## **Annual Report to the Charities Commission**
**YEAR ENDING 31[ST] MARCH 2021**
Company Reg No: 09341479 Charities Reg No: 1189417
## THE PEARCE COGGAN FOUNDATION
TRUSTEE DIRECTORS' REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
The Pearce Coggan Foundation | Green Farm, Church Lane, Shadoxhurst, Kent TN26 1LS
THE PEARCE COGGAN FOUNDATION (a company limited by guarantee)
2
## **LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31[ST] MARCH 2021**
The Pearce Coggan Foundation is a charitable company, limited by guarantee, incorporated on 4 December 2014 and registered as a charity on 11 May 2020. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10
The trustees when complete consist of at least 3 persons. There is not a maximum number of trustees, and the trustees may at any time appoint a trustee to fill a vacancy or as an additional trustee who is eligible and permitted to do so. The Chairperson shall serve for a term of 3 years and may be reappointed for successive 3-year terms (currently Mr R Crowley).
Robert Crowley (Chairman) Martin Richmond-Coggan MaryAnn Richmond-Coggan Rebecca Lee
Trustee Directors Rebecca Lee Registered Office Green Farm Church Lane Shadoxhurst Kent TN26 1LS Company Reg. No. 09341479 Charities Reg. No 1189417
Bankers HSBC 39 High Street Ashford Kent TN24 8TG
THE PEARCE COGGAN FOUNDATION (a company limited by guarantee)
3
## **TRUSTEE DIRECTOR’S REPORT FOR THE YEAR ENDED 31[ST] MARCH 2021**
The company was formed in December 2014 and was registered as a charity with the Charity Commission on 11[th] May 2020. The company is constituted under a Memorandum and Articles of Association and is limited by guarantee. It was formed with two purposes:
- to promote for the benefit of the inhabitants of London and the south-east of England by providing an area for use as a community garden and other activities and facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
- to promote for the benefit of the public the conservation, protection and improvement of the physical and natural environment of the ancient woodlands and Wealden meadows around Shadoxhurst by engaging with organisations, such as wildlife and conservation charities on landscape scale conservation.
We help and inspire people who might otherwise find it difficult to do so to get outside, get active and connect with nature. We also work to conserve and enhance the local meadows and ancient woodland. All our activities are built on four priorities:
- Getting outdoors,
- Getting active,
- Getting to know where your food comes from,
- Getting in touch with nature.
We do this through several activities including:
- Outdoor Family Camping
- Activities around the Wildlife Community Garden
- Supporting vulnerable volunteers
- Working with other local charities and not-for-profit organisations
These activities and the development of supporting infrastructure are funded from donations from the owners of Green Farm and other members of the general public, local fund-raising activities and grants from other charitable organisations. It is the trustee’s objective that a significant proportion of the operational funding requirements will be met by the surplus from the commercial activities at Green Farm in due course.
The Pearce Coggan Foundation is located at Green Farm in Shadoxhurst. The company has a lease agreement with the owners of Green Farm to lease the land used by the company for the Wildlife Community Garden for a peppercorn. The agreement also allows the company to use any other parts of Green Farm to deliver its charitable purpose free of charge.
We review our aims objectives and activities each year. This review looks at what we have achieved and the outcomes of our work in the 12 months to 31[st] March 2021. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they set out.
THE PEARCE COGGAN FOUNDATION (a company limited by guarantee)
4
## **BUSINESS REVIEW AND FUTURE PROSPECTS**
The year has been dominated by the Covid 19 pandemic **.** This has resulted in a restriction in our ability to run Outdoor Family Camping weeks, the cancellation of our weekly support in the Community Garden from the Community Service Payback team and the reduction in our ability to support vulnerable volunteers. However, the company continued the employment of all the staff who work in the Community Garden, without resorting to furlough arrangements. Nevertheless, the trustees believe that the company had a successful year, developing its infrastructure and serving its community.
## **Outdoor Family Camping**
Our Outdoor Family Camping programme uses our relationship the Outdoor People based in Hackney to deliver 5-day weeks for family camping in Fairyland, the woodland at Green Farm. During the year, we were only able to run 2 Family Camping weeks, one in August and one in October, each with limited numbers in order to be covid-safe with bubbles and social distancing. We also ran a trial week in May with graduates from previous years to test our Covid security measures and to collect, together with Outdoor People, photographs and videos to support our marketing.
In 2020 through the Outdoor Family Camping programme, we reached:
- 14 families, 50% single-parents
- 45 people, 25 adults (including 6 volunteers with children, 3 without) and 20 children aged 2 – 15)
- 67% BAME, 40% Black
- 58% Low income
As part of this, 6 adult volunteers (excluding trustees) gave a total of 62 days’ time. 7 of the 14 families were there as volunteers, 5 of these ‘graduates’ of the programme and 2 as experienced family campers volunteers.
One of the volunteer parents recently said she truly hadn’t realised how important the outdoors was for her and her daughter.
## **Community Garden**
The Wildlife Community Vegetable Garden is a key resource of the Pearce Coggan Foundation.
The Community Wildlife Vegetable Garden is a core aspect of our work. We provide educational experiences and work placements for local children and offer volunteering opportunities for people who are seeking to manage mental health issues, reduce stress or spend more time outdoors.
The garden was created in 2015 from a 0.24 hectare (0.6 acres) rough piece of farmland, leased on a peppercorn rent from Green Farm. It was initially cleared by the farm’s pigs and has been developed with wildlife in mind; we never use chemicals on the land.
We have been running the garden with a part-time manager, Catherine who was looking after our volunteers, vulnerable adults and children and the wildlife as well as being responsible for growing vegetables. We also give an opportunity to a horticultural apprentice, currently Russell who started with us on work experience but became a formal apprentice in October 2020. In January 2021, we hired a second part-time manager, Rachel, to concentrate on our vegetable production, allowing Catherine to focus more on our charitable activities.
THE PEARCE COGGAN FOUNDATION (a company limited by guarantee)
5
We have been fortunate enough to build a strong relationship with a local Community Service team who, for several years, have brough a small group on payback to the garden each week. This has been a valuable resource for the garden and is directly in line with our charitable purpose. Unfortunately, the covid pandemic has prevented them from coming, apart from the occasional “Individual Person”, since March 2020. We look forward to the resumption of this relationship.
Throughout the year our staff and volunteers help us to grow a range of produce, which we sell at a weekly pop-up shop to raise much-needed funds.
## **Pop up Stall / Coffee**
The company started a weekly pop-up vegetable stall in May 2020 to encourage visitors to come to the Community Garden. Run entirely by volunteers, this has become a regular weekly event for the local community and has built up a small but committed visitor base who enjoy coffee and cake and a chat. The donations given each week are useful source of additional income; these amounted to £1,500.50 in the year, plus the associated gift aid.
We average between 8 and 12 visitors each week, sometimes more.
## **Christmas Market**
With the Coronavirus lock-down in full swing, we managed to hold a Christmas Market in December 2020. This included a small number of stalls run by our volunteers and third-party local businesses who held the same values as us.
This event raised £764 from approximately 300 visitors.
## **Future Prospects**
The owners of Green Farm are committed to funding the company to the extent necessary so that it can carry out its purposes without having to rely on grants to meet its operational expenses. The charity will seek grants to support the funding of capital infrastructure projects. As the commercial activities at Green Farm become profitable, these will generate the funds required; in the meantime, any shortfall is given as private donations by the owners of Green Farm. The Trustees are confident that this funding model is sustainable.
THE PEARCE COGGAN FOUNDATION (a company limited by guarantee)
6
## **FINANCIAL REVIEW**
## **General**
The Trustee Directors are responsible for preparing the Trustee Directors’ report and the financial statements in accordance with applicable law and United Kingdom Accounting standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the directors to prepare financial statements for each financial year. Under company law the Trustee Directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including income and expenditure, of the charitable company for that period. In preparing these financial statements the Trustee Directors are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and accounting estimates that are reasonable and prudent; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The Trustee Directors are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Company's Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In preparing this report the Trustee Directors have taken advantage of the small companies exemptions provided by section 41SA of the Companies Act 2006. This report was approved by the Directors on and signed on their behalf by:
Mr M Richmond-Coggan
Trustee Director
THE PEARCE COGGAN FOUNDATION (a company limited by guarantee)
7
## **Income Statement for the year to 31[st] March 2021**
|**Account**
**2021**
**2020**|**Account**
**2021**
**2020**|
|---|---|
|**Turnover**||
||**PCF Income**|
||Produce Sales
£ 1,135.67
£ 410.00|
||Fund RaisingIncome
£ 2,264.50
£ -|
||Donations
£ 27,362.00
£ -|
||PCF Grants received
£ 9,000.00
£ -|
||Gift Aid Received
£ 863.00
£ -|
||**Total PCF Income**
**£ 40,625.17**
**£ 410.00**|
|**Total Turnover**
**£ 40,625.17**
**£ 410.00**
**Cost of Sales**||
||Freelance Staff Wages
£ 1,820.00
£ -|
||Consumables
£ 1,514.72
£ -|
||Groceries
£ 289.68
£ -|
||Pop-UpEvents
£ 118.00
£ -|
|**Total Cost of Sales**
**£ 3,742.40**
**£ -**
**Gross Profit**
**£ 36,882.77**
**£ 410.00**
**Overheads**||
||Staff Costs
£ 19,457.30
£ 14,657.98|
||Consulting
£ 399.00
£ -|
||Administrative Costs
£ 582.58
£ 2,045.00|
||Routine Maintenance
£ 3,893.90
£ 1,365.37|
||Projects
£ 9,000.00
£ 1,523.67|
||Utilities
£ -
£ 156.49|
|**Total Overheads**
**£ 33,332.78**
**£ 19,748.51**
**Operating Profit**
**£ 3,549.99**
**-£ 19,338.51**
**Extraordinary Expense**||
|Depreciation Expense
£ 47.88
£ -||
|**Total Extraordinary Expense**
**£ 47.88**
**£ -**
**Profit Before Taxation**
**£ 3,502.11**
**-£ 19,338.51**
**Profit after Taxation**
**£ 3,502.11**
**-£ 19,338.51**||
||**Profit Before Taxation**
**£ 3,502.11**
**-£ 19,338.51**|
||**Profit after Taxation**
**£ 3,502.11**
**-£ 19,338.51**|
## **Notes to the Income Statement**
1. During the year, the company received two grants from other charitable organisations:
- A grant of £4,000 from the Nineveh Charitable Trust that was used to fund the construction of three composting toilets to support the Outdoor Family Camping
- A grant of £5,000 from Steenbergen Stichting that was used towards the construction of a “Changing Places” specification accessible toilet and shower at the Community Garden.
These two grants are expended under “projects” in the income statement; the remaining costs, plus the project to enhance the infrastructure in the Community Garden totalling £16,376, have been capitalised on the balance sheet under “tangible assets”. The tangible assets are in a single pool, depreciated at 18% per year
2. Donations to the company totalled £27,362. £23,200 was donated by the owners of Green Farm.
THE PEARCE COGGAN FOUNDATION (a company limited by guarantee)
8
## **Balance Sheet at 31[st] March 2021**
|**Account**|**PCF**
**FY2021**|**PCF - FY**
**2020**|
|---|---|---|
|**Fixed Assets**|||
|Tangible Assets|16,328.17|0.00|
|**Total Fixed Assets**|**16,328.17**|**0.00**|
|**Current Assets**|||
|Cash at bank and in hand|170.95|43.00|
|**Total Current Assets**|**170.95**|**43.00**|
|**Creditors: amounts falling due within oneyear**|||
|**Total Creditors: amounts falling due within one year**|**10,264.68**|**141.00**|
|**Net Current Assets(Liabilities)**|**(10,093.73)**|**(98.00)**|
||||
|**Total Assets less Current Liabilities**|**6,234.44**|**(98.00)**|
|**Creditors: amounts falling due after more than oneyear**|||
|**Total Creditors: amounts falling due after more than one year**|**61,022.53**|**58,192.00**|
|**Net Assets**|**(54,788.09)**|**(58,290.00)**|
|**Capital and Reserves**|||
|Current Year Earnings|3,502.11|(19,338.51)|
|Retained Earnings|(58,290.20)|(38,951.69)|
|**Total Capital and Reserves**|**(54,788.09)**|**(58,290.20)**|
## **Notes to the Balance Sheet**
1. Creditors falling due within one year represented trade creditors, including £9,283.43 due to Travis Perkins
2. Creditors falling due after more than one year represents interest free long-term loans made by the owners of Green Farm to fund the company since it started in December 2014 until it achieved charitable status in May 2020
THE PEARCE COGGAN FOUNDATION (a company limited by guarantee)
9
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEE DIRECTORS**
I report on the financial statements of the company for the year ended 31 March 2021 which are set out on above.
## **Respective responsibilities of the Trustee Directors and Examiner**
The Trustees who are also the directors of the company for the purposes of company law, are responsible for the preparation of the financial statements. The Trustee Directors consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act and Part 16 of the Companies Act 2006 and that an independent examination is needed. Having satisfied myself that the company is not subject to audit under charity or company law and is eligible for independent examination, it is my responsibility to:
examine the financial statements under section 145 of the Act;
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Act; and
state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as the Trustee Directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
- the accounting records were not kept soundly (as would be required in accordance with section 130 of the Charities Act); or
- the accounts did not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Dated:
## **Annual Report to the Charities Commission**
**YEAR ENDING 31[ST] MARCH 2021**
Company Reg No: 09341479 Charities Reg No: 1189417
THE PEARCE COGGAN FOUNDATION
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
The Pearce Coggan Foundation | Green Farm, Church Lane, Shadoxhurst, Kent TN26 1LS
THE PEARCE COGGAN FOUNDATION (a company limited by guarantee)
2
## **Income Statement for the year to 31[st] March 2021**
|**Account**
**2021**
**2020**|**Account**
**2021**
**2020**|
|---|---|
|**Turnover**||
||**PCF Income**|
||Produce Sales
£ 1,135.67
£ 410.00|
||Fund RaisingIncome
£ 2,264.50
£ -|
||Donations
£ 27,362.00
£ -|
||PCF Grants received
£ 9,000.00
£ -|
||Gift Aid Received
£ 863.00
£ -|
||**Total PCF Income**
**£ 40,625.17**
**£ 410.00**|
|**Total Turnover**
**£ 40,625.17**
**£ 410.00**
**Cost of Sales**||
||Freelance Staff Wages
£ 1,820.00
£ -|
||Consumables
£ 1,514.72
£ -|
||Groceries
£ 289.68
£ -|
||Pop-UpEvents
£ 118.00
£ -|
|**Total Cost of Sales**
**£ 3,742.40**
**£ -**
**Gross Profit**
**£ 36,882.77**
**£ 410.00**
**Overheads**||
||Staff Costs
£ 19,457.30
£ 14,657.98|
||Consulting
£ 399.00
£ -|
||Administrative Costs
£ 582.58
£ 2,045.00|
||Routine Maintenance
£ 3,893.90
£ 1,365.37|
||Projects
£ 9,000.00
£ 1,523.67|
||Utilities
£ -
£ 156.49|
|**Total Overheads**
**£ 33,332.78**
**£ 19,748.51**
**Operating Profit**
**£ 3,549.99**
**-£ 19,338.51**
**Extraordinary Expense**||
|Depreciation Expense
£ 47.88
£ -||
|**Total Extraordinary Expense**
**£ 47.88**
**£ -**
**Profit Before Taxation**
**£ 3,502.11**
**-£ 19,338.51**
**Profit after Taxation**
**£ 3,502.11**
**-£ 19,338.51**||
||**Profit Before Taxation**
**£ 3,502.11**
**-£ 19,338.51**|
||**Profit after Taxation**
**£ 3,502.11**
**-£ 19,338.51**|
## **Notes to the Income Statement**
1. During the year, the company received two grants from other charitable organisations:
- A grant of £4,000 from the Nineveh Charitable Trust that was used to fund the construction of three composting toilets to support the Outdoor Family Camping
- A grant of £5,000 from Steenbergen Stichting that was used towards the construction of a “Changing Places” specification accessible toilet and shower at the Community Garden.
These two grants are expended under “projects” in the income statement; the remaining costs, plus the project to enhance the infrastructure in the Community Garden totalling £16,376, have been capitalised on the balance sheet under “tangible assets”. The tangible assets are in a single pool, depreciated at 18% per year
2. Donations to the company totalled £27,362. £23,200 was donated by the owners of Green Farm.
THE PEARCE COGGAN FOUNDATION (a company limited by guarantee)
3
## **Balance Sheet at 31[st] March 2021**
|**Account**|**PCF**
**FY2021**|**PCF - FY**
**2020**|
|---|---|---|
|**Fixed Assets**|||
|Tangible Assets|16,328.17|0.00|
|**Total Fixed Assets**|**16,328.17**|**0.00**|
|**Current Assets**|||
|Cash at bank and in hand|170.95|43.00|
|**Total Current Assets**|**170.95**|**43.00**|
|**Creditors: amounts falling due within oneyear**|||
|**Total Creditors: amounts falling due within one year**|**10,264.68**|**141.00**|
|**Net Current Assets(Liabilities)**|**(10,093.73)**|**(98.00)**|
||||
|**Total Assets less Current Liabilities**|**6,234.44**|**(98.00)**|
|**Creditors: amounts falling due after more than oneyear**|||
|**Total Creditors: amounts falling due after more than one year**|**61,022.53**|**58,192.00**|
|**Net Assets**|**(54,788.09)**|**(58,290.00)**|
|**Capital and Reserves**|||
|Current Year Earnings|3,502.11|(19,338.51)|
|Retained Earnings|(58,290.20)|(38,951.69)|
|**Total Capital and Reserves**|**(54,788.09)**|**(58,290.20)**|
## **Notes to the Balance Sheet**
1. Creditors falling due within one year represented trade creditors, including £9,283.43 due to Travis Perkins
2. Creditors falling due after more than one year represents interest free long-term loans made by the owners of Green Farm to fund the company since it started in December 2014 until it achieved charitable status in May 2020
THE PEARCE COGGAN FOUNDATION
la company limited by guarantee)
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEE DIREcfoRS
I reportonthefinancial statementsofthecompany forthe yearended 31 March 2021which are set out
on above.
Respertlve responsibilities of the Trustee Dlrertors and Examlner
The Trustee5 who are also the directors of the company for the purposes of Company law, are
responsible for the pr@paration of the financial statements. The Trustee Directors consider that an
audlt is not required for this year under section 144121 of the Charltles Act 2011 (the Act and Part 16
of the Companies Act 2006 and that an independent examination is needed. Having satisfied myself
that the company is not subject to audit under charity or company law and is eliglble for
independent examination. it is my responsibility to=
examine the financial statements under settion 145 of the Att;
follow the procedures laid down in the general Directions given by the Charity Commission under
section 14515llbl of the Act. and
state whether particular matter5 have come to my attentlon.
Basls of independent examinerfs report
My examinailon was carrled out In accordance wtth the general Dlrectlons 8lven by the Charlty
Commission. An examination includes a review of ihe accountin8 record5 kept by the company and
comparison of the accounts presented with those records. It also includes consideration of any
unusual item5 or dis¢losures In the financial statements. and seeking explanations from you as the
Trustee Directors concerning any such matters. The procedures undertaken do not provide all the
evldence that would be required in an audit, and consequently no opinion is glven as to whether the
flnancial statements present a 'true and fair Vie and the port is limtted to those matters set out
in the statement below.
Independent examlner'5 statement
I have completed my examination. I confirm rhat no materlal matters have come to my attentlon Sn
connectSon with the examination which gives me cause to believe that, in any material respect..
the accountin8 records were not kept soundly las would be reqUId in accordance with section
130 of the Charities Act); or
the accounts did not accord with the accountlng records.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in thi5 report in order to enable a proper understanding of the
accounts to be reached.
Signed-
Dated:
11. 20 LZ .
A M Bu•ln•s8 Sarvlc••
Td.. 01233 645183