REGISTERED CHARITY NUMBER: 1189556
AMENDED
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
FOR
HALESWORTH AREA COMMUNITY TRANSPORT CIO
van Dijk Accountants Limited Georgian House 34 Thoroughfare Halesworth Suffolk IP19 8AP
HALESWORTH AREA COMMUNITY TRANSPORT CIO
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 December 2021
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Statement of Financial Position | 5 |
| Notes to the Financial Statements | 6 to 8 |
| Detailed Statement of Financial Activities | 9 to 10 |
HALESWORTH AREA COMMUNITY TRANSPORT CIO
REPORT OF THE TRUSTEES
for the Year Ended 31 December 2021
The trustees present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objective of the charity is to provide an affordable bus service to the inhabitants of the local community who are in need of such a service because of age, sickness or disability (mental or physical) or poverty or lack of availability of adequate and safe public transport services.
Halesworth Area Community Transport Limited continued to operate as an association under the Co-operative and Community Benefit Societies Act 2014 until 31 December 2020. On 1 January 2021 it transferred the assets and liabilities of that entity to the CIO.
ACHIEVEMENT AND PERFORMANCE
Charitable activities for the public benefit
During the year, we have had £10,000 sponsorship from the Co-op, £5,000 from International Chem, £2,000 raised by the Halesworth Golf Club, £500 from the Masons and £3,000 from a passenger who wishes not to be named. If it wasn't for all of these and the Covid grant of £10,000 then we don't think HACT could have continued with ease.
The Hoppa transported 303 passengers to Sole Bay Health Centre for their first and second Covid vaccinations. We cannot put into words how grateful we are to the team of drivers we have. They risked their own health at the start of this vaccination program to get all the residents of this area to have their jabs. It has been a mammoth task in unprecedented circumstances. The team at Sole Bay Health Centre have been amazing and made our job run so smoothly when problems have occurred at our end. We are very fortunate to have such a facility. Reydon shut their doors on Saturday 5th June for the last time.
We have worked closely with the Halesworth Volunteer Centre running the shopping service for them. We assisted with our buses and drivers for over a year ending on 12th April 2021 when the Hoppa commenced the 511 service. During that year, we delivered shopping on a weekly basis to around 84 residents. We clocked up 4,604 miles during this time, many hours driven on a voluntary basis. Halesworth doesn't know how lucky it is! We have worked together for the good of this community.
We have stopped driving for the Day Centre after many years. Sadly, over 80% of the passengers have either passed away or been placed in care since the pandemic began. They felt it wasn't viable to continue.
We have had to change our maintenance company due to being let down, and Hammonds have kindly taken us on.
We purchased a new Bus-A Ford Transit YN66 YCY and traded in DK12 BXZ in the transaction. It was sad to see DK12 go as she had been an old warhorse for us but the last bill of over £3,500 was just too much for HACT to warrant keeping her.
FINANCIAL REVIEW
Financial position
The results for the year ended 31 December 2021 are set out in the accounts on pages 4 to 10 of this document.
Reserves policy
It is the Charity's policy to maintain reserves at a level it considers necessary to meet cash flow requirements.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The Charity is established under a constitution adopted on 30 January 2020.
Page 1
HALESWORTH AREA COMMUNITY TRANSPORT CIO
REPORT OF THE TRUSTEES
for the Year Ended 31 December 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT Risk management
The Trustees have discussed the requirement of a risk strategy and believe that they have adequate methods of monitoring and controlling the financial, reputational, statutory and legal and operational risks applicable to the Charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1189556
Principal address
Station Building Station Road Halesworth Suffolk IP19 8BZ
Trustees
B Howard O J Perkin D R Pring (Chair) J D Giles J Janes (resigned 6.1.22) J S Lavery C L Ryan MBE D Plater D Gray C White (appointed 6.1.22)
Independent Examiner
P N van Dijk FMAAT van Dijk Accountants Limited Georgian House 34 Thoroughfare Halesworth Suffolk IP19 8AP
Approved by order of the board of trustees on 20 October 2022 and signed on its behalf by:
B Howard - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HALESWORTH AREA COMMUNITY TRANSPORT CIO
Independent examiner's report to the trustees of Halesworth Area Community Transport CIO
I report to the charity trustees on my examination of the accounts of Halesworth Area Community Transport CIO (the Trust) for the year ended 31 December 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
P N van Dijk FMAAT van Dijk Accountants Limited Georgian House 34 Thoroughfare Halesworth Suffolk IP19 8AP
20 October 2022
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HALESWORTH AREA COMMUNITY TRANSPORT CIO
STATEMENT OF FINANCIAL ACTIVITIES
for the Year Ended 31 December 2021
| Period | ||||
|---|---|---|---|---|
| 19.5.20 | ||||
| Year Ended | to | |||
| 31.12.21 | 31.12.20 | |||
| Unrestricted | Total | |||
| fund | funds | |||
| Notes | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | ||||
| Donations and legacies | 63,970 | - | ||
| Investment income | 2 | 5 | - | |
| Other income | 20,479 | - | ||
| Total | 84,454 | - | ||
| EXPENDITURE ON | ||||
| Costs | 49,453 | - | ||
| Depreciation | 20,630 | - | ||
| Total | 70,083 | - | ||
| NET INCOME | 14,371 | - | ||
| RECONCILIATION OF FUNDS | ||||
| Retained earnings transferred from HACT | Limited | 118,317 | - | |
| TOTAL FUNDS CARRIED FORWARD | 132,688 | - |
The notes form part of these financial statements
Page 4
HALESWORTH AREA COMMUNITY TRANSPORT CIO
STATEMENT OF FINANCIAL POSITION
31 December 2021
| 31.12.21 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 5 69,023 CURRENT ASSETS Debtors 6 5,322 Prepayments and accrued income 4,546 Cash at bank and in hand 55,701 65,569 CREDITORS Amounts falling due within one year 7 (1,904) NET CURRENT ASSETS 63,665 TOTAL ASSETS LESS CURRENT LIABILITIES 132,688 NET ASSETS 132,688 FUNDS 8 Unrestricted funds Retained earnings transferred from HACT Limited Net income for the year 118,317 14,371 TOTAL FUNDS 132,688 |
31.12.20 Total funds £ - - - - - - - - - - - - |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 20 October 2022 and were signed on its behalf by:
B Howard - Trustee
D Gray - Trustee
The notes form part of these financial statements
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HALESWORTH AREA COMMUNITY TRANSPORT CIO
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 December 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Fixtures and fittings | - 15% on reducing balance |
|---|---|
| Motor vehicles | - 25% on reducing balance |
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. INVESTMENT INCOME
| Period | ||
|---|---|---|
| 19.5.20 | ||
| Year Ended | to | |
| 31.12.21 | 31.12.20 | |
| £ | £ | |
| Deposit account interest | 5 | - |
continued...
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HALESWORTH AREA COMMUNITY TRANSPORT CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 December 2021
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2021 nor for the period ended 31 December 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2021 nor for the period ended 31 December 2020.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| 4. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | ||
|---|---|---|---|
| Total | |||
| funds | |||
| £ | |||
| NET INCOME | - | ||
| TOTAL FUNDS CARRIED FORWARD | - | ||
| 5. | TANGIBLE FIXED ASSETS |
| COST Additions Disposals At 31 December 2021 DEPRECIATION Charge for year Eliminated on disposal At 31 December 2021 NET BOOK VALUE At 31 December 2021 At 31 December 2020 |
Fixtures and fittings £ 874 - 874 131 - 131 743 - |
Motor vehicles £ 98,279 (14,112) 84,167 20,499 (4,612) 15,887 68,280 - |
Totals £ 99,153 (14,112) 85,041 20,630 (4,612) 16,018 69,023 - |
|---|---|---|---|
continued...
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HALESWORTH AREA COMMUNITY TRANSPORT CIO
NOTES TO THE FINANCIAL STATEMENTS - continued
for the Year Ended 31 December 2021
| 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR VAT 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors 8. MOVEMENT IN FUNDS Unrestricted funds General fund Retained earnings transferred from HACT Limited Net income for the year TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Retained earnings transferred from HACT Limited Net income for the year TOTAL FUNDS |
At 1.1.21 £ - - - Incoming resources £ 118,317 84,454 202,771 |
31.12.21 31.12.20 £ £ 5,322 - 31.12.21 31.12.20 £ £ 1,904 - Net movement At in funds 31.12.21 £ £ 118,317 14,371 118,317 14,371 132,688 132,688 Resources Movement expended in funds £ £ - (70,083) 118,317 14,371 (70,083) 132,688 |
|---|---|---|
9. RELATED PARTY DISCLOSURES
Halesworth Area Community Transport Limited ceased to trade on 31/12/20 and the retained earnings were introduced into Halesworth Area Community Transport CIO on 01/01/21.
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HALESWORTH AREA COMMUNITY TRANSPORT CIO
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 December 2021
| Period | |||
|---|---|---|---|
| 19.5.20 | |||
| Year Ended | to | ||
| 31.12.21 | 31.12.20 | ||
| £ | £ | ||
| INCOME AND ENDOWMENTS | |||
| Donations and legacies | |||
| Grants | 21,316 | - | |
| Sponsorship | 11,250 | - | |
| Donations | 22,660 | - | |
| Fuel duty rebate | 8,744 | - | |
| 63,970 | - | ||
| Investment income | |||
| Deposit account interest | 5 | - | |
| Other income | |||
| Concessionary fares | 10,726 | - | |
| Group fares | 9,753 | - | |
| 20,479 | - | ||
| Total incoming resources | 84,454 | - | |
| EXPENDITURE | |||
| Costs | |||
| Insurance & licences | 5,098 | - | |
| Repairs & maintenance | 17,276 | - | |
| Vehicle hire | 1,090 | - | |
| Fuel | 8,139 | - | |
| Record keeping & admin | 11,016 | - | |
| Telephone | 774 | - | |
| Postage and stationery | 1,326 | - | |
| Sundries | 907 | - | |
| Accountancy | 800 | - | |
| Office costs | 1,742 | - | |
| Driver training | 569 | - | |
| Repairs & renewals | 716 | - | |
| 49,453 | - | ||
| Depreciation | |||
| Fixtures and fittings | 131 | - | |
| Carried forward | 131 | - |
This page does not form part of the statutory financial statements
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HALESWORTH AREA COMMUNITY TRANSPORT CIO
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 December 2021
| Period | |||
|---|---|---|---|
| 19.5.20 | |||
| Year Ended | to | ||
| 31.12.21 | 31.12.20 | ||
| £ | £ | ||
| Depreciation | |||
| Brought forward | 131 | - | |
| Motor vehicles | 20,499 | - | |
| 20,630 | - | ||
| Total resources expended | 70,083 | - | |
| Net income | 14,371 | - |
This page does not form part of the statutory financial statements
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