## **St Mary the Virgin, Bletchingley**
**Trustees’ Annual Report for the period 1[st] January 2021 to 31[st] December 2021**
**Charity name: The Parochial Church Council of the Ecclesiastical Parish of St Mary the Virgin, Bletchingley**
## **Charity registration number: 1189453**
## **Objectives and Activities**
## Purposes of the charity
The Parochial Church Council (Powers) Measure states that the principal function of the PCC is “promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical.” In a year when restrictions due to the pandemic have gradually eased and life is returning to a ‘near’ normality, the PCC have continued to work very hard to achieve this.
## Main activities
The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at St Mary's. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and Scripture, music and sacrament.
## Public benefit
When planning our activities for the year, we have considered the Charity Commission's guidance on public benefit and the supplementary guidance on charities for the advancement of religion.
In particular, we try to enable ordinary people to live out their faith as part of our parish community through:
- Worship and prayer; learning about the gospel; developing their knowledge and trust in Jesus.
- Provision of pastoral care for people living in the parish
- Missionary and outreach work.
To facilitate this work, it is important that we maintain the fabric of the church of St Mary the Virgin.
In 2021 the achievement of these objectives has been restricted by the ongoing impact of Covid, though to a lesser extent than in 2020.
## Policy on grant making
The PCC makes a pledge annually to the Diocese of its financial contribution to the work of the wider church in the diocese, which includes the support of our own incumbent, as well
as assisting parishes with lower resources.
In addition, when finances permit, the PCC makes donations to specific local, national and international charities whose aims we support.
## Contribution made by volunteers
The parish would be unable to function without the work of the many volunteers from within our church and local community.
## **Achievements and Performance**
The PCC has met 6 times during the year, several of these meetings were held on Zoom, as was the Annual Parochial Church Meeting.
We have spent time considering the following:
- maintaining a safe covid church
- how to resume some of our social activities within a covid safe environment
- issues involving GDPR and Safeguarding that are still presenting problems
- becoming an eco-friendly church building and family
- the need to have a long term vision of how we might use our church building in years to come, including replacing the heating system, installing a refectory. (Sadly this has not progressed as much as we would have liked as it has been difficult for the working party to meet due to Covid restrictions.)
- giving serious thought to becoming an Inclusive Church.
Towards the end of 2021 we were able to hold 2 social functions:
- A Harvest Lunch in the Village Hall was very successful and everyone seemed very happy to be socialising again.
- We marked the beginning of Advent with a ‘Light the Christmas Tree’ evening in church, enjoying supper together, and with a light musical entertainment. An enjoyable time was had by all.
The Nine Lessons and Carols in church was an ecumenical service with the deacon from the local RC church helping to lead the service.
We have been very fortunate to have a very hardworking team leading us through these challenging times.
The churchwardens have done so much to keep as all safe and our Rector has done an amazing job keeping our church together spiritually.
## **Financial Report**
The results for 2021 show another very creditable surplus of just over £4,000, albeit some £3,000 less than the figure for 2020. The base of our success in 2021 was stewardship, in which nearly all members have maintained their donations and some have even topped them up with very generous one off payments. However, we did lose a number of regular donors which contributed substantially to a reduction in 2021. Overall, when the donations which attract Gift Aid are combined with those that do not, stewardship was down £4,000.
Collections were down again but, in a very welcome change from 2020, fees were up mainly from hosting several weddings.
Expenses, overall, were very similar to 2020, but there are differences. The diocesan pledge was increased during the year, as we had intended to do, from £65,760 to £67,440. The emergence of the parish administrator from furlough and the restoration of the parish room rent resulted in increases.
It should be noted that without the £9,600 donation from the Thomas Chapman Charity we would have sustained a deficit of more than £5,000. Some major repairs have become necessary for the Clerks House and as a result we do not expect any donations from this source during 2022 which will have a commensurate effect on our finances for 2022. As a result the budget for 2022 shows a deficit of £12,000.
Three successive years in surplus have allowed our unrestricted reserves to grow to more than £29,000 which can be seen on the Balance Sheet and which is greater than the objective identified in our Financial Policy. However the expected deficit in 2022 will erode this total. A sum of £5,000 was transferred from our CBF deposit account, leaving the balance at some £35,000 and giving a sufficient sum in our current account for the day to day running of the parish. Cash can be transferred between the two accounts at short notice if needed.
## Parish of St. Mary the Virgin Bletchingley
## FINANCIAL STATEMENTS
for the year ended
31st December, 2021
1
## **Income and Expenditure Account for the year ended 31st December, 2021**
|**Income**
Notes
Stewardship
Gift Aid (Tax rebate from HMRC)
Stewardship (non gift aid)
Collections
Fees (Weddings and funerals)
Book of Remembrance
Appeals
see below
Miscellaneous Income
Bletchingley Chapman Charity (Clerks House)
Interest Received
Choir organist fee
**Total**
**Expenditure**
Donations from St Mary's
see below
Diocesan Pledge
Altar Requisites
Book of Remembrance
Clergy Expenses
Organist
Computing & Electronics
Choir Organ and Music
Insurance
Light,Heat & Water
Parish Administrator
Parish Room Rent
Printing & Postage
Repairs and Maintenance
Solicitors Fees
Miscellaneous Expenditure
Quinquennial Fee
**Surplus/(Deficit) for the year**
**Accumulated Fund at year beginning**
**Balance carried to Balance Sheet**
**Appeals 2021**
**Collected**
Bishops Lent
866
Harvest for Welcare
914
Renewed Hope
625
2,406|**2021**
63,273
16,377
4,964
903
2,792
210
2,406
245
9,600
34
620
101,424
2,680
67,440
261
101
1,042
7,216
322
669
4,651
1,545
4,737
3,600
864
1,547
-
523
-
97,198
4,226
24,909
29,135|**Donated**
1000
1030
650
2,680|**2020**
72,227
18,724
-
1,396
1,632
35
795
479
9,600
88
-|
|---|---|---|---|
||||104,975|
||||1,200
65,760
272
21
631
6,180
1,265
701
4,695
2,045
4,099
2,700
665
1,359
4,180
869
1,230|
||||97,874|
||||7,102
17,807|
||||24,909|
|||||
A further donation will be made in 2022 to Renewed Hope of £250 and a donation to the Childrens Society of £100 from the collections taken on Christmas Eve and Christmas Day but which were not included in the 2021
2
a¢¢ounls
## **Balance Sheet as at 31st December, 2021**
|Notes
**Current Assets**
Central Board of Finance
3
Balance at Bank
Hungry Hermit Petty Cash
Debtors
4
Less: Creditors
5
**Represented by:**
Unrestricted Reserves
Fabric Fund
Mission Events
Christmas Appeal (note 3)
Hungry Hermit*
Training Bell Fund
WIFi collection|2021
35,210
17,316
64
886
53,475
(830)
52,645
29,135
20,389
-
-
548
978
1,595
52,645|2020
40,190
6,638
97
-|2020|
|---|---|---|---|
|||46,925
1,263||
|||45,622||
|||24,909
20,389
323
(1,069)
132
978
0||
|||45,662||
*Hungry Hermit see overleaf
Submitted to and approved by the Parochial Church Council at a meeting held on
Richard Fowler Jeff Marks Church Warden Church Warden
## **Movements to Restricted Funds in the year ended 31st December 2021**
|Fabric Fund
Mission Events
Christmas Appeal
Hungry Hermit - see overleaf
Training Bell Fund
WiFi income*|**Opening**
**Balance**
20,389
323
(1,069)
132
978
-
20,753|**Income**
-
-
1,069
667
-
1,595
3,332|**Outgoings**
-
(323)
-
(252)
-
-
(575)|**Closing**
**Balance**
20,389
-
-
548
978
1,595|
|---|---|---|---|---|
|||||23,510|
* Money raised to purchase WiFi in the church.
4
## **Hungry Hermit Income and Outgoings**
|**Income**
Donations
**Expenditure**
Food etc
Adjustment
Church House rent
**Surplus before donations**
Donations out
Accumulated fund as at 1st January 2021
Net Surplus for year, after donations out
**Accumulated fund as at 31st December 2021**||2021
667
69
3
180
415
0
132
415
548|2020
797
65
-
300
433
1,750
1,450
(1,317)|2020|
|---|---|---|---|---|
||||132||
## **Statement of Financial Activities for the year ended 31st December, 2021**
|Unrestricted
Funds
**Incoming Resources**
Incoming Resources from donors
88,543
Other Voluntary Incoming Resources
3,247
Other ordinary incoming resources
9,600
Income from investments
34
**Total Incoming Resources**
£101,424
**Resources Used**
Donations out
2,680
The Work of the Church
92,971
Hungry Hermit Café
Property Management and Admi
1,547
**Total Resources Used**
£97,198
**Net Incoming/(Outgoing) Resources**
4,226
Balances at 1st January, 2019
24,909
**Balances at 31st December, 2019**
£29,135|Restricted
Funds
2,664
-
667
-
£3,332
-
323
252
-
£575
2,757
20,753
£23,510|TOTAL FUNDS
2021
2020
91,207
100,470
3,247
2,146
10,267
9,600
34
88
-
£104,756
£112,304
2,680
11,051
93,294
94,084
252
1,547
2,589
-
£97,773
£107,725
6,983
4,579
45,662
41,082
£52,645
£45,661|TOTAL FUNDS
2021
2020
91,207
100,470
3,247
2,146
10,267
9,600
34
88
-
£104,756
£112,304
2,680
11,051
93,294
94,084
252
1,547
2,589
-
£97,773
£107,725
6,983
4,579
45,662
41,082
£52,645
£45,661|TOTAL FUNDS
2021
2020
91,207
100,470
3,247
2,146
10,267
9,600
34
88
-
£104,756
£112,304
2,680
11,051
93,294
94,084
252
1,547
2,589
-
£97,773
£107,725
6,983
4,579
45,662
41,082
£52,645
£45,661|
|---|---|---|---|---|
|||||£112,304|
|||||11,051
94,084
2,589|
|||||£107,725|
|||||4,579
41,082|
|||||£45,661|
## **Notes**
1 Principal Accounting Policies
Basis of Accounting
The financial statements have been prepared in accordance with the Church Accounting Regulations 1997 together with applicable accounting standards and the Charities SORP
The financial statements have been prepared under the historical cost convention on the accruals basis
5
## 2 Trusts and Charities
The PCC does not have control over any Charities and have not benefited from any in the past year.
- 3 Deposits
Deposit account with the Central Board of Finance of the Church of England (CCLA).
|4|Debtors||
|---|---|---|
||Contribution from Nutfield Parish for resources shared|£886|
|5|Creditors||
||Pre paid weddings|£830|
## **Independent Examiner's Report to the Parochial Church Council**
This report on the accounts of the PCC for the year ended 31st December, 2019, which are set out on pages 2 to 4, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 ('the Regulations') and s.145 of the Charities Act 2011 ('the Act).
## Respective Responsibilities of PCC and the examiner
As the members of the PCC you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 144(1) of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the Regulations.
## Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145 of the Act to be found in the Church Guidance, 2011 edition, issued by the Finance Division of the Archbishops' Council. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts,.
## Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare statements which accord with the accounting records and comply with the requirements of the Act and the Regulations.
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Anthony Cock The Manse Stychens Lane Bletchingley Surrey
7
Date
## Parish of St. Mary the Virgin Bletchingley
## FINANCIAL STATEMENTS
for the year ended
31st December, 2021
1
## **Income and Expenditure Account for the year ended 31st December, 2021**
|**Income**
Notes
Stewardship
Gift Aid (Tax rebate from HMRC)
Stewardship (non gift aid)
Collections
Fees (Weddings and funerals)
Book of Remembrance
Appeals
see below
Miscellaneous Income
Bletchingley Chapman Charity (Clerks House)
Interest Received
Choir organist fee
**Total**
**Expenditure**
Donations from St Mary's
see below
Diocesan Pledge
Altar Requisites
Book of Remembrance
Clergy Expenses
Organist
Computing & Electronics
Choir Organ and Music
Insurance
Light,Heat & Water
Parish Administrator
Parish Room Rent
Printing & Postage
Repairs and Maintenance
Solicitors Fees
Miscellaneous Expenditure
Quinquennial Fee
**Surplus/(Deficit) for the year**
**Accumulated Fund at year beginning**
**Balance carried to Balance Sheet**
**Appeals 2021**
**Collected**
Bishops Lent
866
Harvest for Welcare
914
Renewed Hope
625
2,406|**2021**
63,273
16,377
4,964
903
2,792
210
2,406
245
9,600
34
620
101,424
2,680
67,440
261
101
1,042
7,216
322
669
4,651
1,545
4,737
3,600
864
1,547
-
523
-
97,198
4,226
24,909
29,135|**Donated**
1000
1030
650
2,680|**2020**
72,227
18,724
-
1,396
1,632
35
795
479
9,600
88
-|
|---|---|---|---|
||||104,975|
||||1,200
65,760
272
21
631
6,180
1,265
701
4,695
2,045
4,099
2,700
665
1,359
4,180
869
1,230|
||||97,874|
||||7,102
17,807|
||||24,909|
|||||
A further donation will be made in 2022 to Renewed Hope of £250 and a donation to the Childrens Society of £100 from the collections taken on Christmas Eve and Christmas Day but which were not included in the 2021
2
a¢¢ounls
## **Balance Sheet as at 31st December, 2021**
|Notes
**Current Assets**
Central Board of Finance
3
Balance at Bank
Hungry Hermit Petty Cash
Debtors
4
Less: Creditors
5
**Represented by:**
Unrestricted Reserves
Fabric Fund
Mission Events
Christmas Appeal (note 3)
Hungry Hermit*
Training Bell Fund
WIFi collection|2021
35,210
17,316
64
886
53,475
(830)
52,645
29,135
20,389
-
-
548
978
1,595
52,645|2020
40,190
6,638
97
-|2020|
|---|---|---|---|
|||46,925
1,263||
|||45,622||
|||24,909
20,389
323
(1,069)
132
978
0||
|||45,662||
*Hungry Hermit see overleaf
Submitted to and approved by the Parochial Church Council at a meeting held on
Richard Fowler Jeff Marks Church Warden Church Warden
## **Movements to Restricted Funds in the year ended 31st December 2021**
|Fabric Fund
Mission Events
Christmas Appeal
Hungry Hermit - see overleaf
Training Bell Fund
WiFi income*|**Opening**
**Balance**
20,389
323
(1,069)
132
978
-
20,753|**Income**
-
-
1,069
667
-
1,595
3,332|**Outgoings**
-
(323)
-
(252)
-
-
(575)|**Closing**
**Balance**
20,389
-
-
548
978
1,595|
|---|---|---|---|---|
|||||23,510|
* Money raised to purchase WiFi in the church.
4
## **Hungry Hermit Income and Outgoings**
|**Income**
Donations
**Expenditure**
Food etc
Adjustment
Church House rent
**Surplus before donations**
Donations out
Accumulated fund as at 1st January 2021
Net Surplus for year, after donations out
**Accumulated fund as at 31st December 2021**||2021
667
69
3
180
415
0
132
415
548|2020
797
65
-
300
433
1,750
1,450
(1,317)|2020|
|---|---|---|---|---|
||||132||
## **Statement of Financial Activities for the year ended 31st December, 2021**
|Unrestricted
Funds
**Incoming Resources**
Incoming Resources from donors
88,543
Other Voluntary Incoming Resources
3,247
Other ordinary incoming resources
9,600
Income from investments
34
**Total Incoming Resources**
£101,424
**Resources Used**
Donations out
2,680
The Work of the Church
92,971
Hungry Hermit Café
Property Management and Admi
1,547
**Total Resources Used**
£97,198
**Net Incoming/(Outgoing) Resources**
4,226
Balances at 1st January, 2019
24,909
**Balances at 31st December, 2019**
£29,135|Restricted
Funds
2,664
-
667
-
£3,332
-
323
252
-
£575
2,757
20,753
£23,510|TOTAL FUNDS
2021
2020
91,207
100,470
3,247
2,146
10,267
9,600
34
88
-
£104,756
£112,304
2,680
11,051
93,294
94,084
252
1,547
2,589
-
£97,773
£107,725
6,983
4,579
45,662
41,082
£52,645
£45,661|TOTAL FUNDS
2021
2020
91,207
100,470
3,247
2,146
10,267
9,600
34
88
-
£104,756
£112,304
2,680
11,051
93,294
94,084
252
1,547
2,589
-
£97,773
£107,725
6,983
4,579
45,662
41,082
£52,645
£45,661|TOTAL FUNDS
2021
2020
91,207
100,470
3,247
2,146
10,267
9,600
34
88
-
£104,756
£112,304
2,680
11,051
93,294
94,084
252
1,547
2,589
-
£97,773
£107,725
6,983
4,579
45,662
41,082
£52,645
£45,661|
|---|---|---|---|---|
|||||£112,304|
|||||11,051
94,084
2,589|
|||||£107,725|
|||||4,579
41,082|
|||||£45,661|
## **Notes**
1 Principal Accounting Policies
Basis of Accounting
The financial statements have been prepared in accordance with the Church Accounting Regulations 1997 together with applicable accounting standards and the Charities SORP
The financial statements have been prepared under the historical cost convention on the accruals basis
5
## 2 Trusts and Charities
The PCC does not have control over any Charities and have not benefited from any in the past year.
- 3 Deposits
Deposit account with the Central Board of Finance of the Church of England (CCLA).
|4|Debtors||
|---|---|---|
||Contribution from Nutfield Parish for resources shared|£886|
|5|Creditors||
||Pre paid weddings|£830|
## **Independent Examiner's Report to the Parochial Church Council**
This report on the accounts of the PCC for the year ended 31st December, 2019, which are set out on pages 2 to 4, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 ('the Regulations') and s.145 of the Charities Act 2011 ('the Act).
## Respective Responsibilities of PCC and the examiner
As the members of the PCC you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 144(1) of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the Regulations.
## Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145 of the Act to be found in the Church Guidance, 2011 edition, issued by the Finance Division of the Archbishops' Council. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts,.
## Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare statements which accord with the accounting records and comply with the requirements of the Act and the Regulations.
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Anthony Cock The Manse Stychens Lane Bletchingley Surrey
7
Date