**0**
## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 01 2023 **To** 31 12 2023
## Section A Reference and administration details
## **Charity name[Bridgend County Allotments Association ]**
**Other names charity is known by**
**Registered charity number (if any)** 1189388
**Charity's principal address** 7 Wigan Terrace,
Bryncethin, Bridgend.
**Postcode CF32 9YE**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||GerryBall|Chair.|||
||Julie Anne Coles|Secretary|||
||Phil Archer|Treasurer|||
||John Jones||||
||Lynne Parsons||||
||George Davis||||
||Nigel Ray||||
||David Keith Gray||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Association - CIO How the charity is constituted (eg. trust, association, company) **Nominated/proposed and duly elected by existing Trustees and** Trustee selection methods **members in attendance.**
- (eg. trust, association, company)
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The charity operates with a board of trustees plus additional members forming a management committee representing the charity at each of the managed sites. Central policies and procedures are applied for consistency across the remote sites, a formal regular inspection procedure is applied to highlight and manage any risk areas for Risk Management control.
All charity members are affiliated to the National Society for Allotment & Leisure Gardeners (NSALG) who help support the membership by offering insurance, legal advice, qrtly e-magazine and discounted gardening supplies. In addition, members are offered a discounted 3[rd] party £5 million pound liability cover for family and close friends when attending the allotments are requirement to satisfy agreed terms of their tenancy.
All sites are registered members of B.A.V.O offering a wide range of support to the sites and it’s BCAA membership.
## **Section C Objectives and activities**
**Benefit the residents of Bridgend County Borough by providing Allotment Facilities in the interest of social welfare, recreational leisure time with the objective of improving wellbeing for the local Summary of the objects of the communities. charity set out in its governing document**
March **2012**
**TAR**
2
**Activities this year include improving document management, creation of standardised processes and procedures offering fairness to all our members. Actively promote BCAA on Social Media as such acting as a central contact point for Allotment availability enquiries. This year have answered an ever increasing number of enquiries. Advantage of centrally managing waiting list statistics offer a view of the growing demand for allotment space in the county.**
**Formed a funding role to actively seek out local, County and Welsh Government funding for our managed allotment sites. During 2023 Summary of the main secured Welsh Government funding for 3 sites to further improve activities undertaken for the wheelchair access, internal pathways and create a communal area public benefit in relation to with raised beds for access by those with poor mobility. these objects (include within All Trustees have been kept informed of all communications and this section the statutory guidance issued by the Charities Commission. declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
N/A
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
**Main achievements include creating a stable group of Trustees to fulfil our objectives, with nominated volunteers to manage various activities on behalf of the membership, specifically a funding officer. 4 sites are actively improving access for schools/disabled members communal gardening areas, submitting applications for local Government Grant funding. Completed 2022/23 grant funded projects at 3 sites Resulting in the sites having improved internal access to member plots. Actively sought out local, County and Welsh Government funding for our managed allotment sites. Early 2023 secured Welsh Government funding of £20,000 for 4 sites 2024/25 to improve security fencing, create wheelchair friendly car park, pathways and communal area with raised beds and seating for access by those with poor mobility, encouraging improved social interaction for all.**
**Investigating the feasibility of setting up communal water harvesting stations to supplement water storage at each site, reducing demand for mains accessible water on allotments, encouraging self-sufficiency, reducing cost to the membership while protecting long term future of an ever-increasing precious commodity.**
March **2012**
**TAR**
4
## **Section E Financial review**
Nil **Brief statement of the charity’s policy on reserves**
**Details of any funds materially** Nil **in deficit**
## **Further financial review details (Optional information)**
Principal sources have been Wind farm trust, Welsh Government funding You **may choose** to include assisted by Bridgend Couty Borough Council. additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
**Applications for further Welsh Government funding in 2023 for period 2024/2025 has been granted to the value of £20,000. to be allocated proportionately to 4 sites.**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Julie Anne Coles **Full name(s)** Gerry Ball **Position (eg Secretary, Chair,** Chair. Secretary **etc) Date** 04/09/2024
March **2012**
**TAR**
5
**Bridgend County Allotment Association 1189388 Receipts and payments accounts For the period** Period start date Period end date **To from** 01/01/2023 31/12/2023
## **CC16a**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**1,414**
**-**
**-**
**6,350**
**-**
**-**
**-**
**-**
**7,764**
**-**
**-**
**-**
**7,764**
**225**
**206**
**-**
**6,350**
**54**
**-**
**-**
**-**
**-**
**6,835**
**-**
**-**
**-**
**6,835**
**929**
**-**
**1,089**
**2,018**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**1,414**
**-**
**-**
**6,350**
**-**
**-**
**-**
**-**
**7,764**
**-**
**-**
**-**
**7,764**
**225**
**206**
**-**
**6,350**
**54**
**-**
**-**
**-**
**-**
**6,835**
**-**
**-**
**-**
**6,835**
**929**|**Total funds**
**to the nearest £**
**1,414**
**-**
**-**
**6,350**
**-**
**-**
**-**
**-**
**7,764**
**-**
**-**
**-**
**7,764**
**225**
**206**
**-**
**6,350**
**54**
**-**
**-**
**-**
**-**
**6,835**
**-**
**-**
**-**
**6,835**
**929**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Ground Rents|**1,414**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,414**||**696**|
|NAS Subs|**-**|||**-**|||
|Supplemental Insurance|**-**|||**-**|||
|Grants/Funding|**6,350**|||**6,350**||**7,190**|
|Water Services|**-**|||**-**||**-**|
|Sales|**-**|||**-**||**-**|
|Siite Fees|**-**|||**-**||**-**|
|Bank Interest/Compensation|**-**|||**-**||**250**|
|**_Sub total_**_(Gross income for_
_AR)_|**7,764**|||**7,764**||**8,136**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**7,764**||**8,136**|
||||||||
|NAS Subs|**225**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**225**||**207**|
|Supplemental Insurance|**206**|||**206**||**196**|
|Repairs Maintenance|**-**|||**-**||**-**|
|Grants/Funding payments|**6,350**|||**6,350**||**7,190**|
|Consumables|**54**|||**54**||**9**|
|Equipment/seedspurchase|**-**|||**-**||**148**|
|Site Rent Retention|**-**|||**-**||**-**|
|Room Hire|**-**|||**-**||**-**|
|Rent Refund|**-**|||**-**||**-**|
|**_Sub total_ **|**6,835**|||**6,835**||**7,750**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**6,835**||**7,750**|
||||||||
||**929**|**-**|**-**|
**929**||**386**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**1,089**|**-**||**1,089**||**703**|
||**2,018**|**-**|**-**|**2,018**||**1,089**|
CCXX R1 accounts (SS)
06/09/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Gerald F Ball|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Gerald F Ball|27/08/2024|
|||||
CCXX R2 accounts (SS)
06/09/2024
2