Registered Charity Number 1189466
Report of the Trustees and Unaudited Financial Statements For the Year Ended 31[st] December 2024 for Embsay and Eastby Good Neighbours CIO
Contents of the Financial Statements for the Year Ended 31[st] December 2024 Report of the Trustees pages 2 to 5 Statement of Financial Activities and Balance Sheet page 6 and 7 Notes to the Financial Statements pages 8 and 9 Detailed Statements of Financial Activities page 10
Page 1
The trustees present their report with the financial statements of the charity for the year ended 31st of December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) effective 1st January 2019.
OBJECTIVES AND ACTIVITIES
Objectives and aims
To promote social inclusion for the public benefit by preventing people, from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society for those in particular, but not exclusively, resident in the Parish of Embsay with Eastby and the surrounding areas.
For the purpose of this clause ‘socially excluded’ means being excluded from society or parts of society, as a result of one or more of the following factors: unemployment; financial hardship; youth or old age; ill health (physical or mental); substance abuse or dependency including alcohol and drugs; discrimination on the grounds of sex, race disability, ethnic origin, religion, belief, creed, sexual orientation or gender reassignment, poor educational or skills attainment; relationship and family breakdown; poor housing (that is housing that does not meet basic habitable standards) and crime (either as a victim of crime or as an offender rehabilitating into society).
Public benefit
The charity has referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the aims and objectives and in planning the charity’s future activities. In particular the trustees consider how planned activities will contribute to the aims and objectives they have set.
ACHIEVEMENT AND PERFORMANCE
During the year we have continued to operate our befriending service and support the community by providing other services such as transport and other household tasks to the residents of the villages where we can. In addition to these core services our monthly events activity continues to be a great success and much appreciated by those who attend. This could not happen without the support of our volunteers and fellow trustees so my thanks to them for their work.
Looking ahead, and in particular with regards to the acquisition of the Hall in the village, the Surveyor/Valuer submitted the required report in respect of the sale of the Methodist Church Buildings earlier in 2024. At the time of preparing this update solicitors on behalf of the Methodist Church are in negotiations with the solicitor acting on behalf of the Yorkshire Dales National Park Planners to agree the terms of an Section 106 agreement. This is a requirement of the YDNP Planners to restrict occupation of the former worship area of the buildings to a “local person”, as defined by YDNP, and also to secure the Hall for long term community use.
The whole process of acquiring the Hall is taking longer than was expected. However the Good Neighbours Project are still prepared to take on ownership and responsibility of the Hall, subject to it being affordable, both in terms of costs of acquisition and necessary alteration and improvement costs. Several local people have pledged financial support towards these costs, and in addition a fundraising sub group has been established. Subject to the final decision of the Trustees for Methodist Church Purposes it is hoped that 2025 will result in the Good Neighbours Project being able to purchase the Hall and commence appropriate grant applications.
In the meantime efforts are being made to increase the use of the Hall. Although the building is quite well used there are still several slots available , particularly during the daytime. Every week day evening is taken up with young peoples’ activities, which is very encouraging.
FINANCIAL REVIEW
Financial position
Total income for the year was £6,343 (2023 £5,983) of which £60 was received by grant from Embsay with Eastby Parish Council (2023 £2,550 from Embsay with Eastby Parish £250; Skipton Rotary Club £300 and The Skipton Temperance Society £2,000). Donations totalled £6,116 (2023 £5,673) and within this £1,743 ( 2023 £1,214) are amounts contributed by residents for the charity’s monthly events; £1,124 (2023 £1,671) in donations towards our running costs and £3,249 (2023 £2,788) towards the possible purchase of the Methodist Hall.
Page 2
Total expenditure for the year amounted to £2,967 (2023 £3,229). This included £60 (2023 £490) of expenditure for restricted funds leaving £2,907 (2023 £2,739) on charity activities. Fund-raising costs in connection with our “Open Garden” event was £181 and so expenditure on charity activities was very comparable to 2023 at £2,786 (2023 £2,739) Whilst the gross cost of the monthly event for residents was higher this year at £1,897 (2023 £1,707), the net cost was lower at £154 (2023 £493) and when this is taken into account the general running costs for the charity were lower at £889 (2023 £1,332).
Due to the fundraising efforts in preparation for the acquisition of the Methodist Hall there is a surplus for the year of £3,376 (2023 £2,754) and at the year end, our total reserves are £12,039 (2023 £8,663) of which £7,916 has been provided towards the Methodist Hall purchase. Within this £4,719 is restrictive funding and would have to be repaid if the Hall purchase failed to materialise. A total of £4,123 (2023 £3,876) is available for future running expenses.
Reserves policy
The charity’s reserves policy is to maintain a general reserve sufficient to cover normal operating expenses for two years, and within this guideline any excess of funds can be used to finance events for residents. However, with the uncertainty surrounding the financing of the running costs of the Hall the general reserve at the yearend is in excess of that policy but it is anticipated that in the first quarter of 2025 a further amount will be allocated towards the acquisition.
Going concern
The trustees are of the opinion that the charity is a going concern and there is adequate reserves to maintain current activities for a number of years. The charity has sufficient liquid funds to meet its liabilities as they become due. Any expenditure will not be authorised unless sufficient funds are in place. For these reasons the trustees continue to adopt a going concern basis for preparing these financial statements.
Future plans
The uncertainty around the purchase of the Hall continues but the assumption is that it will happen in 2025. This will radically change our activities but in the meantime we will continue to provide the services offered historically for the residents of the Parish and surrounding area.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is a Charitable Incorporated Organisation and is controlled by its governing document. The charity was registered on the 13th of May 2020.
Recruitment and appointment of new trustees
There must be a minimum of three and a maximum of 12 trustees and one third of appointed trustees should retire each on a rotation basis with the longest serving trustees retiring each year. New trustees can be appointed at any time by existing trustees of the charity. In selecting individuals as new trustees of the charity existing trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
In accordance with the Constitution of the charity Mrs S Davies and the Reverend M Russell both retired and were reelected at the AGM held on3rd April 2024. There have been no other changes in named trustees in the year.
Organisational structure
The day-to-day management of the charity is undertaken by an operations group of four trustees and meets every fortnight. In addition all trustees meet on a quarterly basis to discuss more pressing issues and review activities in the previous quarter and discuss future plans.
Induction and training of new trustees
A policy for inducting and training new trustees has been agreed and training sessions will be given to trustees to familiarise themselves with the charity and their obligations This includes providing them with copies of the Constitution, financial statements and documentation for new trustees provided by the Charity Commissioner.
Page 3
Key management remuneration
There is no management or staff remuneration.
Related parties
The only related parties are the trustees none of whom are remunerated or receive any benefit in kind.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to establish systems to mitigate those risks. Internal risks are minimised by the implementation of procedures for the authorisation of all transactions and projects, and to ensure compliance with legislation.
External risks relate largely to funding as a result of the economic climate resulting in difficulties in the charity supporting its projects. These risks are minimised as the charity will not commit to funding projects unless sufficient resources are in place and will look to diversify funding as required.
The procedures are periodically reviewed to ensure they still meet the needs of the charity.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered charity number
1189466
Registered Office
19 Low bank Embsay Skipton North Yorkshire BD23 6SQ
Trustees
Mr D. Allison Mr R. Culver Mrs S. Davies Mrs H. Griffiths Mr P Rodgers Mr P Hargreaves Mrs B Haspell The Reverend M. Russell
Banker
The co-operative Bank PO Box 250 Delf House Southway Skelmersdale WN8 6WT
Page 4
Statement of trustees responsibilities
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, included the income and expenditure of the charity for that period. In preparing those financial statements, the trustees are required to
-Select suitable accounting policies, and then apply them consistently
-Observe the message and principles of the Charity SORP
-Make judgements and estimates that a reasonable and prudent
-Prepare the financial statement on the going concern basis, unless it is an inappropriate to presume that the charity will continue in business
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 9th April 2025, and signed on behalf by:
David Allison Chairman
Page 5
Statement of Financial Activities for the Year Ended 31[st] December 2024
| Notes Unrestricted Restricted Total Unrestricted Restricted Total Year 2024 Year 2023 |
Notes Unrestricted Restricted Total Unrestricted Restricted Total Year 2024 Year 2023 |
Notes Unrestricted Restricted Total Unrestricted Restricted Total Year 2024 Year 2023 |
Notes Unrestricted Restricted Total Unrestricted Restricted Total Year 2024 Year 2023 |
Notes Unrestricted Restricted Total Unrestricted Restricted Total Year 2024 Year 2023 |
Notes Unrestricted Restricted Total Unrestricted Restricted Total Year 2024 Year 2023 |
Notes Unrestricted Restricted Total Unrestricted Restricted Total Year 2024 Year 2023 |
Notes Unrestricted Restricted Total Unrestricted Restricted Total Year 2024 Year 2023 |
|---|---|---|---|---|---|---|---|
| Income and Endowments From: | |||||||
| Donations and Legacies | 2 | 4,104 | 2,012 | 6,116 | 3,024 | 400 | 3,424 |
| Bank Interest Receivable | 113 | 54 | 167 | 6 | 3 | 9 | |
| Charitable Activities | |||||||
| General | 3 | - | 60 | 60 | - | 2,550 | 2,550 |
| Total | 4,217 | 2,126 | 6,343 | 3,030 | 2,953 | 5,983 | |
| Expenditure on: | |||||||
| RaisingFunds | 121 | 60 | 181 | - | - | - | |
| Charitable Activities | |||||||
| General | 2,786 | 2,786 | 2,739 | 490 | 3,229 | ||
| Total | 2,907 | 60 | 2,967 | 2,739 | 490 | 3,229 | |
| Net Income(Expenditure) | 1,310 | 2,066 | 3,376 | 291 | 2,463 | 2,754 | |
| Reconciliation of Funds | |||||||
| Transfers | 4 | - | 0 | - | 167 | (167) | - |
| Total Funds brought forward | 6,010 | 2,653 | 8,663 | 5,552 | 357 | 5,909 | |
| Total Funds carried forward | 7,320 | 4,719 | 12,039 | 6,010 | 2,653 | 8,663 |
| Movement in Funds | Movement in Funds | Movement in Funds | ||||||
|---|---|---|---|---|---|---|---|---|
| 2024 | General Hall Appeal Unrestricted |
Total | General Hall Appeal Restricted |
Total | ||||
| Balances at Start of Year | 3,876 | 2,134 | 6,010 | - | 2,653 | 2,653 | ||
| Net Income | 247 | 1,063 | 1,310 | - | 2,066 | 2,066 | ||
| balances at End of Year | 4,123 | 3,197 | 7,320 | - | 4,719 | 4,719 | ||
| 2023 | General Hall Appeal Unrestricted |
Total | General Hall Appeal Restricted |
Total | ||||
| Balances at Start of Year | 5,552 | - | 5,552 | 357 | - | 357 | ||
| Prior Year adjustment | 167 | - | 167 | (167) | - | (167) | ||
| Restated OpeningBalances | 5,719 | - | 5,719 | 190 | - | 190 | ||
| Net Income (Expenditure) Transfer between funds |
157 | 134 | 291 | (190) | 2,653 | 2,463 | ||
| (2,000) | 2,000 | - | - | - | - | |||
| balances at End of Year | 3,876 | 2,134 | 6,010 | - | 2,653 | 2,653 |
Page 6
Balance Sheet as at 31[st] December 2024
| Balance Sheet as at 31st December 2024 | ||||||
|---|---|---|---|---|---|---|
| BALANCE SHEET Assets Current Debtor 6 Prepaid Expenditure 6 Interest Receivable Cash at Bank: Current Cash at Bank: Deposit Total Assets Current Liabilities DBS Provision. 7 Net Current Assets Funds Craven Communities together NYCC - Locality Grant Hall Appeal Fund General |
Unrestricted Restricted Total 0 40 40 56 - 56 23 17 40 208 - 208 6,928 4,962 11,890 Year 2024 |
Unrestricted Restricted Total Year 2023 |
||||
- 81 6 171 6,000 |
- | |||||
| 7,215 | 5,019 12,234 |
6,258 | 2,653 8,911 |
|||
| (195) | - | (195) | (248) | - | (248) | |
| 7,020 | 5,019 12,039 |
6,010 | 2,653 8,663 |
|||
| - | - | - | - | - | - | |
| - 3,197 4,123 |
- - 4,719 7,916 - 4,123 |
- 2,134 3,876 |
- - 2,653 4,787 - 3,876 |
|||
| 7,320 | 4,719 12,039 |
6,010 | 2,653 8,663 |
The financial statements were approved by the board of trustees and authorised for issue on the 9th of April 2025. It was signed on its behalf by:
David, Allison, chairman.
Page 7
Notes to the financial statements for the year ended 31st of December 2024
1. Accounting Policies
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP ( FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland ( FRS102 ) (effective 1st January 2019), Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial of Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost relating to that category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of resources.
Taxation
The charities is exempt from tax on its charitable activities
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at settlement value.
Going concern
The charity has sufficient liquid funds to meet its liabilities as they become due and expenditure will not be authorised, unless sufficient funds are in place. For these reasons, the trustees continue to adopt a going concern basis for preparing this financial statement
Grants
Government grants and third-party contributions and donations are recognised as due to the charity when there is reasonable assurance that the charity will comply with any conditions attached to the payments and that the grants or contributions will be received.
Grants recognised as income are presented separately in the notes to the account
2. Income from Donations and Legacies
| Donations | Unrestricted Restricted Total Unrestricted Restricted Total Year 2024 Year 2023 |
Unrestricted Restricted Total Unrestricted Restricted Total Year 2024 Year 2023 |
Unrestricted Restricted Total Unrestricted Restricted Total Year 2024 Year 2023 |
|---|---|---|---|
| 4,103 | 2,012 6,115 3,024 |
400 3,424 |
A total of £1,743 (2023 £1,214) was received from residents attending organised events during the year as a contribution towards the total cost.
Page 8
3.Income from Charitable Activities
| Charitable Activities Council Grants Received Other Grants |
Unrestricted Restricted Total - 60 60 Year 2024 |
Unrestricted Restricted Total - 60 60 Year 2024 |
Unrestricted Restricted Total - 60 60 Year 2024 |
Unrestricted Restricted Total - 250 250 - 2,300 2,300 Year 2023 |
Unrestricted Restricted Total - 250 250 - 2,300 2,300 Year 2023 |
|---|---|---|---|---|---|
| - | - | - | |||
| - | 60 60 |
- | 2,550 2,550 |
A Council grant was received of £60 towards the Open Garden event held during the year
4. Reserves
The remaining balance of an NYCC Locality Grant received was transferred to unrestricted funds following a reassessment of expenditure incurred in 2022.
5.Trustee Remuneration and benefits
There has been no trustees’ remuneration or other benefits paid for either year reported.
6.Current Assets
The debtor is a due Gift Aid value on eligible donations received. Prepayments and accruals consist of prepayment of expenses within one year together with bank interest receivable on cash held on an instant access account with the Cooperative Bank.
7.Current Liabilities
This consists of future DBS liability. The charity renews DBS checks every five years for volunteers and trustees. The provision accounting for this future liability is all shown as a creditor falling due with one year.
8. Related Party Disclosures
The Chairman, D Allison is the property steward of the Methodist Church. On occasions the charity uses the property to hold activities for residents. During the year £225 (2023 £275) was paid to the Skipton and Grassington Methodist Circuit for this facility. Mr Allison has confirmed that he does not receive any financial benefit as property steward. The position is entirely voluntary.
9.Non Independent Examiners Services
The books and records supporting the Financial statements within this report have been independently scrutinised and confirmation received that they are in accordance therein
Page 9
Income and Expenditure Account for the Year Ended 31[st] December 2024
| Grants Chapel Fundraising Donations and Other Funds raised Interest Receivable TOTAL INCOME Expenditure Room and Venue Hire Public and Employee Liability insurance DBS checks Printing, Stationary and Postages Food Volunteer Event Advertising Travelling Telephone Charges Training Subscriptions Other Costs TOTAL EXPENDITURE EXCESS OF INCOME OVER EXPENDITURE |
Unrestricted Restricted Total - 60 60 1,238 2,012 3,250 2,866 - 2,866 113 54 167 Year 2024 |
Unrestricted Restricted Total - 60 60 1,238 2,012 3,250 2,866 - 2,866 113 54 167 Year 2024 |
Unrestricted Restricted Total - 60 60 1,238 2,012 3,250 2,866 - 2,866 113 54 167 Year 2024 |
Unrestricted Restricted Total - 2,550 2,550 137 400 537 2,887 - 2,887 6 3 9 Year 2023 |
Unrestricted Restricted Total - 2,550 2,550 137 400 537 2,887 - 2,887 6 3 9 Year 2023 |
Unrestricted Restricted Total - 2,550 2,550 137 400 537 2,887 - 2,887 6 3 9 Year 2023 |
|---|---|---|---|---|---|---|
| - 1,238 2,866 113 |
- 137 2,887 6 |
|||||
| 4,217 | 2,126 6,343 | 3,030 | 2,953 5,983 | |||
| 430 187 69 298 1,539 100 64 117 60 - 42 |
- 430 - 187 - 69 60 358 - 1,539 - 100 - 64 - 117 - 60 - - - 42 |
385 188 126 70 1,089 89 65 313 82 290 42 |
- 385 - 188 - 126 - 70 - 1,089 - 89 - 65 - 313 51 133 300 590 139 181 |
|||
| 1 | - | 1 | - | - | - | |
| 2,907 | 60 2,967 | 2,739 | 490 3,229 | |||
| 1,310 | 2,066 3,376 | 291 | 2,463 2,754 |
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