HIGHCLIFFE COMMUNITY ASSOCIATION CIO Re istered Charl Number: 1189336 FORMERLY HIGHCLIFFE COMMUNITY ASSOCIATION Re istered Chari Number 278035 REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH APRIL 2025
HIGHCLIFFE COMMUNITY ASSOCIATION CHARITABLE INCORPORATED ORGANISATION TY ANNUAL REPORT FOR THE YEAR ENDED 30 APRIL 2025 th The Association present their Report for the year ended 30 April 2025. OBJECTIVES OF THE ASSOCIA TION The objectives of the Association remain unchanged from those stated in the Constitution and are: {alTo promote for the benefit of the inhabitants of Highcliffe and the neighbourhood (without distinction of sex or political, religious or other opinion) the advancement of education and to provide facilities in the interests of social welfare, recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. Ib}To establish or secure the establishment of a Community Centre and to maintain and manage or co-operate with any local authority in the maintenance and management of such a Centre for activities promoted bv the Association and its, constituent bodies in furtherance of the above objects. ANNUAL REPORT The Association offers a wide range of interests spread over more than 50 different groups with both weekly, fortnightly and monthly meetings and also has a very extensive library. Over the current year a number of new groups have been formed with further groups to be announced in the near future. It is a very friendly and caring Association which is open to all and is totally run by volunteers. Social events such as film nights, quiz and chips and social evenings are regularly on offer. A coffee morning with live music 15 held every Friday and attracts a large number of people. The Association is based in a wonderful grade 2 listed building with sea views and is total ly responsible for all aspects of its maintenance.
TRUSTEES Recruitment of Trustees is made by appea15 in the Newsletter and on the notice boards around the building. The Trustees form the Management Committee of the CIO and are elected by the members at an AGM. LEGAL AND ADMINISTRA TIVE INFORMATION Highcliffe Community Association CIO was established at a special members th meeting on 30 January 2020, when the form of the Constitution and Standing Orders were adopted. The CIO was set up to eventually replace the original Highcliffe Community Association Charity Number 278035 which was established th on 13 October 1978; once all legal requirements are fulfilled thi5 Charity will then be dissolved. The reason for changing the charitable status was that by being registered as a CIO it means that no individual person is held financiallv responsible for the Association. The CIO was registered with the Charity Commissioners under the Registration Number 1189336. The headquarter5 of the Association remain at Greystones House, Waterford Road, Highcliffe, Christchurch, Dorset BH23 5JL. The Association has a website and Web Master along with a monthly Newsletter for members. The Association is run by approximately 100 volunteers for the members and is financially self-funding. The governance of the Association is operated through a Management Committee duly elected by the members. The Management Committee hold meetings every two months to advise the representatives from each of the Sections on any decisions made with regards to the running of the Association. MEMBERSHIP th As at 30 April 2025 the total individual membership was 1133. In addition, there were 4 Group or Affiliated members. The annual membership subscription has been maintained yet again at £10 for 2025.
GIFT AID Advantage has again been taken of the Gift Aid legislation and members have been encouraged to pay their subscriptions by way of Gift Aid thereby facilitating the recovery by the Association of tax rebate in the appropriate cases. In the year under review the sum of £2,792. SECTION AcfiviTIES In general, the overall sectional activities continue to remain buoyant and offer a wide range of interests and cater for most tastes. The Management Committee has an open mind towards the creation of new Sections where it is demonstrated that the new activity will have adequate support from members. Currently there are 58 Sections and 6 Affiliates. All Sections are required to be financially self-sufficient and manage their own affairs in accordance with the Association's Standing Orders and at the same time bear an equitable share of the Association's outgoings and expenditure. In this regard financial guidance has been given that the recommended minimum annual section fee of £2.00 and the members, attendance fee of £l,00 should be deemed to be 'ring-fenced" so as to provide a basis for the Sections, contribution towards the Association's outgoings. FINANCIAL STA TEMENT Subject to the retention in a current bank account of sufficient funds to meet day- to-day activities, all surplus monies are invested on the advice of Heritage Investments, in a balanced portfolio in some 40150 separate trust companies (with no more than 4% in any one company). All income earned from such th investments is reinvested. As at 30 April 2025 the value of those investments amounted to £335,241. Facilities exist for the Association to have access to any monies from such funds on 10 days notice. Investment opportunities are kept under constant review. The Investment Advisers are required to provide a written quarterly report of the review undertaken.
The Statement of Financial Activities shows the overall income of the Association th th for the year to 30 April 2025 to be £58,095. For the year to 30 April 2025 there has been a deficit of income compared with the expenditure of £14,296. The value of the Association's investments increased by £12.441. In addition, the Association received a legacy of £627,175 which is shown as Restricted income in the Accounts. Independent Examiner The Independent Examiner for the Association's Accounts is Mr Paul Root of Messrs. Hope Jones, Chartered Accountants of Dunlop House, 23a Spencer Road, New Milton, Hampshire BH25 6BZ. I declare that in my capacity as a charity trustee - lil The Trustees have approved the Report above lill The Trustees have authorised me to sign it on their behalf Name Position Date Pauline Pegram Trustee 14.7 2
HIGHCLIFFE COMMUNITY ASSOCIATION CIO Rg istered Chari Number.. 1189336 ACCOUNTS FOR THE YEAR ENDED TH O APRIL 2025 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HIGHCLIFFE COMMUNITY ASSOCIATION CIO I report on the acwsnts of the Association for the year ended 30th April 2025 which are set out on pages 6 to 10. Res ectiva Res nslbilltles of Trusteos and Examln As lh8 Charity's Iruslees you are f8sponsible for the preparalFon of thè accounts. The Charity's Iruslees considar that an audit is not required for this year under Section 144 of the Charitiés Act 2011 and that an indepondenl examination is needed. It is my responsibility to.. examine the accounts under Section 145 of the Charilig$ Act 2011 lo follow the procèdures laid down in th8 General Direcb'ons given by the Charity Commi8sion6rs lunder Sects'on 14515Xbl of the Charities Act 2011 lo slate whelhgr particular matters have come lo my attention. 8asls of Inde gndont Examln6rfs Statèment My examination was carried out in accordance wlh the G8neral Dlreclions given by the Charity Commissioners. An exarnination includes a review of the accounting records kepl by the charity and a comparison of the accounts PT8senlgd with those records. 118lso includes nSideratIon of any unusual items or disclosures in the accoun18 and seeking explanations from you as truslees conetming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audil. and consequently no opinion Is given as lo whether the aOTrI$ pr8s8nl a 'lnJ8 and lair. view and the report is limited lo those mallèrs sel out In the slalemenl below. Inde ende In Statement In connection wilh my examinaliefi. no matter has come to my attention.. which givgs me reasonable cause lo believe that in any material rospecl the requirements lo keep accounting records in accordance with Sectson 130 of the Charities Act., and lo prepare accounts which accord with the accounting COrdS and cornpty with the accounting requirements of the Charities Act 2011 have not been m81; or lo which. in my opinion, attention should b& drawn in order to enable a proper understandlng of the accounts lo be reached. Dunlop House, 233 Spencer Road. New Milton, Hampshire. BH25 68Z P. D. ROOT HOPE JONES CHARTERED ACCOUNTANTS l*-Thl J¥LY
. HIGHCLIFFE COMMUNITY ASSOCIATION CIO STATEMENT OF FINANCIAL ACTIVITIES FO THE YEAR ENDED 30TH APRIL 2025 Note R¢stri¢t8d Unrestricted Total 3010412024 INCOMING RESOURCES Donatlon5 Le acles and Slmllar Donations lo Association Legacy BCP Council Grant Section surpluses Annual Subscriptions Subscriptions from Local Societies and Organisalions Gift Aid Recovered 4,960 4.960 627.175 3.248 627,175 38,984 11,218 38.984 11.218 42,405 11,779 140 2.792 140 2,792 100 1,520 627.175 685.270 59.052 Incomin Resources from O eratln Activltias Funé Raising 11,161 11.161 3,562 Investment Actlv Interest Receivable Charilable Loan Other 121 121 203 Dividends Inell 121 121 203 ther Incomln RBBourc Accommodation Lgttings Other 387 387 Total In¢om 627.175 69,376 696.551 63,204 Lèss Resource8 Ex ndod 83.672 83,672 68,283 NET INCOME FOR THE YEAR 627,175 -14,296 612.879 -5.079 ProfiVILossl on Revaluation of Investments 12,441 12,441 NET MOVEMENT OF FUNDS 627.175 -1.855 625,320 15,028 Transfer of Funds -10.190 10,190 FUND BALANCES BROUGHT FORWARD 310,190 129.730 439,920 424,892 FUND BALANCES CARRIED FORWARD £927,175 £138.065 £1,065,240 £439,920
HIGHCLIFFE COMMUNITY ASSOCIATION CIO BALANCE SHEET AT 30TH APRIL 2025 NOTE 2025 2024 TANGIBLE FIXED ASSETS 60,040 56.964 CURRENT ASSETS Stock Debtors, Prepayinenls and Accnjed Income Investments Cash al Bank Nat Wesl Business Reserve Cash in Hand 730 5,309 335,241 926 11,722 322,800 660.716 9,062 44.370 10,190 279 1,011.426 390,287 CREDITORS.. AMOUNTS FALLING DUE WITHIN ONE YEA Creditors and Accruals 6,226 7.331 6,226 7,331 NET CURRENT ASSETS 1,005.200 382,956 NET ASSETS £1.065,240 £439.920 Represented by.. RESTRICTED INCOME FUNDS Restricted Funds 627.175 10,190 8uildlng Fund 300,000 300,000 UNRESTRICTED INCOME FUNDS General Purpose Fund 138.065 129,730 £1.065,240 £439,920 Approved by the Trustees on ram - Trustee
HIGHCLIFFE MMUNifY ASSOCIATION CIO NOTES TO THE ACCOVNTS THE YEAR ENDEO 30TH APRIL 2025 1. ACC UNTING POUCIES Besis of Preparatlon These accounts hava been prepar&Y under hIStlca1 trJ$t 0)nV8nOn wth rtems rwni5ed at cost or transactK)n valu8 unless Otherwse ststwj ui the r*vant rKJle to th8se counts. The accounts have been prepared in accordance 1h the Staternent of RecOmmj Practice: Accountlng and Reporting by Charitles prepariro thwr 8crDunts in accordartt with th8 Financial Rewrting Standard appllcable In the United Kingdom and Republi¢ ol IretsThJ IFRS 1021 issua on 16 July 2014 and with Ihe Financial ReportirvJ Slarn1ard a9aa in the Unrt8d Kirw(kMI and RePUtA ol IrelarKI IFRS 1021 and with the Charities Act 2011. Incomlng Resourc68 Don8fions snd subscnp1& Thesg ar8 incILed in the StatAt of Finaal Aclivrbes ISOFAI when.. ' the chanty becornes enlrtled to the dOn?On. 1&3acy or 8irnil#r irtome aThJ any eondrtbrfj for rp1 afe met,. the trustees are reasonably certain they will rècelve it". and ' the Irvste85 are raasonably cedaln Ihat Ihe value ¢8n bg r•ltty measur&d. Grfl Aid Incomln9 resource8 from cl¥ims ar• Induded on th8 SOFA in same year 85 Iha intr)nw to %thich they relatè. Incomln9 R650urc&s Irom Funé-Raising These are reported nel in the SOFA. as there Is not 8 m8twi41 dtN8rence t¢tsvoon gross net fvThJ T813ing incom• os shown In the Stslemont ol Fund Ralsirrfj on pag? 7 01 the accounts. Inv88tmènt 8nd Olh6r Incomg These are included In tha accounts 80 rVale aTrJ aro nèt of ary irrecoWarae tsx rJedts. Expondllurn and Llabllltlos Expenditure Includiro VAT is ¢hargèd to St01•m6nt ol Finaroal Aetiwtlos on an ?ru81$ b&si8. Genèralty Ilabilbties oro rteognised a6 SOC a¥ there is 8 l¢gd or cLtrt ot4igalh)n committing thè charity to Ihg sxpenditure. Flx•d Assets and Depreclatlon Tangible Iix8d assets are captalised if Ihey can bè used lor nre than onè year. are stated at C05t I•s5 depreciation. Depreciation is at ra¢es calculaied to writa off the cost of Ihe fixed 8$58ts over their expected useful lives on the lollowng basis.. Furniture and Equipment 20% Strah1 line basis Loasehold Improvents Equalty over the lerglh of lease The charity dogs not have a of rlu0110n th fix•l assets. Inv¢stmentA$5èts Current asset investment5 are inc1jed in Ihe coUn1$ 81 market value wlh any surplus or dèfic being Credit to or eharg&J In the Slatwngnl of Fin8rtkg1 A¢fvitieB. Stocks sitscks are valued al the I0r of cnst aThJ lISe value aftaf m8kiTrJ due allowarte for ob3018t• 8Th sbw mowng item5. Leasing Rentals paid under operaliro leases 8fe rthaiged to Ihe SOFA on a stiaghl line b85$5 over terrn of the lease, The leas8 is pr8sently b&'ru negotiated as eWaineiF in the Annual Report.
HIGHCLIFFE COMMUNITY A SOCIATION CIO TES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30TH APRIL 202 2. FUNDS There are two fund5 held. namely the General Puwe Fund DeswJnatwJ FuTrts repr&s8nling the BuildirvJ FuThY. $8e details ol movwnenls on thè Ststement of Funds Ilovem8nts on page 10. The wer8 no int8r-lund loans outstanding al the balan $he8t dal?. 3. TANGIBLE FIXED ASSETS nrestrict 2024 Cost.. As at 1st May 2024 Additions Disposals and Wnt8 offs 182,701 6.49) 182.701 6,499 1TT,g)1 4,800 As at 30th April 2025 189.2( 182.701 D•prtclatlon: A5 at 1st May 2024 Charge for lh8 ysar Disposals and Write off$ 125.737 3.423 125.737 3.423 123.026 2,711 As at 30th April 2025 129,160 129.160 125,737 Not Book Valuo- As at 30th April 202S 56,964 As at 1st May 2024 56,964 54,875 Thè charSly had no assets at thè balance sheet date class•d as Inalen8b or htstoric. intangi* assets and no mat8rial fixed assets which hav8 not been cWl&8d arK1 induthl on the balare shoèt. 4. DEBT RS PREPAYMENTS AND ACCRUED INTERE (Atl arnounts f119 due wlthin on• ybarl Dbblors Prepayments 8ncS accrued IOM 2,778 2,531 1,528 10,194 S,309 11,722 S. INVESTMENTS Market Value at 1sl May 2024 Investrnenl Sold Profit on Year End Revaluation 322.8(Kl 322,800 302.693 12,441 12,441 20.107 Markel Value at 30th Apn'l 2tr25 335.241 335.241 3L,8(X)
HIGHCLIFFE C MMUNITY ASSOCIATION CIO NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30TH APRIL 2025 6. CREDITOR AND ACCRUALS IAII amounts falling due withln one y8arl 2025 24 Credito Accruals Dolwed Ino)me 1,652 4.574 1,921 5.410 6,226 7,331 7. FUNDS. M VEMENT Yo General Purpo$• FuThl lunrestriciedl 129.730 11.8551 10,19) 138.(X85 Bulkli Fund Irestiiraedl 300.000 Organ and Keyboard Fund IroslrKt6d) 10.1 627,17S -10190 627,175 439,920 e25,320 0 1 Oe5,240 LATED PARTY CTIONS No remuner8tion diroclly or indirectly OLrt ol lh8 luNJs ol the charity was pahl or payablo lor ihe year 10 gny member ol th9 Ex•eutivo Comrnittee or to any p8r50n known lo be Comecled vAlh any of Ihern. The only tru518è expens88 rret by Ihg charity durirvJ th8 year ww¢ in r8sFrft ol r•mbJrsement of charbty purchasfrs made by the trustees a$ tfavelliro wensès incurred. Th8 ehadty did not mlot iTrj1Il èxwnses of the Irust98s dthrYJ the year. ch8rlly has no stsbsldlary companw. g. CAP L AND LEASE MMITMENTS AND CO INGENT LIAB Therè ar8 no catel ¢0rnrnrtrn8nts at 30th April 2025. 10
HIGHCLIFFE COfvIfvIUNITY ASSOCIATION CIO DETAIL OF EXPENDITURE FOR THE YEAR ENDED 30TH APRIL 2025 2024 Restricted Unrestricted Total DIRECT CHARITABLE EXPENDITURE Total Gre stones House Rent Business Rates Refuse Collection Cleaning and Housekeeping Insurance General Maintenance Garden El8clricSly Gas Water Fire Precautions Miscellaneous 397 478 14,001 2,436 39,540 1.125 4,235 5,120 261 678 397 478 14.001 2.436 39.540 1,125 4.235 5,120 261 678 349 447 14,754 4,102 12,113 1,095 2,779 19,591 51 973 68,271 68,271 56.254 Othgr Cost Depweclalion New Developments Computer Software Frlday Live Musicians Equipment Repairs and Replacements 3.422 347 1.530 1,320 140 3,422 347 1,530 1.320 140 2,711 914 579 6,759 6,759 4,204 TOTAL OIRECT CHARITABLE EXPENDITURE 75,029 75,029 60.458 ADMINISTRATIVE EXPENSES Prinling and Slalionery Independent Examiner's Fee Postage Section Social Activities Advertising and Publicity Broadband and Telephone Legal and Professional Fees Other Adminislratson Expenses 2,162 2.670 2.162 2.670 3147 2574 109 2.265 860 577 109 2,265 860 577 396 1191 510 8.642 8.642 7825 TOTAL RESOURCES EXPENDED 83,672 83,672 68,283
FUGHC FFE COMMUNTfY ASSOCIATrON CIO ECYION SU AND DONATIONS TO THE ASSOCIATION FO YEAR ENDED 30T IL 2025 Section Art.. ncsay Tuesday Momir#J Tuesday Aftefr Wednesday Baffled by Technobgy Ballroom DancirKJ Beetle Drive Bingo Bolivia Cards Btrok Group Canasla Carpel 8¥ Caroet Catedng Che8$ Chi King Chl Kung Church Group Circle Danclng Country D8n¢ing Craft Crlbbag8 Crochet, ond Natter D8rts Darts Dl$cu$ion Duplic8te 8rfdge Flower Arranglng French Monday Fun Chair Excerls8 IT Forum I Phone Ladle$' Forum Legs. Bums and Tums Line Dancing Machine Quillng Mah Jon9 Men's Forum Mlndful Do(lIng Mindfulne$$ and Re18X8tion Petanque Tu&5day Petanque MondaylWednestJ8ynhursday Petanqu8 Fdday Petanque Frldw AM Photography Piciurelcard SaWCTaft re FaY Lfve Pilates Tue8day Pilales Wednesday Play Readlng Poetry Quiltin9 Tuesday Rambling and AmblirvJ Ro¢kin Robins Rubber Bridge Rummikub Needles Scrabble Soci81 Events Table T8nntS Whist Yoga Yoga Yoga NU-2U 355 378 203 243 375 322 273 13 376 151 299 7Z6 531 MOaY FrSday 418 11.661 11.323 1st Class 2nd Class 107 208 1,485 270 1.092 364 187 250 216 301 434 242 Thursday 98 3.208 219 221 70 139 18 270 387 582 3.157 232 132 197 310 385 471 347 512 13 361 1,188 1.420 676 658 209 132 285 342 82 407 371 263 280 414 371 678 243 733 279 834 371 70 920 1.284 575 372 216 273 2.972 2,984 1.173 461 233 Monday Tuesday Wednesday 211 4,233 38.984 42,405 13