## **Trustees' Annual Report for the period**
Period start date Period end date
Day Month Year Day Month Year 1[st] January 2020 **To** 31st December 2020
**From**
## Section A Reference and administration details
**Charity name** Shadwell Tennis Club
**Other names charity is known by**
**Registered charity number (if any)** 1189516 **Charity's principal address** The Ginnel, rear of 153 Main Street
Shadwell Leeds **Postcode LS17 8JD**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Andrea Bell Chairman 02.03.20 to 31.12.20
2 Jill Stephenson Treasurer 02.03.20 to 31.12.20
3 Margaret Maiden Secretary 02.03.20 to 31.12.20
4 Tawona Moyo Coach 02.03.20 to 31.12.20
5 Mia Mitchell 02.03.20 to 31.12.20
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Appointed by members or committee members Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
The promotion of community participation in healthy recreation for the benefit of the inhabitants of Shadwell by the provision of facilities for playing tennis. **Summary of the objects of the charity set out in its governing document** The main activities undertaken to achieve the above objects were **Facility Improvements** – to make the facilities more pleasant and inviting to new members **Increase Membership** – by retaining existing members & attracting additional members **Coaching** – by offering a range of coaching opportunities for all ages & abilities. **Summary of the main activities undertaken for Holding Free Events & Open Days** – to give non players of all **the public benefit in** ages the opportunity to try tennis **relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
## **Improvements**
2020 saw further improvements to the club’s facilities, and, building on the previous year’s repairing & repainting of the tennis courts, the club surroundings now offer greater public benefit to our village.
Work on the hut and removing boarding from the windows means the hut is a brighter & more pleasant environment for everyone using our facilities.
Our thanks to all who provided funding, including Shadwell Parish Council & our local ward councillors, and also to our volunteers for giving their time.
## **Membership**
Overall membership for the year increased by 28% with Junior membership increasing by 60%
## **Coaching**
Despite the Covid 19 restrictions, with careful planning by the Head Coach, & strictly following LTA & government guidelines, coaching sessions were offered for most the year. Junior sessions included Mini Tennis on Sunday mornings and Improvers on Saturday afternoons. Thanks to a grant from the Outer North East Community Committee, subsided After School Tennis was available on Mondays & Fridays and School Holiday Tennis which over 60 children attended.
Adult coaching sessions were also offered & well attended.
## **Events**
Many planned events had to be cancelled or postponed. However, when Covid 19 restrictions permitted, events were held and very well supported. Weekly social tennis events took place when permitted. And included :-
University of the Third Age (retired / over 55’s)
This weekly, Thursday morning activity, has now been running for approximately 5 years & the number of participants continues to increase. Members of the U3A and senior members are welcome and play throughout the year in almost all weather conditions.
Rusty Racquets When evening light permits, Rusty Racquets, for lapsed or adult players new to the game, takes place on Tuesday evenings.
Our thanks the Shadwell News & Shadwell Post Office who continue to help us by publicising our events.
## **Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
Shadwell Tennis Club is in a strong financial position and holds 2 bank accounts.
The current account is used for the day to day running costs of the club and for ongoing improvements. At the end of 2020 held £4565.
The savings account, also referred to as a sinking fund, and held £17118 at the year end. This will be used in the near future towards match funding when applying for grants for court resurfacing.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
The club’s principal sources of funding are membership fees, which cover the fixed costs of running the club, and grants, which are used to cover the costs of improvements and subsidised coaching.
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The income from membership fees was approximately 14% higher than the previous year at £2289
Income from grants was £12892
- how expenditure has supported the key objectives of the charity;
- objectives of the charity; Expenditure during the year has supported the club’s objectives in providing tennis facilities for village residents, with higher
- investment policy and numbers than previous years participating in tennis at the club.
- objectives including any This increase in numbers is across a wide age range, from under
- ethical investment policy 5 years of age to over 70 years of age.
- adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Jill Stephenson **Position (eg Secretary,** Treasurer **Chair, etc) Date** 24.09.2021
March **2012**
**TAR**
6
## **SHADWELL TENNIS CLUB**
## **Balance Sheet for 1st January 2020 to 31st December 2020**
|**2020**
**Source of Capital**
Current Assets as at previous period end
12746
Surplus / (loss) for the accounting period
9001
**Current Assets**
Cash in Hand (Petty Cash)
64
Cash at Bank Current (Community Acc)
4565
Cash at Bank Deposit (Business Premium Acc)
17118
**Total Current Assets**
**Income & Expenditure**
**Income**
Tennis Membership Fees - less refunds for overpayme
2289
Direct Public Support - Grants - itemised below
13112
Direct Public Support - Individual Contributions
2138
Direct Public Support - Gift Aid
134
Investments - Interest
6
Refund for Utilities
30
Utilities - Water & Electricity
175
Council Tax (80% relief)
0
Insurance - Public Liability & LTA membership
240
Insurance - Property
141
Hut Supplies
545
Repairs & Maintenance
3738
Sports Equipment
481
Coaching Costs
3200
Membership Fees & Refund
110
IT Costs -Website host 2020
78
**Income Minus Expenditure**
**Expenditure**|**2019**
9426
3320
**21747**
**12746**
44
5591
7111
**21747**
**12746**
2005
5581
20
169
14
80
**17709**
**7869**
193
50
220
133
300
941
272
2370
25
45
**8708**
**4549**
**9001**
**3320**|**2019**
9426
3320
**21747**
**12746**
44
5591
7111
**21747**
**12746**
2005
5581
20
169
14
80
**17709**
**7869**
193
50
220
133
300
941
272
2370
25
45
**8708**
**4549**
**9001**
**3320**|
|---|---|---|
|||**4549**|
||**9001**|**3320**|
|**Total Grants - monies paid to us in 2020**|**13112**||
|---|---|---|
|U3A|100||
|Leeds CC Youth Activity Fund 2019|1258||
|Leeds CC Business Rate Refund|11334||
|Shadwell Parish Council|200||
|LTA Membership refund|220||
|Checked by Chris Etherington in a personal capacity||Signed|
|||Date|
Is lan2021
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