Fall into Place Theatre
Charity number 1189448
Annual Report and Financial Statements
for the year ended 31 October 2023
Fall into Place Theatre
Annual Report and Financial Statements for the year ended 31 October 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 6 |
| Examiner's report | 7 |
| Statement of financial activities | 8 |
| Balance sheet | 9 |
| Notes to the accounts | 10 to 14 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Fall into Place Theatre
Trustees' report for the year ended 31 October 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Vanessa Brown Chair Nikki Biram Felicity Dunk Jemma Cassar Ciaran Campbell Aisha Ali
Resigned January 2024 Resigned January 2024 Resigned December 2023 Appointed 6 December 2022 Appointed 6 December 2022
Charity number
1189448
Registered in England and Wales
Registered and principal address Bankers Kentmere Community Centre CAF Bank Kentmere Avenue 25 Kings Hill Leeds West Malling LS14 1BW ME19 4JQ
Independent examiner
E J Beverley FCCA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 12 May 2020 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.
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Fall into Place Theatre
Trustees' report (continued) for the year ended 31 October 2023
The charity's objects
The charity's objects
The charity’s objects are, for the benefit of people in particular but not exclusively in the Seacroft area of Leeds:
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the advancement of the art of drama in such ways as the trustees may from time to time decide.
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to promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society though the provision of creative activities.
For the purpose of this clause ‘socially excluded’ means being excluded from society, or part of society, as a result of being a member of a socially and/or economically deprived community.
The charity's main activities
Fall into Place Theatre (“FiP”) is a charitable organisation that wants theatre to be enjoyed by all, providing the opportunity for creativity, togetherness and fun through drama sessions, workshops and community-led projects.
It is led by the two founders, Sarah and Naomi, who combine their different backgrounds, skills, experience and qualities to drive forward the mission.
OUR MISSION
Changing lives through creativity and connection
OUR VISION
To be the known charity in Yorkshire for building confidence and joy through creativity
OUR AREAS OF STRATEGIC FOCUS
We deliver our vision through developing our services across three areas:
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Fall into Place - WE ARE SEACROFT
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Fall into Place - COMMUNITY PROJECTS
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Fall into Place - TRAINING AND EVENTS
OUR VALUES
Everything we do is underpinned by our strong values and we will only work with others who respect our core beliefs
COMPASSION
We want to allow others to live the best lives they can in a safe, friendly and inclusive space
JOY
We believe fun, laugher and play are crucial for a joyful life at any age
INTEGRITY
We strive to be open and honest and be transparent about our aims, needs and decisions.
Fall Into Place - We are Seacroft empowers children, young people and their families to make positive changes in their lives and area. We do this by listening to what the community wants and adopt a co-designed approach to developing innovative ideas, opportunities and experiences. Collaboration is at the heart of our work.
Fall into Place - We are Seacroft engages young people through outreach, detached and centre-based youth activities, working compassionately and in ways that ensure the best interests of the community are at the forefront of their decisions. A key focus is building resilience in young people, and their parents/carers, who face adverse childhood trauma, challenges and inequalities.
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Fall into Place Theatre
Trustees' report (continued) for the year ended 31 October 2023
The charity's main activities continued
Fall Into Place Community runs a range of activities and creative workshops for people of all ages, including singing, dance, drama and mindfulness techniques.
A key focus is supporting adults who may have barriers accessing other art groups such as unpaid carers, people who are seeking asylum or have refugee status, people experiencing isolation or anxiety.
Fall Into Place Training and Events offers community groups and third sector workers training opportunities to build communication and wellbeing skills, through creative exercises and a performing background perspective.
FIP Training and Events also run exciting theatre events that focus on local issues and sparks debate on issues that matter to our local communities.
We regularly run a range of activities, workshops and events including:
Drama / creative workshops for people of all ages, including singing, dance, drama and creative writing.
Youth club and after school drama and creative clubs.
Drama based workshops to build skills in confidence, communication and wellbeing across all ages.
Community events and live performances.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
Secured funding to enhance the strengths and vision of the Directors.
Collaborated with Yolk Marketing to create and implement a comprehensive marketing strategy.
Reviewed and updated core policies, initiating actions and discussions around environmental policies.
Refreshed the website and introduced a quarterly newsletter, providing valuable resources for creativity and connection.
Joined the 'Give as You Live' platform to streamline and facilitate donations.
WE ARE SEACROFT: Provision and Community Activities:
Girls group
Supports girls transitioning into teenagers, offering positive role models and exploring inspiring women and creative activities centred around female identity.
The older group for teenagers focuses on decision-making, mental health, relationships, higher education, and work.
Sibs group
Creates a safe space for children with siblings having complex needs.
Engages in creative activities, providing an outlet for understanding emotions and fostering a sense of self.
Hang out
An inclusive space for young people to socialise, be creative, and explore their identities.
Led by an LGBTAQ+ community facilitator, incorporating trips and visits from guest facilitators.
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Fall into Place Theatre
Trustees' report (continued) for the year ended 31 October 2023
Achievements and performance (continued)
Play Agenda
Actively involved in play streets and play sufficiency initiatives with Leeds City Council, aiming to enhance play opportunities for children locally and citywide.
WE ARE SEACROFT: Community Projects, Training and Events
Joyful Drama
A weekly drama group with a 'drop-in' style, offering a space for carers to play, learn drama skills, and relax.
Drama for Solace
A weekly drama and creative group for asylum seekers and refugees in partnership with Solace - Surviving Persecution and Exile.
Formed partnerships with local hotels and councils to extend creative workshops to a wider audience.
Monthly Masterclasses
Creative masterclasses open to all communities, exploring dance, improvisation, and comedy skills in a safe and friendly setting.
An opportunity for individuals to discover new creative passions and learn about other regular groups and events.
Intergenerational Drama Sessions
Collaborated closely with the council, local nurseries, and schools to run intergenerational creative workshops within residential care settings.
Sessions aimed at accessibility for individuals living with dementia.
Training
Conducted three training sessions with East Street Arts, focusing on team building and dealing with conflict using drama techniques to enhance communication and learning for their staff teams.
Events
Played a key role in coordinating Seacroft’s first We Art Seacroft festival, attracting approximately 300 families.
Collaborated with Leeds 2023, Chapel FM, and the local We Art Seacroft collective to offer a festival full of creativity, food, and fun activities, including drumming, dance, art, crafts, story reading, henna, circus skills, and cycling to power electricity.
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Fall into Place Theatre
Trustees' report (continued) for the year ended 31 October 2023
Financial review
The net expenditure for the year was £14,011, including net expenditure of £238 on unrestricted funds and net expenditure of £13,773 on restricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £38,944.
Our aim is to ensure we maintain designated reserves at the equivalent of 3 months non-salary core costs plus 1 month salary costs, plus 2% on the total of these to reflect possible inflationary rises; an amount that would be paid as statutory redundancy pay at the end of the financial year; and an amount to top up pay to staff's full salary should they take 9 months maternity leave, or paternity leave. Much of our operational spend is secured from grants which make up our restricted funds (for example the majority of staff salaries and project costs). The trustees recognise that any shortfall in funding for salaries and activities funded by restricted funds could mean that activities and expenditure are reduced or stopped should such circumstances arise.
Approved by the board of trustees on 21/05/2024
Ciaran Campbell (Trustee)
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Fall into Place Theatre
Independent examiner's report to the trustees of Fall into Place Theatre
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 October 2023, which are set out on pages 8 to 14.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
WYCAS conduct the bookkeeping and complete the independent examination for the charity.
The following criteria are met:
- 1) the independent examiner is a member of an approved body that has applied the FRC's Revised Ethical Standard;
2) there is documentary evidence in respect of the bookkeeping arrangements that the trustees were "informed management" and have made such judgements and decisions that are needed in relation to the presentation and disclsure of information in the financial statements;
3) the independent examiner was not the book-keeper nor does the examiner report directly to the bookkeeper.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act;
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2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
28/05/2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Fall into Place Theatre
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 October 2023
| Notes 2023 Unrestricted funds £ Income from: Grants and donations (2) 95 Services delivered 18,817 Bank interest 153 Total income 19,065 Expenditure on: Salaries, NI and pensions (3) 9,074 Freelancer payments 282 Resources and Equipment 258 Activity costs 3,922 Rent and rates - Insurance - Administrative costs 581 Digital Marketing 60 Printing and stationery 9 Phone and internet 29 Refreshments and other hosting costs - Staff meetings and other expenses - Staff travel expenses 611 Staff training 3,271 Volunteer expenses - Website costs 194 Refunds - Vehicle costs 4 Memberships - Consultancy - Independent examination 1,008 Total expenditure 19,303 Net income / (expenditure) (238) Fund balances brought forward 39,182 Fund balances carried forward (4) 38,944 |
2023 Restricted funds £ 64,093 - - 64,093 27,673 21,735 1,682 17,649 200 229 3,643 3,080 12 319 92 194 58 345 345 121 - 39 - 450 - 77,866 (13,773) 41,752 27,979 |
2023 Total funds £ 64,188 18,817 153 83,158 36,747 22,017 1,940 21,571 200 229 4,224 3,140 21 348 92 194 669 3,616 345 315 - 43 - 450 1,008 97,169 (14,011) 80,934 66,923 |
2022 Total funds £ 105,234 8,658 30 113,922 34,321 20,077 7,587 48,653 5,233 116 4,094 1,831 362 282 979 342 304 535 83 318 500 1,425 60 920 960 128,982 (15,060) 95,994 80,934 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Fall into Place Theatre
Balance sheet
| as at 31 October 2023 2023 Unrestricted £ Current assets Debtors and prepayments (5) 5,802 Cash at bank and in hand (6) 34,150 Total current assets 39,952 Current liabilities: amounts falling due within one year Creditors and accruals (7) 1,008 Total current liabilities 1,008 Net current assets / (liabilities) 38,944 Net assets 38,944 Funds Unrestricted funds 38,944 Restricted funds - Total funds 38,944 |
2023 Restricted £ 3,614 24,365 27,979 - - 27,979 27,979 - 27,979 27,979 |
2023 Total £ 9,416 58,515 67,931 1,008 1,008 66,923 66,923 38,944 27,979 66,923 |
2022 Total £ 26,168 55,726 81,894 960 960 80,934 80,934 39,182 41,752 80,934 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 21/05/2024
Ciaran Campbell (Trustee)
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Fall into Place Theatre
Notes to the accounts
for the year ended 31 October 2023
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £1000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt.
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives.
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Fall into Place Theatre
Notes to the accounts continued
for the year ended 31 October 2023
| 2 Grants and donations Leeds City Council (LCC) Leeds Community Foundation (LCF) LS14 Trust Lush Wellness Wates Family Enterprise National Lottery Community Fund Yorkshire Sport Foundation Wades Charity Power to Change Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions Payroll fees |
2023 Unrestricted funds £ - - - - - - - - - 95 95 |
2023 Restricted funds £ 12,383 30,500 - - - 11,210 - 2,000 8,000 - 64,093 |
2023 Total funds £ 12,383 30,500 - - - 11,210 - 2,000 8,000 95 64,188 2023 £ 35,259 2,387 (2,387) 976 512 36,747 |
2022 Total funds £ 41,066 53,067 2,500 3,500 5,000 - - - - 101 105,234 2022 £ 32,447 3,975 (3,763) 1,351 311 34,321 |
|---|---|---|---|---|
The average number of employees during the year was 3.3, being an average of 1.3 full time equivalent (2022: 2.9, 1.4 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | 2023 | 2022 |
|---|---|---|
| £ | £ | |
| Costs of the scheme to the charity for the year | 976 | 1,351 |
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Fall into Place Theatre
Notes to the accounts continued for the year ended 31 October 2023
| 4 Restricted funds Balance b/f £ Healthy Holidays - Healthy Holidays Equipment 3,262 LS14 wellbeing 4,209 Time to Shine 395 Lush 975 Leeds City Council - Mini Playbox 4,867 Play Streets LCC 2022 14,446 Play Streets Harehills - Tesco Bags for Life 1,000 Resilience grant LCF Yr2 8,060 Wates 4,538 LCF Trauma Informed Work - National Lottery Community Fund - Healthy Holidays Easter 2023 - Leeds Inspired 2023 - NLCF - Playing Out - Wade's charity - Healthy Holidays Summer 2023 - Power to Change - 41,752 |
Incoming £ 4,000 - - - - - - - 3,500 - - - 10,000 9,710 3,637 8,883 1,500 2,000 12,863 8,000 64,093 |
Outgoing £ 4,000 2,083 1,324 395 975 - 1,401 14,446 3,500 1,000 7,946 4,538 5,485 6,016 3,637 5,711 1,500 2,000 11,783 126 77,866 |
Transfers £ - - - - - - - - - - - - - - - - - - - - - |
Balance c/f £ - 1,179 2,885 - - - 3,466 - - - 114 - 4,515 3,694 - 3,172 - - 1,080 7,874 27,979 |
|---|---|---|---|---|
Purpose of restriction
Fund name
Healthy Holidays Funding for Healthy Holiday activities. Healthy Holidays Equipment Funding for Healthy Holiday activities and equipment. LS14 wellbeing Funding towards wellbeing activities and support due to Covid19. Time to Shine Funding towards the PenPal project. Lush Creative Workshops for the Community. Leeds City Council For Halloween and Bonfire night activities and events. Mini Playbox Funding for mini playboxes. Play Streets LCC 2022 To facilitate and enable play development in street activities and events. Play Streets Harehills Funding to promote and facilitate play. Tesco Bags for Life Towards freelance worker costs. Resilience grant LCF Yr2 Funding to support the strategic development and ongoing work of Fall
Funding to support the strategic development and ongoing work of Fall into Place Theatre
Wates LCF Trauma Informed Work
To support youth work initiatives.
LCF Trauma Informed Work Leeds Community Foundation for supporting young women in a trauma informed way. National Lottery Community Fund National Lottery, to support refugees and asylum seekers through drama and creativity. Healthy Holidays Easter 2023 Funding for Healthy Holiday activities. Leeds Inspired 2023 For creative workshops for the community. NLCF - Playing Out Playing Out, to support with play activities. Wade's charity Wades, Hang out LGBTQA+ group. Healthy Holidays Summer 2023 Funding for Healthy Holiday activities. Power to Change Power to Change, support with leadership related activities.
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Fall into Place Theatre
Notes to the accounts continued
for the year ended 31 October 2023
| 5 Debtors and prepayments Prepayments Accrued income 6 Cash at bank and in hand Cash at bank Cash in hand 7 Creditors and accruals Accruals |
2023 £ 114 9,302 9,416 2023 £ 58,511 4 58,515 2023 £ 1,008 1,008 |
2022 £ - 26,168 26,168 2022 £ 55,722 4 55,726 2022 £ 960 960 |
|---|---|---|
8 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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Fall into Place Theatre
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 October 2023
| 2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 95 101 Services delivered 18,817 8,658 Bank interest 153 30 Total income 19,065 8,789 Expenditure Salaries, NI and pensions 9,074 279 Freelancer payments 282 3,154 Resources and Equipment 258 202 Activity costs 3,922 2,420 Rent and rates - 801 Insurance - - Administrative costs 581 629 Digital Marketing 60 - Printing and stationery 9 - Phone and internet 29 - Refreshments and other hosting costs - 27 Staff meetings and other expenses - 43 Staff travel expenses 611 118 Staff training 3,271 - Volunteer expenses - 7 Website costs 194 115 Refunds - - Vehicle costs 4 1,392 Memberships - - Consultancy - - Independent examination 1,008 960 Total expenditure 19,303 10,147 Net income / (expenditure) (238) (1,358) Fund balances brought forward 39,182 40,540 Fund balances carried forward 38,944 39,182 |
2023 Restricted funds £ 64,093 - - 64,093 27,673 21,735 1,682 17,649 200 229 3,643 3,080 12 319 92 194 58 345 345 121 - 39 - 450 - 77,866 (13,773) 41,752 27,979 |
2022 Restricted funds £ 105,133 - - 105,133 34,042 16,923 7,385 46,233 4,432 116 3,465 1,831 362 282 952 299 186 535 76 203 500 33 60 920 - 118,835 (13,702) 55,454 41,752 |
2023 Total funds £ 64,188 18,817 153 83,158 36,747 22,017 1,940 21,571 200 229 4,224 3,140 21 348 92 194 669 3,616 345 315 - 43 - 450 1,008 97,169 (14,011) 80,934 66,923 |
2022 Total funds £ 105,234 8,658 30 113,922 34,321 20,077 7,587 48,653 5,233 116 4,094 1,831 362 282 979 342 304 535 83 318 500 1,425 60 920 960 128,982 (15,060) 95,994 80,934 |
|---|---|---|---|---|
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