## Fall into Place Theatre
Charity number 1189448
Annual Report and Financial Statements
for the period 12 May 2020 to 31 October 2021
## Fall into Place Theatre
Annual Report and Financial Statements for the period ended 31 October 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|5|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 to 12|
**Prepared by West Yorkshire Community Accounting Service**
1
## Fall into Place Theatre
## Trustees' report for the period ended 31 October 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial period and up to and including the date the report was approved were: **Name Position Dates**
Vanessa Brown Nikki Biram Felicity Dunk Jemma Cassar
Chair
Appointed 12 May 2020 Appointed 12 May 2020 Appointed 12 May 2020 Appointed 19 August 2020
## **Charity number**
1189448
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
Kentmere Community Centre CAF Bank Kentmere Avenue 25 Kings Hill Leeds West Malling LS14 1BW ME19 4JQ
## **Independent examiner**
Simon Bostrom FCIE
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 12 May 2020 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.
## **Objectives and activities**
## **The charity's objects**
The charity’s objects are, for the benefit of people in particular but not exclusively in the Seacroft area of Leeds:
1. the advancement of the art of drama in such ways as the trustees may from time to time decide. 2. to promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society though the provision of creative activities.
(For the purpose of this clause ‘socially excluded’ means being excluded from society, or part of society, as a result of being a member of a socially and/or economically deprived community.)
## **The charity's main activities**
We regularly run a range of activities, workshops and events including:
Drama / creative workshops for people of all ages, including singing, dance, drama and creative Youth club and after school drama and creative clubs.
Drama based workshops to build skills in confidence, communication and wellbeing across all ages. Community events and live performances.
2
## Fall into Place Theatre
## Trustees' report (continued) for the period ended 31 October 2021
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
The following activities happened during this financial period:
We have run a range of drama based community workshops, designed to improve confidence and wellbeing, from ages 5 - 80.
We have run training workshops in team building, public speaking and group facilitation for charity organisations and local residents, as well as supporting local residents to build confidence for further training or employment through social activities and one to one support with CV writing and interview skills.
We have run a range of arts opportunities for people living in Leeds including creativity for wellbeing workshops, involving elements of dance, drama and mindfulness in partnership with a facilitator who is a trained Classical Indian dancer.
We have run an intergenerational project ‘From Pens to Pals to Performance’ using letters sent between old and young to inspire conversations, poetry and sketches. This has connected young people with older residents through pen pal letters and creative activities.
We have supported local residents into employment and further education through training workshops, social support groups and one to one support.
We have created 1000’s of mini playboxes to keep children and families creativity engaged during covid19 lockdowns. We have created a programme to support young people to be young leaders in their community, learning about activism and supporting them in creative social action projects.
We have put on creative provision during the holidays and supported families to access food.
We have supported people in Seacroft over the pandemic and have been part of the Seacroft community Hub working closely with other local organisations.
We have run a weekly drama group and give young people opportunities to visit the theatre.
We have provided dance and drama workshops for Seacroft residents of all ages; including Generation Squad - an intergenerational drama group and Your Dance, Your Way - a dance group for children with SEND.
## **Financial review**
The net income for the period was £95,994, including net income of £40,540 on unrestricted funds and net income of £55,454 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the period end were £40,540.
Our overall aim is that the reserves should be maintained at the equivalent of 4 months core costs plus 2% to reflect possible inflationary rises and an amount that would be paid to staff as statutory redundancy pay at the end of the financial year if this was required.
Much of our operational spend is secured from grants which make up our restricted funds (for example the majority of staff salaries and project costs.) The trustees recognise that any shortfall in funding for salaries and activities funded by restricted funds could mean that activities and expenditure are reduced or stopped should such circumstances arise.
Signed on behalf of the board of trustees on 15/02/2022
Vanessa Brown (Trustee)
3
## Fall into Place Theatre
## Independent examiner's report to the trustees of Fall into Place Theatre
I report to the charity trustees on my examination of the accounts of the CIO for the period ended 31 October 2021, which are set out on pages 5 to 12.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since the CIO's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a member of ACIE which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
04/04/2022
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Fall into Place Theatre
## Statement of Financial Activities
## (including summary income and expenditure account) for the period ended 31 October 2021
|Notes
2021
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
96
Services delivered
23,266
Memberships / Subscriptions
287
Bank interest
3
Transfer on formation
4,419
**Total income**
28,071
**Expenditure on:**
Salaries, NI and pensions
(3)
-
Freelancer Payments
2,080
Grants to partner organisations
(4)
-
Resources and Equipment
-
Activity costs
-
Rent and rates
-
Insurance
52
Administrative costs
81
Digital Marketing
-
Printing and stationery
-
Phone and internet
-
Refreshments and other hosting costs
-
Staff meetings and other expenses
-
Staff travel expenses
-
Staff training
-
Volunteer Expenses
-
Website costs
-
Vehicle costs
-
Memberships
-
Consultancy
-
Independent examination
630
Depreciation
335
**Total expenditure**
3,178
**Net income / (expenditure)**
24,893
**Transfers between funds**
15,647
**Net movement in funds**
40,540
**Fund balances brought forward**
-
**Fund balances carried forward**
(5)
40,540|2021
Restricted
funds
£
210,361
4,875
-
-
38,738
253,974
46,191
43,068
36,500
31,450
8,005
5,961
383
199
2,123
3,713
1,118
400
774
14
783
66
646
14
60
1,075
330
-
182,873
71,101
(15,647)
55,454
-
55,454|2021
Total
funds
£
210,457
28,141
287
3
43,157
282,045
46,191
45,148
36,500
31,450
8,005
5,961
435
280
2,123
3,713
1,118
400
774
14
783
66
646
14
60
1,075
960
335
186,051
95,994
-
95,994
-
95,994|
|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
## Fall into Place Theatre
## Balance sheet
|as at 31 October 2021
2021
Unrestricted
£
Debtors and prepayments
(6)
212
Cash at bank and in hand
(7)
41,388
**Total current assets**
41,600
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
1,060
**Total current liabilities**
1,060
**Net current assets / (liabilities)**
40,540
**Total assets less current liabilities**
40,540
**Net assets**
40,540
**Funds**
Unrestricted funds
40,540
Restricted funds
-
**Total funds**
40,540|2021
Restricted
£
13,156
45,263
58,419
2,965
2,965
55,454
55,454
55,454
-
55,454
55,454|2021
Total
£
13,368
86,651
100,019
4,025
4,025
95,994
95,994
95,994
40,540
55,454
95,994|
|---|---|---|
The financial statements were approved by the board of trustees on 15/02/2022
Vanessa Brown (Trustee)
6
## Fall into Place Theatre
## Notes to the accounts
## for the period ended 31 October 2021
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Grants payable without performance conditions**
Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Project and office equipment: over 3 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the period they are payable.
7
## Fall into Place Theatre
## Notes to the accounts continued
## for the period ended 31 October 2021
## **1 Accounting policies (continued)**
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
|**2 Grants and donations**
2021
2021
Unrestricted
Restricted
funds
funds
£
£
Arts Council England (ACE)
-
4,218
National Lottery Community Fund
-
21,532
The East Riding of Yorkshire Council
-
1,500
European Social Fund
-
11,363
Leeds City Council (LCC)
-
68,932
Leeds Community Foundation (LCF)
-
60,980
Hull City Council
-
1,666
Jimbo's fund
-
19,500
LS14 Trust
-
6,850
Scope
-
731
Leeds Older Peoples Forum (LOPF)
-
5,000
Tesco Bags for Life
-
1,000
Volition
-
3,000
Wesleyan Foundation
-
1,800
Yorkshire Sport Foundation
-
2,289
Donations
96
-
96
210,361
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions
Payroll fees
**Defined contribution pension scheme**
Costs of the scheme to the charity for the period
**4 Grant making**
**Total value of grants**
**Purpose for which grants were made**
The average number employees during the period was 2, being an average of 2 full
For project delivery: LS14 Trust|2021
Total
funds
£
4,218
21,532
1,500
11,363
68,932
60,980
1,666
19,500
6,850
731
5,000
1,000
3,000
1,800
2,289
96
210,457
2021
£
44,909
1,731
(1,731)
921
360
46,191
2021
£
921
Grants to
institutions
£
36,500
time equivalent .|
|---|---|
8
## Fall into Place Theatre
## Notes to the accounts continued
## for the period ended 31 October 2021
|**5 Restricted funds**
Arts Council
Awards for All
East Riding
European Social Fund
HAP fund
Healthy Holidays
Hull
Ideas that Change Lives
Jimbo's
LCF Ann Maguire fund
Leeds Inspired
LS14 wellbeing
Mini Playbox
Play Streets
Resilience grant
Scope
Social Enterprise Support Fund
Time to Shine
Volition
Wesleyan Foundation
Youth Activity Fund
Yorkshire Sport TIG
LS14 funds
Tesco Bags for Life
Gallipoli fund|Transfer on
formation
£
-
4,118
-
-
2,221
-
-
20,390
-
-
(225)
-
-
-
-
-
-
257
-
-
3,786
500
7,715
-
(24)
38,738|Incoming
£
4,218
9,812
1,500
11,363
-
50,855
1,666
-
19,500
-
2,262
6,850
39,500
6,950
15,000
731
11,720
5,000
3,000
1,800
20,220
2,289
-
1,000
-
215,236|Outgoing
£
4,218
5,046
1,500
11,363
2,221
46,854
1,666
20,390
13,506
1,754
1,774
2,157
28,380
1,988
4,711
-
11,720
1,668
2,700
1,800
14,668
2,789
-
-
-
182,873|Transfers
£
-
-
-
-
-
(1,403)
-
-
-
4,790
-
-
(6,253)
-
-
-
-
-
(300)
-
(4,790)
-
(7,715)
-
24
(15,647)|Balance c/f
£
-
8,884
-
-
-
2,598
-
-
5,994
3,036
263
4,693
4,867
4,962
10,289
731
-
3,589
-
-
4,548
-
-
1,000
-
55,454|
|---|---|---|---|---|---|
## **Fund name**
## **Purpose of restriction**
Arts Council Awards for All East Riding European Social Fund Housing Area Panel (HAP) fund Healthy Holidays
Hull Ideas that Change Lives Jimbo's LCF Ann Maguire fund
For creative wellbeing workshops For Reflections Café For creative wellbeing workshops For Seacroft Folk Can project Grant for carpets, blinds and mural Funding for Healthy Holiday activities A transfer of £1,733 was made for management fees For wellbeing workshops
For expanding drama hub activities at Kentmere Community Centre For the Youth Leadership Project
For drama and creative activities and local community provision
A transfer of £4,790 was made into this fund to correct a wrongly attributed receipt in the prior year company accounts
Leeds Inspired LS14 wellbeing Mini Playbox
For creative workshops for the community Funding towards wellbeing activities and support due to Covid19 Funding for mini playboxes
A transfer of £6,252 was made for spend on this fund in the previous year, administered through Fall into Place Theatre company number 10412023.
9
## Fall into Place Theatre
## Notes to the accounts continued
## for the period ended 31 October 2021
## **5 Restricted funds (continued)**
## **Fund name**
## **Purpose of restriction**
Play Streets Resilience grant
Scope Social Enterprise Support Fund
Time to Shine Volition
Wesleyan Foundation Youth Activity Fund
Yorkshire Sport TIG LS14 funds
Tesco Bags for Life Gallipoli fund
Funding to promote and facilitate play
Funding to support the strategic development and ongoing work of Fall into Place Theatre
Grant for equipment For resilience building, community provision and organizational development during Covid 19 Funding towards the PenPal project Funding to support the promotion of positive Covid 19 messaging for young people
A transfer of £300 was made for management fees Creative wellbeing workshops for charity workers
Funding for the Kentmere Youth Theatre and ‘Your Place, Your Words’ project
A transfer of £4,790 was made out of this fund to correct a wrongly attributed receipt in the prior year company accounts For sports activities
A transfer of £7,715 was made out of this fund to unrestricted to correct wrongly attributed receipts in the prior year company accounts Towards freelance worker costs
A transfer of £24 was made into this fund to correct a wrongly attributed debtor and deferred income in the prior year company accounts
|**6 Debtors and prepayments**
Debtors
Prepayments
**7 Cash at bank and in hand**
Cash at bank
Cash in hand
**8 Creditors and accruals**
Creditors
Accruals|2021
£
12,622
746
13,368
2021
£
86,647
4
86,651
2021
£
3,065
960
4,025|
|---|---|
10
## Fall into Place Theatre
## Notes to the accounts continued
## for the period ended 31 October 2021
|**9 **|**Tangible assets**
**Cost**
Original cost of assets transferred on formation
At 31 October 2021
**Depreciation**
Accumulated depreciation on assets transferred on formation
Charge for period
At 31 October 2021
**Net book value**
At 31 October 2021|Equipment
£
1,004
1,004
669
335
1,004
-|Total
£
1,004
1,004
669
335
1,004
-|
|---|---|---|---|
## **10 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this period.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this period.
## **Remuneration and benefits received by key management personnel**
The key management personnel of the charity include the trustees and the two employed staff. The total employee benefits received by the two employed staff were £46,937
No trustee received any remuneration or benefit in this capacity during this period.
11