Charity registration number: 1189519
Prison Service Charity Fund
Annual Report and Financial Statements for the Year Ended 31 December 2020
Kingham Accountants Limited Chartered Accountants 161 College Street St Helens WA10 1TY
Prison Service Charity Fund
Contents
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Reference and Administrative Details 1
Trustees' Report 2
Trustees' responsibilities 3
Independent auditors' report 4 to 5
Statement of financial activities 6
Balance Sheet 7
Notes to the financial statements 8 to 12
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The following page does not form part of the statutory financial statements:
Statement of financial activities per fund 13
Prison Service Charity Fund Reference and Administrative Details
| Charity name | Prison Service Charity Fund | Prison Service Charity Fund |
|---|---|---|
| Charity registration number | 1189519 | |
| Principal office | 8 The Lynxway | |
| Liverpool | ||
| Merseyside | ||
| L12 3HR | ||
| Registered office | 8 The Lynxway | |
| Liverpool | ||
| Merseyside | ||
| L12 3HR | ||
| Trustees | Mr J White | (appointement 1 January 2020) |
| Mr K Wingfield | (appointment 1 January 2020) | |
| Mr P McFall | (appointment 1 January 2020) | |
| Mr R Howard | (appointment 1 January 2020) | |
| Mr M Flynn | (appointment 1 January 2020) | |
| Ms Bolton | (appointment 1 January 2020) | |
| Mr Blinstone | (appointment 1 January 2020) | |
| Auditor | Kingham Accountants Limited | |
| 161 College Street | ||
| St Helens | ||
| WA10 1TY |
Page 1
Prison Service Charity Fund
Trustees' Report
STRUCTURE, GOVERNANCE, MANAGEMENT
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
The fund is a registered charity established in 1989 by a trust deed as an association directed by a voluntary elected Committee from within the Prison Service. It has no connection with any department of the Home Office and they play no part in the management of the association.
RISK MANAGEMENT
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES AND ACTIVITIES
The fund is a voluntary organisation, which was established in 1989 by members of the Prison Service. It is an independent association supported by staff within the Prison Service with the aim of providing assistance, either directly or in conjunction with other fund raising efforts, to any member of the general public who needs assistance, particular medical attention or equipment, and who is being sponsored by staff at their local Prison Service Establishment. The Trustees consider that these objectives, and the activities we have undertaken to achieve them during the year, comply fully with the Charity Commission’s guidance on public benefit as required by the Charities Act 2006.
FINANCIAL REVIEW
Investment powers and restrictions
The funds are not restricted to any specific purpose; all money is held in a common unrestricted fund available to meet the objectives of the charity. Any moneys not immediately required are invested in such investments and securities as may be thought fit subject only to any constraints imposed or required by law including appropriate Charities Acts.
Approved by the Trustees on 17 May 2021 and signed on their behalf by:
.........................................
Mr R Howard Trustee
Page 2
Prison Service Charity Fund
Trustees' Responsibilities in relation to the Financial Statements
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection fraud and other irregularities.
Page 3
Independent Auditors' Report to the Trustees of
Prison Service Charity Fund
We have audited the financial statements of Prison Service Charity Fund for the year ended 31 December 2020, set out on pages 6 to 12. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
This report is made solely to the charity's trustees, as a body, in accordance with section 144 of the Charities Act 2011 and regulations made under section 154 of that Act. Our work has been undertaken so that we might state to the trustees those matters we are required to state to trustees in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and its trustees as a body, for our audit work, for this report, or for the opinions we have formed.
Respective responsibilities of trustees and auditors
As explained more fully in the Trustees' Responsibilities Statement set out on page 3, the trustees are responsible for the preparation of the financial statements which give a true and fair view.
We have been appointed as auditors under section 144 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that Act. Our responsibility is to audit and express an opinion on the financial statements in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board's (APB's) Ethical Standards for Auditors.
Scope of the audit of the financial statements
An audit involves obtaining evidence about the amounts and disclosures in the financial statements sufficient to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the charity's circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the trustees; and the overall presentation of the financial statements. In addition, we read all the financial and non-financial information in the Trustees' Report to identify material inconsistencies with the audited financial statements and to identify any information that is apparently materially incorrect based on, or materially inconsistent with, the knowledge acquired by us in the course of performing the audit. If we become aware of any apparent material misstatements or inconsistencies we consider the implications for our report.
Opinion on financial statements
In our opinion the financial statements:
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give a true and fair view of the state of the charity's affairs as at 31 December 2020 and of its incoming resources and application of resources, for the year then ended;
-
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
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have been prepared in accordance with the requirements of the Charities Act 2011.
Page 4
Independent Auditors' Report to the Trustees of
Prison Service Charity Fund
......... continued
Matters on which we are required to report by exception
We have nothing to report in respect of the following matters where the Charities Act 2011 requires us to report to you if, in our opinion:
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the information given in the Trustees' Annual Report is inconsistent in any material respect with the financial statements; or
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sufficient accounting records have not been kept; or
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the financial statements are not in agreement with the accounting records and returns; or
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we have not received all the information and explanations we require for our audit.
......................................... 161 College Street Kingham Accountants Limited St Helens Chartered Accountants WA10 1TY 17 May 2021
Kingham Accountants Limited is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006
Page 5
Prison Service Charity Fund
Statement of Financial Activities for the Year Ended 31 December 2020
| Note Incoming resources Incoming resources from generated funds Voluntary income 2 Investment income 3 Total incoming resources Resources expended Costs of generating funds Costs of generating voluntary income 4 Total resources expended Reconciliation of funds Total funds carried forward |
Unrestricted Funds £ 1,102,728 9,153 1,111,881 75,408 75,408 1,036,473 |
Total Funds 2020 £ 1,102,728 9,153 |
|---|---|---|
| 1,111,881 | ||
| 75,408 | ||
| 75,408 | ||
| 1,036,473 |
All incoming resources and resources expended derive from continuing activities.
The charity has no recognised gains or losses for the year other than the results above.
The notes on pages 8 to 12 form an integral part of these financial statements.
Page 6
Prison Service Charity Fund
Balance Sheet as at 31 December 2020
| Note Fixed assets Tangible assets 7 Investments 8 Current assets Cash at bank and in hand Creditors: Amounts falling due within one year 9 Net current assets Net assets The funds of the charity: Unrestricted funds Unrestricted income funds Total charity funds Approved by the Board on 17 May 2021 and signed on its behalf by: ......................................... Mr R Howard Trustee |
2020 £ £ 1,099 939,038 940,137 97,866 (1,530) 96,336 1,036,473 1,036,473 1,036,473 |
2020 £ £ 1,099 939,038 940,137 97,866 (1,530) 96,336 1,036,473 1,036,473 1,036,473 |
|---|---|---|
| 940,137 96,336 |
||
| 1,036,473 | ||
| 1,036,473 | ||
| 1,036,473 | ||
The notes on pages 8 to 12 form an integral part of these financial statements.
Page 7
Notes to the Financial Statements for the Year Ended 31 December 2020
Prison Service Charity Fund
1 Accounting policies
Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, applicable accounting standards and the Charities Act 2011.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Further details of each fund are disclosed in note 11.
Incoming resources
Donations are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Investment income is recognised on a receivable basis.
Resources expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Costs of generating funds are the costs associated with attracting voluntary income.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Fixed assets
Individual fixed assets costing £0 or more are initially recorded at cost.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Office Equipment
25% reducing balance
Page 8
Prison Service Charity Fund
Notes to the Financial Statements for the Year Ended 31 December 2020
......... continued
Investments
Fixed asset investments are included at market value at the balance sheet date.
Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the statement of the financial activities in the period of disposal.
Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the statement of financial activities based on the market value at the year end.
2 Voluntary income
| Donations and legacies Appeals and donations |
Unrestricted Funds £ 1,102,728 |
Total Funds 2020 £ 1,102,728 |
|---|---|---|
3 Investment income
| Income from listed investments Interest on cash deposits Change in fair |
Unrestricted Funds £ 9,209 7,968 (8,024) 9,153 |
Total Funds 2020 £ 9,209 7,968 (8,024) |
|---|---|---|
| 9,153 |
Page 9
Prison Service Charity Fund
Notes to the Financial Statements for the Year Ended 31 December 2020
......... continued
4 Total resources expended
| Direct costs Subscriptions and donations Depreciation of tangible fixed assets Support costs Printing, posting and stationery Sundry and other costs Cost of trustee meetings Motor expenses Accountancy fees |
Donations and legacies £ 66,074 356 66,430 4,593 116 30 879 3,360 8,978 75,408 |
Total £ 66,074 356 |
|---|---|---|
| 66,430 | ||
| 4,593 116 30 879 3,360 |
||
| 8,978 | ||
| 75,408 |
5 Trustees' remuneration and expenses
No trustees received any remuneration during the year.
6 Net incoming resources
Net incoming resources is stated after charging:
Depreciation of owned assets
2020 £ 356
Page 10
Prison Service Charity Fund
Notes to the Financial Statements for the Year Ended 31 December 2020
......... continued
7 Tangible fixed assets
| Cost Additions Depreciation Charge for the year Net book value As at 31 December 2020 |
Fixtures, fittings and equipment £ 1,455 356 1,099 |
|---|---|
8 Investments held as fixed assets
| Market value Revaluation Additions Disposals As at 31 December 2020 Net book value As at 31 December 2020 All investment assets were held in the UK. |
Listed investments £ (8,024) 220,319 - 212,295 212,295 |
Cash deposits £ - 886,601 (159,858) 726,743 726,743 |
Total £ (8,024) 1,106,920 (159,858) |
|---|---|---|---|
| 939,038 | |||
| 939,038 | |||
9 Creditors: Amounts falling due within one year
Accruals and deferred income
2020 £ 1,530
Page 11
Prison Service Charity Fund
Notes to the Financial Statements for the Year Ended 31 December 2020
......... continued
10 Related parties
Controlling entity
The charity is controlled by the trustees.
11 Analysis of funds
| General Funds Unrestricted income fund |
Incoming resources £ 1,111,881 |
Resources expended £ (75,408) |
At 31 December 2020 £ 1,036,473 |
|---|---|---|---|
12 Net assets by fund
| Tangible assets Investments Current assets Creditors: Amounts falling due within one year Net assets |
Unrestricted Funds £ 1,099 939,038 97,866 (1,530) 1,036,473 |
Total Funds 2020 £ 1,099 939,038 97,866 (1,530) |
|---|---|---|
| 1,036,473 |
Page 12
Prison Service Charity Fund
Statement of financial activities by fund Year Ended 31 December 2020
| Incoming resources Incoming resources from generated funds Voluntary income Investment income Total incoming resources Resources expended Costs of generating funds Costs of generating voluntary income Total resources expended Reconciliation of funds Total funds carried forward |
Unrestricted income fund 2020 £ 1,102,728 9,153 |
|---|---|
| 1,111,881 | |
| 75,408 | |
| 75,408 | |
| 1,036,473 |
This page does not form part of the statutory financial statements.
Page 13