## Manali Strays UK ## Trustees’ Annual Report ## 1st April 2021 – 31st March 2022 ## Registered Charity #: 1189542 www.manalistrays.org _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 1 of 14_ ## Trustees’ Annual Report & Statement of Financial Activity ## Contents ||Contents|Contents| |---|---|---| |**1**|Reference and Administration Details**............................................................ 3**|| ||1.1|Charity Name & Registration............................................................................. 3| ||1.2|Charity’s Address............................................................................................... 3| ||1.3|Names of the Trustees Who Manage the Charity.............................................. 3| ||1.4|Names of Advisors & Senior Members of Staff................................................. 3| |**2**|Structure, Governance, & Management**.......................................................... 3**|| ||2.1|Type of Governing Document........................................................................... 3| ||2.2|Trustee Selection Methods................................................................................ 3| |**3**|Activities**...................................................................................................... 3**|| ||3.1|Statutory Declaration......................................................................................... 3| ||3.2|Manali Strays UK Objectives............................................................................. 3| |**4**|**Achievements & Performance ..................................................................... 5**|| ||4.1|Manali Strays During the Covid-19 Lockdown .................................................. 5| ||4.2|Turning a small mountain cottage into an animal rescue centre ..................... 6| ||4.3|300 dogs vaccinated on World Rabies Day 2020 .............................................. 8| ||4.4|110 dogs sterilised during two Animal Birth Control camps............................. 9| ||4.5|Manali Strays Programs..................................................................................... 7| ||4.6|Charitable Activity in Numbers ....................................................................... 10| ||4.7|How you can help ............................................................................................ 10| |**5**|**Financial Review ....................................................................................... 10**|| ||5.1|Details of Any Funds Materially in Deficit ....................................................... 10| ||5.2|Policy on Reserves ........................................................................................... 11| ||5.3|Principal Sources of Funding and Outgoings ................................................... 11| ||5.4|Remuneration of Trustees............................................................................... 11| ||5.5|Financial Status................................................................................................ 11| ||5.6|Statutory Statements on Liabilities ................................................................. 11| |**6**|**Statement of Financial Activity .................................................................. 12**|| ||6.1|Receipts & Payments Accounts for the Financial Year Ended 05-April-21 ..... 12| ||6.2|Notes to the Accounts ..................................................................................... 14| _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 2 of 14_ ## **1** Reference and Administration Details ## **1.1** Charity Name & Registration ## Manali Strays UK The charity is a Charitable Incorporated Organisation, registration no: 1198542, registered with the Charity Commission on 18 May 2020. The charity is registered with HM Revenue & Customs ## **1.2** Charity’s Address 34 Sessile Crescent, Ruskington, Lincs, NG34 9WP e-mail: help@manalistrays.org website: www.manalistrays.org ## **1.3** Names of the Trustees Who Manage the Charity Role Victoria Conner Chair Sarah Bannister-Holmes Treasurer Irma Wouters Secretary ## **1.4** Names of Advisors & Senior Members of Staff Rebecca Metcalf, Executive Director ## **2** Structure, Governance, & Management ## **2.1** Type of Governing Document Constitution – based on the Charity Commission’s model governing document for Foundation Charitable Incorporated Organisations, ie: where the Trustees are the only Members of the charity. ## **2.2** Trustee Selection Methods There must be at least three charity trustees, and the maximum number of trustees is six. In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. ## **3** Activities ## **3.1** Statutory Declaration The Trustees of Manali Strays UK confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. ## **3.2** Manali Strays UK Objectives The Trustees of Manali Strays UK confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 3 of 14_ The four founders of Manali Strays Trust India: Becky (UK), Kamlesh (India), Irma (Germany), & Buddhi (India) Manali Strays was founded on World Rabies Day (September 28th) 2019 by four individuals brought together by their concern and compassion for the stray animals in the small town of Manali. Manali is located in the Himalayan region of northern India; nestled in a valley surrounded by mountains and apple orchards, The area had no veterinary facilities for the stray animals… a place where they could be treated and stay until recovered. So Manali Stays was established with the aim of filling this vital gap. Manali Strays was registered as a Charitable Trust in India in January 2020, registration number 1/2020. Manali Strays’ mission is to: “Inspire harmony between stray animals and the humans who live with them, reducing human–animal conflict and creating a community that cares for its strays and ensures their continued health and wellbeing.” In May 2020, Manali Stays UK was registered as a Charitable Incorporated Organisation (CIO) in the UK, with registration number 1189542. Manali Strays UK acts as the main administrative office for Manali Strays outside of India. Their role includes promoting awareness about the charity amongst the general public and relevant professional bodies in the UK and other countries and raising funds to support the work done at the Manali Strays rescue centre in Manali. All funds raised by Manali Strays UK are used to help with the costs of running Manali Strays in India, such as medicines, animal food, staff salaries, and centre development and construction. As defined in Manali Strays UK’s Constitution (Governing Document): The charity’s objects are: For the benefit of the public to promote humane behaviour towards animals by supporting the charitable work of Manali Strays Trust India, an NGO that provides appropriate care (including preventative care in the form of sterilisation to prevent overpopulation and vaccination to prevent disease), treatment, protection, and security for animals in Manali, Himachal Pradesh, India which are in need of care and attention by reason of sickness, maltreatment, poor circumstances or ill usage, and educates the public in matters pertaining to animal welfare in general and the prevention of cruelty and suffering among animals, in particular the CIO will: - provide financial assistance to Manali Strays Trust India; - provide advice and assistance on the operation and management of Manali Strays Trust India; - assist in the recruitment of volunteers in the UK who will volunteer at Manali Strays Trust India. _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 4 of 14_ The overall objectives of Manali Strays are to: - seek a humane and sustainable environment for animals, - work to end human deaths by rabies by vaccinating as many dogs as possible, - run an animal birth control program to humanely control the population of dogs. - provide rescue and medical care to animals, - run a mobile clinic to treat sick and injured animals within their home territories, - open an animal hospital to treat sick and injured animals, - medically help rural large animals, such as cows, mules, and goats, for the betterment of the community, - establish community education programs to improve the treatment and welfare of all animals. ## **4 Achievements & Performance** - **4.1 SPCA International grant helps to fund the construction of a new isolation ward** Manali Strays UK was fortunate to be awarded a $3000 (£2,087.92) grant from SPCA international. This money was used to construct our much-needed isolation ward. Each year we treat over 100 puppies infected with the highly contagious parvo virus. Having a dedicated room where they can be treated using a barrier-nursing protocol significantly reduces the risk of transmission to our other patients who are being treated for other medical conditions. Luckily yhr foundations for a room had already been laid when we first moved into the property, so we had to erect the walls and roof, add in a door and window, lay a new floor, add plumbing and lighting, and then paint it. The result is a bright and airy room that allows us to house up to 10 puppies at a time and treat any outpatient pets also suffering with parvo. _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 5 of 14_ ## **4.2 A new staff member joins the team of Manali Strays** In November 2021, we welcomed Himanshu to the Manali Strays team. Aged just 21, he already shows great potential for working in the field of animal welfare and rescue. He has an extremely calm, kind, and gentle nature. A quick learner, he is already able to treat many conditions and assist in surgeries. During his spare time, he can often be found hanging out with the inpatients, giving them the extra love and attention that makes them feel far less stressed and happy while recovering at Manali Strays. Himanshu taking Sheffi, one of our inpatients, for a hike (1); Giving calcium syrup to a puppy (2); Cleaning the wounds of a dog with severe mange (3); and vigilantly watching over a dog during sterilisation post-op recovery. ## **4.3 Local community joins together to raise funds for a sterilisation camp in their town** When a young man approached us to carry out a sterilisation camp in his home town, we were happy to oblige. However, we didn’t expect him to do all of his own fundraising. E went door-to-door in his town, approached local shops and businesses requesting donations towards the cost of the camp.IN total he managed to raise enough funds to sterilise 56 dogs. During the camp, we even manged to get one of the young female dogs adopted by a local family. _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 6 of 14_ Our aim to is to perform more camps like this, where we get the local community to fundraise and contribute as much as they are able, then we will sterilise the dog in their village/town. This helps to keep the local community involved and encourages them to take responsibility for the street animals living in their locality. Right: The manger and co-founder, Kamlesh, catching a street dog for surgery. This particular dog ended up being adopted by a local family. Above: (1) Two of our staff preparing a dog for surgery on the sterilisation camp; (2) Our veterinarian performing a sterilisation; (3) Dogs recovering from the procedure. ## **4.4** Manali Strays Programs Manali Strays runs several programs side-by-side, enabling us to reach as many animals as possible with our small team of five staff and two long-term volunteers. ## Street Animal Rescue From April 2021 to March 2022, we rescued 378 animals. These were primarily dogs, but we did also rescue a few other species. A Himalayan Griffin was found at the side of the road and hadn’t moved for several hours. We believe he had fallen from the mountain side above, but after rescuing him and examining him, we determined he had not broken anything. We let him rest in a cage for a few days and released him where we had found him and watched him fly away. _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 7 of 14_ We also recued a monkey that had been electrocuted. This is sadly a common occurrence as the monkeys use the electricity cables to move about and end up with electrical burns on their hands and internal injuries. To make matters worse, when they fall to the ground, they are often attacked by dogs. This winter saw heavy snowfall in Manali, covering the grounds of the rescue centre in snow. Luckily, we had our kennels and dog houses to keep the dogs warm, along with many blankets. However, the younger dogs like the snow, as being mountain dogs, they are used to it. Doodle and Kobe investigating the snowman that our staff built. Ziggy enjoying the thick snow and digging for treats. ## Animal Birth Control-Anti Rabies (ABC-AR) In between doing sterilisation camps of street dogs, we continue to sterilise pet dogs and cats, all of the inpatients that we rescue, and odd street dogs that local feeders specifically request. Between April 2021 and March 2022, we sterilised 430 animals at our animal rescue centre. _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 8 of 14_ ## Pet Clinic Our newly constructed isolation ward has been extensively used this winter. We have had many cases of puppies suffering with parvo virus infection, many of which were pets. Each day from November to April, we have been treating on average 8 cases per day. Each receiving treatment morning and evening. _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 9 of 14_ Many pet owners have also been bringing their pets to us for routine vaccinations, deworming, and flea & tick treatment. Pet owners are traveling as far as 40 km to bring their pets to us rather than use the government facilities in their local town, which is great, but it keeps us all very busy. ## **4.5** Charitable Activity in Numbers From 01 April 2020 to 31 March 2022, Manali Strays Trust India achieved the following, with the financial assistance of Manali Strays UK: - Rescued 378 animals - Vaccinated 800 dogs against rabies - Vaccinated 309 puppies against parvo, distemper and other common infectious diseases. - Sterilised 423 dogs at our clinic plus 56 on an ABC camp, plus 7 cats. - Carried out 41 general surgeries, such as amputation, tumour removal, hernia repair. - Treated 405 pets for various medical conditions in our outpatient department. - Treated 623 animals on the street in our mobile clinic. ## **4.6** How you can help - Visit our website: www.manalistrays.org - Email us: help@manalistrays.org - Follow our work: Instagram: @manalistrays - Facebook: @manalistraysrock ## **5 Financial Review** ## **5.1 Details of Any Funds Materially in Deficit** The Charity has no funds that are materially in deficit. _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 10 of 14_ ## **5.2 Policy on Reserves** The Charity’s policy on reserves is to generate and maintain a balance which is sufficient: - (a) to preserve the financial viability of the Charity in the event that unforeseen and/or unavoidable circumstance precipitate a short-term fall in its income; - (b) to enable the Charity, in the interests of meeting its objectives, to undertake from time to time the setting up of new and innovative projects on a pilot basis to demonstrate the viability and potential benefits of such activities as a precursor to securing the external funding necessary to maintain such projects on an on-going basis. For these purposes the Charity will endeavour to generate and maintain reserves which are at least 30% of its annual turnover. ## **5.3 Principal Sources of Funding and Outgoings** From 6[th] April 2021 to 5[th] April 2022, - the primary source of funding came from voluntary donations from individuals. - We received one grant from the SPCA International, which was used to construct the isolation ward, - The principal outgoings were to Manali Strays Trust India to assist with various aspects of their work in India; namely: Building an isolation ward, hiring a veterinary surgeon, purchasing items required for the hospital to carry out its objectives, e.g., medicines, office supplies, and medical supplies ## **5.4 Remuneration of Trustees** All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity. Out-of-pocket expenses necessarily and reasonably incurred by Trustees and Staff in promoting the purposes of the Charity are reimbursed at cost. ## **5.5** ## **Financial Status** Manali Strays UK’s current resources from unrestricted donations are more than sufficient to meet its outgoings for at least next year. All the indications are that this will remain the case for the foreseeable future. ## **5.6 Statutory Statements on Liabilities** The Trustees declare that: - ✓ The charity has given no guarantees where potential liability under the guarantee is outstanding at the date of this statement ( _eg:_ any outstanding/ongoing contract or legal undertaking to buy or provide specific services); - ✓ The charity has no debt outstanding at the date of this statement which is owed by the CIO and which is secured by an express charge on any assets of the CIO ( _eg:_ a mortgage on property owned by the charity); Approved by the Trustees and signed on their behalf, Victoria Conner (Chair). Irma Wouters (Secretary). Date: 10[th] April 2022 _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 11 of 14_ ## **6 Statement of Financial Activity** ## **6.1** Receipts & Payments Accounts for the Financial Year Ended 05-April-22 - 6.1.1 **Receipts & Payments** - 6.1.2 **Summary of Receipts & Payments Accounts** _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 12 of 14_ ## 6.1.3 **Statement of Assets and Liabilities** ## 6.1.4 **Approval of the Board of Trustees** The Trustees declare that they have approved the above Annual Report & Statement of Financial Activity. Signed on behalf of the Trustees. Sarah Bannister-Holmes (Treasurer) Date: 10[th] April 2022 _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 13 of 14_ ## **6.2 Notes to the Accounts** - a) Accounting Policies - The financial statements have been prepared in accordance with the Charities Act 2011 Section 133, using the Receipts and Payments basis available to small charities and the charity’s own Simple Accounts Spreadsheet. - b) Reimbursement of Out-of-Pocket Expenses Out-of-pocket expenses incurred necessarily, reasonably and incidentally in the course the charity’s activities are reimbursed at cost. No Trustees received any reimbursement of out-of-pocket expenses in the financial year. - c) Salaries & Professional Fees No trustee receives any payments for the services they provide to the charity. In the current financial year the charity employed no staff or external contractors; ## d) Fixed Assets The charity has not purchased or disposed of any fixed assets in the current financial year; - e) Creditors & Debtors Cheques for goods or services purchased, or invoices for goods or services delivered, which are issued prior to the end of the financial year but not appearing in the end of financial year bank statement are reported as outstanding creditors or debtors respectively. - f) Rounding Discrepancies All amounts are recorded to the penny, but in these accounts are shown as digitally rounded to the nearest pound. This can occasionally result in a total apparently not being the sum of its constituent amounts. All individual amounts, and their totals, are nevertheless correct. _Manali Strays: Trustees’ Annual Report & Financial Statements_ _Page 14 of 14_