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## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 01 2025 **To** 31 12 2025
## Section A Reference and administration details
## **Charity name[Bridgend County Allotments Association]**
## **Other names charity is known by**
**Registered charity number (if any)** 1189388
**Charity's principal address** 7 Wigan Terrace, Bryncethin, Bridgend. **Postcode CF32 9YE**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||GerryBall|Chair.|||
||Julie Anne Coles|Secretary|||
||Phil Archer|Treasurer|||
||John Jones||||
||George Davis||||
||Nigel Ray||||
||David Keith Gray||||
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
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March **2012**
**TAR**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Association - CIO How the charity is constituted (eg. trust, association, company) **Nominated/proposed and duly elected by existing Trustees and** Trustee selection methods **members in attendance.** (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
The charity operates with a board of trustees plus additional members You **may choose** to include forming a management committee representing the charity at each of the additional information, where managed sites. Central policies and procedures are applied for relevant, about: consistency across managed remote sites; a formal regular inspection policies and procedures procedure is applied to highlight and manage standards highlighting risk adopted for the induction and areas for Risk Management control. training of trustees; All charity members are affiliated to the National Society for Allotment & the charity’s organisational Leisure Gardeners (NSALG) who help support the membership by offering structure and any wider insurance, legal advice, qrtly e-magazine and discounted gardening network with which the charity supplies. In addition, members are offered a discounted 3[rd] party £5 million works; pound liability cover for family and close friends when attending the relationship with any related allotments are requirement to satisfy agreed terms of their tenancy. parties;
- All sites are registered members of B.A.V.O offering a wide range of
- trustees’ consideration of support to the sites and it’s BCAA membership.
- major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
**Benefit the residents of Bridgend County Borough by providing Allotment Facilities in the interest of social welfare, recreational leisure time with the objective of improving wellbeing for the local Summary of the objects of the communities. charity set out in its governing document Activities this year include improving document management, creation of standardised processes and procedures offering fairness to all our members. Actively promote BCAA on social media as such acting as a central contact point for Allotment availability enquiries. This year have again answered an ever-increasing number of enquiries. Advantage of centrally managing membership and waiting list statistics offer a view of the growing demand for allotment space in the county. Formed a funding role to actively seek out local, County and Welsh Government funding for our managed allotment sites. During 2025 secured Welsh Government funding to further improve access, Summary of the main activities internal pathways and create secure boundaries for a communal area undertaken for the public with raised beds for access by those with poor mobility at 1 of our benefit in relation to these managed sites. objects (include within this All Trustees have been kept informed of all communications and section the statutory guidance issued by the Charities Commission. declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
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Our volunteers continue to offer support, advice and assistance promoting standards and day to day management requirements.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Main achievements include creating a stable group of Trustees to Summary of the main fulfil our objectives, with nominated volunteers to manage various achievements of the charity activities on behalf of the membership, specifically a funding during the year officer. 4 sites are actively improving access for schools/disabled members communal gardening areas, submitting applications for local Government Grant funding. Completed 2024/25 grant funded projects resulting in sites having improved internal security to member plots. Reclamation of unused area to provide a communal area for member socialising. Actively sought out local, County and Welsh Government funding for our managed allotment sites. Early 2024 secured Welsh Government funding of £8,000 for a site 2024/25 to improve security fencing, Unfortunately, due to required permissions, time constraints and severe weather conditions the funding had to be forfeited, namely security fencing. Related transactions will be reflected in year 2026 report.**
**Actively investigating the feasibility of setting up communal water harvesting stations to supplement water storage at each site, reducing demand for mains accessible water on allotments, encouraging self-sufficiency, consolidating cost to the membership while protecting long term future of an ever-increasing precious commodity. Actively promoting the need for eco-friendly consideration at all sites.**
## **Section E Financial review**
March **2012**
**TAR**
5
Nil
**Brief statement of the charity’s policy on reserves Details of any funds materially** Nil **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
Principal sources have been, Welsh Government funding assisted by Bridgend Couty Borough Council. Actively seeking funding for year 2026/7.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
**Applications for further Welsh Government funding in 2025 for period 2026/2027 has been granted in part to the value of £8,000. to be allocated to replace security fencing. Future funding for outstanding wheelchair friendly car park project is still being sought.**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Julie Anne Coles **Full name(s)** Gerry Ball **Position (eg Secretary, Chair,** Chair. Secretary **etc) Date** 26/09/2026
March **2012**
**TAR**
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TAR
March 2012
**Bridgend County Allotment Association 1189388 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1/1/2025 12/31/2025
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Ground Rents
**900**
NAS Subs
**210**
Supplemental Insurance
**280**
Grants/Funding
**5,900**
Repair Services
**-**
Sales
**-**
Siite Fees
**-**
**-**
**7,290**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 7,290**
**A3 Payments**
NAS Subs
**249**
Supplemental Insurance
**371**
Repairs Maintenance
**-**
Grants/Funding payments
**5,900**
Consumables
**73**
Equipment/seedspurchase
**-**
Legal Fees
**-**
Room Hire
**-**
Expenses
**-**
**_Sub total_ 6,593**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 6,593**
**_Net of receipts/(payments)_ 697**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 697**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**900**
**210**
**280**
**5,900**
**-**
**-**
**-**
**-**
**7,290**
**-**
**-**
**-**
**7,290**
**249**
**371**
**-**
**5,900**
**73**
**-**
**-**
**-**
**-**
**6,593**
**-**
**-**
**-**
**6,593**
**697**
**-**
**-**
**697**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**900**|**905**|
||||**210**|**219**|
||||**280**|**271**|
||||**5,900**|**-**|
||||**-**|**385**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**7,290**|**1,780**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**7,290**|**1,780**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**249**|**219**|
||||**371**|**353**|
||||**-**|**385**|
||||**5,900**|**-**|
||||**73**|**64**|
||||**-**|**-**|
||||**-**|**325**|
||||**-**|**-**|
||||**-**|**10**|
||||**6,593**|**1,356**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**||
||||**-**|**-**|
||||||
|||**-**|**6,593**|**1,356**|
||||||
||**-**|**-**
**-**
**-**
**-**|**697**|**424**|
||**-**||**-**|**-**|
||**-**||**-**|**-**|
||**-**||**697**|**424**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Gerald F Ball
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Gerald F Ball|8/28/2026|
|||||