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Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 01 2022 To 31 12 2022
Section A Reference and administration details
Charity name[Bridgend County Allotments Association ] Other names charity is known by Registered charity number (if any) 1189388 Charity's principal address 7 Wigan Terrace, Bryncethin, Bridgend. Postcode CF32 9YE
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| GerryBall | Chair. | |||
| Julie Anne Coles | Secretary | |||
| Phil Archer | Treasurer | |||
| John Jones | ||||
| Lynne Parsons | ||||
| George Davis | ||||
| Nigel Ray | ||||
| David Keith Gray | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Association - CIO
- (eg. trust, association, company)
Nominated/proposed and duly elected by existing Trustees and Trustee selection methods members in attendance.
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
The charity operates with a board of trustees plus additional members forming a management committee representing the charity at each of the managed sites. Central policies and procedures are applied for consistency across the remote sites, a formal regular inspection procedure is applied to highlight and manage any risk areas for Risk Management control.
All charity members are affiliated to the National Society for Allotment & Leisure Gardeners (NSALG) who help support the membership by offering insurance, legal advice, qrtly e-magazine and discounted gardening supplies.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Benefit the residents of Bridgend County Borough by providing Allotment Facilities in the interest of social welfare, recreational leisure time with the objective of improving wellbeing for the local Summary of the objects of the communities. charity set out in its governing document
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Activities this year include improving document management, creation of standardised processes and procedures offering fairness to all our members. Actively promote BCAA on Social Media as such acting as a central contact point for Allotment availability enquiries. This year have answered an increasing number of enquiries. Form a funding role to actively seek out local, County and Welsh Government funding for our managed allotment sites. 2022 secured Welsh Government funding for 3 sites to improve wheelchair access improve pathways and create a communal area with raised beds for Summary of the main access by those with poor mobility. activities undertaken for the All Trustees have been kept informed of all communications and public benefit in relation to guidance issued by the Charities Commission. these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
N/A
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Main achievements include creating a stable group of Trustees to fulfil our objectives, with nominated volunteers to manage various activities on behalf of the membership, specifically a funding officer. 4 sites are actively improving access for schools/disabled members communal gardening areas, submitting applications for local Government Grant funding. Actively sought out local, County and Welsh Government funding for our managed allotment sites. 2022 secured Welsh Government funding for 3 sites to improve wheelchair access, pathways and create a communal area with raised beds for access by those with poor mobility.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Applications for further Welsh Government funding in 2023/24/25 are actively in progress.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Gerry Ball Position (eg Secretary, Chair, Chair. etc)
Julie Anne Coles Secretary
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Date TAR March 2012
Bridgend County Allotment Association 1189388 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2022 31/12/2022
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 696 - - 7,190 - - - 250 8,136 - - - 8,136 207 196 - 7,190 9 148 - - - 7,750 - - - 7,750 386 - 703 1,089 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ 696 - - 7,190 - - - 250 8,136 - - - 8,136 207 196 - 7,190 9 148 - - - 7,750 - - - 7,750 386 |
Total funds to the nearest £ 696 - - 7,190 - - - 250 8,136 - - - 8,136 207 196 - 7,190 9 148 - - - 7,750 - - - 7,750 386 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Ground Rents | 696 | - - - - - - - - - |
696 | 923 | ||
| NAS Subs | - | - | 234 | |||
| Supplemental Insurance | - | - | 268 | |||
| Grants/Funding | 7,190 | 7,190 | - | |||
| Water Services | - | - | - | |||
| Sales | - | - | - | |||
| Siite Fees | - | - | - | |||
| Bank Interest/Compensation | 250 | 250 | - | |||
| Sub total(Gross income for AR) |
8,136 | 8,136 | 1,425 | |||
| A2 Asset and investment sales, (see table). |
||||||
| - | - - - |
- | ||||
| - | - | - | ||||
| Sub total | - | - | - | |||
| Total receipts A3 Payments |
||||||
| - | 8,136 | 1,425 | ||||
| NAS Subs | 207 | - - - - - - - - - - |
207 | 183 | ||
| Supplemental Insurance | 196 | 196 | 187 | |||
| Repairs Maintenance | - | - | - | |||
| Grants/Funding payments | 7,190 | 7,190 | - | |||
| Consumables | 9 | 9 | - | |||
| Equipment/seedspurchase | 148 | 148 | - | |||
| Site Rent Retention | - | - | 710 | |||
| Room Hire | - | - | - | |||
| Rent Refund | - | - | - | |||
| **Sub total ** | 7,750 | 7,750 | 1,080 | |||
| A4 Asset and investment purchases, (see table) |
||||||
| - | - - - |
- | ||||
| - | - | |||||
| **Sub total ** | - | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 7,750 | 1,080 | ||||
| 386 | - | - | 386 |
345 | ||
| - | - | - - |
- | - | ||
| 703 | - | 703 | - | |||
| 1,089 | - | - | 1,089 | 345 |
CCXX R1 accounts (SS)
18/07/2023
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - 1,089 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Gerald F Ball |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Gerald F Ball | 27/06/2023 | ||
CCXX R2 accounts (SS)
18/07/2023
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