2024-03-31-accounts - Broadstone Neighbourhood Forum CIO

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Trustees’ Annual Report for the period

From 01 April 2023 to 31 March 2024 Charity name: BROADSTONE NEIGHBOURHOOD FORUM CIO

Charity registration number: 1189350

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	(1) To promote high standards of planning and architecture in and affecting Broadstone Poole Dorset (the area) (2) To educate the public in the geography history, natural history, culture and architecture of the Area (3) To secure the provision protection development and improvement of the features or areas of historic or public interest in the Area
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The revision of the Broadstone Neighbourhood Plan. The consideration of local planning applications and making representations where appropriate, Considering ways to improve the neighbourhood of Broadstone
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Our policy is not to give any grants to individuals but to use our funds for projects that enhance Broadstone.
Policy on social investment including program related investment	Para 1.38	Our policy is to improve the environment of Broadstone thereby improving the area for residents and visitors of all types.

Contribution made by volunteers	Para 1.38	No financial contributions as all our funds to date have come from the Local Council and other charitable organisations but the Trustees have and are making a substantial contribution in time and expertise
Other		During the year a donation of £2,500 was received from a local business as a contribution towards the playground project.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Council’s Local Plan is currently under review and the trustees have spent time seeking the views of local residents and reviewing the Councils proposals for the Neighbourhood plan. The community notice board and new information boards are well used with information about local activities and walking and cycling routes for visitors. The Forum has been involved in the funding, design and implementation of a children’s playground. This playground opened in the summer of 2024. Further, the Forum has and is continuing to make representations to the Local Council about what it considers to be infrastructure improvements including dangerous improvements for cyclists and pedestrians together with representations about planning matters.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	The revisions to the Neighbourhood Plan are being prepared The installation of the playground opened in the summer of 2024.
Performance of fundraising activities against objectives set	Para 1.41	Not Applicable as our funding comes from the local authority and other grant awarding bodies.
Investment performance against objectives	Para 1.41	Not Applicable
Other		Not Applicable

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The CIO has received grants and donations totalling £4,700 and expended £25,275 on projects and £994 on administration costs.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held specifically for projects and earmarked for those specific projects.
Amount of reserves held	Para 1.22	£28,252 which includes a small amount of working capital.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None as we are assured funding from the Local Council as Neighbourhood Forums are statutorily recognised bodies.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Primarily the Local Council via CIL funds although we do seek grants from other bodies such as the Lottery. In the year a donation of £2,500 was made by a Broadstone business as a contribution towards the playground project.
Investment policy and objectives including any social investment policy adopted	Para 1.46	All money that we receive is paid into an account in the name of the Broadstone Neighbourhood Forum CIO with Nat West Bank.
A description of the principal risks facing the charity	Para 1.46	At present we have a detailed Risk assessment and policy which we carefully follow. The principal risk would be to commission work without the funds to pay for it, but this is unlikely because of our source of funding as set out above where any project seeking funding needs to bepreapproved.
Other

Structure, Governance and Management

Description of charity’s trusts:		Broadstone Neighbourhood Forum CIO which carries out activities for the benefit of our community
Type of governing document (trust deed, royal charter)	Para 1.25	A CIO constitution
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	A CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	With the exception of the Broadstone ward councillors who are automatically ex-officio trustees most trustees are elected for a term of 3 years maximum and selected for their skills, knowledge and experience

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51	New trustees are given a copy of the constitution and the latest Trustees Annual Report and statement of accounts as well as Charity Commission information on running charities and being a trustee.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	As per our constitution.
Relationship with any related parties	Para 1.51	None other than with the Local Council.
Other

Reference and Administrative details

Charity name	Broadstone Neighbourhood Forum CIO
Other name the charity uses	None
Registered charity number	1189350
Charity’s principal address	100 Fairview Drive Broadstone Dorset BH18 9AR

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Jonathan Russell Saunders	Chair
	Michael Frederick Brooke	Vice Chair
	Caroline Heather Eteen Bliss	Secretary
	Paul Jessup	Treasurer
	John Watson Crawford
	ShirleyWorner
	Colin Elkins
	Peter Sidaway
	Vikki Slade

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity None Name and objects of the charity on whose behalf the assets are held and how this N/A falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own N/A assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Jonathan Russell Saunders Position (e.g. Secretary, Chair Chair, etc) Date 16 December 2024

	Broadstone Neighbourhood Forum CIO	Broadstone Neighbourhood Forum CIO	Broadstone Neighbourhood Forum CIO	1189350 No (if any)	CC16a
	For the period from	01/04/2023 Period start date	To	31/03/2024 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ - - 36 - - - - - 36 - - - 36 - - 1,211 - - - - - - 1,211 - - - 1,211 - 1,175 - 4,802 3,627	Restricted funds to the nearest £ 2,200 2,500 - - - - - - 4,700 - - - 4,700 2,200 358 - 22,500 - - - - - 25,058 - - - 25,058 - 20,358 - 44,993 24,635	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 2,200 2,500 36 - - - - - 4,736 - - - 4,736 2,200 358 1,211 22,500 - - - - - 26,269 - - - 26,269 - 21,533	Last year to the nearest £
Grants	-				20,000
Donations	-				-
Easyfundraising	36				-
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	36				20,000

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					20,000

Neighbourhoodplan fees	-				-
Project costs	-				8,673
Office costs	1,211				673
Grants transferred to BCP	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
**Sub total **	1,211				9,346

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					9,346

	- 1,175	- 20,358	-	- 21,533	10,654
	-	-	-	-	-
	4,802	44,993	-	49,795	39,141
	3,627	24,635	-	28,262	49,795

CCXX R1 accounts (SS)

07/01/2025

Section B Statement of assets and liabilities at the end of the period

#UNKNOWN! Signature Paul Jessup Accruals Natwest bank Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 3,627 24,635 - - - - 3,627 24,635 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) 10 - - - - - Print Name Paul Jessup Jonathan Saunders	Endowment funds to nearest £
		-
		-
		-
		-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
Paul Jessup	Paul Jessup	16-Dec-24
#UNKNOWN!	Jonathan Saunders	16-Dec-24

CCXX R2 accounts (SS)

07/01/2025