Annual Report to the Charities Commission YEAR ENDING 31 MARCH 2023 PEAKCE COCGAN Company Reg No.. 09341479 Charities Reg No: 1189417 THE PEARCE COGGAN FOUNDATION TRUSTEE DIRECTORS, REPORT AND UNAUDITED FINANCIAL sfATEMEKTS FOR THE YEAR ENDEO 31 MARCH 2023 The Pearte Coggan Foundation l Green Farm, thurch Lane. Shadoxhurst. Kent TN26 ILS
THE PEARCE COGGAN FOUNDATION la company Ilmited by guarantee} LEGAL AND ADMINlSfRATIVE INFORMATION FOR THE YEAR ENDED 31ST MARCH 2023 The Pearce Co88an Foundation is a charitable company. limited by guarantee, incorporated on 4 December 2014, and registered as a charity on 11 May 2020. The company was established under a Memorandum of Association which established the objects and powers of the charitable company an(1 is governed under Its Articles of Association. In the event of the company Ing wound up members are required to contribute an amount Mt eedIng £10 The trustees when complete conslst of at least 3 persons. There is not a maximum number of trustees. and the trustees may at any time appolnt a trustee to fill a vacancy or as an additional trustee who is eli8ible and permitted to do so. The Chairperson shall seNe for a term of 3 year5 and may be reappointed for 5uccessNe 3-year tems (currently Mr R Crowley). Trustee Directors Robert Crowley (Chairman) Martin Rlchmond-coggan MaryAnn Richmond-Co88an Rebecca Lee Registered Office Green Fann Church Lane Shadoxhurst KentTN26 ILS Company Re8. No. 09341479 Charlties Reg. No 1189417 Bankers HSBC 39 High Street Ashford Kent TN24 8TG
THE PEARCE COGGAN FOUNDATION la company limited by guarantee) TRUSTEE DIREcfoR'S REPORT FOR THE YEAR ENDED 31- MARCH 2023 The company was formed in Dernber 2014 and was registered as a charity with the Charity Commission on 11 May 2020. The company is constituted under a Memorandum and Artltles of As50ciatlon and Is Ilmtted by 8uarantee. It was formed with two purposes: to promote for the benefft of the inhabitants of London and the south*ast of England by provldlng an area for use a5 a community garden and other attivities and faclllties for recation or other leisure time occupation of individuals who have need of such facilities by reason of their youth. age, infirmity or disablement, financial hardship or social and economlc clrcumstaflces or for the publlc at lar8e In the interests of social welfare and with the object of improving the condition of life of the said inhabitants. to promote for the benefft of the public the conservation. protettion and improvement of the physical and natural envlronment of the ancient woodlands and Wealden meadows around Shadoxhurst by engaging wlth organisatk>ns, such as wildlife and conseNation charitles on landscape scale conseNation. We help and inspire people who mlght othen¥lse find it difficult to do so to get outsldel get active and connect wtth nature. We also work to conserve and enhance the local meadows and ancient woodland. All our actlvltles are bullt on four priorities- Getting outdoors, o Getting active, o Getting to know where your food comes from. Gettlng in tou¢h with nature. We do thls throu8h several actlvities Including.. Outdoor Family Campln8 o Activities around the Wildlrfe Communlty Garden Supportin8 vulnerable volunteers o Working with other lrfal charities and not-for-profft organisations These a¢tlvitles and the development of supportlng infrastructure are funded from donations from the owner5 of Green Farm and other members of the general public, local fund-raisin8 activitie5 and grants from other charitable organisations. It Is the tru5tees' objective that a slgnificant proportion of the operational funding requirements will be met by the surplus from the commercial activities at Green Farm. The Pearce Co88an Foundation Is located at Green Fami in Shadoxhur5t. The company has a lease agreement with the owners of Green Farn) to lease the land used by the company for the Wildlife Community Garden for a peppercom. The a2reement also allows th@ company to us• any oth+r parts of Green Fam) to delNer its charitsble pury)0se free of charge. We VIeW our aims, objectives. and actNitles each year. This review looks at what we have achieved and the outcomes of our work in the 12 months to 31 March 2023. We have referred to the Buidance contalned in the Charity Commission's general guidance on public benefit when reviewing our aim and objectives in p13nninE our ftjture activities. In particular. the trustees consider how planned activities will contribute to the aims and obiertNes they set out.
THE PEARCE COGGAN FOUNDATION {a company limited by guarantee) BUSINESS REVIEW AND FLrruRE PROSPEcrs 2022-23 was a year of getting back following the pandemic with two weeks of Outdoor Family Campin8 and. importantly for PCF. the year that we invested heavily in a new greenhouse for the Wildlife Community Garden. Outdoor Famlly Camplr Our Outdoor Fam1 Camplng programme use5 our relatFonship the Outdoor People based in Hackney to deliver 5-day weeks for famity camping in Fairyland. the woodland ai Green Fann. Durlng the year, we were a8aln able to run 2 Famlty Campin8 weeks. one at the beglnnlng of June and one in August. In 2022-23 through the Outdoor Family Campin8 programme. we reached: 9 famllles, 5 of them new. 60% single-parents 32 people. 16 adults lincluding 5 volunteers with chlidren, 3 wlthout) and 16 children aged 2- 151
70% BAME All low Income These camps are expensNe to set up and run with each week costin8 well over £5,LK(). This Includes the cost5 assoclated with recruitin8 families into the pro8ram, mini-bus hire, travel for the less well- off families, food for the week etc. Communlty Garden The Wlldllfe Community Vegetable Gardenls a key resource of the Pearce Coggan Foundation. The Communlty Wlldlife Vegetable Garden is a core aspect of our work. We provide educational experiences and work placements for local children and offer volunteering opportunitles for people who are seekin8 to manage mental health issues, redu stress or spend more time outdoors. The garden was created In 2015 from a 0.24 hectsre {0.6 acres) rou8h piece of familand. leased on a peppercorn rent from Green Farm. It was initially cleared bv the fam's pigs and has been developed with wildllfe in mlnd. we never use chemTrcals on the land. We started the year with a part-time manager. Catherine Farr, who was lookin8 after our volunteers, vulnerable adults and thildren and the wildlife, Shelly Woodcock responsible for the vegetable growlng and our horticultural apprentlce, Russell. who started with us on work experience but became a fomal appnti in Ortober 2020. Catherine left us In September 2022 at which point Shelly was appointed as the Garden Manager, working 4 days per week. Russell left us in the summer. and we were very pleased to see him get a good job at a local laTrdKapin8 company. We took on a new, adult, horticulture apprentice, Emma, in September. Shelly has brought a different dynamic to the garden and instigated a full"no-di¢ policy. This fits perfectw with the PCF and Green Fam phi1050phies of "working in tune with nature.. Every tlme a spade or fork turn5 over the soil, it is harming the soil in 3 ways.. it exposes precious carbon to the air which oxidises and goes off as carbon dioxide. it exposes and loses molstvre and it disrupts the biology, breaking up fungal webs, harming bacteria and cutting up wonns. Not digging makes a Sl8nificant contribution to 5011 health and carbon sequestration. We have been fortunate enough to build a strong reLitionship with a local Community Servlce team who, for several years, have brough a small group on payback to the garden each week. Thi5 has been a valuable resource for the 8arden and is directly in line with our charitable purpose.
THE PEARCE COGGAN FOUNDATION la company limited by guoranteel Throughout the year our staff arKI volunteers help us to grow a range of produce. which we sell to Green Farm Spa & Retreats and at a weekly POKFUP Shop to raise much-needed funds. Produce sales and the popFup shop donations together raised £3,$30 durin8 the year {FY22: £3,108). Durin8 the year, we have had the ft)Ilowing volunteeractlvity in the garden.. Volunteer days= 299 IFf22- 1611 Volunteer hours: 1,262 IFY22= 5461 Pop up Stall I Coffee The company started a weekly poTrup vegetsble stall in May 2020 to encourage visitors to come to the Communlty Garden. Run entirely by volunteers, this has become a re8ular weekly event for the local community and has bullt up a small but committed visitor base who enjoy coffee and cake and a chat. The donations glven each week are useful source of addltional Income; these amounted to £2.251 in the year. plus the associated gtft aid IFY21 £1.5CiI.501. We continue to average between 8 and 12 visitors each week. sometlme5 more. Thls Is an Important weekly socialising actNity for those who do come. The New Greenhouse Since we started the 8arden, we have been using 3 donated second-hand 8arden 8rÈenhouses. These worked reasonably well, but lost panes of Elass whenever the wind blewl By the beglnnin8 of 2022, we reali5ed that we needed a ~properf greenhouse, so we raised funds and bou8ht and Installed a 30ft x 12ft aluminium framed greenhouse. We are really grateful to our funders.. Ashford Borough Council £7.000 £5.(rfX) £25 £6.610 £7.076 The Steenbergen Stichting Foundation Thistles Misslon Per50nal donations Donations by Green Fann owners £2816
THE PEARCE COGGAN FOUNDATION la company limtted by guarantee) ECOKlds Autumn 2022 saw the start of our new ECOKids program with Jenny Ramsay leading regular weekly nature-focused activities for pre-school children during term times. The participants, with their motherslcarers spend about 2 hours at Green Farm. in the Community Garden and in Fairyland with a different nature theme eath week. directfy fitting our objeclives of gettlng kids outdoors and in touch with nature. Durin8 FY23, over the three 5-week tems. we had a totsl of 33 children particlpatin& with 32 adults. We also run extra events in school half_terms that can include slightly oldef children. During FY23 we ran slx of these events with a total of 53 child participants supported by 29 adults. The proceeds from runnlng these events go to Jenny* PCF is willin8 to fund free or discounted places to low-income families. Chrlstmas Market Having held our first Chrfstmas Market in December 2020 in the mldst of the pandemic. wlth all the necessary precautions, we held our setond one In Dernber 2021 without the restrlttions and our third one in December 2022. It is our intention to hold this every year. for It to become and established village event. We have a small number of stslls run by our volunteers and third-partv local buslne55es who hold the same value5 as US. This event raised £1,398 IFY22 £7861 from approximately 3CKI visltors. Firture Prospects The owners of Green Farm are committed to fundln8 the company to the extent necessary so that It an carry out its purposes wlthout havln8 to rely on grants to meet its operational expenses. The charity will seek grants to support the funding of capltal Infrastructure proSect5. As the commercial activities at Green Farm become profitable. these will generate the funds fequired; in the meantime, any shortfall is given as prfvate donatlons by the owners of Green Fami. The Trustee5 a Confldent that thls fundlng model is sustainable. We know thatoutdoor People a not able to mn any Famlly Camping weeks during 2023 as they were unsuccessful in raising the necessary grant money. It is our intentlon to reestablish this in 2024, Includlng InCasIng the contribution from PCF. We a also planning to create family days in the Communlty Garden and Fairyland during the holldays in 2023.. An Easter Egg Hunt at Easter and a Teddy Bearg Picnlc in the summer.
THE PEARCE COGGAN FOUNDATION la company limited by guarantee) FINANCIAL REVIEW General The Truee Directors are responsible for preparing the Trustee Directorf port and the financial statements in accordan with appllcable law and Unlted Kingdom Accounting standards (United Kingdom Generally Accepted Accountin8 Prarticel. Company law requires the director5 to prepare financial ststements for each financlal year. Under company law the Trustee Directors must not approve the financi31 ststements unless they are satisfied that they give a true and fair view of the state of affalr5 of the charitable company and of the Incoming sOurceS and appllcation of resouros. includlng income and expenditure. of the charltable company for that period. In preparin8 these financial Statements the Trustee Dlrectors are required to.. select sultsble accounting policies and then apply them conslstently: ObSee the methods and principles in the Charities SORP- make lud8ements and accounttng estlmates that are reasonable and prudenL and ppare the financial statements on the golng conrn bas15 unless It Is Inappropriate to presume that the company will continue in operation. The Trustee Directors are sPonsIble for keeping adequate accounting records that are sufficient to Show and explain the company's transactions and disclose wlth reasonable accuracy at any time the flnancial position of the company and enable them to ensure that the flnancial ststements comply with the Company's Act 21J)6. They are also reswnsible for safe8uarding the assets of the company and hence for takin8 asonable steps for the prevention and detection of hud and other irregularltles. In preparing this report the Trustee D1ctorS have taken advantage of the sm311 companies, exemptions pmvided by section 41SA of the Companies Act 2¢J)6. This report was approved by the Dlrertors on and signed on their behalf bv: Mr M Rlchmond-Cog8an Trustee Dlrector
THE PEARCE COGGAN FOUNDATION la company limited by guarantee) Income Statement for the year to 31st March 2023 FY22 Income Produce sal@s Pop-up Shop DoThatlon5 Fundraising Events Grants recelved DoThatlon Income Grft Aid Receiv•d T•1 IrKoffle 720.C É Z810.39 £ 1.398.50 £ 7.019.tsJ £ 45.960.61 £ 9.333.96 f fj724L46 857.25 £ 2.251.23 786.70 É 54,630.1)0 £ 20.443.59 £ 78W77 ExnSeS Dlrect Costs Staff Costs Consu1n£ Offlce Costs otherAdmlnlstrat¢ Costs Routine Maintenance Projects TrA•l Expènsas £ 4,777.70 £ 32,110.28 £ 3,141.95 £ 30,121.39 1.00 37.61 454.54 £ 206.69 £ 6.921.45 199.65 £ 4,799.96 1.00 £ 4W3.73 £ 38.719.49 5urplu5 G•n¢rat•d £ 2>.ts8.73 £ 40,249.28 Emtraordlnary Expeffj• Depreclatlcn Exponse T¢rtal EMir¥Ndlnary Expen £ 5W.40 É 5W40 £ 3,212.17 £ 3212.17 In 14¢1 Awqts £ 37.037.11 Notes to the Income Statement l. Donation5 to the company totalled £45,960 {FY22: 54.6301. £34.350 IFY22: £48.1891 was donated by the owners of Green Fann. 2. Gift Aid received in FY22 of £20,443 included £6.323 relating to donatlons recelved In FY21 3. Direct C05t5 in FY23 Included £2.)j contrlbution towards Outdoor Family Camping
THE PEARCE COGGAN FOUNDATtON la company limited by guarantee) Balance Sheet at 31" Marth 2023 Flxed Assets Tangible Assets Total Fixed Asmts £ 54,752.42 £ 54.75142 £ 27.939.49 £ 27.939.49 CurrertAssèts Cash at bankand In hand Accruals 7otl Curr•nt A5Mts 194.95 474.39 £ 3,343.50 £ 3J17.89 Credltors: arnounts falury duewllhln on• y Accounts Payable PAYE & NIC Payab Penslons Payable Ecoklds Holdn8 Account Totsl CYedOlor¥• •mounbl•lHry dwtT¥Athkn on•yw £ 507.so 651.61 124.77 £ 240.10 376.07 42.88 350.C#) É iA33JB £ 659.05 N•t Curr•ntAssets IU•Nlhknl 1rt38.93 £ 3,158J4 Totsl Auets k5$ Curr•ni LknWI £ 3L098.33 Cl•dOIs. •mtyJrts fal Directors Loans Totsl Cr•dlti>rs: •m(Kirts f•111 aft•r nu•th•n on•v £ 52.777.66 É q777.66 £ 48.702.83 £ W702.83 Net Auets £ 535AI I701.50 p5tal and ReseThes CUrt Year Surfyus Retslned Surplus Total Caphl4nd Rosv•5 f 18,140.33 17.604.50 535.83 £ 37,039.11 -£ 54.643.61 4 17.604.50 Notes to the Balance Sheet l. The accrual of £3,343 In FY22 represents Gift Aid recep43ble from pr22 donations that was reiVed In Aprll 2022 Creditor5 falling due after more than one year represents interest free long-tenn loans made bv the owners of Green Farni to fund the company Sin it stsrted in December 2014 until it ochieved charitable status In May 2020 plus recent support beyond their Gift Aid limits.
THE PEARCE COGGAN FOUNDATION la company limited by guarantee) io THIS PAGE INTENTIONALY BLANK
THE PEARCE COGGAN FOUNDAnoN la company limtted by guarantee) io INDEPENDENT EXAMINER'S REPORTTO THE TRusfEE DIRECTORS l port on the financial statements of the company for the year ended 31 March 2023 which a set out above. Respectlve responsibillties of the Trustee Dirertors and Examlner The Trustees who are also the direttors of the company for the purposes of tompany law. are responsible for the pparatIOn of the financial statements. The Trustee Dlrectors conslder that an audit is not required for thés year under section 14412) of the Charities Art 2011 (the Act and Part 16 of the Companies Att 2CM)6 and that an independent examination is needed. Havlng satisfied myself that the company is not subject to au(lit under charity or company law and is eligible for independent examination. Ft is my re5ponsibillty to: examine the financial Statements under section 145 of the Act: follow the procedures laid down in the 8eneral Dlrections given by the Charlty Commlsslon under sertion 14515llbl of the Art: and state whether particular matters have come to my attention. Basis of Independent examlnerfs report My examinatlon was carrled out in accordance with the general Directrons given by the Charity Commission. An examination includes a wiew of the accountlng record5 kept by the company and a comparlson of the accounts presented with those records. It also includes considerotion of any unusual items or disclosures in the financial statements and seeking explanations from you as the Trustee Dlrectors concernln8 any such matters. The procedures undertaken do not provide all the evldence that would be required in an audlt. and tonsequently no opinlon Is given as to whether the financial statements present a 'true and fair view, and the report is limited to those matters set out In the statement below. Independent examlner's statement I have completed my examination. I confimi that no materlal matters have come to my attention in connection with the examination which gives me cause to believe that, in any materlal respect- the accounting records were not kept soundly las would be requlred In accordance with section 130 of the Charltles Artl- or the attounts did not accord wlth the accountlng records. I have no concems and have come across no other matters in connertion with the examinatlon to whlch attentlon Should be drawn in this report in order to enable a proper understanding of the account5 to be reached. Signed.. A M Business Servlcas Dated: T•l.. 01233 64WJ
?.9?19?. aé8ni2u8 M A JT