## Fall Into Place Theatre
Charity number 1189448
## Annual Report and Financial Statements
for the year ended 31 October 2025
## Fall Into Place Theatre
Annual Report and Financial Statements for the year ended 31 October 2025
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the accounts|9 to 13|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Fall Into Place Theatre
## Trustees' report for the year ended 31 October 2025
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Vanessa Brown Chair Aisha Ali Ciaran Campbell Ellen Stevens Monica Olsson Andrew Parkin
Resigned 3 February 2025
Appointed 10 June 2025 Appointed 13 January 2026
**Charity number** 1189448
Registered in England and Wales
## **Registered and principal address Bankers**
Heart and Enterprise Centre CAF Bank Bennett Road 25 Kings Hill Leeds West Malling LS6 3HN ME19 4JQ
## **Independent examiner**
Rhys North ACA Stringer House 34 Lupton Street Leeds LS10 2QW
## **West Yorkshire Community Accountancy Service CIO**
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 12 May 2020 and is governed by a constitution as amended 5 February 2025.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.
2
## Fall Into Place Theatre
## Trustees' report (continued) for the year ended 31 October 2025
## **The charity's objects**
## **The charity's objects**
The charity’s objects are for the public benefit:
1. Advance the art of drama in such ways as the trustees decide.
2. Promote social inclusion through the provision of creative activities.
3. Relieve the needs of people who are isolated and/or socially excluded, and assist them to integrate into society through the provision of creative activities.
For the purpose of this clause ‘socially excluded’ means being disconnected from community and/or excluded from society, or part of society, as a result of being a member of a community that is socially, culturally, economically or in any other ways under-resourced or deprived.
## **The charity's main activities**
Fall into Place Community runs a range of activities and creative workshops for people of all ages, including dance, drama and mindfulness techniques.
A key focus is supporting adults who may be at greater risk of isolation and disadvantage, as unpaid carers, people who are seeking asylum or have refugee status, older people and people experiencing mental or physical health conditions.
Fall Into Place Training and Events offers community groups and third sector workers training opportunities to build communication and wellbeing skills, through creative exercises and a performing background perspective.
Fall Into Place Training and Events also run community theatre events that focus on local stories, sharing local issues and aims to spark debate and influence change on issues that matter to our local communities.
## **Our Mission**
Changing lives through creativity and connection.
## **Our Vision**
To be the known charity in Yorkshire for building confidence and joy through creativity.
## **Our areas of strategic focus**
We are delivering our vision through developing our services across three areas:
Arts for Empowerment
Community Projects
Training and Events
## **Our Values**
Everything we do is underpinned by our strong values and we will only work with others who respect our core beliefs:
**Compassionate** (a safe, friendly, inclusive space for creativity, listening to and responding to people’s needs, empowering them to live the best lives they can.)
**Joyful** (Fun, laughter and play are crucial for a joyful life at any age. We encourage opportunities to relish humour, joy and fun.)
**Learning** (We love new ideas and value curiosity. We encourage feedback and are open and accountable. We never stop learning throughout life.)
**Connection** (We value and create space to connect together and believe shared connections can lead to a happier individual, community and wider society.)
**Honesty** (We genuinely want to make a difference. We are transparent and open. We encourage open conversation during times of conflict or difficult conversations.)
3
## Fall Into Place Theatre
## Trustees' report (continued) for the year ended 31 October 2025
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
## **Joyful Drama**
We are moving into our second year of funding from National Lottery Community Fund to sustain our Joyful Drama group. This group continues to support unpaid and bereaved carers, but is open to all to broaden the group and enrich the experience for members. The group consists of gentle, friendly activities to encourage playfulness, wellbeing and fun, with several performance opportunities throughout the year. This group continues to run with partnership and support from Carers Leeds.
## **Solace Drama and Wellbeing**
We have sustained our Solace Drama group thanks to Brelms Trust and Wharfedale Foundation. We have built a strong membership with 15 attending on a regular basis. The group has developed to include dance, improvisation and storytelling, as well as opportunities for members to share practical needs where we will signpost to relevant agencies. We also provide free arts opportunities through our membership with Opera North.
## **Intergenerational projects and older people**
We have continued to support a wide range of intergenerational opportunities for connection and wellbeing, as well as breaking down barriers between ages. We have:
- l Co-ordinated intergenerational events and penpal letter sharing between Keighley older people and inner city Bradford children aged 7 - 16 in partnership with Bradford Youth Players and Silver Links at Action Point charity in Keighley.
- l Established ‘Generation Squad’, connecting local older people with local students at the University of Leeds, coming together to share and create stories, culminating in an improvised performance at our biannual community event. This was run in partnership with OWLS (Older Wiser Local Seniors) in Headingley and funded by Creative Healthy Ageing.
- l Supported new creative opportunities for the development of Creative Voices, a group for older LGBTQ+ people to learn new creative skills in a safe space, and explore theatre and a space to share their stories and experiences. This group was led by Minoti Parikh, a local community facilitator and trainer, who was chosen by the group to facilitate.
## **Consultation and facilitation work with University of Leeds and Opera North Creative Careers**
We developed from our consultation group with lecturers leading on a Masters in Facilitation for Social Change. Working alongside Mafwa Theatre, Mind the Gap and Utopia charities, we explored a range of topics and ran an open event for facilitators at all stages of their careers to discuss their needs, challenges and networking preferences in future. We have run a series of workshops to support early stage career community arts facilitators, giving them space for support, guidance, reflection and networking
## **Other achievements and developments**
We are nearing the end of the ‘Trading for Good’ programme, which has helped us to develop unrestricted income and sales income.
We have run public speaking skills and facilitated mission/strategy days for local charities.
We have set up a weekly after school drama club in Roundhay as part of building our sales and unrestricted income strategy.
We have run a series of 24 movement masterclasses funded by Sport England's Movement for Good, allowing our members and new participants to explore a range of dance and movement including yoga, Classical Indian Dance, Persian Dance, Tango and Salsa and Musicals Choreography. We are now looking for funding and signposting for our members to continue to enjoy dance opportunities locally.
4
## Fall Into Place Theatre
## Trustees' report (continued) for the year ended 31 October 2025
## **Achievements and performance continued**
We have recruited 8 volunteers and supported them to develop through training opportunities, 3 of our volunteers also moved into some paid freelance work with us and 2 more progressed into other local arts work / study.
We ran a very successful trip to Scarborough for our Solace members as well as piloting a local walk with our Solace members to Roundhay Park. We hope to continue to run occasional walking trips and another annual summer trip, funding dependent, in 2026.
## **Financial review**
The net income for the year was £17,729, including net expenditure of £1,593 on unrestricted funds and net income of £19,322 on restricted funds after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £4,409.
Our aim is to maintain reserves at the equivalent of 3 months core costs plus 2% to reflect possible inflationary rises - based on 2024/2025 expenditure this equates to a target level of reserves of £9,950 - and an amount to top up pay to staff's full salary during 9 months maternity/paternity leave, or which could be used as redundancy pay. We have developed a five year plan to build our reserves up to this level alongside building our unrestricted income.
Much of our operational spend is secured from grants which make up our restricted funds (for example the majority of staff salaries and project costs). The trustees recognise that any shortfall in funding for salaries and activities funded by restricted funds could mean that activities and expenditure are reduced or stopped should such circumstances arise.
Approved by the board of trustees on 25/3/2026
Vanessa Brown (Trustee)
5
## Fall Into Place Theatre
## Independent examiner's report to the trustees of Fall Into Place Theatre
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 October 2025, which are set out on pages 7 to 13.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
30/3/2026
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## Fall Into Place Theatre
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 October 2025
|Notes
2025
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
2,144
Services and fees
2,857
Bank interest
62
**Total income**
5,063
**Expenditure on:**
Salaries, NI and pensions
(3)
1,703
Freelancer fees
798
Payments to partner organisations
-
Resources and equipment
31
Activity costs
704
Rent and rates
1,117
Insurance
283
Administrative costs
178
Printing and stationery
-
Phone, software and subscriptions
25
Refreshments
23
Staff expenses
14
Training
194
Volunteer expenses
-
Website costs
278
Travel expenses
-
Consultancy
-
Independent examination
1,308
Grant payments
-
**Total expenditure**
6,656
**Net income / (expenditure)**
(1,593)
**Fund balances brought forward**
6,002
**Fund balances carried forward**
(4)
4,409|2025
Restricted
funds
£
51,923
-
-
51,923
11,757
10,595
-
26
9,963
-
-
-
36
-
224
-
-
-
-
-
-
-
-
32,601
19,322
15,717
35,039|2025
Total
funds
£
54,067
2,857
62
56,986
13,460
11,393
-
57
10,667
1,117
283
178
36
25
247
14
194
-
278
-
-
1,308
-
39,257
17,729
21,719
39,448|2024
Total
funds
£
43,514
15,377
90
58,981
18,990
8,509
16,121
2,063
19,680
644
371
4,282
42
204
178
308
239
34
178
465
7,800
1,188
22,889
104,185
(45,204)
66,923
21,719|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
7
## Fall Into Place Theatre
## Balance sheet
|as at 31 October 2025
2025
Unrestricted
£
**Current assets**
Debtors and prepayments
(6)
1,126
Cash at bank and in hand
(7)
4,903
**Total current assets**
6,029
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
1,620
**Total current liabilities**
1,620
**Net current assets / (liabilities)**
4,409
**Net assets**
4,409
**Funds**
Unrestricted funds
4,409
Restricted funds
-
**Total funds**
4,409|2025
Restricted
£
-
35,039
35,039
-
-
35,039
35,039
-
35,039
35,039|2025
Total
£
1,126
39,942
41,068
1,620
1,620
39,448
39,448
4,409
35,039
39,448|2024
Total
£
86
22,821
22,907
1,188
1,188
21,719
21,719
6,002
15,717
21,719|
|---|---|---|---|
The financial statements were approved by the board of trustees on 25/3/2026
Vanessa Brown (Trustee)
8
## Fall Into Place Theatre
## Notes to the accounts
## for the year ended 31 October 2025
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Office equipment: over 3 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
9
## Fall Into Place Theatre
## Notes to the accounts continued
## for the year ended 31 October 2025
|**2 Grants and donations**
Barchester's Charitable Foundation
Leeds City Council (LCC)
Leeds Older People's Forum (LOPF)
National Lottery Heritage Fund (NLHF)
School for Social Entrepreneurs
Sport England
The Brelms Trust
The Wharfedale Foundation
Leeds Community Foundation
National Lottery Community Fund (NLCF)
Power to Change
Touchstone
Wades Charity
Foyle Foundation
Other donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions
Payroll fees|2025
Unrestricted
funds
£
-
-
-
-
929
-
-
-
-
-
-
-
-
-
1,215
2,144|2025
Restricted
funds
£
2,500
1,700
9,500
12,049
-
12,420
5,620
8,134
-
-
-
-
-
-
51,923|2025
Total
funds
£
2,500
1,700
9,500
12,049
929
12,420
5,620
8,134
-
-
-
-
-
1,215
54,067
2025
£
12,759
406
(406)
383
318
13,460|2024
Total
funds
£
-
4,412
-
-
-
-
-
-
10,000
19,710
-
1,000
-
7,500
892
43,514
2024
£
18,142
833
(833)
533
315
18,990|
|---|---|---|---|---|
The average number of employees during the year was 1.6, being an average of 0.4 full time equivalent (2024: 1, 0.2 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2025|2024|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|383|533|
Costs of the scheme to the charity for the year
10
## Fall Into Place Theatre
## Notes to the accounts continued
## for the year ended 31 October 2025
|**4 Restricted funds**
Foyle Foundation
NLCF Joyful Drama
LCC - Our Stories Night Project
LOPF - Creative Healthy Ageing
Solace Donations
The Wharfedale Foundation
The Brelms Trust
Sport England
LCC - MICE
Barchester Foundation
NLHF - Unheard Leeds|Balance b/f
£
97
15,237
-
-
383
-
-
-
-
-
-
15,717|Incoming
£
-
-
1,500
9,500
-
8,134
5,620
12,420
200
2,500
12,049
51,923|Outgoing
£
97
6,195
1,500
5,323
383
7,857
4,434
6,612
200
-
-
32,601|Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-|Balance c/f
£
-
9,042
-
4,177
-
277
1,186
5,808
-
2,500
12,049
35,039|
|---|---|---|---|---|---|
**Fund name** Foyle Foundation
NLCF Joyful Drama
LCC - Our Stories Night Project LOPF - Creative Healthy Ageing
Solace Donations The Wharfedale Foundation
The Brelms Trust
Sport England
LCC - MICE Barchester Foundation NLHF - Unheard Leeds
## **Purpose of restriction**
Drama community projects: Intergenerational arts project to support younger and older people, unpaid carers and people from marginalised communities.
Joyful Drama sessions for unpaid carers, younger and older people and people from marginalised communities.
To support the running of a community arts event.
To test, learn and develop creative approaches in delivering public health messages to support healthy ageing via the Generation Squad drama
Donations to support activities of the Solace group.
To enable creative wellbeing and support for Asylum Seekers and Refugees.
Cover costs for 12 disadvantaged people (asylum seekers, unpaid carers, older people, particularly those in isolation) to attend classes and performances.
To cover 24 movement masterclasses for people from culturally diverse communities.
To support the Generation Squad drama project. To support the Generation Squad drama project.
To enable archiving, recording and printing of oral histories and the running of creative history workshops as well as a live theatre performance.
11
## Fall Into Place Theatre
## Notes to the accounts continued
## for the year ended 31 October 2025
|**5 **
**6 **
**7 **
**8 **|**Tangible assets**
**Cost**
At 1 November 2024
Additions
At 31 October 2025
**Depreciation**
At 1 November 2024
Charge for year
At 31 October 2025
**Net book value**
At 31 October 2025
At 31 October 2024
**Debtors and prepayments**
Prepayments
**Cash at bank and in hand**
Cash at bank
Cash in hand
**Creditors and accruals**
Accruals
Other creditors|£
1,004
-
1,004
1,004
-
1,004
-
-
2025
£
66
1,126
2025
£
39,869
73
39,942
2025
£
1,440
180
1,620
Office
equipment|Total
£
1,004
-
1,004
1,004
-
1,004
-
-
2024
£
86
86
2024
£
22,821
-
22,821
2024
£
1,188
-
1,188|
|---|---|---|---|
## **9 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
12
## Fall Into Place Theatre
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 October 2025
|2025
2024
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
2,144
424
Services and fees
2,857
10,427
Bank interest
62
90
**Total income**
5,063
10,941
**Expenditure**
Salaries, NI and pensions
1,703
5,717
Freelancer fees
798
1,475
Payments to partner organisations
-
2,617
Resources and equipment
31
1,488
Activity costs
704
5,742
Rent and rates
1,117
504
Insurance
283
371
Administrative costs
178
1,076
Printing and stationery
-
5
Phone, software and subscriptions
25
204
Refreshments
23
40
Staff expenses
14
211
Training
194
144
Volunteer expenses
-
34
Website costs
278
178
Travel expenses
-
-
Consultancy
-
-
Independent examination
1,308
1,188
Grant payments
-
22,889
**Total expenditure**
6,656
43,883
**Net income / (expenditure)**
(1,593)
(32,942)
**Fund balances brought forward**
6,002
38,944
**Fund balances carried forward**
4,409
6,002|2025
Restricted
funds
£
51,923
-
-
51,923
11,757
10,595
-
26
9,963
-
-
-
36
-
224
-
-
-
-
-
-
-
-
32,601
19,322
15,717
35,039|2024
Restricted
funds
£
43,090
4,950
-
48,040
13,273
7,034
13,504
575
13,938
140
-
3,206
37
-
138
97
95
-
-
465
7,800
-
-
60,302
(12,262)
27,979
15,717|2025
Total
funds
£
54,067
2,857
62
56,986
13,460
11,393
-
57
10,667
1,117
283
178
36
25
247
14
194
-
278
-
-
1,308
-
39,257
17,729
21,719
39,448|2024
Total
funds
£
43,514
15,377
90
58,981
18,990
8,509
16,121
2,063
19,680
644
371
4,282
42
204
178
308
239
34
178
465
7,800
1,188
22,889
104,185
(45,204)
66,923
21,719|
|---|---|---|---|---|
13
## Fall Into Place Theatre
## Independent examiner's report to the trustees of Fall Into Place Theatre
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 October 2025, which are set out on pages 7 to 13.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Rhys North ACA
30/3/2026
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## Fall Into Place Theatre
## Independent examiner's report to the trustees of Fall Into Place Theatre
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 October 2025, which are set out on pages 7 to 13.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Rhys North ACA
30/3/2026
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
6