## MINUTES OF AGM
## 21[st] July 2024
1. Welcome by Chair
2. Apologies
Janine wright, Ron MacDonald, Tanya Chigdley, Paul waller
3. Approval of last years Minutes
Proposed by Alexia Brimecome, seconded by Gemma Kattana. Unanimously agreed
4. Accept Constitution for 2025. (Adopting the scout constitution).
In line with the recommendation from Scout Headquarters, the Group Trustee Board proposes we adopt the model constitution from Chapter 5 of Policy, Organisation and Rules. A copy of this was available for review and inspection prior to this meeting, and copies are also available at this meeting.
Proposed by Alexia Brimecome, seconded by Greg Scott. Unanimously agreed
5. Matters arising from previous meeting. None.
6. Finances
## 1[st] Noth Worle ACCOUNTS
Jayne reported that the accounts had been audited by Tax Assist. We had received a £500 donation to repair our mess tent
We had a refund for our insurance No questions on the accounts.
Proposed by Jayne Booth, seconded Michelle MacDonald. Unanimously agreed
## 7. **Agree the number of members that may be appointed to the Trustee Board** Michelle:
Following good practice recommendations from the Charity Governance Code, POR states Trustee Boards should have a minimum of 5, and no more than 12, Trustees in total. This includes ex officio and co-opted Trustees.
The Group Scout Council must agree the number of people to be appointed to the Trustee Board. The outgoing Trustee Board recommends ale are appointed. I propose the Group Scout Council approves that recommendation.
Seconded by Gemma. Unanimously agreed
## **8. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM)**
**Michelle:** The Group Scout Council must agree its quorum – the minimum number of Group Scout Council members that must be present at Group Scout Council meetings. The outgoing Trustee Board recommends the quorum should be set at 12 people. Does the Group Scout Council approve that recommendation?
Seconded by Alexia Brimecome. Unanimously agreed
9. Group Chair report.
Everyone read at their leisure.
## 10. Group Scout leader report.
Attached and read at leisure.
## **11. Making appointments**
**Michelle:** We’ll use this part of the meeting to organise the set up of the charity until the next AGM. We'll appoint a Trustee Board to oversee good governance for the charity over the next year.
The recommendation to the Group Scout Council is that Jayne Booth should be appointed as Group Treasurer. Please show your hands as approval. Unanimously agreed
The recommendation to the Group Scout Council is that those listed below should be appointed as members of the Group Trustee Board. Unanimously agreed
Alexia Brimecome (Wild Cats leader) Richard Piggot (Wild cats leader) Toni Newcombe (wild cats leader) Sylvia Brown ( Priory pack) Ian Berry (Alpha pack) Vikki Corke ( Omega pack)
## **12. Appoint the Auditor for 2025**
Jayne proposes Tax Assist
Michelle confirms that Tax Assist has been proposed, seconded and is qualified for the role, and asks for a show of hands to approve Jayne’s nomination. Unanimously agreed
## 13. **District report**
A summary of activities from Ali Kattana
## 14. AOB
Cameron Lae and Morgan Brimecome were invited to be youth representatives at the Board meetings.
There was a query regarding the quorum at the trustees meetings. It was confirmed that it was 5 members present
Meeting closed.
I. North Worle Scout Grou
Rt¢ei
ts for the
'e&r ended 31st Mlrch 2024
Balance brou
ht forward
14931.20
Sub$eri
Subscri
tions
lions
22963.02
Bank interest
190.52
Attl7Atie5 Ineome
Activities & Ca
& Panto
Refid Marsh Insurance re Hall Lll5urance from March 2023
11297.13
1433.91
Lettin
s of hall
6905.66
Suttd Ret¢5 t5
850.28
Total Recel ts
58571.72
ments for ihe
ear ended Jlst Mar¢h 2024
Admiuistr&tion Ex
eknse5
Mernbershi
fe¢s 2024
JDsurance
Sundn¢s
A¢iivl
e]J5es
Seciion ActivitieeX
Office Adtnitjlex
n5es
Panlo
Hall EI
9234.00
3517.72
nses
17909.84
325.20
1358.00
eD5es
3477.40
3559.67
380_00
205.00
Mainle]]allcel¢l¢aJJ¢rs
North Som¢rs¢t Coun¢il-a]mual lease
Ixttin
refvnds
BalarLte ¢arried forw2rd
18604.89
Total Ex
ttt$e$
58571.72
Position Group
Date
Balllnces held at 31.3.24
Hall
£ 1262 87
Group
£16723.69
Secbons
£ 618.33
Toial
£18604.89
Position Group
Dale
Position Group CFxcLir
Date
ZIIc¥11
I. North Worle Scout Grou
Rt¢ei
ts for the
'e&r ended 31st Mlrch 2024
Balance brou
ht forward
14931.20
Sub$eri
Subscri
tions
lions
22963.02
Bank interest
190.52
Attl7Atie5 Ineome
Activities & Ca
& Panto
Refid Marsh Insurance re Hall Lll5urance from March 2023
11297.13
1433.91
Lettin
s of hall
6905.66
Suttd Ret¢5 t5
850.28
Total Recel ts
58571.72
ments for ihe
ear ended Jlst Mar¢h 2024
Admiuistr&tion Ex
eknse5
Mernbershi
fe¢s 2024
JDsurance
Sundn¢s
A¢iivl
e]J5es
Seciion ActivitieeX
Office Adtnitjlex
n5es
Panlo
Hall EI
9234.00
3517.72
nses
17909.84
325.20
1358.00
eD5es
3477.40
3559.67
380_00
205.00
Mainle]]allcel¢l¢aJJ¢rs
North Som¢rs¢t Coun¢il-a]mual lease
Ixttin
refvnds
BalarLte ¢arried forw2rd
18604.89
Total Ex
ttt$e$
58571.72
Position Group
Date
Balllnces held at 31.3.24
Hall
£ 1262 87
Group
£16723.69
Secbons
£ 618.33
Toial
£18604.89
Position Group
Dale
Position Group CFxcLir
Date
ZIIc¥11
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
1stNorth Worle Scout Group|
|---|---|
|||
||31stMarch 2024
**Charity no**
**(if any)**
1189335|
|||
||1 & 2
(remember to include the page numbers of additional sheets)|
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31st March 2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I am qualified to undertake the examination by being a qualified member of **examiner's statement** the Chartered Institute of Taxation.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Name:** Catherine Saunders
**Date:** 25[th] June 2024
1
**Oct 2018**
**IER**
**Relevant professional** CTA MAAT ATT **qualification(s) or body (if any):**
**Address:** TaxAssist Accountants, 96 Drove Road, Weston super Mare,BS22 9RE
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to** None **disclose** .
**Oct 2018**
2
**IER**