Trustees’ Annual Report for the period
From: Period start date: 02 March 2024 to Period end date: 01 March 2025
Charity name: Time for Art
Charity registration number: 1189470
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The advancement of the arts for the public benefit by providing creative workshops that are accessible and affordable for the general public and, without limitation, the following groups of people (and, in each case, any dependents): persons in institutions, persons incarcerated, young offenders, persons awaiting refugee status, underprivileged children (including but not limited to children in low income families, children in care, homeless / street children), persons with a lack of funds and any other person who is otherwise denied access to creative activity in their ordinary lives. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of Art workshops to people falling within the groups as defined in the Charity’s purposes, fundraising for the same and administration of the charity. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have received, acknowledged receipt of and confirmed they have read the guidance issued by The Charity Commission on Public Benefit |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment
| Contribution made by volunteers |
Para 1.38 | Elements of administration of the charity are done on a voluntary basis. Frequent discussions are held between the charity’s chair and other officers of the charity to help organise meetings, organise and consider fund raising opportunities, and the development and growth of the charity. All trustees give their time for trustee duties on a voluntary basis. The art workshops are supported by volunteers from the recipient organisation (for example; workshops given to asylum seekers are attended and supported by volunteers from Care for Calais and workshops with youngsters are attended and supported by staff from the relevant organisation) |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Main achievements: The charity began this period having secured an award from the Network for Social Change. This award has enabled the charity to offer and deliver workshops to asylum seekers residing in hotels in Oxfordshire. The charity also received a grant to deliver a series of summer workshops to a local charity that supports youngsters with a parent in prison. The charity continued its workshops for a wide range of recipients. Art workshops beneficiaries included: 1. Children and young people supported by Children Heard and Seen (A charity that supports young people with a parent in prison) 2. Children from Be Free Young Carers (A charity that supports young people who care for a relative), 3. Disadvantaged children at The Oxford Academy. 4. Parents who have a former partner in prison for sex offences. 5. Asylum seekers. The grant from The Network for Social Change was specifically granted for workshops with asylum seekers in Oxfordshire supported by Care for Calais. These workshops are now well established and take place on a fortnightly basis. They |
offer asylum seekers important respite from the stresses they face every day as a result of their situation. Written and verbal evaluation from the charity’s workshops indicate that the workshops: 1. Provide an opportunity for people to engage in creative activity that they are otherwise unable to access in their lives. 2. Are extremely enjoyable and have a positive effect on the mental health of recipients. 3. Have proved to be a chance for marginalised and people in difficult and isolated circumstances to come together and offer mutual support by spending time engaging in creative activity. 4. Bring improvements in the mental wellbeing of such people. These improvements will also have a knock on effect in their everyday lives and those that they associate with, thereby benefiting society as a whole. Feedback: James Ottley, Project manager for Children Heard and Seen says of the workshops for parents whose former partners have committed sexual offences. “The group can be very emotional, and the parents are all dealing with hugely complex issues due to the nature of the other parent's offending, so it’s brilliant we are able to offer sessions like this where they can all focus on something different and enjoy a peaceful couple of hours with other parents who understand them.” And: “We often talk about very heavy topics in the group, so we are really thankful that Sarah joins us once a term to provide a therapeutic space.” Tina Wallace, volunteer for Care for Calais: “This has been and continues to be a muchenjoyed space. The focus is on creating colours, form and content, far removed from the daily drudge of forms, appeals, and bureaucracy. Participants sometimes paint pictures from home, flags of their country, or imaginary scenes, while many follow the prompt from one of the two talented art teachers who bring new ideas to every session. It is a place where people smile and shoulders relax. Over time a really large and impressive array of art work using different materials and covering multiple subjects have been
produced. Several pieces have been exhibited in the hotel for an Art Week exhibition in Oxford, and some will soon be shown at a venue in town.” Many workshop participants report that they continue with creative activity outside of the workshops as they find it a calming and therapeutic activity to engage in.
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| Achievements against objectives set |
Para 1.41 | The Charity’s objectives are set each year at the AGM and for this period all objectives were met. |
| Performance of fundraising activities against objectives set |
Para 1.41 | All fundraising objectives met |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Our opening balance for this period was £19,087.11 and throughout this accounting period we received donations and grants of £7,602.00 The total expenditure to run the charity for this period was £7,827.00 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The balance of remaining funds is being used to fund our full programme of art workshops 2025-2026. |
| Amount of reserves held | Para 1.22 | £18,874.00 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | 1. National Lottery Community grant 2. Network for Social change grant 3. Public donations |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Time for Art is a Charitable Incorporated Organisation governed by a constitution dated 13 May 2020. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | 1.Time for Art Constitution 2.Time for Art Safeguarding policy 3.Time for Art Trustee conflict of interest policy 4. On becoming a Trustee 5.Time for Art Criteria for Selection policy 6.Time for Art appraisal and performance 7.Tutor selection criteria 8. Time for Art know your donor In addition all trustees receive the following Charity commission documents: 1. Public benefit requirement 2. Running a charity 3.Reporting |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity currently consists of: Chair, treasurer and other trustees, who are governed by the constitution and decisions taken at regular Trustee meetings. The charity is working towards the use of the services of an administrator. The charity uses artists to deliver the art workshops and who work for the charity on a self employed basis. One of the charity’s current artists is also a trustee, who is paid the standard artist rate and meets all relevant criteria for an artist/tutor. There are trustee services agreements in place. This arrangement is reviewed annually at the charity’s Annual General Meeting. The charity also uses the services of other artists and continues to look to expand its pool of artists. |
The charity has in place internal procedures to monitor and regulate financial activities and trustee conflicts of interest. One of the charity’s trustees is the charity’s lead on safeguarding, whistleblowing, and grievance reporting, to ensure the charity maintains the highest standards of governance. This is trustee’s role is clearly stated and is visible on the charity’s website. In addition to those listed in para 1.51 above, the charity has the following policies. 1. Bullying and harassment 2. Code of Behaviour 3. Equal Opportunities 4. Expenses 5. Financial management 6. GDPR 7. Grievance 8. Risk management 9. Safe recruitment 10. Supervision 11. Privacy 12. Whistle blowing 13. Social media (in progress) Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charityname | Timefor Art |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1189470 |
| Charity’s principal address | 24, New road, Woodstock, Oxfordshire, OX20 1PB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Sarah Moncrieff | Chair | |||
| Jacqueline Davies | ||||
| Ciara Faughnan- Moncrieff |
||||
| David Rudge | ||||
| Imogen Taylor | Treasurer | From 01/01/2025 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Accounta nt |
Mathew Browne | UHY-Ross Brooke Accountants |
| Suite I | ||
| Windrush Court | ||
| Abingdon Business Park | ||
| OX14 1SY | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Sarah Jane Moncrieff Position (eg Secretary, Chair Chair, etc) Date 11th November 2025
Time for Art 11894470
Receipts and payments accounts For the period Period start date Period end date To from 02/03/2024 01/03/2025
CC16a
| Unrestricted funds tothe nearest |
Unrestricted funds tothe nearest |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest |
Last year to the nearest |
||
|---|---|---|---|---|---|---|---|---|
| £ | £ | |||||||
| A1 Receipts | ||||||||
| Donations | 180 | - | - | 180 | 536 | |||
| National Lottery Grant | - | - | - | 10,000 | ||||
| Network for social change | 6,972 | - | - | 6,972 | 6,984 | |||
| The Arts Society | West Oxford | 450 | - | - | 450 | - | ||
| Care Check refund | 12 | - | - | 12 | - | |||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| Sub total | (Gross income for AR) | 7,614 | - | - | 7,614 | 17,520 | ||
| A2 Asset and investment sales, (see | ||||||||
| table). |
| A2 Asset and investment sales, (see table). |
||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| - | - | - | - | |||||||
| - | - | - | - | - | ||||||
| Sub total | - | - | - | - | - | |||||
| Total receipts | 7,614 | - | - | 7,614 | 17,520 | |||||
| A3 Payments | ||||||||||
| Care Check DBS Hosting uk (Hosting of email) | - | - | - | - | ||||||
| Wix Website Wix Website (Hosting website) Art | 24 | - | - | 24 | ||||||
| materials Printing and post Artists workship | 130 | - | - | 130 | 137 | |||||
| fees to trustees under service | 476 | - | - | 476 | 366 | |||||
| agreements | 12 | - | - | 12 | 6 | |||||
| Artist Workshop fees | ||||||||||
| Training | 3,795 | - | - | 3,795 | 4,329 | |||||
| Accountant fees | 2,100 | - | - | 2,100 | 525 | |||||
| Administration fees | - | - | - | - | ||||||
| Administration fees to trustees under service | 300 | - | - | 300 | - | |||||
| agreements | 978 | 978 | 72 | |||||||
| Memberships | ||||||||||
| - | - | - | 497 | |||||||
| - | - | - | 25 | |||||||
| Misc (Care check) | ||||||||||
| 12 | - | - | 12 | |||||||
| Sub total | 7,827 | - | - | 7,827 | 5,957 | |||||
| A4 Asset and investment | ||||||||||
| purchases, (see table) | ||||||||||
| - | - | - | - | |||||||
| - | - | - | - | |||||||
| Sub total | - | - | - | - | - | |||||
| Total payments | 7,827 | - | - | 7,827 | 5,957 | |||||
| Net of receipts/(payments) | - | 213 | - | - | - | 213 | 11,563 | |||
| A5 Transfers between funds | - | - | - | - | ||||||
| A6 Cash funds last year end | 19,087 | - | - | 19,087 | 7,524 | |||||
| Cashfundsthisyear end | 18,874 | - | - | 18,874 | 19,087 |
CCXX R1 accounts (SS)
05/08/2025
1
| Section B Statement of | assets and liabilities at | the | end of the period | end of the period | |
|---|---|---|---|---|---|
| Unrestricted | Restricted | Endow men | |||
| Categories | Details | funds | funds | t funds | |
| Cash at bank | to nearest £ | to nearest £ | to nearest £ | ||
| B1 Cash funds | 18,874 | - | |||
| - | - | - | |||
| - | - | - | |||
| Total cash funds | 18,874 | - | - | ||
| (agree balanceswithreceiptsandpayments | |||||
| account(s)) | OK | OK | OK | ||
| Unrestricted | Restricted | Endow men | |||
| funds | funds | t funds | |||
| Details | to nearest £ | to nearest £ | to nearest £ | ||
| B2 Other monetary assets | - | - | - | ||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| Details | Fund asset |
to which belongs |
Cost (optional) | Current value (optional) |
|
| B3 Investment assets | - | - | |||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| Details | Fund asset |
to which belongs |
Cost (optional) | Current value (optional) |
|
| B4 Assets retained for the | - | - | |||
| charity’s own use | - | - | |||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| Fund to which | Amount due | When due | |||
| Details | liability relates | (optional) | (optional) | ||
| B5 Liabilities | - | ||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval |
||
| Imogen Taylor-Bale | 21/11/2025 | ||||
| Sarah Moncrieff | 21/11/2025 | ||||
| CCXX R2 accounts (SS) | 2 | 05/08/2025 |
CCXX R2 accounts (SS)