Trustee Annual Report year ended 5 April 2022
Objectives and Activities
To advance the education of the public in the conservation, protection and improvement of the physical and natural environment by:
Delivering workshops, lessons and other educational material to schools and other local organisations and groups in Wales on the topics of growing food, climate change, biodiversity and waste cycles.
In accordance with section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008, the trustees of the Charity had regard to the guidance on public benefit issued by the Charity Commission when exercising their powers and duties to which the guidance is relevant. In planning the activities for the year, the trustees reviewed the guidance at their trustee meetings. These main activities include:
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Running educational sessions with Ysgol Eifion Wyn primary school
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Running volunteer/skills training opportunities with Duke of Edinburgh participants
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Running weekly gardening sessions for local volunteers
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Providing information on growing food, climate change, biodiversity and waste cycles to locals
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Mentoring other community groups in sustainable practices under the support of Renew Wales
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Growing fruit and vegetables for the local community
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Actively litter picking, composting and repurposing waste materials
Volunteer hours total 3,554.5 for 12 months/ this period, which matched the estimated hours for this period which formed part of our WCVA grant application.
Achievements and Performance
Extended edible corridor:
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Increased the number of raised beds
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Increased planting areas for wildflowers and pollinator plants
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Maintained a community orchard of Welsh fruit trees
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Planted nut trees and grape vines
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Put up new signs labelling the edible corridor, funded by Gwynedd Council
Weekly sessions:
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Educated students from Ysgol Eifion Wyn about gardening and environmental issues. We supplied journals for each student in year 6 and all class teachers so they could journal about their activities in the garden. We have also put a garden shed on school grounds and provided tools for the students to use. We organised a harvest festival in October and a Healthy Living Day event in May
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Dementia Go group started gardening on Fridays with the support of our trustees and manger.
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The Duke of Edinburgh participants have helped to create boat planters along the edible corridor.
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Welsh class - we offer free, weekly Welsh classes to our volunteers.
Continued development of a community hwb:
- Repurposing waste and natural materials to create community spaces for growing and volunteers.
Engaged with the wider community through:
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Media - Facebook, Network News, local papers and our new website.
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Book - We are included in the book, “Incredible Edible Seeds to Solutions” by Pam Warhurst CBE and Anne Sikking.
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Journal article about our Hwb building - Rumoer - about building technology, pages 96 - 103. https://issuu.com/rumoer/docs/issue78-2
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Train stations - through the station adoption scheme, our trustees take on the task of tending to three local train stations and planting up their raised beds.
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Signs - we bought a CNC machine so we can make our own signs in Welsh and English, using reclaimed wood
Awards:
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Achieved Green Flag Award
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Winner of the Centre for Alternative Technology’s Transformation prize.
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Shortlisted for The National Environmental Awards 2021.
Financial Review
The main financial risk to the charity is loss of grant funding from WVCA. Enough funds are held to cover annual insurance costs in the event of a loss of income.
Sources of funds:
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WCVA grant - £50,000*
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Transformation prize - £750
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Trailer sale - £1100
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Educational workshops - run by our project manager brought in £120
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Talks given to local groups
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WWF - £250 given for putting on an earth hour event
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Private donations
*£10k received 1st June 2021 as final payment of WCVA 2019 - 2021 £50k grant
£40k received 26th April 2021 as first payment of WCVA 2021 - 2023 £50k grant
Structure, Governance and Management
Our governing document is a constitution adopted 16th April, 2020. We are an unincorporated association.
Our trustees are elected by existing members at the AGM.
Reference and Administration
Bwyd Bendigedig Port / Incredible Edible Porthmadog is also known as Edible Madog. Our registered charity number is 1189361.
Our community Hwb is located within Bwy’n Iach’s car park. The community garden/spaces we care for are on lands owned by Gwynedd Council, Bwy’n Iach and Ysgol Eifion Wyn. The charity’s principal address is Ty Gwellt, Llandecwyn, Gwynedd, LL47 6YR.
The managers of the charity for the entire fiscal year are:
Fiona Ruddle (Trustee)
Teresa Shirres (Trustee)
Alison Duncan (Trustee/Treasurer)
Charissa Buhler (Trustee/Secretary/founder)
Lizzie Wynn (Project manager/founder)
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Full names
Teresa Shirres (Trustee)
Alison Duncan (Treasurer)
Date
9/11/22
| Bwyd Bendigedig Port / Incredible Edible Porthmadog 1189361 Receipts and payments accounts For the period from 6/4/21 To 5/4/22 |
Bwyd Bendigedig Port / Incredible Edible Porthmadog 1189361 Receipts and payments accounts For the period from 6/4/21 To 5/4/22 |
Bwyd Bendigedig Port / Incredible Edible Porthmadog 1189361 Receipts and payments accounts For the period from 6/4/21 To 5/4/22 |
Bwyd Bendigedig Port / Incredible Edible Porthmadog 1189361 Receipts and payments accounts For the period from 6/4/21 To 5/4/22 |
Bwyd Bendigedig Port / Incredible Edible Porthmadog 1189361 Receipts and payments accounts For the period from 6/4/21 To 5/4/22 |
|
|---|---|---|---|---|---|
| 6/4/21 | To | 5/4/22 | |||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | |
| Receipts | |||||
| WCVA Grant | - 0 | 49,999 | - | 49,999 | - |
| Fundraising | 1,017 | - | - | 1,017 | 81 |
| Donations | 697 | - | - | 697 | 1,238 |
| Other | 1,125 | - | - | 1,125 | 870 |
| Renew Wales Mentoring | 2,904 | - | 2,904 | 4,350 | |
| Sub total | 5,743 |
49,999 | - | 55,742 | 6,539 |
| Asset and investment sales | |||||
| - 0 | - 0 | - 0 | - | - 0 | |
| Sub total | - 0 |
- 0 | - 0 | - | - 0 |
| **Total receipts ** | 5,743 |
49,999 | - 0 | 55,742 | 6,539 |
| Payments | |||||
| Project / Admin / Office / Leader | 26,483 | - | 26,483 | 10,264 | |
| Office equipment | - 0 | 4,672 | - | 4,672 | - |
| Translation and transport | - 0 | - | 845 | ||
| Welsh classes | - 0 | 460 | - | 460 | 980 |
| Plants and seeds | - 0 | 461 | - | 461 | 608 |
| Tools and shed | - 0 | 1,042 | - | 1,042 | 1,096 |
| Tesco Fund(gardeningequipment) | - 0 | 924 | - | 924 | - |
| Buildingmaterials | - 0 | - | 1,003 | ||
| Renew Wales | 3,116 | - | - | 3,116 | 4,350 |
| Transformation prize (insurance and sundries) | 609 |
- | - | 609 | 367 |
| Sundries | 355 | - | - | 355 | 736 |
| **Sub total ** | 4,080 |
34,042 | - | 38,122 | 20,249 |
| Asset and investmentpurchases | |||||
| - 0 | - 0 | - 0 | - | ||
| - 0 | - 0 | - 0 | - | ||
| **Sub total ** | - 0 |
- 0 | - 0 | - | - 0 |
| **Total payments ** | 4,080 |
34,042 | - 0 | 38,122 | 20,249 |
| **Net of receipts/(payments) ** | 1,663 |
15,957 | - | 17,620 | - 13,710 |
| Transfers between funds | - | - | |||
| Cash funds last year end | 1,182 | - | - | 1,182 | 14,892 |
| **Cash funds this year end ** | 2,845 |
15,957 | - | 18,802 | 1,182 |
| Unrestricted funds |
Restricted funds | Endowment funds |
|||
| Cash funds | Bank balance | 2,845 | 15,957 | - | |
| - | - | ||||
| Total cash funds | 2,845 | 15,957 | - | ||
| OK | OK | OK | |||
| Unrestricted funds |
Restricted funds | Endowment funds |
|||
| Other monetary assets | - | - | - | ||
| Investment assets | - | - | |||
| Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||
| Assets retained for the charity’s own use |
Computers and other | equipment | 4,672 | - | |
| - | - | ||||
| Liabilities | - | ||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval | ||
Bwyd Bendigedig Port - Incredible Edible Porthmadog
Independent Examiner’s report to the Trustees
for the year ended 5 April 2022
I report to the Trustees on my examination of the accounts of the Charity for the year ended 5 April 2022.
Responsibilities and basis of report
As the Trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
Having satisfied myself that the accounts of the Charity are not required to be audited for this year and are eligible for independent examination, I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Michael Bithell, MA, FCA
21 November 2022