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2020-12-31-accounts

2020
Fixed Assets 4,115.90
CurrentAssets
Debtors 672.45
CashatBankandinhand 34,556.07
Prepayments 2,L18.75
37,347.27
Current Liabilities 1,939.60
CurrentAssetslessCurrent Liabilities: 35,407.67
Tota!AssetslessCurrent Liabilities: 39,523.57
Unrestricted funds
Generalfunds L0,407.67
Fixedassetfunds 4,115.90
Designatedfunds 25,000.00
39,523.57

Comberton Village Institute Trust Registered charity no. 1189495

Income and Expenditure Report

For the year ending 31[st] December 2020

Income
Village Hall Lettings
Commercial Centre rents
Other income
Donations
Grants
Previous year adjustment
Interest receivable
Total
Charitable Expenditure
Community Events
Premises costs
Depreciation
Wages and Salaries
Honorarium
Administration costs
Total
Profit/Deficit for the period		 2020
881.50
7,957.29
861.20
125.63
2,668.00
0.00
0.36
12,493.98
0.00
31,717.03
1,371.96
1,214.57
500.00
217.80
35,021.36
-£22,527.38

Independent examiner's report on the accounts

Section A Independent Examiner’s Report Report to the trustees/ Charity Name members of Com b erton Village Institute Trust On accounts for the year Charity no 31[st] D ecember 2020 1189495 ended (if any) Set out on pages (remember to include th e page numbers of additional sheets)

Respective The c harity's trustees are responsible for the prep a ration of the accounts. responsibilities of The c harity’s trustees consider that an audit is not required for this year trustees and examiner unde r section 144 of the Charities Act 2011 (“the C harities Act”) and that an indep e ndent examination is needed. [The charity’s gross income exceeded £250,000 and I am qualified to undertake the exa m ination by being a qualif i ed member of [named body]]. Delete [ ] if n o t applicable.

Basis of independent examiner’s statement

My e x amination was carried out in accordance wi t h general Directions given by th e Charity Commission. An examination includes a review of the acco u nting records kept by the charity and a com p arison of the accounts presented with those records. It also includes co n sideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The proce d ures undertaken do not provi d e all the evidence that would be required in an audit, and cons e quently no opinion is given as to whether th e accounts present a ‘true and f a ir’ view and the report is limited to those ma t ters set out in the state m ent below.

1

December 2017

IER

Give here brief details of any items that the examiner wishes to disclose .

3

December 2017

IER

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

• and with*  Accounting Standards;

or

Financial Reporting Standards for Smaller Enterprises (FRSSE);

[** except for the following].

Give details in this box if a different standard has been followed.

** - If no departures from the chosen standards have been made then delete these words; otherwise give details of any changes in the boxes.

1.2 Change in basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year (§ except for the following).

Give details in this box of any material changes that have been made.

1.3 Changes to previous accounts

No changes have been made to accounts for previous years (§§ except for the following).

Give details in this box of any material changes that have been made.

CC17a (Excel)

03/12/2020

1

Section C Notes to the accounts (cont)

Note 5 Details of certain items of expenditure

5.1 Trustee expenses

Please provide details of the amount of any payment or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees. If no expenses were paid, please enter ‘None’ in the appropriate box(es).

Number of trustees who were paid expenses
Nature of the expenses
Total amount paid		 This year
Last year
£
£
0
0
3
242.69
Running charity

5.2 Fees for examination or audit of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner or auditor. If nothing was paid please enter NONE in the appropriate box(es).

Other fees (for example: advice, consultancy, accountancy
services) paid to the independent examiner or auditor
Independent examiner’s or auditors' fees for reporting on the
accounts		 This year
Last year
£
£
0
0
0
0

CC17a (Excel)

03/12/2020

1

Section C Notes to the accounts (cont)

Note 6 Paid employees

Please complete this note if the charity has any employees.

6.1 Staff Costs

Total
Gross wages, salaries and benefits in kind
The parts of the charity in which the
employees work
6.2 Average number of full-time equivalent employees in the year
Employer’s National Insurance costs
Pension costs
Total staff costs
Cleaning		 This year
Last year
£
£
- -
- -
- -
- -
1,714.57
0.00
0.00
0.00
0.00
0.00
- -
1,714.57
0.00
This year
Last year
Number
Number
- -
- -
- -
- -
1
0
- -
1
0

6.3 Defined contribution pension scheme

Please complete if a defined contribution pension scheme is operated. Brief details of the scheme

The costs of the scheme to the charity for the year The amount of any contributions outstanding at the year end The amount of any contributions prepaid at the year end

This year Last year
£ £

CC17a (Excel)

03/12/2020

1

Trustees' Annual Report for the period

Period start date Period end date

From 01 06 2020 To 31 12 2020

Section A Reference and administration details

Charity name

COMBERTON VILLAGE INSTITUTE TRUST

Other names charity is known by Registered charity number (if any) 1189495

COMBERTON VILLAGE HALL

Charity's principal address Green End

Comberton Cambridge Postcode CB23 7DY

Names of the charity trustees who manage the charity

----- Start of picture text -----
Dates acted if not Name of person (or body) entitled
Trustee name Office (if any)
for whole year to appoint trustee (if any)
1 Mrs Anne Collins From 1/6/20
2 Mrs Sandra Hyde From 1/6/20
3 Mr Andrew Hollick From 1/6/20
4 Mr John Collins Vice Chairman From 1/6/20
5 Mrs Marian Dymott Vice Chairman From 1/6/20
6 Mrs Penny Cook Chairman From 1/6/20
7 Mrs Tracy Pemberton Secretary From 1/6/20
8 Mr William Lee From 1/6/20
Mrs Maxine Jefferson From 1/6/20
9
to 13/11/20
10 Dr Brian Burton Treasurer From 1/6/20
11 Mr Roger Musto From 1/6/20
12 Dr Brian McCabe From 1/6/20
13 Mrs Angela Donnelly From 1/6/20
14
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
----- End of picture text -----

March 2012

TAR

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address
Bookkeeping and Payroll Balancing Act Pipers Cottage, 3 Church Walk, Little
Gransden, Sandy, Cambs, SG19 3DY
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Trust Constitution

How the charity is constituted Charitable Incorporated Organisation (CIO) (eg. trust, association, company) Trustee selection methods Appointed by existing trustees

Additional governance issues (Optional information)

You may choose to include The Charitable Incorporated Organisation was inaugurated on the 1[st] June additional information, where 2020 with the same trustees and objectives as its predecessor relevant, about: unincorporated charity 300379. The CIO was registered with the Charity Commission with registration number 1189495. Authorisation was  policies and procedures received from the Charity Commission on the 15[th] June 2020 to transfer all adopted for the induction and assets and liabilities from charity 300379 to CIO 1189495 and the trustees training of trustees; resolved that this should be effected on the 30[th] June 2020, In addition the  the charity’s organisational leases on the former institute building and the village hall and the structure and any wider subleases for the Commercial Centre were also transferred to the CIO. network with which the charity works;

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To provide leisure, recreational and educational facilities for the residents of Comberton and its neighbourhood.

March 2012

TAR

2

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The Trust will deliver public benefits by operating the village hall efficiently, safely and to high standards on behalf of the community; by developing its facilities for the benefit of users and potential users; and by initiating new community activities consistent with our objectives. The hall facilities are available to all residents of Comberton and its neighbourhood, irrespective of gender, age, race, or political or religious persuasion. No hall membership charge is levied but individuals and groups must pay for the hire of the hall. The Trust offered discounts to residents and local community groups in line with our aims, and substantial reductions to the Brownies .

In carrying out these activities, the Trust has taken into account the guidelines on public benefit laid down by the Charity Commission.

Additional details of objectives and activities (Optional information)

The hall is managed by Trustees who are all volunteers. They were assisted by a part-time cleaner and a part-time voluntary bookings secretary: otherwise all the operational work was carried out by Trustees or contractors employed to carry out specific specialist tasks when necessary.

You may choose to include further statements, where relevant, about:

Trustees and friends work together to stage money raising events to augment the income from letting charges. In particular, the Easter and Christmas Fairs are very important and also serve to bring villagers together at these significant times of the year.

March 2012

TAR

3

Section D Achievements and performance

Summary of the main 2020 was a year of significant change. achievements of the charity The CIO took responsibility for operation of Comberton Village Hall on during the year the 1[st] July but by that time all activities in the hall were cancelled because of government Covid restrictions. Restrictions were partially lifted in September which allowed groups which could comply with government rules to meet, ie Monday Studio, Toddlers Group, Dance Class and the Worldwide Church of God. .

March 2012

TAR

4