2020-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2020 Period start date To 31[st] December 2020 Period end date

Charity name: Bridgend County Allotment Association

Charity registration number:1189388

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Benefit the residents of Bridgend County Borough by providing Allotment Facilities in the interest of social welfare, recreational leisuretime with the objective of improving wellbeing for the local community
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Activities this year include centralising document management, creation of standardised processes and procedures offering fairness to all our members. Actively promote ourselves on Social Media as such acting as a central contact point for Allotment availability enquiries. Form a funding role to actively seek out local and County funding for our allotment sites.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All Trustees have been kept informed of all communications and guidance issued by the Charities Commission

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by

volunteers N/A Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Main achievements include creating a stable group of Trustees to fulfil our objectives, with nominated volunteers to manage various activities on behalf of the membership, specifically a funding officer who has secured local funding for one site from a Windfarm Trust. 4 sites are actively improving access for schools/disabled members communal gardening areas.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	As above local funding for 1 site achieved.
Performance of fundraising activities against objectives set	Para 1.41	Negotiations for further funding in 2021 are progressing.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Income £2,013.78 Expenditure £1,372.11
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	All unspent monies held are for the upkeep, maintenance and emergency requirements of each site.
Amount of reserves held	Para 1.22	N/A
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Rents collected for the upkeep and maintenance of the sites for the benefit of our members. Windfarm Trust. Bridgend County Borough Council Funding Projects.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	None
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	10 year Management Agreement with Bridgend County Borough Council.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Nominated/proposed and duly elected by existing Trustees and members in attendance.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	Charity Commissions constitution and introduction to all policies and procedures required to carry out their roles to include mentoring from existing Trustees.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	9 Trustees plus 1 co-opted member, all of which are BCAA representatives at each of our sites taking care of day-to-day management.
Relationship with any related parties	Para 1.51	All members of National Allotment Society (NAS), Bridgend Association Voluntary Organisations (BAVO)
Other		N/A

Reference and Administrative details

Charity name	Bridgend County Allotment Association
Other name the charity uses	BCAA
Registered charity number	1189388
Charity’s principal address	7 Wigan Terrace Bryncethin Bridgend CF32 9YE

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	GerryBall	Chair.
	Anne Coles	Secretary
	Phil Archer	Treasurer
	John Jones
	Lynne Parsons
	George Davis
	Nigel Ray
	Mark Jones
	Keith Grey

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets Nil held in this capacity Name and objects of the Nil charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Nil safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Gerry Ball	Anne Coles
	Chair.	Secretary
	26thOctober 2021
	26thOctober 2021