Trustees, Annual Report for the period Period start date Period end dale Section A Reference and administration details Charlty name COMBERTON VILLAGE INSTITUTE TRUST Other names charlty Is known by COMBERTON VILLAGE HALL Reglstered charity number (if any) 1189495 Charlty's prlnclpal address Green End Comberton Cambridge Postcod• C823 7DY Namés of the charlty trustees who manage Ihe charity Dates acted If not for whol• e*r Tru•t•• n4m• Offleè Ilf #nyl N#m• of wr8on lor bodyl •nllllgd oint tru•t•• Trustees Vijayalakshmi Churchrnan Penelope E A Cook Angela Donnelly Marlan E Oymott Andrew B Hollick Sandra Hyde William Lee Treasurer Vi¢e-Chair Vice-chair Vice-chair 20.3.24- 31.12.24 1.1.24- 19.3.24 1.1.24- 17.9.24 Dr Brian J Mccabe Dr Jane Reed Chair Secietary 10 Stephanie Young Neil Banks 19.11.24-31.12.24 12 13 14 15 16 17 Names of the trustees for the charity, if any, (for oxample, any cuslodlan trustses) Name Dates acted if not for whole ear TAR March 2012
Namos and addresses of advisors (Optional infomiation) È of adviser Name Address Independant Reviewer Ni¢hola$ Cle & Co Mill House, Mill Court, Great Shelford, Cambridge, Limited, Chartered Accounlanls CB22 5LD Name of chief executive or names of senior staff rnembers Ioptlonal InfoTmatlon Section B Structure, overnance and mana ement D08crlptlon of the charlty'8 tru818 Tru8t Constitution Type of goveming do¢ument How the charity is constituted Charitable Incorporated Organisation (CIO) Trustee selection methods Appointed by existing Irustees Addltlonal gov6rnanc•138UO8 (Optlonal Inlormatlonl You may choose to include additional information, where relevant, about. WL have an induLiion P<lLk oft. inf()rmalion for new trust¢¢s. .1 rubl¢¢s are continually available for advice as new trustees bccomc lamiliar with thcir dulles. policies and procedures adopted for the induction and training of Irustee8', the charity's organi$ational structure and any wider neork with which the ¢harlty works., • relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. The required risk assessments and procedures are reviewed annually. Section C Ob'ectives and activities TAR March 2012
To provide leisure, recreational and educational facilities for the residents of Comberton and 118 neighbourhood. Summary of the objeGts of the charity set out In Its governing document The Trust will deliver public benefits by operating the village hall efficiently, safely and to high standards on behalf of the community., by developing ils facilities for the benefit of users and potential users" and by initiating new community activities consistent with its objectives. The hall facilities are available to all residents of Comberton and its neighbourhood, irrespective of gender, age, ra, or political or religious persuasion. Village groups using Ihe hall regularly are encouraged lo pay a small affiliation fee annually which gives them reduced hiring rates. Village residents also pay lower hlre fees than non-village hirers. All individuals and groups must pay to hire th8 hall. Summary of the maln actlvltles undèrtakèn for the public benefit in relation to Ihg80 oblect8 (Include wlthln thls s•ctlon th• statutory declaratlon that trustees have had regard to the guldanc8 18•uèd by the Charity Cornmi88ion on publlc b•ngfltl In carrying out these activities, the Trust has taken into account the guidelines on public benefit laid down by the Charity Commission. Addltlonal details of obiactivos and actlvities {Optional Infonnatlon) TAR March 2012
The hall is managed by Trustees who are all volunteers. They were assisted by a cleaner, a caretaker arKI an administralor, all part-time. othWISe all the operational work was carried out by Trustees, volunteers or contractors employed lo carry out specific specialist tasks. You may choo88 to include further statem8nts, where relevant, about.. policy on grant making.. policy programme related investment., contribution made by volunteers. Section D Achievements and performance TAR March 2012
Section D Achievements and performance Summary of thè main achievements of the charity during the year Trustees and volunteers continued lo stage community events, in particular, the Easter Christmas Fairs. These are important, longstanding events, which bring villagers together at these significant times ofthe year. They also supplement the income from letting charges. The Village Hall ¢onlinued to operate a weekly café, monthly Bingo, film screenings, and opera showings. These activities are appreciated by many individuals and community groups. They combat loneliness and enhan community social life. The Trustees continued the long-eslablished tradition of hosting a rnaal for the over 65's in th8 village. This year the Trustee s hosted an afternoon tea with live entertainment. This was received p¢)sitively by the guests. The Trustees continued to encourage and support many local group activitEs catering for a range of ages, from pre-school to post-retirement. TAR March 2012
Section E Financial review Brief statomont of the charlty's policy on reserves The charity has a reserve for future expenses including ongoing refurbishment, replacement of dewecialing items and unforese8n requirements. Details of any funds materlally in deficit NIA Further financial revlew detalls (Optional informalionl You may choose to include additional information, where relevant about.. the charity s principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity,, investment policy and objeclivtrs including any ethical investment policy adopted. Prlncipal sources of funds Letting charges, affiliation fees, trustee sponsored events. small donations and income from commercial rents. Exponditure Expendilure was devoted to maintaining the Hall facilities al a high level. Inveslment pollcy NIA Section F Other optional information Section G Declaration Th• trut•• d•el•r• th** th•y hav• approv•d th• trust••s r•port abov•. Signèd on behalf of the charity's trustees TAR March 2012
Signaturels Full namels) Vijayalakshmi Churchman Position (eg Secretary, Chalr, Treasurer etc) Brian Mccabe Chair Date 21 October 2025 TAR March 2012
CHARITY NUM8ER 1189495 THE COMBERTON VILLAGE INSTITUTE TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
THE COMBERTON VILLAGE INSTITUTE REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2024 TRUSTEES Dr. B.J. Mccabe (Chair) Mr. N. Banks (appointed 19 November 2024) Mrs. V. Churchman (Treasurer) Mrs. P.E.A. Cook Mrs. A. Donnelly Mrs. M.E. Dymott (retired 19 March 2024) Mr. A,B. Hollick Mrs. S. Hyde (retired 17 September 2024) Mr. W.M. Lee Mrs. E. Marsh (appointed 18 February 2025) Dr. J. Reed Mrs. S. Young CHARITY REGISTRATION NUMBER 1189495 PRINCIPAL OFFICE Comberton Vlllage Institute Green End Comberton Cambridge CB23 7DY BANKERS CAF Bank Limited Z5 Klngs Mlll Avenue Kings Hill West Malling Kent ME19 4JQ INDEPENDENT EXAMINER A.N. Cliffe Affinity Associates (Cambridge) Limlted Accountants and Statutory Auditors Mill House Mill Court Great Shelford Cambridge CB22 5LD
THE COMBERTON VILLAGE INSfJTUTE TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 TRUSTEES, REPORT Principal address The Charity's princlpal address is: Comberton Vlllage Hall Green End Comberton Cambridge CB23 7DY Charitable purpose To provide leisure, recreational and educational facilitles for the residents of Comberton and its neighbou rhood. Princlpal activltles and public beneflt The Trust delivers public benefit5 by operating the village hall efficientlyi safely and to high standards on behalf of the communlty. by developing its facllities for the benefit of users and potontial users. and by Initiating new communlty activities consistent with our objectives, The hall facilities are available to all resldents of Comberton and Its neighbourhood, irrespectlve of gender, age, race, or political or religious persuasion. The hall is managed by Trustees who are all volunteers. They are assisted by a part-tlme cleaner, a part-time caretaker and a part-time administrator. Otherwise, all the operational work is carried out by Trustees or contractors employed to carry out specific speclalist tasks. Trustees and friends (volunteers) work together to stage fundraislng events to augment the income from letting charges. In particular, the Easter and Christmas Fairs are very important and also serve to bring villagers together at these significant tlmes of the year. Village groups using the hall regularly are encouraged to pay a small affiliation fee annually which gives them reduced hiring rates. Village residents also pay lower hire fees than non-village hirers. All individuals and groups must pay to hire the hall. In carrying out these activities, the Trust has taken Into account the guidelines on public benefit laid down by the Charity Commission.
THE COMBERTON VILLAGE INSTITUTE TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 TRUSTEES, REPORT (contlnued) Principal activities and publlc beneflt (continued) The Village Hall operates a weekly café, monthly Bingo, film screenings, and opera showlngs. These activitles are appreciated by many lonely indlvlduals and community groups. The Trustees continue the long-established tradition of hosting a Supper for the over 65's in the village. This year the Trustees hosted an Afternoon Tea instead of the Supper wlth Ilve entertainment. This was reiVed positively by the attendees. The Trustees also encourage and support many local group activities for all ages. Trustees The TrLtstees of the Charity a as stated on page 2 of this report. Flnancial report The trustees report a surplus of £3,561 (2023 surplus £13,069) which was in line wlth expectations. Reserves, pollcy The charity has a reserve for future expenses including ongoing refurblshment and replacement of depFeciating Items. This figure includes some designated expenditure: Upg rade the security system to include a camera pointing towards the oil tank To meet ongoing runnlng costs In case of Unfo$een circumstances The Trustees have approved the above report and authorised the Chair to sign it on their behalf. Dr B. J. Mccabe - Chalr Date: 21 October 2025
THE COM8ERTON VILLAGE INSTITUTE INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024. I report on the accounts for the year ended 31 December 2024 set out on pages 6 to 9. Respertive re$ponslbilitles of the Trustees and Examiner The charity's Tnjstees are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year (under Section 144(2) of the Charlties Act 2011 Ithe 2011 Act)) and that an independent examination Is required. It is my responsibility to: examlne the accounts under Sectlon 145 of the 2011 Art,. to follow the procedures laid down in the General Directions given by the Charity Commlssion (under Section 14515){b) of the 2011 Act)., and to state whether partlcular matters have come to my attention. Basls of the Independent Examiner'5 report My examination was carried out in accordance with the General Dlrertions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It a150 indudes consideratlon of any unusual items or disclosures in the account5 and seeking explanations from you as Trustees conceming such matter5. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequentially no opinion Is given as to whether the accounts present a 'true and fair view, and the report Is limited to those matters set out in the statements below. Independent Examiner's statement In connection with my examlnation, no matter has come to my attention- (l) which gives me reasonable cause to believe that, in any materlal aspert, the requirement5 to keep accountlng CordS in accordance with Section 130 of the Act 2011,. and to prepare accounts which accord with the accounting cordS and to comply with the accounting requirements of the 2011 Act. have not been met; or 12) to whicti, In my oplnlon. attention should be drawn in order to enable a proper understandlng of the accounts to be reached. A.N. Cliffe Affinity Associ es (Cambridge) Lirnited Accountants and Statutory Auditors Mill House Mill Court Great Shelford Cambridge CB22 5LD Date: 21 October 2025
THE COMBERTON VILLAGE INSTITUTE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024 Notes 31 December 31 December 2023 2024 Total Total INCOMING RESOURCES Incoming resources from generated funds Income from rentals Grants Donatlons Bank interest and other 42,594 40,493 io 753 200 559 Total Incomlng resources RESOURCES EXPENDED Cost of generating funds Property expenses 39,741 28,123 Governance costs Other resources expended 55 60 Total resoums expended Net resource$ received/(expended), belng net movement in funds 3,561 13,069 RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD The notes on pages 8 and 9 torm part of these flnandal statements
THE COMBERTON VILLAGE INsfITUTE BALANCE SHEET AS AT 31 DECEMBER 2024 2024 2023 Notes XED ASSETS Fixed assets 2,450 3,023 CURRENT ASSETS Debtors and deposits Cash at bank 5,913 56,810 62,723 5,250 53,566 58,816 CURRENT LIABILITIES (5,835) (6,062> Total net assets Represented by: UThrestrlcted funds Income and 9eneral fund Deslgnated fund (for fixed assets) Restricted reserve fund 31,888 2,450 25,000 27,754 3,023 25,000 Total funds The financial statements We approved by the Trustees on 21 October 2025 and signed on their behalf by.. J. Mccabe (Chair) The notes on pages 8 and 9 form part of these financial statements
THE COMBERTON VILLAGE INSTrruTE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 l. Accountlng pollcies Basls of preparatlon The accounts (finandal statements) have been prepared on the accrua15 basis, with Items recognised at cost or transattion value unless otheise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance wlth the Statement of Recommended Prattice= Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland {FRS 102) and the Charlties Act 2011. The charity constitutes a public benefit entrf(y as defined by FRS 102. Incomlng resources All incoming resources are included in the Statement of Financial Attivitie5 (-SOFA"I when recelved by the charity. Resources expended ExpendItu 15 accounted for on an accruals basis and has been classified under headings that aggregate all cost lated to the category. Where costs cannot be directly attributed to partlcular categorles, they have been allocated to activitles on a basis consistent with the use of resources. Taxation The charity is exempt from tax on its charitable activlties. Flxed assets Tangible fixed assets are recorded at cost, less accumulated depreciation. Depreciat1on is charged at 25Wts on a reducing balance bas1S. Fund accountlrjg Unrestricted funds can be used in accordance with the charitable objertlves at the discretion of the Trustees. A separate designated funcl is held for the potential replacement of flxed assets and an unrestritted fund for emerg¢ncy expen¢Yiture.
THE COMBERTON VILLAGE INSTrruTE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 (Cont.) 2. Trustees, remuneration and beneflts There were no Trustees, remuneratlon or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023. There were no Trustees, expenses paid for the year ended 31 December 2024, nor for the year ended 31 December 2023. 3. Tanglble fixed assets 2024 2023 Cost Cost at l January 2024 8,536 8,536 Additions 245 Cost at 31 December 2024 Depreclation At l January 2024 5,513 4,506 Charge for year 818 At 31 December 2024 Net Book Value 31 Dernber 2024
THE COMBERTON VILLAGE INSTrrirrE INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024. I report on the accounts for the year ended 31 December 2024 set out on pages 6 to 9. Respertlve responslbilities of the Trustees and Examiner The charity's Trustees are responsible for the preparation of the accounts. The charity's Trustees cgnsider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examlnation Is requlred. It is my responsibility to: examlne the accounts under Sect6on 145 of the 2011 Act; to follow the procedures laid down in the General Direthons given by the Charity Commission (under Sectlon 145(5){b) of the 2011 Act): and to state whether particular matters have come to my attentlon. Basis of thè Independent Examinerfs report My examination was carried out in accordance with the General Directions given by the Charity Commlsslon. An examination includes a review of the accounting records kept by the charity and a comparisori of the accounts presented with those records. It also indudes consideration of any ¥Jnusual items or dlsdosures in the attounts and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evideno that would be required in an audit, and consequentially no opinion is given as to whether the accounts present a'tnje and fair view. and the report is limited to those matters set o¢Jt in the statement5 below. Independent Examiner's statement In connertion wlth my examination, no matter has come to my attention; (l) which gives me reasonable cause to believe that, in any material aspect, the requlrements to keep accotsnting records in accordance with Secuon 130 of the Act 2011; and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act. have not been met: or {2) to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be aChed. A.N. Cliffe Affinity Associ es (Cambridge) Limited ¢ountant6 and gt3*Lbtory Auditor4 Mlll House Nill Court Great Shelford Cambridge CB22 5LD Date: 21 October 2025