## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year 1[st] January 2021 Day Month Year 31[st] December 2021 **From** **To** ## Section A Reference and administration details **Charity name** Shadwell Tennis Club **Other names charity is known by** 1189516 **Charity's principal address** The Ginnel, rear of 153 Main Street Shadwell Leeds **Postcode LS17 8JD** **Other names charity is known by** **Registered charity number (if any)** 1189516 ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Margaret Maiden Chair
Chris Treasurer 22.11.21 to 31.12.21
2
Etherington
3 Jill Stephenson Secretary
4 Tawona Moyo Coach
5 Sue Jones 08.11.21 to 31.12.21
6 Andrea Bell
7 Preethi Burnett 08.11.21 to 31.12.21
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9
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Appointed by Members or Committee Members Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 The promotion of community participation in healthy recreation for the benefit of the inhabitants of Shadwell by the provision of **Summary of the objects** facilities for playing tennis. **of the charity set out in its governing document** The main activities undertaken to achieve the above objects were **Facility Improvements** – to make the facilities of a high quality and inviting to new members **Increase Membership** – by retaining existing members & attracting additional members **Coaching** – by offering a range of coaching opportunities for all **Summary of the main** ages & abilities. **activities undertaken for the public benefit in Holding Free Events & Open Days** – to give non players of all **relation to these objects** ages the opportunity to try tennis **(include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** ## **Improvements** 2021 saw further improvements to the club’s facilities, and the club surroundings now offer greater public benefit to our village. Funding was secured for a substantial wooden shelter which, during Covid restrictions, eliminated the need for people to enter the small club hut in inclement weather. Additional seating was bought, and to improve the lawned and garden areas, a water butt and 2 compost bins were purchased. The grassed area was extended & reseeded. Our thanks to all who provided funding, including Shadwell Parish Council & our local ward councillors, and also to our volunteers for giving their time. ## **Membership** The number of members was 189 Seniors 80, U3A/Student 16, Juniors 54 Under 8’s 25, Life members 4 ## **Coaching** Careful planning by the Head Coach, and adhering to Covid guidelines, meant coaching sessions were offered for most the year. These included Junior sessions after school & at weekends, and Tennis Camps during school holidays. Thanks to a grant from Leeds City Council’s Outer North East Community Committee, some subsided After School Tennis was available on Mondays & Fridays and School Holiday Tennis which over 70 children attended. Adult coaching sessions were also offered & well attended, with group sessions on Monday & Wednesday evenings, and individual sessions available throughout the week. ## **Events** When Covid restrictions permitted, events were held and very well supported. Weekly social tennis events took place when permitted, including :- University of the Third Age (retired / over 55’s) This weekly, Thursday morning activity, has now been running for approximately 5 years & the number of participants continues to increase. Members of the U3A and senior members are welcome and play throughout the year in almost all weather conditions. Rusty Racquets When evening light permits, Rusty Racquets, for lapsed or adult players new to the game, takes place on Tuesday evenings. To support Shadwell Shows fundraising campaign, our facilities were made available for a Summer Afternoon Tea, which raised funds for both organisations. Our thanks the Shadwell News & Shadwell Post Office who continue to help us by publicising our events. March **2012** **TAR** 5 ## **Section E Financial review** ## **Brief statement of the charity’s policy on reserves** Shadwell Tennis Club is in a strong financial position and holds 2 bank accounts. The Current account held £4556 at year end & is used for the day to day running costs & ongoing improvements of the club. The Savings account held £40099 at year end & will be used for a major project – court resurfacing – in the coming 12 to18 months. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. The club’s principal sources of funding are membership fees, which cover the fixed costs of running the club, and grants, which are used to cover the costs of improvements and subsidised coaching. Income from membership fees was approximately 40% higher than the previous year at £3274. The increase in membership was due to outdoor tennis being one of the few activities permitted during Covid restrictions - Income from grants was £24721 Expenditure during the year has supported the club’s objectives in providing tennis facilities for village residents, with far higher numbers than previous years participating in tennis at the club. Improvements to the club’s outdoor social facilities - the wooden shelter & additional seating – have proved excellent investments. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Jill Stephenson **Position (eg Secretary,** Secretary **Chair, etc)** March **2012** **TAR** 6 Date 0810912022 TAR March 2012 SHADWELL TENNIS CLUB J80M22 Balance Sheet for 1st January 2021 to 31st December 2021 2021 2020 Sourc• of Capftal Current Assets a8 at ￿0d Swplu81 (k>38) fcf tho a￿)u)tiry PWKMI 21747 12746 44712 21747 Curr•nt Ass•ts Cash in Hand (Petty Cash) Cash at Ba￿ CLxrwrt Cash at Bank Deposit (B￿lnesS Premiun Acc) 57 17118 44712 21747 Incom• & ExP•nd1￿I• Tennis F Dir•ct Publbc SLFWt . Grwrt8 . It￿niSed b•low Direct Public s￿>￿1 . lThaNidual Ccrtnbulions Direct Publlc SLPWt - Gfft Investmonts - Irrterest Refund for Utilities 3274 24721 13112 2138 134 418 29378 17709 dl Uts'lits'•8 - Wat•r & Eloctricity ncil Tax (80% r•1 In8ufwThi . Li*)ilty & LTA 149 13 240 158 213 3024 1163 175 240 141 Hut SuFplies Repairs & Maintenanca SpcKt$ Ewirxl CoathiTrJ C08t• Metthrthip Foo8 & Refvrmy IT Costs .Wobsrt• tKrft 2020 Room Hiro l R•ntal 3738 32Q) 110 78 25 10 6413 8708 IncoTh IAlnus Ex￿￿1￿r• Total (¥*rt• . •Thx#•s Pa￿ to u• In 2021 UJA Leeas LL Ycrtjlh Actlvty 21Y2U L8e¢JS klusinoss Nate brth Èngiano Ketum to Shathvoll P￿sh CoLmciI LTA Membwship refund Leed8 CC Leeds Spcyts Cnnt Leeds CC Club Suppc¥t G 24721 13112 1W 12 113J4 4W2ts 2S) ICN) 150 Sign8d /L/cca 19/22 Shadwell Tennis Club Accounts 2021 Independent examinerfs statement I have completed my examination of the accounts of Shadwell Tennis Club. The Indlvldual figures and Invoices all look reasonable and a sample have been checked. The openin8 and closing bank balances have been checked and I can confirm the figures in the balance sheet are correct. Signed: Name: ryR s. IL1cGRAIL Rplevant prnfpssional qiialificatinn{s) or membprship nf prnfe.ssional bodies (if any): Address: 38A Buckstone Oval, Alwoodley, Leeds, LS17 5HG Date: 31912022