at a level it considers necessary to meet cash flow requirements. Page 1 **HALESWORTH AREA COMMUNITY TRANSPORT CIO** ## **REPORT OF THE TRUSTEES** **for the Year Ended 31 December 2022** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The Charity is established under a constitution adopted on 30 January 2020. ## **Risk management** The Trustees have discussed the requirement of a risk strategy and believe that they have adequate methods of monitoring and controlling the financial, reputational, statutory and legal and operational risks applicable to the Charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1189556 ## **Principal address** Station Building Station Road Halesworth Suffolk IP19 8BZ ## **Trustees** B Howard (resigned 1.7.23) O J Perkin (resigned 1.8.23) D R Pring (Chair) J D Giles J Janes (resigned 6.1.22) J S Lavery (resigned 1.5.23) C L Ryan MBE D Plater D Gray C White (appointed 6.1.22) C Chapman (appointed 1.6.23) ## **Independent Examiner** P N van Dijk FMAAT van Dijk Accountants Limited Georgian House 34 Thoroughfare Halesworth Suffolk IP19 8AP Approved by order of the board of trustees on 11 August 2023 and signed on its behalf by: D Gray - Trustee Page 2 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HALESWORTH AREA COMMUNITY TRANSPORT CIO** ## **Independent examiner's report to the trustees of Halesworth Area Community Transport CIO** I report to the charity trustees on my examination of the accounts of Halesworth Area Community Transport CIO (the Trust) for the year ended 31 December 2022. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. P N van Dijk FMAAT van Dijk Accountants Limited Georgian House 34 Thoroughfare Halesworth Suffolk IP19 8AP 11 August 2023 Page 3 ## **HALESWORTH AREA COMMUNITY TRANSPORT CIO** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **for the Year Ended 31 December 2022** |||31.12.22|31.12.21| |---|---|---|---| |||Unrestricted|Total| |||fund|funds| ||Notes|£|£| |**INCOME AND ENDOWMENTS FROM**|||| |Donations and legacies||28,159|63,970| |Investment income|2|321|5| |Other income||33,788|20,479| |**Total**||62,268|84,454| |**EXPENDITURE ON**|||| |Costs||53,270|49,453| |Depreciation||17,181|20,630| |**Total**||70,451|70,083| |**NET INCOME/(EXPENDITURE)**||(8,183)|14,371| |**RECONCILIATION OF FUNDS**|||| |Retained earnings transferred from HACT|Limited|-|118,317| |Total funds brought forward||132,688|-| |**TOTAL FUNDS CARRIED FORWARD**||124,505|132,688| The notes form part of these financial statements Page 4 ## **HALESWORTH AREA COMMUNITY TRANSPORT CIO** ## **STATEMENT OF FINANCIAL POSITION** ## **31 December 2022** |31.12.22
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
5
51,842
**CURRENT ASSETS**
Debtors
6
4,575
Prepayments and accrued income
5,269
Cash at bank and in hand
65,827
75,671
**CREDITORS**
Amounts falling due within one year
7
(3,008)
**NET CURRENT ASSETS**
72,663
**TOTAL ASSETS LESS CURRENT LIABILITIES**
124,505
**NET ASSETS**
124,505
**FUNDS**
8
Unrestricted funds
124,505
**TOTAL FUNDS**
124,505|31.12.21
Total
funds
£
69,023
5,322
4,546
55,701
65,569
(1,904)
63,665
132,688
132,688
132,688
132,688| |---|---| The financial statements were approved by the Board of Trustees and authorised for issue on 11 August 2023 and were signed on its behalf by: D Gray - Trustee The notes form part of these financial statements Page 5 **HALESWORTH AREA COMMUNITY TRANSPORT CIO** ## **NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 December 2022** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings - 15% on reducing balance Motor vehicles - 25% on reducing balance ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. INVESTMENT INCOME** ||31.12.22|31.12.21| |---|---|---| ||£|£| |Deposit account interest|321|5| continued... Page 6 **HALESWORTH AREA COMMUNITY TRANSPORT CIO** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 December 2022** ## **3. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021. ## **4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** |**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**|| |---|---| ||Unrestricted| ||fund| ||£| |**INCOME AND ENDOWMENTS FROM**|| |Donations and legacies|63,970| |Investment income|5| |Other income|20,479| |**Total**|84,454| |**EXPENDITURE ON**|| |Costs|49,453| |Depreciation|20,630| |**Total**|70,083| |**Net income**|14,371| |**Retained earnings transferred from HACT Limited**|118,317| |**TOTAL FUNDS CARRIED FORWARD**|132,688| continued... Page 7 ## **HALESWORTH AREA COMMUNITY TRANSPORT CIO** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 December 2022** |**5.**
**TANGIBLE FIXED ASSETS**
**COST**
At 1 January 2022 and 31 December 2022
**DEPRECIATION**
At 1 January 2022
Charge for year
At 31 December 2022
**NET BOOK VALUE**
At 31 December 2022
At 31 December 2021
**6.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Debtors
VAT
**7.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
**8.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**TOTAL FUNDS**|Fixtures
and
fittings
£
874
131
111
242
632
743
At 1.1.22
£
132,688
132,688|Motor
vehicles
£
84,167
15,887
17,070
32,957
51,210
68,280
31.12.22
£
1,170
3,405
4,575
31.12.22
£
3,008
Net
movement
in funds
£
(8,183)
(8,183)|Totals
£
85,041
16,018
17,181
33,199
51,842
69,023
31.12.21
£
-
5,322
5,322
31.12.21
£
1,904
At
31.12.22
£
124,505
124,505| |---|---|---|---| continued... Page 8 ## **HALESWORTH AREA COMMUNITY TRANSPORT CIO** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 December 2022** ## **8. MOVEMENT IN FUNDS - continued** Net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|62,268|(70,451)|(8,183)| |**TOTAL FUNDS**|62,268|(70,451)|(8,183)| ## **Comparatives for movement in funds** |**Unrestricted funds**
General fund
**TOTAL FUNDS**
Comparative net movement in funds, included in the above are as
**Unrestricted funds**
General fund
Retained earnings transferred from HACT Limited
Net income for the year
**TOTAL FUNDS**|At 1.1.21
£
-
-
follows:
Incoming
resources
£
118,317
84,454
202,771|Net
movement
At
in funds
31.12.21
£
£
132,688
132,688
132,688
132,688
Resources
Movement
expended
in funds
£
£
-
(70,083)
118,317
14,371
(70,083)
132,688| |---|---|---| A current year 12 months and prior year 12 months combined position is as follows: |**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.1.21
£
-
-|Net
movement
in funds
£
124,505
124,505|At
31.12.22
£
124,505
124,505| |---|---|---|---| continued... Page 9 **HALESWORTH AREA COMMUNITY TRANSPORT CIO** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 December 2022** ## **8. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|265,039|(140,534)|124,505| |**TOTAL FUNDS**|265,039|(140,534)|124,505| ## **9. RELATED PARTY DISCLOSURES** Halesworth Area Community Transport Limited ceased to trade on 31/12/20 and the retained earnings were introduced into Halesworth Area Community Transport CIO on 01/01/21. Page 10 ## **HALESWORTH AREA COMMUNITY TRANSPORT CIO** |**INCOME AND ENDOWMENTS**
**Donations and legacies**
Grants
Sponsorship
Donations
Fuel duty rebate
**Investment income**
Deposit account interest
**Other income**
Concessionary fares
Group fares
**Total incoming resources**
**EXPENDITURE**
**Costs**
Insurance & licences
Repairs & maintenance
Vehicle hire
Fuel
Record keeping & admin
Telephone
Postage and stationery
Sundries
Accountancy
Office costs
Driver training
Repairs & renewals
Bank charges
**Depreciation**
Fixtures and fittings
Motor vehicles|**DETAILED STATEMENT OF FINANCIAL ACTIVITIES**
**for the Year Ended 31 December 2022**
31.12.22
31.12.21
£
£
3,000
21,316
11,050
11,250
12,134
22,660
1,975
8,744
28,159
63,970
321
5
12,011
10,726
21,777
9,753
33,788
20,479
62,268
84,454
5,383
5,098
15,619
17,276
2,826
1,090
12,363
8,139
10,381
11,016
1,142
774
855
1,326
1,242
907
800
800
1,757
1,742
107
569
693
716
102
-
53,270
49,453
111
131
17,070
20,499
17,181
20,630| |---|---| ||| This page does not form part of the statutory financial statements Page 11 ## **HALESWORTH AREA COMMUNITY TRANSPORT CIO** |Total resources expended
**Net (expenditure)/income**|**DETAILED STATEMENT OF FINANCIAL ACTIVITIES**
**for the Year Ended 31 December 2022**
31.12.22
31.12.21
£
£
70,451
70,083
(8,183)
14,371| |---|---| ||| This page does not form part of the statutory financial statements Page 12