Annual Report and Accounts 2023 Project Wingman Foundation Ltd. Trustee Annual Report 2022/2023 **Project Wingman Foundation Ltd.** Registered Charity No.: 1189403 Page of 1 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Contents |Introduction|4| |---|---| |Reference and Administrative Details|5| |About Us|7| |The purposes of the Charity as set out in its governing document|8| |Our Board of Trustees|9| |Structure, Governance and Management|11| |Trustee Recruitment and Appointment|11| |Awards, and Highlights|12| |Testimonials|13| |Objectives, Activities and Operational Review|15| |Main activities undertaken in relation to charitable purposes during the year|15| |The main activities undertaken during the year to further the Charity's purpose for the|| |public benefit|17| |Where Have We Been
In-depth Operational Review
Financial Review
Financial review of the position at the reporting date, 30 April 2022|18
18
20
20| |Where did our income come from?|21| |How did we spend it?|21| |How do we decide to spend unrestricted funds?|22| |Policies on reserves|22| |Availability and adequacy of assets of each of the funds|22| |Details of The Auditor|22| |Statement of Trustees' Responsibilities|22| Page of 2 34 |Project Wingman Foundation Ltd.|Annual Report and Accounts 2023|| |---|---|---| |Strategic Objectives and Challenges for 2023/24||25| |Prospective Plans for Development||27| |The Contribution of Volunteers||29| |Social Media and Website||30| |Appreciation and Thanks||31| |Appendix: Accounts||32| |Notes to the Accounts for the year ended 30 April 2023||33| Page of 3 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Introduction Project Wingman Foundation Ltd is a national wellbeing Charity. Since its establishment in 2020, as a result of the COVID-19 pandemic, it has continued to develop and mature, twisting and turning to adapt to new challenges and new opportunities. This Annual Report for 2022/2023 aims to outline and summarise our main outputs and impacts, our operation and the mission and vision of the Charity, as well as the financial accounts. The charities impact is executed on a face to face basis onboard our vehicles. This work is managed by a dedicated team of remotely working staff and volunteers, although the Charity aims to increase its use of face to face processes in its management. Second Anniversary of Project Wingman held at The Engine Room Community Centre in Tottenham, London The Annual Report is a legal obligation under the rules of the independent regulator of charities in England and Wales, the Charity Commission, to ensure transparency, reliability, and good practice from their registered charities. Project Wingman Foundation Ltd is a limited company registered in England and Wales. This report covers the period from 1 May 2022 until 30 April 2023. The report is signed on behalf of the Trustees and Directors of Project Wingman Foundation Ltd. Emma Henderson MBE (CEO) Page of 4 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Reference and Administrative Details ## **The legal name of the Charity is:** Project Wingman Foundation Ltd. ## **The Charity's areas operation and UK charitable registration** The Charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with Charity number 1189403. Project Wingman Foundation was formed as a charitable company with Companies House on the 16th April 2020 and achieved formal registration with the Charity Commission on the 7th May 2020. The Charity does not operate in any overseas jurisdictions. ## **Legal structure of the Charity** The Charity is constituted as a company limited by guarantee, registered under the Companies Act. The governing document of the Charity is the Memorandum and Articles of Association establishing the company under company legislation. There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law. By operation of law all trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and Charity legislation. The trustees are all individuals. Page of 5 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## **The principal operating address, telephone number, email and web addresses of the Charity are:** Address: 118 Pall Mall London, United Kingdom SW1Y 5EA Email: info@projectwingman.co.uk Phone: 07889 016950 Website: www.projectwingman.co.uk The registered office of the Charity for Companies Act purposes is the same as the operating address shown above. Registered Charity Number: 1189403 Company registration number: 12559130 Date: Thursday 8th February 2024 Report Approved by Trustees on: Thursday 8th February 2024 (Trustees, Directors, And Strategic Reports) Page of 6 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## About Us The aim of Project Wingman Foundation Ltd since its establishment in 2020, is to provide wellbeing support to NHS other healthcare staff, anywhere in the UK. The Charity is a community based wellbeing Charity intent on de-stigmatising wellbeing, providing tea and empathy, improving wellbeing support and providing a safe space for its beneficiaries . The Charity additionally provides a community of support for its crew. The Charity operates across all four nations of the United Kingdom, wherever there is a need and wherever we are able to provide that support. The need for this wellbeing support originated during the COVID-19 pandemic of 2020, when the NHS required unwavering support as it faced the biggest challenge of its lifetime. During the pandemic large numbers of aircrew were grounded and it was realised that they possessed skills required to meet the needs of the NHS. The initial response from Project Wingman was to create wellbeing lounges in hospitals across the UK, with 6500 volunteers signing up representing all corners of aviation. As the pandemic changed, we changed with it, and by the end of our first year, we had purchased, converted and launched our first mobile wellbeing lounge - a double decker bus we named “Wellbee”. This was joined in July 2021 by a sister bus, “Wingbee”. The two vehicles have operated largely on a fortnightly basis, being booked by organisations (to date exclusively NHS organisations) as a wellbeing space. We provide the vehicle, logistics, supplies, and uniformed crew, who provide their exemplary customer service skills. The NHS organisation is encouraged to use the space as they see fit to promote and enhance their existing wellbeing packages. The organisations we visit choose to use our services as they see the need to support their staff and view our provision as a tool to achieve this. Throughout 2022/2023 there has been a shift towards longer term bookings to provide a more sustained wellbeing provision for staff. This has allowed us to adapt the way we operate to accommodate a sharp decline in active volunteers as people have reduced time available to volunteer with us. The cost of living crisis has had a large detrimental effect on the way we provision our Page of 7 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 operation, requiring us to implement novel initiatives including finding ways to financially recompense people for their time where possible. Additionally, we have moved towards “touring” our buses. This involves utilising a core pool of crew who are willing to travel to provide our service, with accommodation and sustenance being provided by the Charity. The Charity is determined to continue while the need exists. We continue to seek new opportunities to grow, adapt and maintain our volunteer base, recognising that without our volunteers and crew members, we do not have a means of operating. With this in mind we have employed an Operations Manager and a Bookings and Fundraising Coordinator. We have also started paying for a part time Service Delivery Manager, as well as paying the CEO part time. Whilst this is extremely important for the continued successful running of the Charity, it adds another layer of cost that we must sustain. The purposes of the Charity as set out in its governing document For the Public Benefit, to relieve the needs of people, particularly but not exclusively those suffering from mental health difficulties due to workplace stress, working in hospitals and other care establishments by the provision of facilities for respite, welfare and emotional support in the interests of social welfare with the object of enhancing their quality of life. Page of 8 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Our Board of Trustees ## Current Appointments: |Current Trustees (at date of report approval)|Current Trustees (at date of report approval)|Current Trustees (at date of report approval)| |---|---|---| |Name|Office|Dates if not acted for the whole year| |Carey Edwards|Chair|18-04-2020 - Present
Chair: 18-07-2023 - Present| |Richard Griffin|Trustee|13-08-2020 - Present| |Esther Lisowski|Trustee|09-07-2020 - Present| |Mark Flippence|Trustee|09-07-2020 - Present| |Sarah Skelton|Trustee|18-04-2023 - Present| ## Past Appointments: |Past Trustees|Past Trustees|Past Trustees| |---|---|---| |Name|Office|Dates| |Emma Henderson|Trustee|20-04–2020 - 13-12-2023| |Ed Douglas|Trustee|16-02-2023 - 13-12-2023| |Zoe Ebrey|Trustee|31-07-2020 - 19-09-2023| |Andrew Johnston|Chair|10-08-2021 - 18-07-2023| |Antony Goodman|Trustee|16-04-2020 - 28-06-2023| |Stuart Freeman|Trustee|09-07-2020 - 17-02-2022| |Lynsey Butcher|Trustee|09-07-2020 - 13-09-2022| |Claire Haigh|Trustee|01-08-2021 - 08-11-2022| |Geoff Thorburn|Trustee|31-07-2020 - 16-07-2021| |Rob Bor|Trustee|20-04-2020 - 30-06-2022| |Richard Bull|Trustee|20-04-2020 - 31-07-2021| |Alex Jolly|Trustee|20-04-2020 - 31-07-2020| |Dave Fielding|Trustee|20-04-2020 - 22-06-2020| Page of 9 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 All trustees are also members of the Charity. Page 10 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Structure, Governance and Management Project Wingman Foundation Ltd is a registered Charity established by constitution and also operates as a limited company. When it was established there were 6 Directors who were also Trustees and although personnel have changed, this principle still applies - a Trustee of the Charity is also a Director of the company, and is therefore bound by the responsibilities of both. (See Table 1). The Trustee’s oversee an executive lead by the CEO. The COO oversees the operation, leading an Operations Manager, Service Delivery Manager and numerous other operational roles, most of which are voluntary. There are also media, crewing (volunteer management), and bookings teams within the executive. Our volunteers are held on a database and a ‘call for action’ is sent to them when a vehicle is in their local area. ## Trustee Recruitment and Appointment As of There are currently 7 dedicated Trustees and Directors with varying backgrounds and expertise, but all united through their dedication to improving the wellbeing of NHS staff. Trustee meetings are held monthly online, or in person. The meetings aim to meet and exceed legal obligations as trustees, governance, progress the work of the Charity, discuss new opportunities and challenges, our aims, objectives and strategy. Vacancies so arising may be filled by the decision of the members at the annual general meeting; any vacancies not filled at the annual general meeting may be filled as below: _The members or the Charity trustees may at any time decide to appoint a new Charity trustee, whether in place of a Charity trustee who has retired or been removed, or as an additional Charity trustee, provided that the limit on the number of Charity trustees would not as a result be exceeded;_ Page 11 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Strategic Report ## Awards, and Highlights Throughout the reporting period the Charity has received the following awards: - The Charity’s CEO awarded Aerotime Aviation Achievement Award - The Charity’s CEO also collected her MBE Below is a small selection of notable moments for the Charity: - Project Wingman’s third birthday party was held in Central London, all staff, volunteers and other key stakeholders and supporters were invited. - A new website launched, providing the Charity with a more powerful product to further its online presence. - The Charity hired its first member of staff, an Operations Manager to provide stability in its operation. - The Charity delivered its third Three Peaks event. - The Charity held volunteer engagement events in London and Edinburgh over the festive season. - Our vehicles visited Wales and Scotland for the first time. - Some of our static lounges celebrated their second birthday whilst still operating. - Our partnership with Kent and Medway Health and Social Care Partnership celebrated its 1000th visitor onboard. This amounts to 1000 members of staff accessing trust wellbeing initiatives from NHS clinical staff. Page 12 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Testimonials Below shows a selection of service user feedback over the reporting period: _Thank you for visiting Stracathro and chatting with us and passing on good information. Was so lovely to step outside the workplace for 15 minutes and destress in a calm enviroment._ _The Wingman Volunteers were amazing, it was a great break from being at work, felt like I had had a break. So welcoming and so appreciated, thank you all xx_ _Great resourse - volunteers were so welcoming and demonstrated empathy_ _The volunteers on the Stracathro bus were fantastic, could have easily stayed there all day. It was so relaxing and chilled out. The magazines and a cuppa and a cake were an added bonus. Please come back. Keep up the great work that you do....you certainly took my work issues away , even if it was only for a short while_ _Thank you for visiting us and making our week much more bearable! You were all so lovely and it was a welcome distraction being able to enjoy our lunch break on the bus._ _thank you so much for giving up your time i really enjoyed the time away from the hussell and bussell_ _This is a lovely idea and i found it nice to sit and chat with other work colleagues who we don't see much of due to being busy etc.... the volunteers were so welcoming and helpful._ _You have been such a ray of sunshine. You were so welcoming, warm, personable and friendly, visiting you has been a real highlight to my week. Your presence has been a real focus of conversation in the department with not a bad word said. I am very greatful for the free time you have given to coming and blessing us - thank you._ _Thank you so much for taking the time out of your day to make us feel valued, important and cared for. I only spent 10-20 minutes with you all but it_ Page 13 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 _completely changed my day if not even week! Thank you so much for what you are doing and the support you’re giving us_ _Thanks so much great to meet staff from other areas of the hospital and build relationships post Covid_ _i am a doctor and it is easy for all of us to forget about well being in the midst of our workload... having the bus parked right outside the work place is a great reminder that even a 15minute break is very important!_ Page 14 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 Objectives, Activities and Operational Review Main activities undertaken in relation to charitable purposes during the year We continue to provide a relatively unchanged core service from the perspective of the service user, in order to meet these objects. However, the strategy and mechanisms around _how_ we provide this service continues to evolve. The Charity anticipates that the rapidly changing external environment will require continual changes to its operation. Our current services are described below: **Our core service** - Consisting of volunteer crew onboard our uniquely converted double decker buses. This is the foundation of the work of Project Wingman. We take volunteers with exemplary customer service skills, and equip them with the space (our vehicles) to provide a space for healthcare staff to relax and unwind. They will also find a plethora of useful information provided by the visiting organisation, and there may also be trust staff onboard to provide wellbeing services and/or signposting. Staff may only spent 10 minutes onboard, yet feedback shows the lasting impacts of just a single visit! **Bespoke services** - We have variations on our core service to suit individual Trusts. Examples include longer term initiatives, and even modifications to our vehicles. This approach allows us to work completely harmoniously with the visiting organisation to provide the best possible joined-up service to beneficiaries. We benefit from significantly more involvement from the visiting trust in both the planning and operational stages which allows greater integration with existing trust initiatives. This boosts engagement with their programmes and leads to a longer term impact. **Preventative Wellbeing** - We continue to work with other organisations to prevent wellbeing issues from proliferating in the first instance. We work with NHS Trusts to deliver a training package, aimed at reducing the common workplace stressors before they become an issue. The operational focus for the Charity has been to continue with its core operation, whilst increasing operational resilience. The operation of the Charity had been largely very reliable from a user standpoint, but certain aspects of the Page 15 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 operation were providing stress and strain for staff and volunteers, as they worked hard to meet the requirements of the organisation we visited. Making the necessary changes required tackling a number of issues. Principally regarding operating older vehicles, and the provision of volunteer crew. By learning from our first year of operation and reviewing scheduling and maintenance practises, we were able to increase vehicle reliability, by preplanning the required down-time for preventative maintenance. The Charity has also learnt how to best handle the nuances of our unique vehicles, allowing much more effective preventative maintenance. The Charity will continue with its plan to acquire a relief vehicle, which will be readily available should our current fleet present issues at short notice. The changing volunteer landscape, lead principally by the cost of living crisis has had a profound effect on the availability of our volunteers. The Charity reacted by generating new processes for crewing our vehicles. We have moved largely to a new system whereby a group of dedicated volunteers travel with the vehicle for a week, rather than relying on local volunteers to sign up to specific single days. This has improved our reliability onboard as well as reducing stress on the operations department. The Charity has also investigated ways of incentivising volunteers, but this trial did not prove successful. The Charity continues to work in this area, and will remain a priority in the coming year. Our focus on smaller, often community based sites continues. This has been found to be an effective way of presenting our services to healthcare staff that have received fewer wellbeing initiatives in the past. The Charity also continues to consider new avenues to achieve our objectives. A smaller vehicle would likely provide further flexibility and is currently being investigated. Page 16 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 The main activities undertaken during the year to further the Charity's purpose for the public benefit The basis of our objectives, and the impact of the work we do, improves wellbeing on healthcare staff. Improved workplace wellbeing is proven to reduce stress and fatigue. These two symptoms of a difficult working environment harbour mistakes, errors and a reduction in sound judgment, as well as lower productivity. By reducing workplace stress, and addressing the issues that healthcare staff are struggling with, Project Wingman plays a part in improving the general healthcare landscape for the public. Our work is likely to lead to a more engaged, efficient and happier workforce. This will likely lead to fewer mistakes, an improved service and a better patient environment. The benefits of this to the general public need not be explained. It should also be noted that Project WIngman provides immediate and impactful wellbeing relief to staff, with immediate, on the day improvements in workers. The cost of our services remains as low as possible. We therefore believe that we provide good value to the public when public bodies invest in our services. Below shows a piece of feedback to illustrate our impact to the public: _"Thank you very much for devoting your time to the wellbeing of NHS employees This will keep us motivated and allow us to provide excellent care to our patients. Really appreciate it! Hoping yo see you next time.”_ The trustees have regard for guidance published by the Charity Commission on this matter. Page 17 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Where Have We Been In the current reporting period we have visited the following organisations. Some Trusts where over multiple separate bookings, and most visits served multiple sites. - Kent and Medway NHS and Social Care Partnership Trust - Angus Health and Social Care Partnership - Aneurin Bevan University Health Board - Welsh Ambulance Services NHS Trust - Berkshire Healthcare NHS Foundation Trust - NHS Frimley Health Foundation Trust - West London NHS Trust - North Bristol NHS Trust - Queen Victoria Hospital NHS Foundation Trust - Cambridge and Peterborough NHS Foundation Trust - Royal Surrey NHS Foundation Trust - East Kent Hospitals University NHS Foundation Trust In total, we visited 12 distinct organisations, on 14 occasions visiting 51 sites. Nine of these organisation were visited for the first time, four were being visited for the second time, and one trust was visited for the third time in the charities history. ## In-depth Operational Review Over the reporting period, 9687 visitors attended our vehicles. Our vehicles operated for 33.4% of the days in the year. These figures are down from the previous FY, however this was expected as the Charity adjusted its operation to follow the reduction in abundant volunteer availability seen during the pandemic. The Charity also saw a decrease in availability of funds from NHS Trusts and a want for a longer term benefit to staff. This is being addressed through the changes described above, and further initiatives in future. The trustees consider the above statistics suitable figures for our current operation, although would like to continue work towards it being increased through an increased number of bookings in subsequent years. Work to boost marketing, bookings activities and volunteer engagement is planned. Page 18 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 Our scheduling was smarter, and included a dedicated break in the peak summer months, when it was known that we would not be able to operate. As mentioned above, our maintenance management improved as we learnt more about our specific vehicles. Given the differing tasks our vehicles were sent on, they have each produced different operational figures. They can be seen below. |Vehicle|Number of
Sites|Number of
Visitors|Number of
Days Open|% of total days
in year
operated| |---|---|---|---|---| |Wellbee|31|5983|151|41.4%| |Wingbee|20|3704|93|25.5%| |TOTAL|51|9687|244|33.4%| Visitor numbers and feedback remained positive, with feedback specifically showing that our impact is still powerful. This further drives the Charity to push forward with its development, to ensure the barriers between our services and service users are removed. Page 19 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Financial Review Bankers: Virgin Money, 48-50 Market Street, Manchester, M11PW The financial position of the Charity at 30 April 2023 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows: ||30 April 2023
£|30 April 2022
£| |---|---|---| |Net Income|(26,590)|145,762| |Unrestricted Revenue Funds available for the
general purposes of the Charity|168,945|195,534| |Total Funds|168,945|195,534| Financial review of the position at the reporting date, 30 April 2022 The trustees consider the financial performance by the Charity during the year to have been satisfactory, although see room for improvement. The trustees are committed to seeing improvements in net income over the coming years, and are taking that actions described in 'Strategic Objectives and Challenges for 2023/24’. Income into unrestricted funds totalled £144,750, the major part being for the provision of our core charitable services of £102,059. Total unrestricted expenditure amounted to £171,340, of which £150,146 (88%) was the direct costs of providing the welfare service, including maintaining the vehicles, paying salaries, and all the associated travel and operational costs. The remaining 12% of our expenditure covered depreciation of the vehicles, fundraising costs, and a small governance cost. This resulted in a deficit of £25,590 (2022: surplus £145,762). Page 20 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 Project Wingman is primarily funded with two income streams. Firstly, from funding we receive directly from NHS Trusts who pay for the buses to visit their sites. This funding covers our operating and administrative costs only. Our second source of funding is through the activities of a professional fundraising company - Complete Fundraising - who approach charitable Trusts and apply for grants on our behalf. This arrangement is due to come to an end in September 2023 and the trustees are developing a plan to address this important change. Part of this plan will likely include an increased effort to make sure we have bookings in the calendar, and improve our own fundraising activities. As well as enhancing relationships with the NHS wider body. Where did our income come from? ## **Donations and Appeals:** In addition to using the services of a professional fundraising company, we also carry out sponsored activities and raise money by public appeals. This activity is expected to increase. ## **Charitable Activities:** We request a contribution towards our costs from the organisations we provide charitable activities for. ## **Other trading activities:** We produced a sponsored magazine and sold a variety of branded goods to supporters through our online shop. ## How did we spend it? ## **Charitable Activities:** 88% of our expenditure was on charitable activities. This includes, but is not limited to staff costs, vehicle costs, operational costs, and servicing costs. ## **Fundraising:** We keep our fundraising costs as low as possible by utilising a payment by results method. ## **Administrative and Governance:** A small portion of our funds are spent on auditing, advise and legal costs. Page 21 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## How do we decide to spend unrestricted funds? Our charitable activities are seen as highly valuable to those organisations we work with and we have sought to expand our capacity to deliver these activities. This has included expenditure on buying and converting buses and the running cost of keeping them available. The executive and trustees carefully monitor and control expenditure, in a number of respects. Firstly, we ensure the volume of expenditure is appropriate. Secondly, to ensure all expenditure is contributing effectively and efficiently towards delivering our charitable objects. This results in an effectively governed Charity, that is delivering on its objects, whilst ensuring capacity to improve our services and plan for the future. ## Policies on reserves The trustees have the power to deposit or invest funds, employ a professional fund-manager, and arrange for the investments or other property of the Charity to be held in the name of a nominee, in the same manner and subject to the same conditions as the trustees of a trust are permitted to do by the Trustee Act 2000; Availability and adequacy of assets of each of the funds The board of trustees is satisfied that the Charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund. ## Details of The Auditor Eric Langer BSc FCA Chartered Accountant & Statutory Auditor 8-10 Gatley Road, Cheadle, Cheshire, SK8 1PY ## Statement of Trustees' Responsibilities Page 22 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 The Charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Companies Act 2006, the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP). In particular, the Companies Act 2006 and Charity law require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity as at the end of the financial year and of the surplus or deficit of the Charity. In preparing those financial statements the Board is required to: - to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). - select suitable accounting policies and apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business; - state whether applicable accounting standards and statements recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of the surplus or deficit of the Charity for the year. The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and which are sufficient to show and explain the Charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the Page 23 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the auditor in relation to the Trustees' report is limited to examining the report and ensuring that , the report is consistent with the figures disclosed in the financial statements. Page 24 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Strategic Objectives and Challenges for 2023/24 In brief, we expect to face the following challenges: - A reduction in availability of volunteers - A reduction in management and administrative volunteers - Reduction of available funding within NHS, and the potential end of our relationship with our fundraising partner, compounded with reduction of sales of good income. - Continuing to mature a still new Charity ## Our Strategic Objectives are: - Develop operation in-line with reduction of available volunteers - Diversify income streams to be less reliant on available NHS funds, and move away from an annual deficit through increasing the operation and increasing fundraising activities. - Increase number of bookings, operational resilience and reach more service users whilst maintaining levels of impact on individuals. - Improve marketing, communication and bookings activities. - Develop fleet of vehicles to suit needs of service users. - Continue to mature Charity by comprehensively reviewing administrative processes, policies and procedures. - Anticipate and plan for reduction of management and administrative volunteers. The next FY will see us continuing to battle the two main barriers we are currently facing in improving our operational and financial performance; a reduction in volunteer numbers and a reduction in available funds from NHS Trusts on wellbeing projects. The operation will need to continue to shift to sustain levels of engagements with fewer volunteers. It is also looking to diversify its income streams and increase its own fundraising capabilities, to take the pressure off NHS trust funds and provide security regarding the charities financial outlook. The Charity will continue to work hard to adjust its operation to increase resilience generally. This will allow it to reach more service users whilst maintaining impact and reducing vehicle downtime. Page 25 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 Alongside, the Charity will improve its marketing, communication and bookings activities. Working to increase its outreach and attract more potential bookings, whilst also improving the experience of organisations using our service from a ‘back office’ point of view. The development of the charities fleet will also be a key feature. Vehicles of different sizes are being researched and reviewed, a process that will continue into the next FY. Additionally, as the Charity continues to mature, it will undertake a comprehensive review of its administrative activities, ensuring it is bolstered by relevant and useful policies & procedures. This will further increase the experience of the organisations using our services and ensure an efficient operation. The Charity is likely to face a further reduction in management and administrative volunteers. Discussions will take place to reduce the impact of this. This will likely result in an increase in paid staff. Page 26 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Prospective Plans for Development Project Wingman operates two fully converted double decker buses - Wingbee and Wellbee. The Charity also owns two other buses. One of these has been converted to be a Driver Training Vehicle with the intention of growing our pool of in-house drivers, and the other is awaiting conversion to become a “back-up” vehicle for the other two. This will be converted once deemed appropriate. The service provided on board our vehicles has remained much the same as the beginnings of the Charity. This service continues to provide healthcare staff with the levels of relaxation they desire, and juxtaposition of the vehicle environment when compared with hospital surroundings continues to provide a mental break from their work. The Charity is not looking to modify this core service in any major way. The charities model of deploying vehicles on longer engagements with Trusts has proven beneficial, and the Charity is looking to increase the use of this initiative going forward. These engagements have a number of key benefits: - They allow a larger number of staff to access our services, at a more diverse range of sites, principally at smaller healthcare sites. - Integration with existing wellbeing teams and services from the trust we are visiting boosts the wellbeing offering onboard. - The visiting trust has greater flexibility around the operation, and bespoke arrangements can be made to accommodate their needs. Overall, the Charity is looking to use its vehicle to focus on three main benefits to service users: 1. Provide our core wellbeing service of relaxation and a listening ear. 2. Provide a space for Trusts to operate their own wellbeing initiatives onboard our vehicles. This allows Trusts to boost access to these pre-existing resources, increasing uptake. This brings staff face to face with help available and can encourage staff who would otherwise not access services to start the process of getting appropriate, professional help. 3. Provide a statement that an organisation is taking steps to improve staff wellbeing. A double decker bus focussed on wellbeing sends a signal to staff that wellbeing is a priority, it is hoped this will boost staff morale. The Charity will continue with its standard two week booking for the Trusts who cannot release budget for extended engagements. Page 27 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 The trustees and executive will continue to adapt and develop the operation of the Charity to ensure it meets the changing needs of service users as the broader landscape changes. New and novel initiatives will continue to be proposed and tested to allow this. The previous plans to increase the fleet size are currently on hold, as this is not the most appropriate use of funds and resources in this changing operating environment. There is currently increased interest from visiting organisations for a smaller vehicle, able to access smaller sites and be less resource intensive. The Charity continues to explore this possibility, with a focus on ensuring this initiative will further our work towards our charitable objects. We continue to adapt as we continue to mature and develop. The Charity has previously held a strong identity with agility and flexibility. This is somewhat reduced given our increased use of less flexible assets, but the principle remains within the charities culture. The Charity continues on its path to further structure its work, this administrative improvement which will be a large focus for the next FY. Page 28 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## The Contribution of Volunteers Our dedicated volunteers on-board our vehicles continue to provide our core service, and without them we would be unable to operate. Their contribution to achieving our aims includes their exemplary customer service generating a warm, welcoming atmosphere for staff to relax and unwind. The volunteers additionally provide refreshments, and prepare and close the vehicles. There remains a number of volunteers who provide management and administrative aid for the Charity, they remain an integral part of our existence and provide services from social media to operational delivery. We have had a sharp decline in actively engaged crew member volunteers this year and our aim now is to continue to engage with the small but increasingly dedicated team of volunteers who do continue to support us. Our volunteers (Winglets) continue to crew buses, in their airline uniform where possible, but where this is not possible, elements of a “Wingman Uniform” have been created to bring a sense of belonging and equity across all Winglets. Going forward, we aim to provide a more consistent uniform for crew on the buses as well as a way of identifying staff members when they arrive at a site. We have looked into ways of remunerating crew over this reporting period but this is not really possible without formally “employing” people - we have therefore made the decision to return to the original model of using volunteers to crew buses and building on this loyal team. Our driving community has found the cost of living crisis has impacted the time they have to give to the Charity, we therefore now budget to remunerate drivers as they would driving for other vehicle operators. Page 29 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Social Media and Website We have continued to be grateful for the small but very effective team running our social media accounts. The team continues to provide content for LinkedIn, Facebook, X (formally known as Twitter) and Instagram. Their dedication, creativity and focus is very much appreciated by every aspect of the organisation. We currently have 4500+ followers on Facebook, 4600+ followers on Instagram and approximately 3000 followers on LinkedIn. Around 3900 individuals follow Project Wingman on X. Our website has been redesigned and re-launched, giving the Charity a greater ability to publish and edit its own content and information. The website is updated on an as-and-when basis, although it is an aim of the Charity to increase its activities on this respect. The aim is to increase our online presence, and provide prospective service-users, funders and the public a broader overview of the activities and governance of the Charity. Page 30 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Appreciation and Thanks The Board of Trustees and Directors wish to continue to express extreme gratitude to the many who have contributed to and supported our cause and Charity over its lifetime. The impact we have been able to generate would not have been achieved had it not been for the tireless efforts of our people and supporters. We continue to receive support from multiple organisations providing multiple services, including but not limited to EMF who continue to provide database support, the team at Complete Fundraising, numerous vehicle maintenance and conversion companies, the British Womens Pilots Association, the Air League and many, many others. We are also very lucky to have the support of our 6 Vice Patrons, who’s contribution we hope to increase in the coming year. The team behind our operation provide a stellar service, always ensuring we are generating the best impact possible. Their dedication, ingenuity and work ethic is second to none, allowing the Charity to realise its visions, take the work we do, and make it even better. This team remains bolstered by our amazing volunteers. Without them, we simply would not exist. The time and effort from our volunteers has resulted in an immeasurable impact on the people of the NHS, and they remain dedicated even as external situations change. The contribution made by our volunteers simply cannot be put down on paper and will continue to reach new highs as the Charity moves forward. Your contribution, whether big or small, has impacted someone, somewhere. To everyone who has contributed to the work of Project Wingman, thank you from the bottom of our hearts. Carey Edwards, Richard Griffin, Esther Lisowski, Mark Flippence, Sarah Skelton ## **Trustees and Directors** Page 31 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Appendix: Accounts Page 32 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 ## Notes to the Accounts for the year ended 30 April 2023 _Only notes that are to be changed from last report are included:_ ## **Risks and future assumptions** The main risk facing the Charity is that revenue it receives from the continued to be insufficient to cover its future financial obligations. Therefore the view of the trustees is that sufficient cash reserves should be accumulated to allow for any reductions in revenue. This is an additional measure to those already mentioned in the Trustees Report. ## **2 Liability to taxation (Is this correct now we are VAT registered)** The Trustees consider that the Charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the Charity and for no other purpose. ## **The Contribution of Volunteers** The Charity depends on the support of its volunteers, which is much appreciated. Many roles within the Charity are voluntary and the value in monetary terms has not been recognised in the Statement of Financial Activities. The volunteers and the Charity accept and agree that no contract of employment is created by these arrangements. ## **7 Remuneration and payments to Trustees and persons connected with them** ## Legal Authority: Our articles of association do not give us the legal authority to make this decision and therefore permission must be sought from the Charities Commission. At the time this decision was made, there was a question over whether or not this was actually the case, and the Charities Commission was approached for clarification by Tony Goodman who has since stated that he received no response. The decision was made to proceed with this whilst continuing to seek clarification with a definitive answer to be achieved ASAP. By the 2023 AGM, as this had not been achieved, the CEO - Emma Henderson - resigned her position as both Director and Trustee until this is resolved. The Charity will continue to find the best resolution with the Charities Commission. ## Name of Trustee: Emma Henderson Details of why Remuneration was paid: It was agreed in a board meeting (at which Emma was not present) that paying her as CEO was vital to the running of the charity. Page 33 of 34 Project Wingman Foundation Ltd. Annual Report and Accounts 2023 Amount of remuneration and pension contributions: £17,500 plus £415.80 (pension) Amount of any other benefit: None Page 34 of 34 Company Registration Number - 12559130 The Charity Registration Number is :- 1189403 Project Wingman Foundation Ltd Report and Accounts 30 April 2023 ## **Project Wingman Foundation Ltd** ## **Report and accounts for the year ended 30 April 2023** ## **Contents** ||**Page**|| |---|---|---| |**Trustees' Annual Report**||1| |**Statement of trustees' responsibilities**||8| |**Independent Auditors' Report**||10| |**_Funds Statements:-_**||| |Statement of Financial Activities||13| |Statement of Financial Activities - Prior Year statement||14| |Movements in funds||15| |Revenue Funds||15| |Income and Expenditure account||16| |Summary of funds||16| |**Balance sheet**||17| |**Notes to the accounts**||18| ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** The Trustees present their Report and Accounts for the year ended 30 April 2023, which also comprises the Directors' Report required by the Companies Act 2006. ## **Reference and administrative details** ## _**The charity name.**_ The legal name of the charity is:- Project Wingman Foundation Ltd. ## _**The charity's areas operation and UK charitable registration.**_ The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 1189403. Project Wingman Foundation was formed as a charitable company with Companies House on the 16th April 2020 and achieved formal registration with the Charity Commission on the 7th May 2020. The charity does not operate in any overseas jurisdictions. ## _**Legal structure of the charity**_ The charity is constituted as a company limited by guarantee, registered under the Companies Act. The governing document of the charity is the Memorandum and Articles of Association establishing the company under company legislation. There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law. By operation of law all, trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation. The trustees are all individuals. ## **The principal operating address, telephone number, email and web addresses of the charity** 118 Pall Mall London, United Kingdom SW1Y 5EA Email Address info@projectwingman.co.uk Web address https://www.projectwingman.co.uk/ The registered office of the charity for Companies Act purposes is the same as the operating address shown above. 1 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## **The Trustees in office on the date the report was approved were:-** ||**Appointed**|**Resigned**| |---|---|---| |Mark Nicholas Flippence|09/07/2020|| |Richard Adam Griffin|13/08/2020|| |Carey Edwards|18/04/2020|| |Sarah Skelton|18/04/2023|| |Esther Louise Lisowski|09/07/2020|| ## **The following persons served as Trustees during the year ended 30 April 2023 :-** |Capt Emma Henderson|20/04/2020|13/12/2023| |---|---|---| |Ed Douglas|16/02/2023|13/12/2023| |Zoe Ann Ebrey|31/07/2020|19/09/2023| |Andrew Graham Johnston|10/08/2021|18/07/2023| |Antony Goodman|16/04/2020|28/06/2023| |Alex Jolly|20/04/2020|31/07/2020| |Dave Fielding|20/04/2020|22/06/2020| |Richard Leslie Bull|20/04/2020|31/07/2021| |Stuart Christopher Freeman|09/07/2020|17/02/2022| |Lynsey Helen Butcher|09/07/2020|13/09/2022| |Prof Robert Joseph Bor|20/04/2020|30/06/2022| |Claire Haigh|01/08/2021|08/11/2022| |Geoffrey John Thorburn|31/07/2020|16/07/2021| The trustees who served as a trustee in the reporting period were as shown above. All the trustees are also members of the charity. ## _**The purposes of the charity as set out in its governing document.**_ For the Public Benefit, to relieve the needs of people, particularly but not exclusively those suffering from mental health difficulties due to workplace stress, working in hospitals and other care establishments by the provision of facilities for respite, welfare and emotional support in the interests of social welfare with the object of enhancing their quality of life. 2 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## _**The main activities undertaken in relation to those purposes during the year.**_ We continue to provide a relatively unchanged core service from the perspective of the service user, in order to meet these objects. However, the strategy and mechanisms around how we provide this service continues to evolve. The Charity anticipates that the rapidly changing external environment will require continual changes to its operation. Our current services are described below: Our core service - Consisting of volunteer crew onboard our uniquely converted double decker buses. This is the foundation of the work of Project Wingman. We take volunteers with exemplary customer service skills, and equip them with the space (our vehicles) to provide a space for healthcare staff to relax and unwind. They will also find a plethora of useful information provided by the visiting organisation, and there may also be trust staff onboard to provide wellbeing services and/or signposting. Staff may only spent 10 minutes onboard, yet feedback shows the lasting impacts of just a single visit! Bespoke services - We have variations on our core service to suit individual Trusts. Examples include longer term initiatives, and even modifications to our vehicles. This approach allows us to work completely harmoniously with the visiting organisation to provide the best possible joined-up service to beneficiaries. We benefit from significantly more involvement from the visiting trust in both the planning and operational stages which allows greater integration with existing trust initiatives. This boosts engagement with their programmes and leads to a longer term impact. Preventative Wellbeing - We continue to work with other organisations to prevent wellbeing issues from proliferating in the first instance. We work with NHS Trusts to deliver a training package, aimed at reducing the common workplace stressors before they become an issue. The operational focus for the Charity has been to continue with its core operation, whilst increasing operational resilience. The operation of the Charity had been largely very reliable from a user standpoint, but certain aspects of the operation were providing stress and strain for staff and volunteers, as they worked hard to meet the requirements of the organisation we visited. Making the necessary changes required tackling a number of issues. Principally regarding operating older vehicles, and the provision of volunteer crew. By learning from our first year of operation and reviewing scheduling and maintenance practises, we were able to increase vehicle reliability, by preplanning the required down-time for preventative maintenance. The Charity has also learnt how to best handle the nuances of our unique vehicles, allowing much more effective preventative maintenance. The Charity will continue with its plan to acquire a relief vehicle, which will be readily available should our current fleet present issues at short notice. The changing volunteer landscape, lead principally by the cost of living crisis has had a profound effect on the availability of our volunteers. The Charity reacted by generating new processes for crewing our vehicles. We have moved largely to a new system whereby a group of dedicated volunteers travel with the vehicle for a week, rather than relying on local volunteers to sign up to specific single days. This has improved our reliability onboard as well as reducing stress on the operations department. The Charity has also investigated ways of incentivising volunteers, but this trial did not prove successful. The Charity continues to work in this area, and will remain a priority in the coming year. Our focus on smaller, often community based sites continues. This has been found to be an effective way of presenting our services to healthcare staff that have received fewer wellbeing initiatives in the past. The Charity also continues to consider new avenues to achieve our objectives. A smaller vehicle would likely provide further flexibility and is currently being investigated. 3 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** Awards Throughout the reporting period the Charity has received the following awards: •The Charity’s CEO awarded Aerotime Aviation Achievement Award • The Charity’s CEO also collected her MBE Below is a small selection of notable moments for the Charity: - Project Wingman’s third birthday party was held in Central London, all staff, volunteers and other key stakeholders and supporters were invited. - A new website launched, providing the Charity with a more powerful product to further its online presence. • The Charity hired its first member of staff, an Operations Manager to provide stability in its operation. - The Charity delivered its third Three Peaks event. - The Charity held volunteer engagement events in London and Edinburgh over the festive season. • Our vehicles visited Wales and Scotland for the first time. - Some of our static lounges celebrated their second birthday whilst still operating. - Our partnership with Kent and Medway Health and Social Care Partnership celebrated its 1000th visitor onboard. This amounts to 1000 members of staff accessing trust wellbeing initiatives from NHS clinical staff. Where Have We Been In the current reporting period we have visited the following organisations. Some Trusts where over multiple separate bookings, and most visits served multiple sites. • Kent and Medway NHS and Social Care Partnership Trust • Angus Health and Social Care Partnership - Aneurin Bevan University Health Board • Welsh Ambulance Services NHS Trust - Berkshire Healthcare NHS Foundation Trust - NHS Frimley Health Foundation Trust - West London NHS Trust - North Bristol NHS Trust - Queen Victoria Hospital NHS Foundation Trust - Cambridge and Peterborough NHS Foundation Trust - Royal Surrey NHS Foundation Trust - East Kent Hospitals University NHS Foundation Trust In total, we visited 12 distinct organisations, on 14 occasions visiting 51 sites. Nine of these organisation were visited for the first time, four were being visited for the second time, and one trust was visited for the third time in the charities history. 4 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## _**The main activities undertaken during the year to further the charity's purpose for the public benefit.**_ The basis of our objectives, and the impact of the work we do, improves wellbeing on healthcare staff. Improved workplace wellbeing is proven to reduce stress and fatigue. These two symptoms of a difficult working environment harbour mistakes, errors and a reduction in sound judgment, as well as lower productivity. By reducing workplace stress, and addressing the issues that healthcare staff are struggling with, Project Wingman plays a part in improving the general healthcare landscape for the public. Our work is likely to lead to a more engaged, efficient and happier workforce. This will likely lead to fewer mistakes, an improved service and a better patient environment. The benefits of this to the general public need not be explained. It should also be noted that Project WIngman provides immediate and impactful wellbeing relief to staff, with immediate, on the day improvements in workers. The cost of our services remains as low as possible. We therefore believe that we provide good value to the public when public bodies invest in our services. Below shows a piece of feedback to illustrate our impact to the public: "Thank you very much for devoting your time to the wellbeing of NHS employees This will keep us motivated and allow us to provide excellent care to our patients. Really appreciate it! Hoping yo see you next time.” The trustees have regard for guidance published by the Charity Commission on this matter. ## Social Media and Website We have continued to be grateful for the small but very effective team running our social media accounts. The team continues to provide content for LinkedIn, Facebook, X (formally known as Twitter) and Instagram. Their dedication, creativity and focus is very much appreciated by every aspect of the organisation. We currently have 4500+ followers on Facebook, 4600+ followers on Instagram and approximately 3000 followers on LinkedIn. Around 3900 individuals follow Project Wingman on X. Our website has been redesigned and re-launched, giving the Charity a greater ability to publish and edit its own content and information. The website is updated on an as-and-when basis, although it is an aim of the Charity to increase its activities on this respect. The aim is to increase our online presence, and provide prospective service-users, funders and the public a broader overview of the activities and governance of the Charity. 5 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## **Structure, governance and management of the charity** Project Wingman Foundation Ltd is a registered Charity established by constitution and also operates as a limited company. When it was established there were 6 Directors who were also Trustees and although personnel have changed, this principle still applies - a Trustee of the Charity is also a Director of the company, and is therefore bound by the responsibilities of both. (See Table 1). The Trustee’s oversee an executive lead by the CEO. The COO oversees the operation, leading an Operations Manager, Service Delivery Manager and numerous other operational roles, most of which are voluntary. There are also media, crewing (volunteer management), and bookings teams within the executive. Our volunteers are held on a database and a ‘call for action’ is sent to them when a vehicle is in their local area. ## _**The methods used to recruit and appoint new charity trustees.**_ As of There are currently 7 dedicated Trustees and Directors with varying backgrounds and expertise, but all united through their dedication to improving the wellbeing of NHS staff. Trustee meetings are held monthly online, or in person. The meetings aim to meet and exceed legal obligations as trustees, governance, progress the work of the Charity, discuss new opportunities and challenges, our aims, objectives and strategy. Vacancies so arising may be filled by the decision of the members at the annual general meeting; any vacancies not filled at the annual general meeting may be filled as below: The members or the Charity trustees may at any time decide to appoint a new Charity trustee, whether in place of a Charity trustee who has retired or been removed, or as an additional Charity trustee, provided that the limit on the number of Charity trustees would not as a result be exceeded; Bankers Virgin Money - 48-50 Market Street, Manchester, M11PW ## **Financial review** ## _**The charity's financial position at the end of the year ended 30 April 2023**_ The financial position of the charity at 30 April 2023 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:- |**Total Funds**
Unrestricted Revenue Funds available for
the general purposes of the charity
**Net income**|**2023**
**£**
(25,505)
170,030
170,030|**2022**
145,762| |---|---|---| |||49,772| |||49,772| 6 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## _**Financial review of the position at the reporting date, 30 April 2023 .**_ The trustees consider the financial performance by the Charity during the year to have been satisfactory, although see room for improvement. The trustees are committed to seeing improvements in net income over the coming years, and are taking that actions described in 'Strategic Objectives and Challenges for 2023/24’. Income into unrestricted funds totalled £144,750, the major part being for the provision of our core charitable services of £102,059. Total unrestricted expenditure amounted to £171,035, of which £150,084 (88%) was the direct costs of providing the welfare service, including maintaining the vehicles, paying salaries, and all the associated travel and operational costs. The remaining 12% of our expenditure covered depreciation of the vehicles, fundraising costs, and a small governance cost. This resulted in a deficit of £25,505 (2022: surplus £145,762). Project Wingman is primarily funded with two income streams. Firstly, from funding we receive directly from NHS Trusts who pay for the buses to visit their sites. This funding covers our operating and administrative costs only. Our second source of funding is through the activities of a professional fundraising company - Complete Fundraising - who approach charitable Trusts and apply for grants on our behalf. This arrangement is due to come to an end in September 2023 and the trustees are developing a plan to address this important change. Part of this plan will likely include an increased effort to make sure we have bookings in the calendar, and improve our own fundraising activities. As well as enhancing relationships with the NHS wider body. ## Where did our income come from? Donations and Appeals: In addition to using the services of a professional fundraising company, we also carry out sponsored activities and raise money by public appeals. This activity is expected to increase. Charitable Activities: We request a contribution towards our costs from the organisations we provide charitable activities for. Other trading activities: We produced a sponsored magazine and sold a variety of branded goods to supporters through our online shop. How did we spend it? Charitable Activities: 88% of our expenditure was on charitable activities. This includes, but is not limited to staff costs, vehicle costs, operational costs, and servicing costs. Fundraising: We keep our fundraising costs as low as possible by utilising a payment by results method. Administrative and Governance: A small portion of our funds are spent on auditing, advise and legal costs. How do we decide to spend unrestricted funds? Our charitable activities are seen as highly valuable to those organisations we work with and we have sought to expand our capacity to deliver these activities. This has included expenditure on buying and converting buses and the running cost of keeping them available. The executive and trustees carefully monitor and control expenditure, in a number of respects. Firstly, we ensure the volume of expenditure is appropriate. Secondly, to ensure all expenditure is contributing effectively and efficiently towards delivering our charitable objects. This results in an effectively governed Charity, that is delivering on its objects, whilst ensuring capacity to improve our services and plan for the future. 7 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## _**Policies on reserves.**_ The trustees have the power to deposit or invest funds, employ a professional fund-manager, and arrange for the investments or other property of the charity to be held in the name of a nominee, in the same manner and subject to the same conditions as the trustees of a trust are permitted to do by the Trustee Act 2000; ## _**Availability and adequacy of assets of each of the funds**_ The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund. ## _**Plans For the Future**_ Project Wingman operates two fully converted double decker buses - Wingbee and Wellbee. The Charity also owns two other buses. One of these has been converted to be a Driver Training Vehicle with the intention of growing our pool of in-house drivers, and the other is awaiting conversion to become a “back-up” vehicle for the other two. This will be converted once deemed appropriate. The service provided on board our vehicles has remained much the same as the beginnings of the Charity. This service continues to provide healthcare staff with the levels of relaxation they desire, and juxtaposition of the vehicle environment when compared with hospital surroundings continues to provide a mental break from their work. The Charity is not looking to modify this core service in any major way. The charities model of deploying vehicles on longer engagements with Trusts has proven beneficial, and the Charity is looking to increase the use of this initiative going forward. These engagements have a number of key benefits: • They allow a larger number of staff to access our services, at a more diverse range of sites, principally at smaller healthcare sites. • Integration with existing wellbeing teams and services from the trust we are visiting boosts the wellbeing offering onboard. - The visiting trust has greater flexibility around the operation, and bespoke arrangements can be made to accommodate their needs. ## **The Contribution of Volunteers** Our dedicated volunteers on-board our vehicles continue to provide our core service, and without them we would be unable to operate. Their contribution to achieving our aims includes their exemplary customer service generating a warm, welcoming atmosphere for staff to relax and unwind. The volunteers additionally provide refreshments, and prepare and close the vehicles. There remains a number of volunteers who provide management and administrative aid for the Charity, they remain an integral part of our existence and provide services from social media to operational delivery. We have had a sharp decline in actively engaged crew member volunteers this year and our aim now is to continue to engage with the small but increasingly dedicated team of volunteers who do continue to support us. Our volunteers (Winglets) continue to crew buses, in their airline uniform where possible, but where this is not possible, elements of a “Wingman Uniform” have been created to bring a sense of belonging and equity across all Winglets. Going forward, we aim to provide a more consistent uniform for crew on the buses as well as a way of identifying staff members when they arrive at a site. We have looked into ways of remunerating crew over this reporting period but this is not really possible without formally “employing” people - we have therefore made the decision to return to the original model of using volunteers to crew buses and building on this loyal team. Our driving community has found the cost of living crisis has impacted the time they have to give to the Charity, we therefore now budget to remunerate drivers as they would driving for other vehicle operators. 8 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## **Details of The Auditor** Eric Langer BSc FCA Chartered Accountant & Statutory Auditor 8-10 Gatley Road Cheadle Cheshire SK8 1PY ## **Statement of Trustees' Responsibilities** The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Companies Act 2006, the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations,the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), . In particular, the Companies Act 2006 and charity law require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :- - to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). - select suitable accounting policies and apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business; - state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year. The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 9 Cryrf*ny Registrath￿ Number. )25591X) The Twslee5 a￿ Jso res[￿ forlhe rAMients ol Ihe Trustee5' re[￿. aTrl ￿ statulLry reswnsiDility ol Ihe au(*ior In rdah)n to the Trus￿È$. rekvt is limited to examiniw the iepyi vnj recknr and TnL8tee 10 ## **Project Wingman Foundation Ltd** ## **Independent auditors' report to the trustees of Project Wingman Foundation Ltd** ## **Opinion** We have audited the financial statements of Project Wingman Foundation Ltd for the period ended 30 April 2023 which comprise the Statement of Financial Activities, the Balance Sheet, and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). This report is made solely to the charity's trustees, as a body, in accordance with section 144 of the Charities Act 2011. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have formed. In our opinion the financial statements: - give a true and fair view of the state of the charity's affairs as at 30 April 2023, and of its incoming resources and - ● application of resources, for the period then ended; - have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and - have been prepared in accordance with the requirements of the Charities Act 2011. ## **Basis for opinion** We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. ## **Conclusions relating to going concern** In auditing the financial statements, we have concluded that the trustees use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. ## **Other information** The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. 11 ## **Project Wingman Foundation Ltd** ## **Independent auditors' report to the trustees of Project Wingman Foundation Ltd** ## **Matters on which we are required to report by exception** In the light of the knowledge and understanding of the charity and its We have nothing to report in respect of the following matters in relation to which - adequate accounting records have not been kept; or - the financial statements are not in agreement with the accounting records; or - we have not received all the information and explanations we require for our ## **Responsibilities of trustees** As explained more fully in the Trustees' Responsibilities Statement set out on **page 5** , the trustees are responsible for the preparation of financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so. ## **Auditor's responsibilities for the audit of the financial statements** We have been appointed as auditors under section 145 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: ## **Identifying and assessing potential risks related to irregularities** In identifying and assessing risks of material misstatement in respect of irregularities, including fraud and noncompliance with laws and regulations, we considered the following: Enquiries of management, including obtaining and reviewing supporting documentation, concerning policies and procedures relating to: - -identifying, evaluating, and complying with laws and regulations and whether they were aware of any instances of - ● non-compliance -detecting and responding to the risks of fraud and whether they have knowledge of any actual, suspected, or alleged fraud; and - -the internal controls established to mitigate risks related to fraud or non-compliance with laws and regulations; - remuneration policies, key drivers for remuneration and bonus levels; and Discussions among the engagement team regarding how and where fraud might occur in the financial statements and - any potential indicators of fraud. The engagement team have experience of working with companies and this experience was relevant to the discussion about where fraud risks may arise. 12 Prolact Wlngman FDundallon Ltd Independoni audltors. rwrt to tl* trust•os ol Prolocl Mngm8n Foundotlon Ltd In cc¥nTnon vllh all audt8 under ISAS (UK). we are akn to perfomi swific W￿￿Ur98 to re6pond 10 Ihe risk cf managernent overrid8. We atso obta1n￿l an undèrstarmling of Ihe l&JJ and regulaw frarnvArKk thai the charity OPETates In. The k8y law5 and regulations we consider8d in this Conte￿ Ind￿ thè Charttles 2011 arKI FRS 102. The ￿￿181 R8POrtirvJ Standard applica)le in ihe UK and Republ￿ of IrelarKY. Audll response to rlsks Idenimied As a iesull ol FeTlorrning the atrnve. ￿￿ dld rni idenltty any key maws ￿la1￿ 10 t1￿ ￿Ten11a1 rtsk of Irw¢ or non- compliance wlh la¥￿ arKJ r8gulations. In athition 10 the above. our 1x￿8thres io resrKJrKI io Myentffi￿j th8 follrAr%J". R8W8wng The financial slatem8nl thscbsures and ie*ing to surwtir¥J tkvjmeniaiion 10 assess CDmpfiarte bvtth provis10￿ ol relevant laws and regulations described as hawng a dirett elleL1 on Ihe financi￿ siaiements," . ETr4uldrvJ of marAgenwN cor￿ning actu￿ Fthnti* lilMJaiA)n artl dim5: Performing analytKal pr(￿&I￿re8 10 idenlty any unuw* or unex￿￿ rda16on5hip5 Ihal may indicate rlsks of material mi551alement (kne to frwd- Reading minutes ol meeiir¥Js of those charged wth ￿￿ernar￿e corre5ponderrfe relevant authoriiies Including Charlly CotnmL%won and HMRC-. In addressing Ihe rfsk of fraud through rnanagemern rwwrkkn of contro15. 18s11rvJ th8 appr(prlaieness olloumal entr and Ot￿r adiu*ments.' assessing whether the jUdgem￿ts made in making accounting ￿￿MaleS are indicalive of a polenlial bias,. and 8valuaiing Ihe LwsSne5s rationale of any sionificant transactions thai are unusual ￿ ouiside Ihe normal course of ￿l$lness. We also communicaiwj relelrdnl ideniilied la￿ ￿ regulatior￿ and werrtial tra￿￿ risks 10 all engagemEnt team rnembws and remained alert to any indicatlons ol IraLKI or rK¥Tr.u>rry1lar￿e laK and rwJLAatlons thr(xJgh(xn the 8udii. Erl¢ L￿ge1 Bsc FCA. Senlor Statulory Audltor lor aThl on bghall of Lang￿ & Co Chartered Accouniani & statutory A￿rt0r &10 Gaiiey Road Cheadle Cheshire SK81PY This report was signed on 16 FO￿ 2024 13 ## **Project Wingman Foundation Ltd - Statement of Financial Activities for the year ended 30 April 2023** ## _**Statement of Financial Activities (including the Income and Expenditure Account for the year ended 30 April 2023, as required by the Companies Act 2006)**_ |**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
**Income & Endowments from:**
Donations & Legacies
A1
41,736
Charitable activities
A2
102,059
Other trading activities
A3
955
Other
A5
-
**Total income**
**A**
**144,750**
**Expenditure on:**
Raising funds
B1
9,450
Charitable activities
B2
160,805
**Total expenditure**
**B**
**170,255**
**Net income for the year**
**(25,505)**
**Transfers between funds**
**C**
-
**Net income after transfers**
**A-B-C**
**(25,505)**
**(25,505)**
**Reconciliation of funds:-**
**E**
**Total funds carried forward**
**170,029**
**SOR**
**P Ref**
**Net movement in funds**|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-
-
**-**
-
-
**-**
**-**
-
**-**
**-**
**-**|**Current year**
**Total Funds**
**2023**
**£**
**41,736**
**102,059**
**955**
**-**
**144,750**
**9,450**
**160,805**
**170,255**
**(25,505)**
**-**
**(25,505)**
**(25,505)**
**170,029**|**Prior Year**
**Total**
**Funds**
**2022**
**£**
145,908
103,528
1,704
31| |---|---|---|---| ||||**251,171**| ||||28,560
76,849| ||||**105,409**| ||||| ||||**145,762**
-| ||||**145,762**| ||||**145,762**| ||||**195,535**| The 'SORP Ref' indicated above is the classification of income set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet. A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses. All activities derive from continuing operations **The notes attached on pages 18 to 30 form an integral part of these accounts.** 14 ## **Project Wingman Foundation Ltd - Statement of Financial Activities for the year ended 30 April 2023** |**Income & Endowments from:**
Donations & Legacies
A1
Charitable activities
A2
Other trading activities
A3
Other
A5
**Total income**
**A**
**Expenditure on:**
Raising funds
B1
Charitable activities
B2
**Total expenditure**
**B**
**Net income for the year**
**Transfers between funds**
**C**
**Net income after transfers**
**Total funds brought forward**
**Total funds carried forward**
**Net movement in funds**
**SOR**
**P Ref**|**Prior Year**
**Unrestricted**
**Funds**
**2022**
**£**
145,908
103,528
1,704
31
251,171
28,560
76,849
**105,409**
145,762
-
145,762
**145,762**
49,773
**195,535**
|**Prior Year**
**Restricted**
**Funds**
**2022**
**£**
-
-
-
-
-
-
-
-
**-**
-
-
-
**-**
-
**-**|**Prior Year**
**Total Funds**
**2022**
**£**
**145,908**
**103,528**
**1,704**
**31**
**251,171**
**28,560**
**76,849**
**105,409**
145,762
**-**
145,762
**145,762**
**49,773**| |---|---|---|---| ||||**195,535**| **All activities derive from continuing operations** **The notes attached on pages 18 to 30 form an integral part of these accounts.** 15 ## **Project Wingman Foundation Ltd - Statement of Financial Activities for the year ended 30 April 2023** **Project Wingman Foundation Ltd - Resources applied in the year ended 30 April 2023 towards fixed assets for Charity use:-** |**Charity use:-**||| |---|---|---| |Funds generated in the year as detailed in the SOFA
Resources applied on functional fixed assets
Other applications of funds
**Net resources available to fund charitable activities**|**2023**
**£**
(25,505)
(6,931)
-
**(32,436)**|**2022**
**£**
145,762
(34,142)
-| |||**111,620**| The resources applied on fixed assets for charity use represents the cost of additions less proceeds of any disposals. ## **Movements in revenue and capital funds for the year ended 30 April 2023** ## **Revenue accumulated funds** |Accumulated funds brought forward
(From)/To unrestricted revenue funds
**Closing revenue funds**
Recognised gains and losses before
transfers|**Unrestricted**
**Funds**
**2023**
**£**
195,534
(25,505)
**170,029**
-
**170,029**|**Restricted**
**Funds**
**2023**
**£**
-
-
**-**
-
**-**|**Total**
**Funds**
**2023**
**£**
195,534
(25,505)
**170,029**
-
**170,029**|**Last year**
**Total Funds**
**2022**
**£**
**49,773**
145,762| |---|---|---|---|---| |||||**195,535**
-| |||||**195,535**| _**The notes attached on pages 18 to 30 form an integral part of these accounts.**_ 16 ## **Project Wingman Foundation Ltd - Statement of Financial Activities for the year ended 30 April 2023** |**Summary of funds**|**Unrestricted**|**Restricted**|**Total**|**Last Year**| |---|---|---|---|---| ||**and**|**Funds**|**Funds**|**Total Funds**| ||**Designated funds**|||| ||**2023**|**2023**|**2023**|**2022**| ||**£**|**£**|**£**|**£**| |Revenue accumulated funds|170,029|-|**170,029**|195,535| ## **Project Wingman Foundation Ltd** ## **Income and Expenditure Account for the year ended 30 April 2023 as required by the Companies Act 2006** |**_Income_**
Income from operations
Other operating income
**Gross income in the year before exceptional items**
**Gross income in the year including exceptional items**
**_Expenditure_**
Charitable expenditure, excluding depreciation and amortisation
Depreciation and amortisation
Fundraising costs
Governance costs
**Total expenditure in the year**
Tax on surplus on ordinary activities
**Retained surplus for the financial year**
All activities derive from continuing operations
**Net income after tax in the financial year**
**Net income before tax in the financial year**|**2023**
**£**
144,750
-
**144,750**
**144,750**
150,084
8,869
9,450
1,852
**170,255**
**(25,505)**
-
**(25,505)**
**(25,505)**|**2022**
**£**
251,140
31| |---|---|---| |||**251,171**| |||**251,171**| |||63,475
9,084
28,560
4,290| |||**105,409**| |||**145,762**
-| |||**145,762**| |||**145,762**| |||| In accordance with the provisions of the Companies Act 2006, the headings and subheadings used in the Income and Expenditure account have been adapted to reflect the special nature of the charity's activities. **The notes attached on pages 18 to 30 form an integral part of these accounts.** 17 ## **Project Wingman Foundation Ltd - Balance Sheet as at 30 April 2023** |Note
**SORP**
**Ref**
**Fixed assets**
A
Tangible assets
9
A2
**Current assets**
B
Stocks
B1
Debtors
11
B2
Cash at bank and in hand
B4
**Total current assets**
**Creditors: amounts falling due within**
**one year**
12
C1
**Net current assets**
**The total net assets of the charity**
**The total net assets of the charity are funded by the**|
**2023**
**2022**
**£**
**£**
79,820
81,758
-
186
73,924
30,448
55,213
134,190
129,137
164,824
(38,928)
(51,048)
90,209
113,776
**170,029**
**195,534**
**funds of the charity, as follows:-**|
**2023**
**2022**
**£**
**£**
79,820
81,758
-
186
73,924
30,448
55,213
134,190
129,137
164,824
(38,928)
(51,048)
90,209
113,776
**170,029**
**195,534**
**funds of the charity, as follows:-**| |---|---|---| |||**195,534**| |||| ## **Restricted funds** |**Unrestricted Funds**
Unrestricted Revenue Funds
16
D3
170,029
**Designated Funds**
**Total charity funds**|-
195,534
170,029
**170,029**|-
195,534| |---|---|---| |||**195,534**| The 'SORP Ref' indicated above is the classification of Balance Sheet items as set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the SOFA.. The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006. The member has not required the company to obtain an audit in accordance with section 476 of the Act. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. The charity is subject to audit under charity legislation, and the report of the Charities Act auditor is on page 12. The financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime. ## **Carey Edwards** Trustee Approved by the board of trustees on **The notes attached on pages 18 to 30 form an integral part of these accounts.** 18 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** ## **1 Accounting policies** ## _**Policies relating to the production of the accounts.**_ ## **Basis of preparation and accounting convention** The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , effective January 2016, , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice. The charity is a public benefit entity as defined by FRS102. The charity is a company limited by guarantee registered in England. ## **Going Concern** The Trustees are satisfied that, at the time of approving the financial statements, it is appropriate to adopt the going concern basis in preparing the financial statements. ## **Risks and future assumptions** The main risk facing the Charity is that revenue it receives from the general public should be insufficient to cover its future financial obligations. Therefore the view of the trustees is that sufficient cash reserves should be accumulated to allow for any reductions in revenue. ## _**Policies relating to categories of income and income recognition.**_ ## **Nature of income** Gross income represents the value, net of value added tax and discounts, of goods provided to customers and work carried out in respect of services provided to customers. ## **Categories of Income** Voluntary income is received by way of donations, legacies and gifts and is included in full in the statement of financial activities when receivable. Income from trading charitable activities by the way of sale of goods is included in full in the statement of financial activities when receivable. Income from trading charitable activities by the way of sale of services is included in the statement of financial activities when receivable, any deferred income shown within creditors on the balance sheet. 19 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** ## **Income recognition** Income, whether from exchange or non exchange transactions, is recognised in the statement of financial activities (SOFA) on a receivable basis, when a transaction or other event results in an increase in the charity’s assets or a reduction in its liabilities and only when the charity has legal entitlement, the income is probable and can be measured reliably. Income subject to terms and conditions which must be met before the charity is entitled to the resources is not recognised until the conditions have been met. All income is accounted for gross, before deducting any related fees or costs. ## **Accounting for deferred income and income received in advance** Where terms and conditions relating to income have not been met or uncertainty exists as to whether the charity can meet any terms or conditions otherwise within its control, income is not recognised but is deferred as a liability until it is probable that the terms or conditions imposed can be met. Any grant that is subject to performance-related conditions received in advance of delivering the goods and services required by that condition, or is subject to unmet conditions wholly outside the control of the recipient charity, is accounted for as a liability and shown on the balance sheet as deferred income. Deferred income is released to income in the reporting period in which the performance-related or other conditions that limit recognition are met. When income from a grant or donation has not been recognised due to the conditions applying to the gift not being wholly within the control of the recipient charity, it is disclosed as a contingent asset if receipt of the grant or donation is probable once those conditions are met. Where time related conditions are imposed or implied by a funder, then the income is apportioned to the time periods concerned,and, where applicable, is accounted for as a liability and shown on the balance sheet as deferred income. When grants are received in advance of the expenditure on the activity funded by them, but there are no specific time related conditions, then the income is not deferred. Any condition that allows for the recovery by the donor of any unexpended part of a grant does not prevent recognition of the income concerned, but a liability to any repayment is recognised when repayment becomes probable. ## _**Policies relating to expenditure on goods and services provided to the charity.**_ ## **Recognition of liabilities and expenditure** A liability, and the related expenditure, is recognised when a legal or constructive obligation exists as a result of a past event, and when it is more likely than not that a transfer of economic benefits will be required in settlement, and when the amount of the obligation can be measured or reliably estimated.. Liabilities arising from future funding commitments and constructive obligations, including performance related grants, where the timing or the amount of the future expenditure required to settle the obligation are uncertain, give rise to a provision in the accounts, which is reviewed at the accounting year end. The provision is increased to reflect any increases in liabilities, and is decreased by the utilisation of any provision within the period, and reversed if any provision is no longer required. These movements are charged or credited to the respective funds and activities to which the provision relates. ## **Volunteers** In accordance with the SORP, and in recognition of the difficulties in placing a monetary value on the contribution from volunteers, the contribution of volunteers is not included within the income of the charity. However, the trustees value the significant contribution made to the activities of the charity by unpaid volunteers and this is described more fully in Note 6. 20 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** _**Policies relating to assets, liabilities and provisions and other matters.**_ ## _**Tangible fixed assets**_ Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition. Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives. Plant and Machinery 10 % straight line A regular annual review of the likelihood of asset impairment is undertaken. ## **Stocks and work in progress** Stock is valued at the lower of cost and net realisable value. ## **Debtors** Debtors are measured at their recoverable amounts at the balance sheet date. ## **Financial instruments including cash and bank balances** Bank balances, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements. ## **Fund Accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. There are no designated funds in the charity. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal or as implied by law. There are no endowment funds. ## **2 Liability to taxation** The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose. Value Added Tax is not recoverable by the charity, and is therefore included in the relevant costs in the Statement of Financial Activities. 21 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** ## **3 Winding up or dissolution of the charity** If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity. ## **4 Significance of financial instruments to the charity's position** There are no significant financial instruments. ## **5 Net surplus before tax in the financial year** |The net surplus before tax in the financial year is stated after charging:-
Depreciation of owned fixed assets|**2023**
**£**
8,869|**2022**
**£**
9,084| |---|---|---| ## **6 The contribution of volunteers** The charity depends on the support of its volunteers, which is much appreciated. The charity had 6,500 Volunteers who donated their time. All roles within the charity are voluntary and the value in monetary terms has not been recognised in the Statement of Financial Activities. The volunteers and the charity accept and agree that no contract of employment is created by these arrangements. ## **7 Remuneration and payments to Trustees and persons connected with them** No trustees or persons connected with them received any remuneration from the charity, or any related entity. ## **8 Deferred income - Unrestricted and Designated funds** |**_Current Year_**
Trading income received in advance
**Total**
**These deferrals are included in creditors**|**Opening**
**Deferrals**
**£**
35,684|**Released**
**from prior**
**years**
**£**
(16,332)|**Received**
**less released**
**in year**
**£**|**Deferred**
**at year end**
**£**
19,352| |---|---|---|---|---| ||35,684|(16,332)|-|19,352| ||||**2023**
**£**
19,352|**2022**
**£**
35,684| The deferrals included in creditors relate to income received in respect of services that have not yet been provided at the year end, and therefore represent those parts of unrestricted funds which relate to periods subsequent to the accounting year end and are treated as received in advance. 22 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** ## **9 Tangible fixed assets** |**_Current Year_**
**Land and**
**Buildings**
£
**Cost**
At 1 May 2022
-
Additions
-
Disposals
-
**At 30 April 2023**
**-**
**Depreciation**
At 1 May 2022
-
Charge for the year
-
**At 30 April 2023**
**-**
**Net book value**
**At 30 April 2023**
**-**
**At 30 April 2022**
**Cost**
01 May 2021
Additions
**30 April 2022**
**Depreciation**
01 May 2021
Charge for the year
**30 April 2022**
**Net book value**
**30 April 2022**
**30 April 2021**
**Prior Year**|**Plant &**
**Machinery**
**Motor**
**Vehicles**
£
£
97,142
-
22,805
-
(15,874)
-
**104,073**
**-**
15,384
-
8,869
-
**24,253**
**-**
**79,820**
**-**
**81,758**
**Plant &**
**Machinery**
£
63,000
34,142
**97,142**
6,300
9,084
**15,384**
**81,758**
**56,700**|**Total**
£
97,142
22,805
(15,874)| |---|---|---| |||**104,073**| |||15,384
8,869| |||**24,253**| |||**79,820**| |||| |||**81,758**| |||**Total**
£
63,000
34,142| |||**97,142**| |||6,300
9,084| |||**15,384**| |||**81,758**| |||| |||**56,700**| 23 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** |**10 Stocks & Work in Progress**
Stocks before write downs
**_Analysis of the carrying value of stocks and work in progress by activities_**
**_Activity_**
Fundraising activities
**11 Debtors**
Trade debtors
Prepayments and accrued income
Other debtors
**12 Creditors: amounts falling due within one year**
Trade creditors
Accruals
Deferred Income - Unrestricted & designated funds
PAYE, NIC VAT and other taxes
Other creditors
**13 Income and Expenditure account summary**
**At 1 May 2022**
Surplus after tax for the year
**At 30 April 2023**|**2023**
**2022**
**£**
-
186| |---|---| ||-
186| ||**_Stocks_**
**_Stocks_**
**2023**
**2022**
**£**
**£**
186| ||-
186| ||**2023**
**2022**
**£**
**£**
66,000
26,500
6,945
3,359
979
589| ||**73,924**
**30,448**| ||**2023**
**2022**
**£**
**£**
15,660
10,708
3,120
4,656
19,352
35,684
587
-
209
-| ||**38,928**
**51,048**| ||| ||| ||**2023**
**2022**
**£**
**£**
195,534
49,772
(25,505)
145,762| ||**170,029**
**195,534**| 24 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** ## **14 No related party transactions** There were no transactions with related parties in the year. ## **15 Particulars of how particular funds are represented by assets and liabilities** |**At 30 April 2023**
Tangible Fixed Assets
Current Assets
Current Liabilities
**At 1 May 2022**
Tangible Fixed Assets
Current Assets
Current Liabilities|**Unrestricted**
**funds**
**£**
79,820
129,137
(38,928)|**Designated**
**funds**
**£**
-
-|**Restricted**
**funds**
**£**
-
-
-|**Total**
**Funds**
**£**
**79,820**
**129,137**
**(38,928)**| |---|---|---|---|---| ||**170,029**|**-**|**-**|**170,029**| ||**Unrestricted**
**funds**
**£**
81,758
164,824
(51,048)|**Designated**
**funds**
**£**
-
-
-|**Restricted**
**funds**
**£**
-
-
-|**Total**
**Funds**
**£**
**81,758**
**164,824**
**(51,048)**| ||**195,534**|**-**|**-**|**195,534**| ## **16 Change in total funds over the year as shown in Note 15 , analysed by individual funds** |**_Unrestricted and designated funds:-_**
Unrestricted Revenue Funds
**Total unrestricted and designated funds**
**_Restricted funds:-_**
**Total restricted funds**
**Total charity funds**|**Funds**
**brought**
**forward from**
**2022**
**£**
195,534|**Movement in**
**funds in**
**2023**
**See Note 17**
**£**
(25,505)|**See Note 18**
**£**
**-**
**Transfers**
**between**
**funds in**
**2023**|**Funds**
**carried**
**forward to**
**2024**
**£**
**170,029**| |---|---|---|---|---| ||**195,534**|**(25,505)**|**-**|**170,029**| |||||| ||**-**|**-**|**-**|**-**| |||||| ||**195,534**|**(25,505)**|**-**|**170,029**| 25 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** ## **17 Analysis of movements in funds over the year as shown in Note 16** |**_Unrestricted and designated funds:-_**
Unrestricted Revenue Funds
**_Restricted funds:-_**
Bus Fund|**Income**
**2023**
**£**
144,750|**Expenditure**
**2023**
**£**
(170,255)
-|**Other**
**Gains &**
**Losses**
**2023**
**£**
-
-|**Movement**
**in funds**
**2023**
**£**
**(25,505)**
**-**| |---|---|---|---|---| ||**144,750**|**(170,255)**|**-**|**(25,505)**| ## **18 The purposes for which the funds as detailed in note 16 are held by the charity are:-** ## _**Unrestricted and designated funds:-**_ Unrestricted Revenue Funds These funds are held for the meeting the objectives of the charity, and to provide reserves for future activities, and subject to charity legislation, are free from all restrictions on their use. ## _**Restricted funds:-**_ Bus Fund The purpose of these funds is restricted to the purchase of buses. ## **19 Ultimate controlling party** The charity is under the control of its legal members. Every member of the charity is obliged to contribute such amount as may be required not exceeding £10 to the assets of the company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member. 26 ## **Project Wingman Foundation Ltd** ## **Detailed analysis of income and expenditure for the year ended 30 April 2023 as required by the SORP 2015** ## _**This analysis is classsified by conventional nominal descriptions and not by activity.**_ |**20**
**Donations, Grants and Legacies**
**Donations and gifts from individuals**
**Total donations and gifts from**
**individuals**
Small donations individually less than £1000|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
712|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**712**
**653**|**Prior Year**
**Total**
**Funds**
**2022**
**£**
11,690| |---|---|---|---|---| ||**653**|**-**||**11,690**| ## **Donations and gifts from individuals (Include HMRC refunds on gift aided donations) - Prior Year analysis** |**Prior year**
**Donations from organisations**
Persimmon Community Champions
LMQ Ltd Donation
Theodore Maxxy Charitable Trust
Astor Foundation
Haramead Trust
Harapan Trust
The Broyst Foundation
Turcan Connell ARH/MLDL/AS
Doris Field Charitable Trust
Hugh Fraser Foundation
Lillie C Johnson Charitable Trust
Anton Jurgens Charitable Trust
Zedra Trust
E Slater Charitable Trust
The Barratt Developments
Hospital Saturday Fund
CAF
Souter Charitable Trust
The SMB Charitable Trust
M Flippence - Flybee CC Union
The HDH Wills 1965 Charitable Trust
**Donations from organisations**
Florence Turner Trust
The Boltini Trust
General
Penningtons - Hamamelis Trust
WM Mann Foundation
Hakon Haugnes Andurand Capital|**Prior Year**
**Unrestricted**
**Funds**
**2022**
**£**
**11,690**|**Prior Year**
**Restricted**
**Funds**
**2022**
**£**
**-**|**Prior Year**
**Total**
**Funds**
**2022**
**£**
**11,690**
**Current year**
**Prior Year**
**Total**
**Funds**
**Total**
**Funds**
**2023**
**2022**
**£**
**£**
(917)
-
-
1,000
6,000
4,000
4,000
1,500
5,000
600
1,000
5,000
1,000
5,000
-
200
-
500
-
10,000
-
2,400
-
500
-
1,500
-
2,000
-
5,000
-
1,000
400
5,000
500
500
3,000
4,000
500
1,000
2,000| |---|---|---|---| ||**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
(917)
-
6,000
4,000
1,500
5,000
600
1,000
5,000
1,000
5,000
-
-
-
-
-
-
-
-
-
400
500|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|| 27 ## **Project Wingman Foundation Ltd** ## **Detailed analysis of income and expenditure for the year ended 30 April 2023 as required by the SORP 2015** |Truemark Trust
The Hellanthus Charity Trust
Samuel Storey Family Charitable
The Princess Anne Charity Trust
Ian Askew Charitable Trust
Normanby Charitable Trust
Boeing Company
Ernest Keinwort Charitable Trust
The Hasluck Charitable Trust
Blake Morgan LLP Client A/C’
The Lady Hind Trust
NHS Trust Development Authority
Complete Fundraising
You Garden
Gold Key Media
JGB Accountants
Institute for Optimum Nutrition
Gtech
Bioenergiser
BWPA British Womens Pilots
Blakemore Foundation AFB
**Total Donations, Grants and Legacies**
**Total Donations, Grants and**
**Legacies**
**A1**
**_Prior year_**
**Total Donations, Grants and**
**Legacies**
**A1**
**Income from charitable activities - Trading Activities**
**_Current year_**
**Primary purpose and ancillary trading**
**Total Primary purpose and ancillary**
**trading**
**Total Donations from organisations**
Sale of goods and services in accordance
with the charity's objects
Kent & Medway NHS||-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**29,083**|7,000
250
130
4,000
500
2,000
14,638
2,500
1,000
1,500
1,000
40,000
1,000
1,000
2,000
1,000
1,000
1,000
1,000
2,000
100
5,500| |---|---|---|---|---| ||**29,083**|**-**||**134,218**| |||||| |||||| |||||| ||**41,736**|**-**|**41,736**
**Prior Year**
**Total**
**2022**
**£**
**145,908**
**Current year**
**Total**
**Funds**
**2023**
**£**
**102,059**
**102,059**|**145,908**| ||**Unrestricted**
**Funds**
**2022**
**£**|**Restricted**
**Funds**
**2022**
**£**||**Prior Year**
**Total funds**
**2022**
**£**
103,528| ||**145,908**|**-**||| ||**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
102,059|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-||| ||**102,059**|**-**||**103,528**| **21 Income from charitable activities - Trading Activities** 28 ## **Project Wingman Foundation Ltd** ## **Detailed analysis of income and expenditure for the year ended 30 April 2023 as required by the SORP 2015** ## **22 Total Income from charitable activities** |**_Current year_**
Total income from charitable trading
**Total from charitable activities**
**A2**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
102,059|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**102,059**
**102,059**|**Prior Year**
**Total**
**Funds**
**2022**
**£**
103,528| |---|---|---|---|---| ||**102,059**|**-**||**103,528**| ## **23 Income from other, non charitable, trading activities** |**Total from other activities**
**A3**
Trading activities to raise funds for the
charity|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
955|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**955**
**955**|**Prior Year**
**Total**
**Funds**
**2022**
**£**
1,704| |---|---|---|---|---| ||**955**|**-**||**1,704**| ## **24 Expenditure on charitable activities - Direct spending** |**_Current Year_**
**Total direct spending**
**B2a**
Professional Indemnity insurance
Travel and Subsistence - Charitable
Activities
Employers' NI - Charitable activities
Gross wages and salaries - charitable
activities
Lounge Supplies
Defined contribution pension costs -
charitable activities
Bus Accessories, Maintenance and repair|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
34,833
-
780
43,783
40,021
19,706
5,072|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-
-
-
-
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**34,833**
**-**
**780**
**43,783**
**40,021**
**19,706**
**5,072**
**144,195**|**Prior Year**
**Total Funds**
**2022**
**£**
**-**
**-**
**-**
**26,820**
**21,158**
**8,165**
**3,463**| |---|---|---|---|---| ||**144,195**|**-**||**59,606**| 29 ## **Project Wingman Foundation Ltd** ## **Detailed analysis of income and expenditure for the year ended 30 April 2023 as required by the SORP 2015** |**25**
**Current year**
**Current year**
**_Current Year_**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**2023**
**£**
**£**
**_Premises Expenses_**
-
-
**_Administrative overheads_**
-
-
Printing, Postage and Stationery
256
-
Membership subscriptions
50
-
Liabilty and contents insurance
-
-
Sundry expenses
3,547
-
Computer costs
1,814
-
Accountancy fees other than
examination or audit fees
187
-
Other legal and professional
35
-
**_Financial costs_**
Depreciation & Amortisation in total
for the period
8,869
-
**Support costs before reallocation**
**14,758**
**-**
**Total support costs - Current Year**
**14,758**
**-**
The basis of allocation of costs between activities is described under accounting policies
Property insurance
Telephone, fax and internet
**Support costs for charitable activities**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
-
-
256
50
-
3,547
1,814
187
35
8,869|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-
-
-
-
-
-
-
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**-**
**-**
**256**
**50**
**-**
**3,547**
**1,814**
**187**
**35**
**8,869**|**Prior Year**
**Total Funds**
**2022**
**£**
**951**
**54**
**613**
**80**
**-**
**110**
**1,612**
**366**
**83**
**9,084**| |---|---|---|---|---| ||**14,758**|**-**|**14,758**
**14,758**|**12,953**| ||**14,758**|**-**||**12,953**| |||||**-**
**-**
**-**| All the expenditure in the prior year was unrestricted. **26 Other Expenditure - Governance costs** |**_Current Year_**
Auditor's fees
**Total Governance costs**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
1,852|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**1,852**
**1,852**|**Prior Year**
**Total Funds**
**2022**
**£**
**4,290**| |---|---|---|---|---| ||**1,852**|**-**||**4,290**| **27 Total Charitable expenditure** |**_Current Year_**
Total direct spending
**B2a**
Total support costs
**B2d**
Total Governance costs
**B2e**
**Total charitable expenditure**
**B2**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
144,195
14,758
1,852|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**144,195**
**14,758**
**1,852**
**160,805**|**Prior Year**
**Total Funds**
**2022**
**£**
**59,606**
**12,953**
**4,290**| |---|---|---|---|---| ||**160,805**|**-**||**76,849**| All the expenditure in the prior year was unrestricted. 30 ## **Project Wingman Foundation Ltd** ## **Detailed analysis of income and expenditure for the year ended 30 April 2023 as required by the SORP 2015** ## **28 Expenditure on raising funds and costs of investment management** |**_Current Year_**
Fundraising publicity & marketing
Cost of fundraising activities
Fundraising trading costs
**Total fundraising costs**
**B1**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
3,456
5,994
-|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-|**Current year**
**Prior Year**
**Total**
**Funds**
**Total Funds**
**2023**
**2022**
**£**
**£**
**3,456**
**11,492**
**5,994**
**17,068**
**-**
**-**| |---|---|---|---| ||**9,450**|**-**|**9,450**
**28,560**| 31 Company Registration Number - 12559130 The Charity Registration Number is :- 1189403 Project Wingman Foundation Ltd Report and Accounts 30 April 2023 ## **Project Wingman Foundation Ltd** ## **Report and accounts for the year ended 30 April 2023** ## **Contents** ||**Page**|| |---|---|---| |**Trustees' Annual Report**||1| |**Statement of trustees' responsibilities**||8| |**Independent Auditors' Report**||10| |**_Funds Statements:-_**||| |Statement of Financial Activities||13| |Statement of Financial Activities - Prior Year statement||14| |Movements in funds||15| |Revenue Funds||15| |Income and Expenditure account||16| |Summary of funds||16| |**Balance sheet**||17| |**Notes to the accounts**||18| ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** The Trustees present their Report and Accounts for the year ended 30 April 2023, which also comprises the Directors' Report required by the Companies Act 2006. ## **Reference and administrative details** ## _**The charity name.**_ The legal name of the charity is:- Project Wingman Foundation Ltd. ## _**The charity's areas operation and UK charitable registration.**_ The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 1189403. Project Wingman Foundation was formed as a charitable company with Companies House on the 16th April 2020 and achieved formal registration with the Charity Commission on the 7th May 2020. The charity does not operate in any overseas jurisdictions. ## _**Legal structure of the charity**_ The charity is constituted as a company limited by guarantee, registered under the Companies Act. The governing document of the charity is the Memorandum and Articles of Association establishing the company under company legislation. There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law. By operation of law all, trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation. The trustees are all individuals. ## **The principal operating address, telephone number, email and web addresses of the charity** 118 Pall Mall London, United Kingdom SW1Y 5EA Email Address info@projectwingman.co.uk Web address https://www.projectwingman.co.uk/ The registered office of the charity for Companies Act purposes is the same as the operating address shown above. 1 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## **The Trustees in office on the date the report was approved were:-** ||**Appointed**|**Resigned**| |---|---|---| |Mark Nicholas Flippence|09/07/2020|| |Richard Adam Griffin|13/08/2020|| |Carey Edwards|18/04/2020|| |Sarah Skelton|18/04/2023|| |Esther Louise Lisowski|09/07/2020|| ## **The following persons served as Trustees during the year ended 30 April 2023 :-** |Capt Emma Henderson|20/04/2020|13/12/2023| |---|---|---| |Ed Douglas|16/02/2023|13/12/2023| |Zoe Ann Ebrey|31/07/2020|19/09/2023| |Andrew Graham Johnston|10/08/2021|18/07/2023| |Antony Goodman|16/04/2020|28/06/2023| |Alex Jolly|20/04/2020|31/07/2020| |Dave Fielding|20/04/2020|22/06/2020| |Richard Leslie Bull|20/04/2020|31/07/2021| |Stuart Christopher Freeman|09/07/2020|17/02/2022| |Lynsey Helen Butcher|09/07/2020|13/09/2022| |Prof Robert Joseph Bor|20/04/2020|30/06/2022| |Claire Haigh|01/08/2021|08/11/2022| |Geoffrey John Thorburn|31/07/2020|16/07/2021| The trustees who served as a trustee in the reporting period were as shown above. All the trustees are also members of the charity. ## _**The purposes of the charity as set out in its governing document.**_ For the Public Benefit, to relieve the needs of people, particularly but not exclusively those suffering from mental health difficulties due to workplace stress, working in hospitals and other care establishments by the provision of facilities for respite, welfare and emotional support in the interests of social welfare with the object of enhancing their quality of life. 2 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## _**The main activities undertaken in relation to those purposes during the year.**_ We continue to provide a relatively unchanged core service from the perspective of the service user, in order to meet these objects. However, the strategy and mechanisms around how we provide this service continues to evolve. The Charity anticipates that the rapidly changing external environment will require continual changes to its operation. Our current services are described below: Our core service - Consisting of volunteer crew onboard our uniquely converted double decker buses. This is the foundation of the work of Project Wingman. We take volunteers with exemplary customer service skills, and equip them with the space (our vehicles) to provide a space for healthcare staff to relax and unwind. They will also find a plethora of useful information provided by the visiting organisation, and there may also be trust staff onboard to provide wellbeing services and/or signposting. Staff may only spent 10 minutes onboard, yet feedback shows the lasting impacts of just a single visit! Bespoke services - We have variations on our core service to suit individual Trusts. Examples include longer term initiatives, and even modifications to our vehicles. This approach allows us to work completely harmoniously with the visiting organisation to provide the best possible joined-up service to beneficiaries. We benefit from significantly more involvement from the visiting trust in both the planning and operational stages which allows greater integration with existing trust initiatives. This boosts engagement with their programmes and leads to a longer term impact. Preventative Wellbeing - We continue to work with other organisations to prevent wellbeing issues from proliferating in the first instance. We work with NHS Trusts to deliver a training package, aimed at reducing the common workplace stressors before they become an issue. The operational focus for the Charity has been to continue with its core operation, whilst increasing operational resilience. The operation of the Charity had been largely very reliable from a user standpoint, but certain aspects of the operation were providing stress and strain for staff and volunteers, as they worked hard to meet the requirements of the organisation we visited. Making the necessary changes required tackling a number of issues. Principally regarding operating older vehicles, and the provision of volunteer crew. By learning from our first year of operation and reviewing scheduling and maintenance practises, we were able to increase vehicle reliability, by preplanning the required down-time for preventative maintenance. The Charity has also learnt how to best handle the nuances of our unique vehicles, allowing much more effective preventative maintenance. The Charity will continue with its plan to acquire a relief vehicle, which will be readily available should our current fleet present issues at short notice. The changing volunteer landscape, lead principally by the cost of living crisis has had a profound effect on the availability of our volunteers. The Charity reacted by generating new processes for crewing our vehicles. We have moved largely to a new system whereby a group of dedicated volunteers travel with the vehicle for a week, rather than relying on local volunteers to sign up to specific single days. This has improved our reliability onboard as well as reducing stress on the operations department. The Charity has also investigated ways of incentivising volunteers, but this trial did not prove successful. The Charity continues to work in this area, and will remain a priority in the coming year. Our focus on smaller, often community based sites continues. This has been found to be an effective way of presenting our services to healthcare staff that have received fewer wellbeing initiatives in the past. The Charity also continues to consider new avenues to achieve our objectives. A smaller vehicle would likely provide further flexibility and is currently being investigated. 3 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** Awards Throughout the reporting period the Charity has received the following awards: •The Charity’s CEO awarded Aerotime Aviation Achievement Award • The Charity’s CEO also collected her MBE Below is a small selection of notable moments for the Charity: - Project Wingman’s third birthday party was held in Central London, all staff, volunteers and other key stakeholders and supporters were invited. - A new website launched, providing the Charity with a more powerful product to further its online presence. • The Charity hired its first member of staff, an Operations Manager to provide stability in its operation. - The Charity delivered its third Three Peaks event. - The Charity held volunteer engagement events in London and Edinburgh over the festive season. • Our vehicles visited Wales and Scotland for the first time. - Some of our static lounges celebrated their second birthday whilst still operating. - Our partnership with Kent and Medway Health and Social Care Partnership celebrated its 1000th visitor onboard. This amounts to 1000 members of staff accessing trust wellbeing initiatives from NHS clinical staff. Where Have We Been In the current reporting period we have visited the following organisations. Some Trusts where over multiple separate bookings, and most visits served multiple sites. • Kent and Medway NHS and Social Care Partnership Trust • Angus Health and Social Care Partnership - Aneurin Bevan University Health Board • Welsh Ambulance Services NHS Trust - Berkshire Healthcare NHS Foundation Trust - NHS Frimley Health Foundation Trust - West London NHS Trust - North Bristol NHS Trust - Queen Victoria Hospital NHS Foundation Trust - Cambridge and Peterborough NHS Foundation Trust - Royal Surrey NHS Foundation Trust - East Kent Hospitals University NHS Foundation Trust In total, we visited 12 distinct organisations, on 14 occasions visiting 51 sites. Nine of these organisation were visited for the first time, four were being visited for the second time, and one trust was visited for the third time in the charities history. 4 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## _**The main activities undertaken during the year to further the charity's purpose for the public benefit.**_ The basis of our objectives, and the impact of the work we do, improves wellbeing on healthcare staff. Improved workplace wellbeing is proven to reduce stress and fatigue. These two symptoms of a difficult working environment harbour mistakes, errors and a reduction in sound judgment, as well as lower productivity. By reducing workplace stress, and addressing the issues that healthcare staff are struggling with, Project Wingman plays a part in improving the general healthcare landscape for the public. Our work is likely to lead to a more engaged, efficient and happier workforce. This will likely lead to fewer mistakes, an improved service and a better patient environment. The benefits of this to the general public need not be explained. It should also be noted that Project WIngman provides immediate and impactful wellbeing relief to staff, with immediate, on the day improvements in workers. The cost of our services remains as low as possible. We therefore believe that we provide good value to the public when public bodies invest in our services. Below shows a piece of feedback to illustrate our impact to the public: "Thank you very much for devoting your time to the wellbeing of NHS employees This will keep us motivated and allow us to provide excellent care to our patients. Really appreciate it! Hoping yo see you next time.” The trustees have regard for guidance published by the Charity Commission on this matter. ## Social Media and Website We have continued to be grateful for the small but very effective team running our social media accounts. The team continues to provide content for LinkedIn, Facebook, X (formally known as Twitter) and Instagram. Their dedication, creativity and focus is very much appreciated by every aspect of the organisation. We currently have 4500+ followers on Facebook, 4600+ followers on Instagram and approximately 3000 followers on LinkedIn. Around 3900 individuals follow Project Wingman on X. Our website has been redesigned and re-launched, giving the Charity a greater ability to publish and edit its own content and information. The website is updated on an as-and-when basis, although it is an aim of the Charity to increase its activities on this respect. The aim is to increase our online presence, and provide prospective service-users, funders and the public a broader overview of the activities and governance of the Charity. 5 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## **Structure, governance and management of the charity** Project Wingman Foundation Ltd is a registered Charity established by constitution and also operates as a limited company. When it was established there were 6 Directors who were also Trustees and although personnel have changed, this principle still applies - a Trustee of the Charity is also a Director of the company, and is therefore bound by the responsibilities of both. (See Table 1). The Trustee’s oversee an executive lead by the CEO. The COO oversees the operation, leading an Operations Manager, Service Delivery Manager and numerous other operational roles, most of which are voluntary. There are also media, crewing (volunteer management), and bookings teams within the executive. Our volunteers are held on a database and a ‘call for action’ is sent to them when a vehicle is in their local area. ## _**The methods used to recruit and appoint new charity trustees.**_ As of There are currently 7 dedicated Trustees and Directors with varying backgrounds and expertise, but all united through their dedication to improving the wellbeing of NHS staff. Trustee meetings are held monthly online, or in person. The meetings aim to meet and exceed legal obligations as trustees, governance, progress the work of the Charity, discuss new opportunities and challenges, our aims, objectives and strategy. Vacancies so arising may be filled by the decision of the members at the annual general meeting; any vacancies not filled at the annual general meeting may be filled as below: The members or the Charity trustees may at any time decide to appoint a new Charity trustee, whether in place of a Charity trustee who has retired or been removed, or as an additional Charity trustee, provided that the limit on the number of Charity trustees would not as a result be exceeded; Bankers Virgin Money - 48-50 Market Street, Manchester, M11PW ## **Financial review** ## _**The charity's financial position at the end of the year ended 30 April 2023**_ The financial position of the charity at 30 April 2023 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:- |**Total Funds**
Unrestricted Revenue Funds available for
the general purposes of the charity
**Net income**|**2023**
**£**
(25,505)
170,030
170,030|**2022**
145,762| |---|---|---| |||49,772| |||49,772| 6 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## _**Financial review of the position at the reporting date, 30 April 2023 .**_ The trustees consider the financial performance by the Charity during the year to have been satisfactory, although see room for improvement. The trustees are committed to seeing improvements in net income over the coming years, and are taking that actions described in 'Strategic Objectives and Challenges for 2023/24’. Income into unrestricted funds totalled £144,750, the major part being for the provision of our core charitable services of £102,059. Total unrestricted expenditure amounted to £171,035, of which £150,084 (88%) was the direct costs of providing the welfare service, including maintaining the vehicles, paying salaries, and all the associated travel and operational costs. The remaining 12% of our expenditure covered depreciation of the vehicles, fundraising costs, and a small governance cost. This resulted in a deficit of £25,505 (2022: surplus £145,762). Project Wingman is primarily funded with two income streams. Firstly, from funding we receive directly from NHS Trusts who pay for the buses to visit their sites. This funding covers our operating and administrative costs only. Our second source of funding is through the activities of a professional fundraising company - Complete Fundraising - who approach charitable Trusts and apply for grants on our behalf. This arrangement is due to come to an end in September 2023 and the trustees are developing a plan to address this important change. Part of this plan will likely include an increased effort to make sure we have bookings in the calendar, and improve our own fundraising activities. As well as enhancing relationships with the NHS wider body. ## Where did our income come from? Donations and Appeals: In addition to using the services of a professional fundraising company, we also carry out sponsored activities and raise money by public appeals. This activity is expected to increase. Charitable Activities: We request a contribution towards our costs from the organisations we provide charitable activities for. Other trading activities: We produced a sponsored magazine and sold a variety of branded goods to supporters through our online shop. How did we spend it? Charitable Activities: 88% of our expenditure was on charitable activities. This includes, but is not limited to staff costs, vehicle costs, operational costs, and servicing costs. Fundraising: We keep our fundraising costs as low as possible by utilising a payment by results method. Administrative and Governance: A small portion of our funds are spent on auditing, advise and legal costs. How do we decide to spend unrestricted funds? Our charitable activities are seen as highly valuable to those organisations we work with and we have sought to expand our capacity to deliver these activities. This has included expenditure on buying and converting buses and the running cost of keeping them available. The executive and trustees carefully monitor and control expenditure, in a number of respects. Firstly, we ensure the volume of expenditure is appropriate. Secondly, to ensure all expenditure is contributing effectively and efficiently towards delivering our charitable objects. This results in an effectively governed Charity, that is delivering on its objects, whilst ensuring capacity to improve our services and plan for the future. 7 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## _**Policies on reserves.**_ The trustees have the power to deposit or invest funds, employ a professional fund-manager, and arrange for the investments or other property of the charity to be held in the name of a nominee, in the same manner and subject to the same conditions as the trustees of a trust are permitted to do by the Trustee Act 2000; ## _**Availability and adequacy of assets of each of the funds**_ The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund. ## _**Plans For the Future**_ Project Wingman operates two fully converted double decker buses - Wingbee and Wellbee. The Charity also owns two other buses. One of these has been converted to be a Driver Training Vehicle with the intention of growing our pool of in-house drivers, and the other is awaiting conversion to become a “back-up” vehicle for the other two. This will be converted once deemed appropriate. The service provided on board our vehicles has remained much the same as the beginnings of the Charity. This service continues to provide healthcare staff with the levels of relaxation they desire, and juxtaposition of the vehicle environment when compared with hospital surroundings continues to provide a mental break from their work. The Charity is not looking to modify this core service in any major way. The charities model of deploying vehicles on longer engagements with Trusts has proven beneficial, and the Charity is looking to increase the use of this initiative going forward. These engagements have a number of key benefits: • They allow a larger number of staff to access our services, at a more diverse range of sites, principally at smaller healthcare sites. • Integration with existing wellbeing teams and services from the trust we are visiting boosts the wellbeing offering onboard. - The visiting trust has greater flexibility around the operation, and bespoke arrangements can be made to accommodate their needs. ## **The Contribution of Volunteers** Our dedicated volunteers on-board our vehicles continue to provide our core service, and without them we would be unable to operate. Their contribution to achieving our aims includes their exemplary customer service generating a warm, welcoming atmosphere for staff to relax and unwind. The volunteers additionally provide refreshments, and prepare and close the vehicles. There remains a number of volunteers who provide management and administrative aid for the Charity, they remain an integral part of our existence and provide services from social media to operational delivery. We have had a sharp decline in actively engaged crew member volunteers this year and our aim now is to continue to engage with the small but increasingly dedicated team of volunteers who do continue to support us. Our volunteers (Winglets) continue to crew buses, in their airline uniform where possible, but where this is not possible, elements of a “Wingman Uniform” have been created to bring a sense of belonging and equity across all Winglets. Going forward, we aim to provide a more consistent uniform for crew on the buses as well as a way of identifying staff members when they arrive at a site. We have looked into ways of remunerating crew over this reporting period but this is not really possible without formally “employing” people - we have therefore made the decision to return to the original model of using volunteers to crew buses and building on this loyal team. Our driving community has found the cost of living crisis has impacted the time they have to give to the Charity, we therefore now budget to remunerate drivers as they would driving for other vehicle operators. 8 ## **Project Wingman Foundation Ltd** Company Registration Number - 12559130 ## **Trustees' Annual Report for the year ended 30 April 2023** ## **Details of The Auditor** Eric Langer BSc FCA Chartered Accountant & Statutory Auditor 8-10 Gatley Road Cheadle Cheshire SK8 1PY ## **Statement of Trustees' Responsibilities** The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Companies Act 2006, the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations,the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), . In particular, the Companies Act 2006 and charity law require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :- - to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). - select suitable accounting policies and apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business; - state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year. The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 9 Cryrf*ny Registrath￿ Number. )25591X) The Twslee5 a￿ Jso res[￿ forlhe rAMients ol Ihe Trustee5' re[￿. aTrl ￿ statulLry reswnsiDility ol Ihe au(*ior In rdah)n to the Trus￿È$. rekvt is limited to examiniw the iepyi vnj recknr and TnL8tee 10 ## **Project Wingman Foundation Ltd** ## **Independent auditors' report to the trustees of Project Wingman Foundation Ltd** ## **Opinion** We have audited the financial statements of Project Wingman Foundation Ltd for the period ended 30 April 2023 which comprise the Statement of Financial Activities, the Balance Sheet, and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). This report is made solely to the charity's trustees, as a body, in accordance with section 144 of the Charities Act 2011. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have formed. In our opinion the financial statements: - give a true and fair view of the state of the charity's affairs as at 30 April 2023, and of its incoming resources and - ● application of resources, for the period then ended; - have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and - have been prepared in accordance with the requirements of the Charities Act 2011. ## **Basis for opinion** We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. ## **Conclusions relating to going concern** In auditing the financial statements, we have concluded that the trustees use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. ## **Other information** The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. 11 ## **Project Wingman Foundation Ltd** ## **Independent auditors' report to the trustees of Project Wingman Foundation Ltd** ## **Matters on which we are required to report by exception** In the light of the knowledge and understanding of the charity and its We have nothing to report in respect of the following matters in relation to which - adequate accounting records have not been kept; or - the financial statements are not in agreement with the accounting records; or - we have not received all the information and explanations we require for our ## **Responsibilities of trustees** As explained more fully in the Trustees' Responsibilities Statement set out on **page 5** , the trustees are responsible for the preparation of financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so. ## **Auditor's responsibilities for the audit of the financial statements** We have been appointed as auditors under section 145 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: ## **Identifying and assessing potential risks related to irregularities** In identifying and assessing risks of material misstatement in respect of irregularities, including fraud and noncompliance with laws and regulations, we considered the following: Enquiries of management, including obtaining and reviewing supporting documentation, concerning policies and procedures relating to: - -identifying, evaluating, and complying with laws and regulations and whether they were aware of any instances of - ● non-compliance -detecting and responding to the risks of fraud and whether they have knowledge of any actual, suspected, or alleged fraud; and - -the internal controls established to mitigate risks related to fraud or non-compliance with laws and regulations; - remuneration policies, key drivers for remuneration and bonus levels; and Discussions among the engagement team regarding how and where fraud might occur in the financial statements and - any potential indicators of fraud. The engagement team have experience of working with companies and this experience was relevant to the discussion about where fraud risks may arise. 12 Prolact Wlngman FDundallon Ltd Independoni audltors. rwrt to tl* trust•os ol Prolocl Mngm8n Foundotlon Ltd In cc¥nTnon vllh all audt8 under ISAS (UK). we are akn to perfomi swific W￿￿Ur98 to re6pond 10 Ihe risk cf managernent overrid8. We atso obta1n￿l an undèrstarmling of Ihe l&JJ and regulaw frarnvArKk thai the charity OPETates In. The k8y law5 and regulations we consider8d in this Conte￿ Ind￿ thè Charttles 2011 arKI FRS 102. The ￿￿181 R8POrtirvJ Standard applica)le in ihe UK and Republ￿ of IrelarKY. Audll response to rlsks Idenimied As a iesull ol FeTlorrning the atrnve. ￿￿ dld rni idenltty any key maws ￿la1￿ 10 t1￿ ￿Ten11a1 rtsk of Irw¢ or non- compliance wlh la¥￿ arKJ r8gulations. In athition 10 the above. our 1x￿8thres io resrKJrKI io Myentffi￿j th8 follrAr%J". R8W8wng The financial slatem8nl thscbsures and ie*ing to surwtir¥J tkvjmeniaiion 10 assess CDmpfiarte bvtth provis10￿ ol relevant laws and regulations described as hawng a dirett elleL1 on Ihe financi￿ siaiements," . ETr4uldrvJ of marAgenwN cor￿ning actu￿ Fthnti* lilMJaiA)n artl dim5: Performing analytKal pr(￿&I￿re8 10 idenlty any unuw* or unex￿￿ rda16on5hip5 Ihal may indicate rlsks of material mi551alement (kne to frwd- Reading minutes ol meeiir¥Js of those charged wth ￿￿ernar￿e corre5ponderrfe relevant authoriiies Including Charlly CotnmL%won and HMRC-. In addressing Ihe rfsk of fraud through rnanagemern rwwrkkn of contro15. 18s11rvJ th8 appr(prlaieness olloumal entr and Ot￿r adiu*ments.' assessing whether the jUdgem￿ts made in making accounting ￿￿MaleS are indicalive of a polenlial bias,. and 8valuaiing Ihe LwsSne5s rationale of any sionificant transactions thai are unusual ￿ ouiside Ihe normal course of ￿l$lness. We also communicaiwj relelrdnl ideniilied la￿ ￿ regulatior￿ and werrtial tra￿￿ risks 10 all engagemEnt team rnembws and remained alert to any indicatlons ol IraLKI or rK¥Tr.u>rry1lar￿e laK and rwJLAatlons thr(xJgh(xn the 8udii. Erl¢ L￿ge1 Bsc FCA. Senlor Statulory Audltor lor aThl on bghall of Lang￿ & Co Chartered Accouniani & statutory A￿rt0r &10 Gaiiey Road Cheadle Cheshire SK81PY This report was signed on 16 FO￿ 2024 13 ## **Project Wingman Foundation Ltd - Statement of Financial Activities for the year ended 30 April 2023** ## _**Statement of Financial Activities (including the Income and Expenditure Account for the year ended 30 April 2023, as required by the Companies Act 2006)**_ |**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
**Income & Endowments from:**
Donations & Legacies
A1
41,736
Charitable activities
A2
102,059
Other trading activities
A3
955
Other
A5
-
**Total income**
**A**
**144,750**
**Expenditure on:**
Raising funds
B1
9,450
Charitable activities
B2
160,805
**Total expenditure**
**B**
**170,255**
**Net income for the year**
**(25,505)**
**Transfers between funds**
**C**
-
**Net income after transfers**
**A-B-C**
**(25,505)**
**(25,505)**
**Reconciliation of funds:-**
**E**
**Total funds carried forward**
**170,029**
**SOR**
**P Ref**
**Net movement in funds**|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-
-
**-**
-
-
**-**
**-**
-
**-**
**-**
**-**|**Current year**
**Total Funds**
**2023**
**£**
**41,736**
**102,059**
**955**
**-**
**144,750**
**9,450**
**160,805**
**170,255**
**(25,505)**
**-**
**(25,505)**
**(25,505)**
**170,029**|**Prior Year**
**Total**
**Funds**
**2022**
**£**
145,908
103,528
1,704
31| |---|---|---|---| ||||**251,171**| ||||28,560
76,849| ||||**105,409**| ||||| ||||**145,762**
-| ||||**145,762**| ||||**145,762**| ||||**195,535**| The 'SORP Ref' indicated above is the classification of income set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet. A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses. All activities derive from continuing operations **The notes attached on pages 18 to 30 form an integral part of these accounts.** 14 ## **Project Wingman Foundation Ltd - Statement of Financial Activities for the year ended 30 April 2023** |**Income & Endowments from:**
Donations & Legacies
A1
Charitable activities
A2
Other trading activities
A3
Other
A5
**Total income**
**A**
**Expenditure on:**
Raising funds
B1
Charitable activities
B2
**Total expenditure**
**B**
**Net income for the year**
**Transfers between funds**
**C**
**Net income after transfers**
**Total funds brought forward**
**Total funds carried forward**
**Net movement in funds**
**SOR**
**P Ref**|**Prior Year**
**Unrestricted**
**Funds**
**2022**
**£**
145,908
103,528
1,704
31
251,171
28,560
76,849
**105,409**
145,762
-
145,762
**145,762**
49,773
**195,535**
|**Prior Year**
**Restricted**
**Funds**
**2022**
**£**
-
-
-
-
-
-
-
-
**-**
-
-
-
**-**
-
**-**|**Prior Year**
**Total Funds**
**2022**
**£**
**145,908**
**103,528**
**1,704**
**31**
**251,171**
**28,560**
**76,849**
**105,409**
145,762
**-**
145,762
**145,762**
**49,773**| |---|---|---|---| ||||**195,535**| **All activities derive from continuing operations** **The notes attached on pages 18 to 30 form an integral part of these accounts.** 15 ## **Project Wingman Foundation Ltd - Statement of Financial Activities for the year ended 30 April 2023** **Project Wingman Foundation Ltd - Resources applied in the year ended 30 April 2023 towards fixed assets for Charity use:-** |**Charity use:-**||| |---|---|---| |Funds generated in the year as detailed in the SOFA
Resources applied on functional fixed assets
Other applications of funds
**Net resources available to fund charitable activities**|**2023**
**£**
(25,505)
(6,931)
-
**(32,436)**|**2022**
**£**
145,762
(34,142)
-| |||**111,620**| The resources applied on fixed assets for charity use represents the cost of additions less proceeds of any disposals. ## **Movements in revenue and capital funds for the year ended 30 April 2023** ## **Revenue accumulated funds** |Accumulated funds brought forward
(From)/To unrestricted revenue funds
**Closing revenue funds**
Recognised gains and losses before
transfers|**Unrestricted**
**Funds**
**2023**
**£**
195,534
(25,505)
**170,029**
-
**170,029**|**Restricted**
**Funds**
**2023**
**£**
-
-
**-**
-
**-**|**Total**
**Funds**
**2023**
**£**
195,534
(25,505)
**170,029**
-
**170,029**|**Last year**
**Total Funds**
**2022**
**£**
**49,773**
145,762| |---|---|---|---|---| |||||**195,535**
-| |||||**195,535**| _**The notes attached on pages 18 to 30 form an integral part of these accounts.**_ 16 ## **Project Wingman Foundation Ltd - Statement of Financial Activities for the year ended 30 April 2023** |**Summary of funds**|**Unrestricted**|**Restricted**|**Total**|**Last Year**| |---|---|---|---|---| ||**and**|**Funds**|**Funds**|**Total Funds**| ||**Designated funds**|||| ||**2023**|**2023**|**2023**|**2022**| ||**£**|**£**|**£**|**£**| |Revenue accumulated funds|170,029|-|**170,029**|195,535| ## **Project Wingman Foundation Ltd** ## **Income and Expenditure Account for the year ended 30 April 2023 as required by the Companies Act 2006** |**_Income_**
Income from operations
Other operating income
**Gross income in the year before exceptional items**
**Gross income in the year including exceptional items**
**_Expenditure_**
Charitable expenditure, excluding depreciation and amortisation
Depreciation and amortisation
Fundraising costs
Governance costs
**Total expenditure in the year**
Tax on surplus on ordinary activities
**Retained surplus for the financial year**
All activities derive from continuing operations
**Net income after tax in the financial year**
**Net income before tax in the financial year**|**2023**
**£**
144,750
-
**144,750**
**144,750**
150,084
8,869
9,450
1,852
**170,255**
**(25,505)**
-
**(25,505)**
**(25,505)**|**2022**
**£**
251,140
31| |---|---|---| |||**251,171**| |||**251,171**| |||63,475
9,084
28,560
4,290| |||**105,409**| |||**145,762**
-| |||**145,762**| |||**145,762**| |||| In accordance with the provisions of the Companies Act 2006, the headings and subheadings used in the Income and Expenditure account have been adapted to reflect the special nature of the charity's activities. **The notes attached on pages 18 to 30 form an integral part of these accounts.** 17 ## **Project Wingman Foundation Ltd - Balance Sheet as at 30 April 2023** |Note
**SORP**
**Ref**
**Fixed assets**
A
Tangible assets
9
A2
**Current assets**
B
Stocks
B1
Debtors
11
B2
Cash at bank and in hand
B4
**Total current assets**
**Creditors: amounts falling due within**
**one year**
12
C1
**Net current assets**
**The total net assets of the charity**
**The total net assets of the charity are funded by the**|
**2023**
**2022**
**£**
**£**
79,820
81,758
-
186
73,924
30,448
55,213
134,190
129,137
164,824
(38,928)
(51,048)
90,209
113,776
**170,029**
**195,534**
**funds of the charity, as follows:-**|
**2023**
**2022**
**£**
**£**
79,820
81,758
-
186
73,924
30,448
55,213
134,190
129,137
164,824
(38,928)
(51,048)
90,209
113,776
**170,029**
**195,534**
**funds of the charity, as follows:-**| |---|---|---| |||**195,534**| |||| ## **Restricted funds** |**Unrestricted Funds**
Unrestricted Revenue Funds
16
D3
170,029
**Designated Funds**
**Total charity funds**|-
195,534
170,029
**170,029**|-
195,534| |---|---|---| |||**195,534**| The 'SORP Ref' indicated above is the classification of Balance Sheet items as set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the SOFA.. The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006. The member has not required the company to obtain an audit in accordance with section 476 of the Act. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. The charity is subject to audit under charity legislation, and the report of the Charities Act auditor is on page 12. The financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime. ## **Carey Edwards** Trustee Approved by the board of trustees on **The notes attached on pages 18 to 30 form an integral part of these accounts.** 18 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** ## **1 Accounting policies** ## _**Policies relating to the production of the accounts.**_ ## **Basis of preparation and accounting convention** The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , effective January 2016, , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice. The charity is a public benefit entity as defined by FRS102. The charity is a company limited by guarantee registered in England. ## **Going Concern** The Trustees are satisfied that, at the time of approving the financial statements, it is appropriate to adopt the going concern basis in preparing the financial statements. ## **Risks and future assumptions** The main risk facing the Charity is that revenue it receives from the general public should be insufficient to cover its future financial obligations. Therefore the view of the trustees is that sufficient cash reserves should be accumulated to allow for any reductions in revenue. ## _**Policies relating to categories of income and income recognition.**_ ## **Nature of income** Gross income represents the value, net of value added tax and discounts, of goods provided to customers and work carried out in respect of services provided to customers. ## **Categories of Income** Voluntary income is received by way of donations, legacies and gifts and is included in full in the statement of financial activities when receivable. Income from trading charitable activities by the way of sale of goods is included in full in the statement of financial activities when receivable. Income from trading charitable activities by the way of sale of services is included in the statement of financial activities when receivable, any deferred income shown within creditors on the balance sheet. 19 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** ## **Income recognition** Income, whether from exchange or non exchange transactions, is recognised in the statement of financial activities (SOFA) on a receivable basis, when a transaction or other event results in an increase in the charity’s assets or a reduction in its liabilities and only when the charity has legal entitlement, the income is probable and can be measured reliably. Income subject to terms and conditions which must be met before the charity is entitled to the resources is not recognised until the conditions have been met. All income is accounted for gross, before deducting any related fees or costs. ## **Accounting for deferred income and income received in advance** Where terms and conditions relating to income have not been met or uncertainty exists as to whether the charity can meet any terms or conditions otherwise within its control, income is not recognised but is deferred as a liability until it is probable that the terms or conditions imposed can be met. Any grant that is subject to performance-related conditions received in advance of delivering the goods and services required by that condition, or is subject to unmet conditions wholly outside the control of the recipient charity, is accounted for as a liability and shown on the balance sheet as deferred income. Deferred income is released to income in the reporting period in which the performance-related or other conditions that limit recognition are met. When income from a grant or donation has not been recognised due to the conditions applying to the gift not being wholly within the control of the recipient charity, it is disclosed as a contingent asset if receipt of the grant or donation is probable once those conditions are met. Where time related conditions are imposed or implied by a funder, then the income is apportioned to the time periods concerned,and, where applicable, is accounted for as a liability and shown on the balance sheet as deferred income. When grants are received in advance of the expenditure on the activity funded by them, but there are no specific time related conditions, then the income is not deferred. Any condition that allows for the recovery by the donor of any unexpended part of a grant does not prevent recognition of the income concerned, but a liability to any repayment is recognised when repayment becomes probable. ## _**Policies relating to expenditure on goods and services provided to the charity.**_ ## **Recognition of liabilities and expenditure** A liability, and the related expenditure, is recognised when a legal or constructive obligation exists as a result of a past event, and when it is more likely than not that a transfer of economic benefits will be required in settlement, and when the amount of the obligation can be measured or reliably estimated.. Liabilities arising from future funding commitments and constructive obligations, including performance related grants, where the timing or the amount of the future expenditure required to settle the obligation are uncertain, give rise to a provision in the accounts, which is reviewed at the accounting year end. The provision is increased to reflect any increases in liabilities, and is decreased by the utilisation of any provision within the period, and reversed if any provision is no longer required. These movements are charged or credited to the respective funds and activities to which the provision relates. ## **Volunteers** In accordance with the SORP, and in recognition of the difficulties in placing a monetary value on the contribution from volunteers, the contribution of volunteers is not included within the income of the charity. However, the trustees value the significant contribution made to the activities of the charity by unpaid volunteers and this is described more fully in Note 6. 20 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** _**Policies relating to assets, liabilities and provisions and other matters.**_ ## _**Tangible fixed assets**_ Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition. Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives. Plant and Machinery 10 % straight line A regular annual review of the likelihood of asset impairment is undertaken. ## **Stocks and work in progress** Stock is valued at the lower of cost and net realisable value. ## **Debtors** Debtors are measured at their recoverable amounts at the balance sheet date. ## **Financial instruments including cash and bank balances** Bank balances, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements. ## **Fund Accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. There are no designated funds in the charity. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal or as implied by law. There are no endowment funds. ## **2 Liability to taxation** The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose. Value Added Tax is not recoverable by the charity, and is therefore included in the relevant costs in the Statement of Financial Activities. 21 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** ## **3 Winding up or dissolution of the charity** If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity. ## **4 Significance of financial instruments to the charity's position** There are no significant financial instruments. ## **5 Net surplus before tax in the financial year** |The net surplus before tax in the financial year is stated after charging:-
Depreciation of owned fixed assets|**2023**
**£**
8,869|**2022**
**£**
9,084| |---|---|---| ## **6 The contribution of volunteers** The charity depends on the support of its volunteers, which is much appreciated. The charity had 6,500 Volunteers who donated their time. All roles within the charity are voluntary and the value in monetary terms has not been recognised in the Statement of Financial Activities. The volunteers and the charity accept and agree that no contract of employment is created by these arrangements. ## **7 Remuneration and payments to Trustees and persons connected with them** No trustees or persons connected with them received any remuneration from the charity, or any related entity. ## **8 Deferred income - Unrestricted and Designated funds** |**_Current Year_**
Trading income received in advance
**Total**
**These deferrals are included in creditors**|**Opening**
**Deferrals**
**£**
35,684|**Released**
**from prior**
**years**
**£**
(16,332)|**Received**
**less released**
**in year**
**£**|**Deferred**
**at year end**
**£**
19,352| |---|---|---|---|---| ||35,684|(16,332)|-|19,352| ||||**2023**
**£**
19,352|**2022**
**£**
35,684| The deferrals included in creditors relate to income received in respect of services that have not yet been provided at the year end, and therefore represent those parts of unrestricted funds which relate to periods subsequent to the accounting year end and are treated as received in advance. 22 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** ## **9 Tangible fixed assets** |**_Current Year_**
**Land and**
**Buildings**
£
**Cost**
At 1 May 2022
-
Additions
-
Disposals
-
**At 30 April 2023**
**-**
**Depreciation**
At 1 May 2022
-
Charge for the year
-
**At 30 April 2023**
**-**
**Net book value**
**At 30 April 2023**
**-**
**At 30 April 2022**
**Cost**
01 May 2021
Additions
**30 April 2022**
**Depreciation**
01 May 2021
Charge for the year
**30 April 2022**
**Net book value**
**30 April 2022**
**30 April 2021**
**Prior Year**|**Plant &**
**Machinery**
**Motor**
**Vehicles**
£
£
97,142
-
22,805
-
(15,874)
-
**104,073**
**-**
15,384
-
8,869
-
**24,253**
**-**
**79,820**
**-**
**81,758**
**Plant &**
**Machinery**
£
63,000
34,142
**97,142**
6,300
9,084
**15,384**
**81,758**
**56,700**|**Total**
£
97,142
22,805
(15,874)| |---|---|---| |||**104,073**| |||15,384
8,869| |||**24,253**| |||**79,820**| |||| |||**81,758**| |||**Total**
£
63,000
34,142| |||**97,142**| |||6,300
9,084| |||**15,384**| |||**81,758**| |||| |||**56,700**| 23 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** |**10 Stocks & Work in Progress**
Stocks before write downs
**_Analysis of the carrying value of stocks and work in progress by activities_**
**_Activity_**
Fundraising activities
**11 Debtors**
Trade debtors
Prepayments and accrued income
Other debtors
**12 Creditors: amounts falling due within one year**
Trade creditors
Accruals
Deferred Income - Unrestricted & designated funds
PAYE, NIC VAT and other taxes
Other creditors
**13 Income and Expenditure account summary**
**At 1 May 2022**
Surplus after tax for the year
**At 30 April 2023**|**2023**
**2022**
**£**
-
186| |---|---| ||-
186| ||**_Stocks_**
**_Stocks_**
**2023**
**2022**
**£**
**£**
186| ||-
186| ||**2023**
**2022**
**£**
**£**
66,000
26,500
6,945
3,359
979
589| ||**73,924**
**30,448**| ||**2023**
**2022**
**£**
**£**
15,660
10,708
3,120
4,656
19,352
35,684
587
-
209
-| ||**38,928**
**51,048**| ||| ||| ||**2023**
**2022**
**£**
**£**
195,534
49,772
(25,505)
145,762| ||**170,029**
**195,534**| 24 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** ## **14 No related party transactions** There were no transactions with related parties in the year. ## **15 Particulars of how particular funds are represented by assets and liabilities** |**At 30 April 2023**
Tangible Fixed Assets
Current Assets
Current Liabilities
**At 1 May 2022**
Tangible Fixed Assets
Current Assets
Current Liabilities|**Unrestricted**
**funds**
**£**
79,820
129,137
(38,928)|**Designated**
**funds**
**£**
-
-|**Restricted**
**funds**
**£**
-
-
-|**Total**
**Funds**
**£**
**79,820**
**129,137**
**(38,928)**| |---|---|---|---|---| ||**170,029**|**-**|**-**|**170,029**| ||**Unrestricted**
**funds**
**£**
81,758
164,824
(51,048)|**Designated**
**funds**
**£**
-
-
-|**Restricted**
**funds**
**£**
-
-
-|**Total**
**Funds**
**£**
**81,758**
**164,824**
**(51,048)**| ||**195,534**|**-**|**-**|**195,534**| ## **16 Change in total funds over the year as shown in Note 15 , analysed by individual funds** |**_Unrestricted and designated funds:-_**
Unrestricted Revenue Funds
**Total unrestricted and designated funds**
**_Restricted funds:-_**
**Total restricted funds**
**Total charity funds**|**Funds**
**brought**
**forward from**
**2022**
**£**
195,534|**Movement in**
**funds in**
**2023**
**See Note 17**
**£**
(25,505)|**See Note 18**
**£**
**-**
**Transfers**
**between**
**funds in**
**2023**|**Funds**
**carried**
**forward to**
**2024**
**£**
**170,029**| |---|---|---|---|---| ||**195,534**|**(25,505)**|**-**|**170,029**| |||||| ||**-**|**-**|**-**|**-**| |||||| ||**195,534**|**(25,505)**|**-**|**170,029**| 25 ## **Project Wingman Foundation Ltd** ## **Notes to the Accounts for the year ended 30 April 2023** ## **17 Analysis of movements in funds over the year as shown in Note 16** |**_Unrestricted and designated funds:-_**
Unrestricted Revenue Funds
**_Restricted funds:-_**
Bus Fund|**Income**
**2023**
**£**
144,750|**Expenditure**
**2023**
**£**
(170,255)
-|**Other**
**Gains &**
**Losses**
**2023**
**£**
-
-|**Movement**
**in funds**
**2023**
**£**
**(25,505)**
**-**| |---|---|---|---|---| ||**144,750**|**(170,255)**|**-**|**(25,505)**| ## **18 The purposes for which the funds as detailed in note 16 are held by the charity are:-** ## _**Unrestricted and designated funds:-**_ Unrestricted Revenue Funds These funds are held for the meeting the objectives of the charity, and to provide reserves for future activities, and subject to charity legislation, are free from all restrictions on their use. ## _**Restricted funds:-**_ Bus Fund The purpose of these funds is restricted to the purchase of buses. ## **19 Ultimate controlling party** The charity is under the control of its legal members. Every member of the charity is obliged to contribute such amount as may be required not exceeding £10 to the assets of the company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member. 26 ## **Project Wingman Foundation Ltd** ## **Detailed analysis of income and expenditure for the year ended 30 April 2023 as required by the SORP 2015** ## _**This analysis is classsified by conventional nominal descriptions and not by activity.**_ |**20**
**Donations, Grants and Legacies**
**Donations and gifts from individuals**
**Total donations and gifts from**
**individuals**
Small donations individually less than £1000|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
712|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**712**
**653**|**Prior Year**
**Total**
**Funds**
**2022**
**£**
11,690| |---|---|---|---|---| ||**653**|**-**||**11,690**| ## **Donations and gifts from individuals (Include HMRC refunds on gift aided donations) - Prior Year analysis** |**Prior year**
**Donations from organisations**
Persimmon Community Champions
LMQ Ltd Donation
Theodore Maxxy Charitable Trust
Astor Foundation
Haramead Trust
Harapan Trust
The Broyst Foundation
Turcan Connell ARH/MLDL/AS
Doris Field Charitable Trust
Hugh Fraser Foundation
Lillie C Johnson Charitable Trust
Anton Jurgens Charitable Trust
Zedra Trust
E Slater Charitable Trust
The Barratt Developments
Hospital Saturday Fund
CAF
Souter Charitable Trust
The SMB Charitable Trust
M Flippence - Flybee CC Union
The HDH Wills 1965 Charitable Trust
**Donations from organisations**
Florence Turner Trust
The Boltini Trust
General
Penningtons - Hamamelis Trust
WM Mann Foundation
Hakon Haugnes Andurand Capital|**Prior Year**
**Unrestricted**
**Funds**
**2022**
**£**
**11,690**|**Prior Year**
**Restricted**
**Funds**
**2022**
**£**
**-**|**Prior Year**
**Total**
**Funds**
**2022**
**£**
**11,690**
**Current year**
**Prior Year**
**Total**
**Funds**
**Total**
**Funds**
**2023**
**2022**
**£**
**£**
(917)
-
-
1,000
6,000
4,000
4,000
1,500
5,000
600
1,000
5,000
1,000
5,000
-
200
-
500
-
10,000
-
2,400
-
500
-
1,500
-
2,000
-
5,000
-
1,000
400
5,000
500
500
3,000
4,000
500
1,000
2,000| |---|---|---|---| ||**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
(917)
-
6,000
4,000
1,500
5,000
600
1,000
5,000
1,000
5,000
-
-
-
-
-
-
-
-
-
400
500|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|| 27 ## **Project Wingman Foundation Ltd** ## **Detailed analysis of income and expenditure for the year ended 30 April 2023 as required by the SORP 2015** |Truemark Trust
The Hellanthus Charity Trust
Samuel Storey Family Charitable
The Princess Anne Charity Trust
Ian Askew Charitable Trust
Normanby Charitable Trust
Boeing Company
Ernest Keinwort Charitable Trust
The Hasluck Charitable Trust
Blake Morgan LLP Client A/C’
The Lady Hind Trust
NHS Trust Development Authority
Complete Fundraising
You Garden
Gold Key Media
JGB Accountants
Institute for Optimum Nutrition
Gtech
Bioenergiser
BWPA British Womens Pilots
Blakemore Foundation AFB
**Total Donations, Grants and Legacies**
**Total Donations, Grants and**
**Legacies**
**A1**
**_Prior year_**
**Total Donations, Grants and**
**Legacies**
**A1**
**Income from charitable activities - Trading Activities**
**_Current year_**
**Primary purpose and ancillary trading**
**Total Primary purpose and ancillary**
**trading**
**Total Donations from organisations**
Sale of goods and services in accordance
with the charity's objects
Kent & Medway NHS||-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**29,083**|7,000
250
130
4,000
500
2,000
14,638
2,500
1,000
1,500
1,000
40,000
1,000
1,000
2,000
1,000
1,000
1,000
1,000
2,000
100
5,500| |---|---|---|---|---| ||**29,083**|**-**||**134,218**| |||||| |||||| |||||| ||**41,736**|**-**|**41,736**
**Prior Year**
**Total**
**2022**
**£**
**145,908**
**Current year**
**Total**
**Funds**
**2023**
**£**
**102,059**
**102,059**|**145,908**| ||**Unrestricted**
**Funds**
**2022**
**£**|**Restricted**
**Funds**
**2022**
**£**||**Prior Year**
**Total funds**
**2022**
**£**
103,528| ||**145,908**|**-**||| ||**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
102,059|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-||| ||**102,059**|**-**||**103,528**| **21 Income from charitable activities - Trading Activities** 28 ## **Project Wingman Foundation Ltd** ## **Detailed analysis of income and expenditure for the year ended 30 April 2023 as required by the SORP 2015** ## **22 Total Income from charitable activities** |**_Current year_**
Total income from charitable trading
**Total from charitable activities**
**A2**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
102,059|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**102,059**
**102,059**|**Prior Year**
**Total**
**Funds**
**2022**
**£**
103,528| |---|---|---|---|---| ||**102,059**|**-**||**103,528**| ## **23 Income from other, non charitable, trading activities** |**Total from other activities**
**A3**
Trading activities to raise funds for the
charity|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
955|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**955**
**955**|**Prior Year**
**Total**
**Funds**
**2022**
**£**
1,704| |---|---|---|---|---| ||**955**|**-**||**1,704**| ## **24 Expenditure on charitable activities - Direct spending** |**_Current Year_**
**Total direct spending**
**B2a**
Professional Indemnity insurance
Travel and Subsistence - Charitable
Activities
Employers' NI - Charitable activities
Gross wages and salaries - charitable
activities
Lounge Supplies
Defined contribution pension costs -
charitable activities
Bus Accessories, Maintenance and repair|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
34,833
-
780
43,783
40,021
19,706
5,072|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-
-
-
-
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**34,833**
**-**
**780**
**43,783**
**40,021**
**19,706**
**5,072**
**144,195**|**Prior Year**
**Total Funds**
**2022**
**£**
**-**
**-**
**-**
**26,820**
**21,158**
**8,165**
**3,463**| |---|---|---|---|---| ||**144,195**|**-**||**59,606**| 29 ## **Project Wingman Foundation Ltd** ## **Detailed analysis of income and expenditure for the year ended 30 April 2023 as required by the SORP 2015** |**25**
**Current year**
**Current year**
**_Current Year_**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**2023**
**£**
**£**
**_Premises Expenses_**
-
-
**_Administrative overheads_**
-
-
Printing, Postage and Stationery
256
-
Membership subscriptions
50
-
Liabilty and contents insurance
-
-
Sundry expenses
3,547
-
Computer costs
1,814
-
Accountancy fees other than
examination or audit fees
187
-
Other legal and professional
35
-
**_Financial costs_**
Depreciation & Amortisation in total
for the period
8,869
-
**Support costs before reallocation**
**14,758**
**-**
**Total support costs - Current Year**
**14,758**
**-**
The basis of allocation of costs between activities is described under accounting policies
Property insurance
Telephone, fax and internet
**Support costs for charitable activities**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
-
-
256
50
-
3,547
1,814
187
35
8,869|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-
-
-
-
-
-
-
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**-**
**-**
**256**
**50**
**-**
**3,547**
**1,814**
**187**
**35**
**8,869**|**Prior Year**
**Total Funds**
**2022**
**£**
**951**
**54**
**613**
**80**
**-**
**110**
**1,612**
**366**
**83**
**9,084**| |---|---|---|---|---| ||**14,758**|**-**|**14,758**
**14,758**|**12,953**| ||**14,758**|**-**||**12,953**| |||||**-**
**-**
**-**| All the expenditure in the prior year was unrestricted. **26 Other Expenditure - Governance costs** |**_Current Year_**
Auditor's fees
**Total Governance costs**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
1,852|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**1,852**
**1,852**|**Prior Year**
**Total Funds**
**2022**
**£**
**4,290**| |---|---|---|---|---| ||**1,852**|**-**||**4,290**| **27 Total Charitable expenditure** |**_Current Year_**
Total direct spending
**B2a**
Total support costs
**B2d**
Total Governance costs
**B2e**
**Total charitable expenditure**
**B2**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
144,195
14,758
1,852|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-|**Current year**
**Total**
**Funds**
**2023**
**£**
**144,195**
**14,758**
**1,852**
**160,805**|**Prior Year**
**Total Funds**
**2022**
**£**
**59,606**
**12,953**
**4,290**| |---|---|---|---|---| ||**160,805**|**-**||**76,849**| All the expenditure in the prior year was unrestricted. 30 ## **Project Wingman Foundation Ltd** ## **Detailed analysis of income and expenditure for the year ended 30 April 2023 as required by the SORP 2015** ## **28 Expenditure on raising funds and costs of investment management** |**_Current Year_**
Fundraising publicity & marketing
Cost of fundraising activities
Fundraising trading costs
**Total fundraising costs**
**B1**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
3,456
5,994
-|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-|**Current year**
**Prior Year**
**Total**
**Funds**
**Total Funds**
**2023**
**2022**
**£**
**£**
**3,456**
**11,492**
**5,994**
**17,068**
**-**
**-**| |---|---|---|---| ||**9,450**|**-**|**9,450**
**28,560**| 31