## Fall into Place Theatre
Charity number 1189448
## Annual Report and Financial Statements
for the year ended 31 October 2022
## Fall into Place Theatre
Annual Report and Financial Statements for the year ended 31 October 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 6|
|Examiner's report|7|
|Statement of financial activities|8|
|Balance sheet|9|
|Notes to the accounts|10 to 14|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Fall into Place Theatre
## Trustees' report for the year ended 31 October 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Vanessa Brown Chair Nikki Biram Felicity Dunk Jemma Cassar Ciaran Campbell Appointed 6 December 2022 Aisha Ali Appointed 6 December 2022 **Charity number** 1189448 Registered in England and Wales
Registered in England and Wales
## **Registered and principal address Bankers**
Kentmere Community Centre CAF Bank Kentmere Avenue 25 Kings Hill Leeds West Malling LS14 1BW ME19 4JQ
## **Independent examiner**
Simon Bostrom FCIE
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 12 May 2020 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.
2
## Fall into Place Theatre
## Trustees' report (continued) for the year ended 31 October 2022
## **The charity's objects**
## **The charity's objects**
The charity’s objects are, for the benefit of people in particular but not exclusively in the Seacroft area of Leeds:
1. the advancement of the art of drama in such ways as the trustees may from time to time decide.
2. to promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society though the provision of creative activities.
For the purpose of this clause ‘socially excluded’ means being excluded from society, or part of society, as a result of being a member of a socially and/or economically deprived community.
## **The charity's main activities**
Fall into Place Theatre (“FiP”) is a charitable organisation that wants theatre to be enjoyed by all, providing the opportunity for creativity, togetherness and fun through drama sessions, workshops and community-led projects.
It is led by the two founders, Sarah and Naomi, who combine their different backgrounds, skills, experience and qualities to drive forward the mission.
## **OUR MISSION**
Changing lives through creativity and connection
## **OUR VISION**
To be the known charity in Yorkshire for building confidence and joy through creativity
## **OUR AREAS OF STRATEGIC FOCUS**
We deliver our vision through developing our services across three areas:
- Fall into Place - WE ARE SEACROFT
- Fall into Place - COMMUNITY PROJECTS
- Fall into Place - TRAINING AND EVENTS
## **OUR VALUES**
Everything we do is underpinned by our strong values and we will only work with others who respect our core beliefs
## **COMPASSION**
We want to allow others to live the best lives they
can in a safe, friendly and inclusive space
## **JOY**
We believe fun, laugher and play are crucial for a joyful life at any age
## **INTEGRITY**
We strive to be open and honest and be transparent about our aims, needs and decisions
Fall Into Place - We are Seacroft empowers children, young people and their families to make positive changes in their lives and area. We do this by listening to what the community wants and adopt a co-designed approach to developing innovative ideas, opportunities and experiences. Collaboration is at the heart of our work.
Fall into Place - We are Seacroft engages young people through outreach, detached and centre-based youth activities, working compassionately and in ways that ensure the best interests of the community are at the forefront of their decisions. A key focus is building resilience in young people, and their parents/carers, who face adverse childhood trauma, challenges and inequalities.
3
## Fall into Place Theatre
## Trustees' report (continued) for the year ended 31 October 2022
## **The charity's main activities continued**
Fall Into Place Community runs a range of activities and creative workshops for people of all ages, including singing, dance, drama and mindfulness techniques.
A key focus is supporting adults who may have barriers accessing other art groups such as unpaid carers, people who are seeking asylum or have refugee status, people experiencing isolation or anxiety.
Fall Into Place Training and Events offers community groups and third sector workers training opportunities to build communication and wellbeing skills, through creative exercises and a performing background perspective.
FIP Training and Events also run exciting theatre events that focus on local issues and sparks debate on issues that matter to our local communities.
We regularly run a range of activities, workshops and events including:
Drama / creative workshops for people of all ages, including singing, dance, drama and creative writing.
Youth club and after school drama and creative clubs.
Drama based workshops to build skills in confidence, communication and wellbeing across all ages.
Community events and live performances.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
We secured some funding to work on the strategic direction of Fall Into Place.
We have strengthened our mission and goals, and have a clearer picture of our impact.
We have a clearer understanding of where our finances are, the year ahead and the grants we need to apply for due to hiring our finance manager.
We are able to signpost to other local activities better, we have improved our activities and offerings based on understanding our impact better.
There is now 'levels' of engagement for people we work with, so people can come along to one off workshops, a six week project or be part of/see an event each year, meaning we can reach people 'where they are' and have a constant offer, whilst also providing opportunities to commit to more and build towards a performance. Projects will be less 'stop start' and will be more likely to flow regularly each year, due to having a cycle plan in place and space to apply for grants ahead of time.
As we transitioned out of being a Covid response organisation we saw the benefit in continuing to work in close partnership across Seacroft.
## **Fall into Place - WE ARE SEACROFT**
This network grew out of wanting to be a well-connected community that recognises its power to create social change and sustain a safer environment for everyone. In responding to local, and global, challenges, we saw the power of collaboration and a community who were able to look out for each other and look after each other. We saw that we had the skills and resources to make real change between us and we are committed to working closely together, long term. Many of the people involved have lived and worked in Seacroft for a long time, but came together in new ways. The lead organisations that helped to initiate this conversation include LS14 Trust, Fall Into Place Theatre, Seacroft Community on Top, Kentmere Community Centre, Seacroft Churches, Chapel FM Arts Centre, Seacroft Friends and Neighbours, Seacroft and Manston Cluster and Climate Action Seacroft.
In partnership with other local trusted organisations and services we have set up a successful programme for young people at Kentmere Community Centre for children to experience a wide range of creative activities.
4
## Fall into Place Theatre
## Trustees' report (continued) for the year ended 31 October 2022
## **Achievements and performance continued**
## **Girls group**
The younger group for yr5-yr8 is for supporting girls who are becoming teenagers, helping them to navigate what the change in themselves means with positive role models who can support them and answer questions they have. We focus on looking at inspiring women and creative activities centred around what it means to be female.
The older group for yr9 + is for supporting teenagers who are becoming women, helping them through decisions they have to make and understanding what they want to achieve from this next stage of life. We cook and eat dinner together and initiate conversation around subjects such as mental health, relationships, higher education and work.
## **Sibs Group**
A group for children whose siblings have complex needs and/or disabilities. The group seeks to understand more about the barriers their siblings face but also provides a space for participants to enjoy being themselves and having time away from any responsibilities they have at home. We offer creative activities that are used as a way to engage the children in conversations around understanding their emotions, thoughts and frustrations.
## **Hang Out**
An inclusive space for young people to socialise, be creative and explore their identity. It is run by a facilitator in the LGBTAQ+ community and it is led by what the young people want. There have been trips and visits from guest facilitators.
## **Play Agenda**
We have been heavily involved in both play streets and play sufficiency with Leeds City Council to look at ways we can improve play opportunities for children locally and across the city.
## **Fall into Place - Community Projects, Training and Events**
The Fall into Place Community Projects and Fall into Place Training and Events were scaled down due to a Director being on maternity leave for the majority of this year, but the following core activities took place:
## **Creative Carers**
Creative Carers group for unpaid carers to be creative and have respite in a friendly, safe space, culminating in a short performance to local councillors, friends and family.
## **Creative welling workshops for people who are asylum seekers**
Creative wellbeing workshops for people across Leeds (primarily women) who are asylum seekers and refugees to experience gentle drama, bonding games, mindful movement, form friendships and build communication.
These activities will continue and scaled down activities are expected to resume again next year.
5
## Fall into Place Theatre
## Trustees' report (continued) for the year ended 31 October 2022
## **Financial review**
The net expenditure for the year was £15,060, including net expenditure of £1,358 on unrestricted funds and net expenditure of £13,702 on restricted funds after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £39,182.
Our aim is to ensure we maintain designated reserves at the equivalent of 3 months non-salary core costs plus 1 month salary costs, plus 2% on the total of these to reflect possible inflationary rises; an amount that would be paid as statutory redundancy pay at the end of the financial year; and an amount to top up pay to staff's full salary should they take 9 months maternity leave, or paternity leave. Much of our operational spend is secured from grants which make up our restricted funds (for example the majority of staff salaries and project costs). The trustees recognise that any shortfall in funding for salaries and activities funded by restricted funds could mean that activities and expenditure are reduced or stopped should such circumstances arise.
Approved by the board of trustees on 21 March 2023
Vanessa Brown (Trustee)
6
## Fall into Place Theatre
## Independent examiner's report to the trustees of Fall into Place Theatre
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 October 2022, which are set out on pages 8 to 14.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
6 April 2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
7
## Fall into Place Theatre
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 October 2022
|Notes
2022
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
101
Services delivered
8,658
Memberships and subscriptions
-
Bank interest
30
Transfer on formation
-
**Total income**
8,789
**Expenditure on:**
Salaries, NI and pensions
(3)
279
Freelancer payments
3,154
Grants to partner organisations
-
Resources and Equipment
202
Activity costs
2,420
Rent and rates
801
Insurance
-
Administrative costs
629
Digital Marketing
-
Printing and stationery
-
Phone and internet
-
Refreshments and other hosting costs
27
Staff meetings and other expenses
43
Staff travel expenses
118
Staff training
-
Volunteer expenses
7
Website costs
115
Refunds
-
Vehicle costs
1,392
Memberships
-
Consultancy
-
Independent examination
960
Depreciation
-
**Total expenditure**
10,147
**Net income / (expenditure)**
(1,358)
**Fund balances brought forward**
40,540
**Fund balances carried forward**
(4)
39,182|2022
Restricted
funds
£
105,133
-
-
-
-
105,133
34,042
16,923
-
7,385
46,233
4,432
116
3,465
1,831
362
282
952
299
186
535
76
203
500
33
60
920
-
-
118,835
(13,702)
55,454
41,752|2022
Total
funds
£
105,234
8,658
-
30
-
113,922
34,321
20,077
-
7,587
48,653
5,233
116
4,094
1,831
362
282
979
342
304
535
83
318
500
1,425
60
920
960
-
128,982
(15,060)
95,994
80,934|2021
Total
funds
£
210,457
28,141
287
3
43,157
282,045
46,191
45,148
36,500
31,450
8,005
5,961
435
280
2,123
3,713
1,118
400
774
14
783
66
646
-
14
60
1,075
960
335
186,051
95,994
-
95,994|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
8
## Fall into Place Theatre
## Balance sheet
|as at 31 October 2022
2022
Unrestricted
£
**Current assets**
Debtors and prepayments
(5)
-
Cash at bank and in hand
(6)
40,142
**Total current assets**
40,142
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(7)
960
**Total current liabilities**
960
**Net current assets / (liabilities)**
39,182
**Net assets**
39,182
**Funds**
Unrestricted funds
39,182
Restricted funds
-
**Total funds**
39,182|2022
Restricted
£
26,168
15,584
41,752
-
-
41,752
41,752
-
41,752
41,752|2022
Total
£
26,168
55,726
81,894
960
960
80,934
80,934
39,182
41,752
80,934|2021
Total
£
13,368
86,651
100,019
4,025
4,025
95,994
95,994
40,540
55,454
95,994|
|---|---|---|---|
The financial statements were approved by the board of trustees on 21 March 2023
Vanessa Brown (Trustee)
9
## Fall into Place Theatre
## Notes to the accounts
## for the year ended 31 October 2022
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Grants payable with performance conditions**
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Project and office equipment: over 3 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
10
## Fall into Place Theatre
## Notes to the accounts continued
## for the year ended 31 October 2022
## **1 Accounting policies (continued)**
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
|**2 Grants and donations**
Leeds City Council (LCC)
Leeds Community Foundation (LCF)
LS14 Trust
Lush Wellness
Wates Family Enterprise
Arts Council England (ACE)
European Social Fund
Hull City Council
Jimbo's fund
Leeds Older Peoples Forum (LOPF)
National Lottery Community Fund
Scope
Tesco Bags for Life
The East Riding of Yorkshire Council
Volition
Wesleyan Foundation
Yorkshire Sport Foundation
Donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions
Payroll fees|2022
Unrestricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
101
101|2022
Restricted
funds
£
41,066
53,067
2,500
3,500
5,000
-
-
-
-
-
-
-
-
-
-
-
-
-
105,133|2022
Total
funds
£
41,066
53,067
2,500
3,500
5,000
-
-
-
-
-
-
-
-
-
-
-
-
101
105,234
2022
£
32,447
3,975
(3,763)
1,351
311
34,321|2021
Total
funds
£
68,932
60,980
6,850
-
-
4,218
11,363
1,666
19,500
5,000
21,532
731
1,000
1,500
3,000
1,800
2,289
96
210,457
2021
£
44,909
1,731
(1,731)
921
360
46,191|
|---|---|---|---|---|
The average number of employees during the year was 2.9, being an average of 1.4 full time equivalent (2021: 2, 1.3 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2022|2021|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|1,351|921|
11
## Fall into Place Theatre
## Notes to the accounts continued
## for the year ended 31 October 2022
|**4 Restricted funds**
Awards for All
Healthy Holidays
Jimbo's
LCF Ann Maguire fund
Leeds Inspired
LS14 wellbeing
Mini Playbox
Play Streets
Resilience grant
Scope
Time to Shine
Youth Activity Fund 2021
Yorkshire Sport TIG
Tesco Bags for Life
Healthy Holidays Equipment
Lush Wholenss Fund
Leeds City Council
Youth Activity Fund 2022
Play Streets LCC 2022
Resilience grant Yr2
Healthy Holidays 2022
LCF Arts Council Jubilee
Wates Family Enterprise|Balance b/f
£
8,884
2,598
5,994
3,036
263
4,693
4,867
4,962
10,289
731
3,589
4,548
-
1,000
-
-
-
-
-
-
-
-
-
55,454|Incoming
£
-
7,000
-
-
118
2,500
-
-
-
-
-
-
-
-
4,067
3,500
1,000
14,948
25,000
15,000
17,000
10,000
5,000
105,133|Outgoing
£
8,884
9,598
5,994
3,036
381
2,984
-
4,962
10,289
731
3,194
4,548
-
-
805
2,525
1,000
14,948
10,554
6,940
17,000
10,000
462
118,835|Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|Balance c/f
£
-
-
-
-
-
4,209
4,867
-
-
-
395
-
-
1,000
3,262
975
-
-
14,446
8,060
-
-
4,538
41,752|
|---|---|---|---|---|---|
**Fund name** Awards for All Healthy Holidays Jimbo's LCF Ann Maguire fund Leeds Inspired LS14 wellbeing Mini Playbox Play Streets Resilience grant
Scope Time to Shine Youth Activity Fund 2021
Yorkshire Sport TIG Tesco Bags for Life Healthy Holidays Equipment Lush Wholenss Fund Leeds City Council Youth Activity Fund 2022
Play Streets LCC 2022 Resilience grant Yr2
Healthy Holidays 2022 LCF Arts Council Jubilee Wates Family Enterprise
## **Purpose of restriction**
For Reflections Café Funding for Healthy Holiday activities For the Youth Leadership Project
For drama and creative activities and local community provision For creative workshops for the community Funding towards wellbeing activities and support due to Covid19 Funding for mini playboxes
Funding to promote and facilitate play
Funding to support the strategic development and ongoing work of Fall into Place Theatre
Grant for equipment Funding towards the PenPal project Funding for the Kentmere Youth Theatre and ‘Your Place, Your Words’ project
For sports activities Towards freelance worker costs
Funding for Healthy Holiday activities and equipment Creative Workshops for the Community
For Halloween and Bonfire night activities and events
Funding for the Kentmere Youth Theatre and ‘Your Place, Your Words’ project
To facilitate and enable play development in street activities and events Funding to support the strategic development and ongoing work of Fall into Place Theatre
Funding for Healthy Holiday activities
To run a jubilee celebration community event To support youth work initiatives
12
## Fall into Place Theatre
## Notes to the accounts continued
## for the year ended 31 October 2022
|**5 Debtors and prepayments**
Accrued income
Prepayments
Other debtors
**6 Cash at bank and in hand**
Cash at bank
Cash in hand
**7 Creditors and accruals**
Creditors
Accruals|2022
£
26,168
-
-
26,168
2022
£
55,722
4
55,726
2022
£
-
960
960|2021
£
12,410
746
212
13,368
2021
£
86,647
4
86,651
2021
£
3,065
960
4,025|
|---|---|---|
## **8 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £46,240 (2021: £46,937). No trustee received any remuneration or benefit in this capacity during this or the previous year.
13
## Fall into Place Theatre
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 October 2022
|2022
2021
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
101
96
Services delivered
8,658
23,266
Memberships and subscriptions
-
287
Bank interest
30
3
Transfer on formation
-
4,419
**Total income**
8,789
28,071
**Expenditure**
Salaries, NI and pensions
279
-
Freelancer payments
3,154
2,080
Grants to partner organisations
-
-
Resources and Equipment
202
-
Activity costs
2,420
-
Rent and rates
801
-
Insurance
-
52
Administrative costs
629
81
Digital Marketing
-
-
Printing and stationery
-
-
Phone and internet
-
-
Refreshments and other costs
27
-
Staff meetings and other expenses
43
-
Staff travel expenses
118
-
Staff training
-
-
Volunteer expenses
7
-
Website costs
115
-
Refunds
-
-
Vehicle costs
1,392
-
Memberships
-
-
Consultancy
-
-
Independent examination
960
630
Depreciation
-
335
**Total expenditure**
10,147
3,178
**Net income / (expenditure)**
(1,358)
24,893
**Transfers between funds**
-
15,647
**Net movement in funds**
(1,358)
40,540
**Fund balances brought forward**
40,540
-
**Fund balances carried forward**
39,182
40,540|2022
Restricted
funds
£
105,133
-
-
-
-
105,133
34,042
16,923
-
7,385
46,233
4,432
116
3,465
1,831
362
282
952
299
186
535
76
203
500
33
60
920
-
-
118,835
(13,702)
-
(13,702)
55,454
41,752|2021
Restricted
funds
£
210,361
4,875
-
-
38,738
253,974
46,191
43,068
36,500
31,450
8,005
5,961
383
199
2,123
3,713
1,118
400
774
14
783
66
646
-
14
60
1,075
330
-
182,873
71,101
(15,647)
55,454
-
55,454|2022
Total
funds
£
105,234
8,658
-
30
-
113,922
34,321
20,077
-
7,587
48,653
5,233
116
4,094
1,831
362
282
979
342
304
535
83
318
500
1,425
60
920
960
-
128,982
(15,060)
-
(15,060)
95,994
80,934|2021
Total
funds
£
210,457
28,141
287
3
43,157
282,045
46,191
45,148
36,500
31,450
8,005
5,961
435
280
2,123
3,713
1,118
400
774
14
783
66
646
-
14
60
1,075
960
335
186,051
95,994
-
95,994
-
95,994|
|---|---|---|---|---|
14