2025-03-31-accounts - 1st North Worle Scout Group

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Annual General Meeting 1[st] North Worle HQ, Sunday 21[st] September, 6pm

Attendance:

Michelle Macdonald (Chair), Gemma Kattana (GLV), Jayne Booth (Treasurer), Ali Kattana (DLV), Wayne Young, Dan Hurden, Ron Macdonald, Keith Le Grange, Dave Bidwell, Clare Bidwell, Ruth Walser, Sylvia Brown, Alexia Brimecome, Kamel Atmani, Sam Lane, Cai Merryweather, Sarah Cunningham, Richard Piggott, Luke Adams, Ian Berry, Reece Coombes, James O’Rourke, Paul Waller, Steve Postma

1. Introduction and welcome

The Chair welcomed everyone to the AGM

2. Apologies for absence

Chair: We’ve received apologies from 3 people for their absence today: Janine Wright, Toni Newcombe, Eliot Green

3. Governance topics

Chair: We'll use this part of the meeting to make sure the charity's foundations are in good order

3a. Approve the minutes of the Annual General Meeting held on 21 07 2024

Chair: The Group Trustee Board have reviewed the minutes of last year’s AGM at the meeting held on 21 07 2024. I propose that these minutes are taken as read and ask the Group Scout Council to agree that they’re a true record of that meeting.

All agreed to accept the minutes

3b. Adopt the model constitution from Policy, Organisation and Rules (POR)

Chair: In line with the recommendation from The Scout Association, the Group Trustee Board proposes we adopt the model constitution for a Scout Group from Chapter 5c of Policy, Organisation and Rules. A copy of this was available for review and inspection prior to this meeting, and copies are also available at this meeting.

Please show your hands to approve . All agreed

3c. Note the Group’s financial year

Chair : Can the Group Scout Council members please note our charity’s financial year is 1 April to 31 March

3e. Agree the number of members that may be appointed to the Trustee Board

Chair: Following good practice recommendations from the Charity Governance Code, POR states Trustee Boards should have a minimum of 5, and no more than 12, Trustees in total. This includes ex officio and co-opted Trustees.

The Group Scout Council must agree the number of people to be appointed to the Trustee Board. The outgoing Trustee Board recommends that 12 people are appointed, the same as last year. I propose the Group Scout Council approves that recommendation, which has been seconded.

Please show your hands to approve . All agreed

3f. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM)

Chair : The Group Scout Council must agree its quorum – the minimum number of Group Scout Council members that must be present at Group Scout Council meetings. The outgoing Trustee Board recommends the quorum should be set at 12 people for future meetings of the Group Scout Council (the quorum for this AGM was agreed at last year’s AGM).

Does the Group Scout Council approve that recommendation, which has been seconded.

Please show your hands to approve . All agreed

4. Review of the previous year

Chair: We’ll now use this part of the meeting to reflect on the activities of the past year.

4a. The Group Lead Volunteer’s review

Group Lead Volunteer read her review which is attached.

4c. Receive and consider the Group Trustees’ Annual Report including the annual Statement of Accounts

Chair notes the Group Trustee Board has prepared the Trustees’ Annual Report and Statement of Accounts.

The treasurer states that the accounts have not yet been audited due to the company who did them previous being merged with another one. The Trustees ask the Scout Council to defer adoption of the accounts as they are still needing to be audited, with the caveat they are produce in time for the Charities Commission submission deadline at the end of January.

All agreed

Chair asked if there were any questions regarding the Trustees’ Annual Report, and the Annual Accounts. None received

Chair thanks the Treasurer for completing the Statement of Accounts and for all their work during the year.

5. Making appointments

Chair: We’ll use this part of the meeting to organise the set up of the charity until the next AGM. We'll appoint a Trustee Board to oversee good governance for the charity over the next year. This includes appointing Trustees and / or officers whose terms have ended.

5a. Appoint the Group Chair, following recommendations from the open selection process conducted under arrangements made by the Group Trustee Board

Group Lead Volunteer says the Trustee Board’s recommendation to the Group Scout Council is that Michelle Macdonald should be appointed as Group Chair.

Please show your hands to approve . All agreed

5b. Appoint the Group Treasurer, following recommendations from the open selection process by the Group Trustee Board

Chair states the Trustee Board’s recommendation to the Group Scout Council is that Jayne Booth should be appointed as Group Treasurer.

Please show your hands to approve . All agreed

5c. Appoint members of the Group Trustee Board, following recommendations from the open selection process conducted under arrangements made by the Group Trustee Board

Chair makes t he recommendation to the Group Scout Council is that the following should be appointed as members of the Group Trustee Board for the specified terms:

Alexia Brimecome (3 years) Sylvia Brown (3 years) Janine Wright (3 years) Richard Piggot (1 year) Toni Newcombe (1 year) Michelle Macdonald (1 year)

Please show your hands to approve . All approved

It was noted that Jayne Booth had been agreed for 3 years at the last AGM so had 2 years left before having to be voted in again.

Chair notes that the Group Lead Volunteer is an ex-officio member of the Board.

Chair thanks the Trustees, and the Trustee Board Administrator, for their work during

the year.

It was noted that if anyone would like to become a Trustee they can be co-opted onto the Board at a later meeting.

5e. Appoint the Auditor

Treasurer proposes NDC Accountancy (previously Tax Assist) be appointed again for this coming year

Chair confirms that NDC Accountancy has been proposed, seconded and is qualified for the role and willing to undertake it.

Please show your hands to approve . All approved

6. Closing remarks

Chair welcomes Ali Kattana, District Lead Volunteer to make his report.

Chair confirmed the date of the next Board of Trustees meeting will be 19[th] October at 6pm

The next AGM Will be 20[th] September 2026

Chair closes the AGM at 18.55, thanking everyone for attending

Ill Tortb Worft Scout Gro Recei Is (or ihe rr enoed Jlii larch 2025 Balnre bro hi fornArtI 18tAM.89 ijlioni bwri Sub5LYI lion> 114nk in 24757.wj 247.519 hr¢ivliits Inrorne Acli%'ilicJ & C'arn & P10 of hAII 7238.28 .%undrw Hecci fsin Ai uirrcl FIJ UJA ncwslcltu dcli 4383.64 140. 428. Tot1 Recei t5 72414.5 rneats for tht e&r ended 31st Mrtb 202 Adminislratiou b.I Mem[ShI Insurance cnse5 rrt¥ 2025 36.50 435.89 Acii¥'i ttsej Se¢ikOll Aclivili&eK 01CC AdmIreX 24626.75 365.76 eD5e5 3815.70 5082.38 380.(K) 237.88 950.(JJ 1387.19 828.) Mainlenancelcleaners North Sornersel Coun¢il- annual Lellr s rcfunds MJ Teale Hushi A¢ouj¢S Ward Tree Sur eon Balnce carried forw*rd 24368.45 Total Ex tllses 72414.slj Position Group DAle Is/.,I Batance5 kld 1131.3.25 £ 2793.54 (W56.58 £ 618.33 £24368.45 Position Group Grts4 Position Group. Sections Tothj

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilities and basis of report	Charity Name 1stNorth Worle Scout Group

	31stMarch 2025 Charity no (if any) 1189335


	1 & 2 (remember to include the page numbers of additional sheets)
	I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31st March 2025. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I am qualified to undertake the examination by being a qualified member of examiner's statement the Chartered Institute of Taxation.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Date: 2 [nd] January 2026
Signed:
Name: Catherine Saunders
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Oct 2018

IER

Relevant professional qualification(s) or body (if any):

CTA MAAT ATT

Neil’s Data Consultancy Ltd, 96 Drove Road, Weston super Mare,BS23 Address: 3NW

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to None disclose .

Oct 2018

IER

IER Oct 2018