2021-03-31-accounts - 1st North Worle Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

1[ST] NORTH WORLE

ANNUAL GENERAL MEETING

Held via Zoom Video call on Sunday 19th September 2021

Present:-

Alli Waller Cai Merryweather Paul Waller Danni Laing Clair Smiddy Jayne Booth Vikki Corke Jason Mitchell Sonja Hammond Ali Kattana Zara Bailey Gemma Kattana Ali Cook

1. INTRODUCTIONS

Gemma welcomed everyone to the AGM meeting and advised that Lyndsey Kellow had resigned as Chairman.

2. APOLOGIES FOR ABSENCE

No apologies received.

3. MINUTES OF LAST MEETING

Minutes from previous AGM were approved proposed by Ali and seconded by Vicki. All 11 attendees voted in agreement.

4. MATTERS ARISING

No matters arising.

5. CHAIRMANS REPORT

No report available.

6. ADOPTION OF ACCOUNTS

Summary of Accounts have been sent out separately to all executive members.

Jayne advised that accounts related to lockdown whereby subs were reduced and two lots of membership fees for 2020 & 2021 had been paid out, also refunds for sailing and camping trips.

Four grants were available which helped during lockdown as the building was rateable by North Somerset Council.

Everyone happy with the accounts.

Gemma proposed that we adopt the accounts but only on the basis that they will be audited formally, Jason Mitchell seconded the proposal – 11 attendees voted yes. Once audited the accounts will be sent to the Charity Commission.

Gemma advised that all the bank accounts had now been sorted.

7. GROUP SCOUT LEADER & GROUP REPORTS

It has been another rollercoaster of a year in Scouting, with the world reeling from the effects of a pandemic, and the impact it has had on everyone’s lives. I, for one, am so proud to be a Scout in the past 18 months, not only because of how scout leaders have been able to help bring some positivity into the lives of the young people holding magnificent programmes online and face to face with restrictions, but also how the young people in Scouting have embraced the challenges with such enthusiasm and resilience. At times when on my worst days, I thought that we’d return to a very reduced Scouting capacity, I was blown away with seeing so many joyful faces when we were allowed back face to face, and I reminded again what a great organisation Scouting is and how much of an impact we have on young peoples lives.

Despite being in lockdown for a good chunk of the year, we have been marching on with our ‘to-do list’ and a big thank you to Vikki Corke, her family, Barbara Millard and the Scouts for tidying up and creating a fabulous fire pit area. It is great to tick off two more big jobs – replacement of the fencing around the grounds and new containers for storing our equipment.

Camping has always been at the heart of scouting and has been sorely missed in the past 18 months by everyone. We are all looking forward to dusting off the camping equipment and getting out there again in the coming months. In spite of not being able to camp, we did hold our Summer Adventure Days in July at the YMCA grounds in Somerset, and were able to offer fantastic activities including climbing, mud buggies, Segways, archery and more. With comments like ‘it’s the best day ever’ and ‘I had the most amazing day’ being heard by more than one Scout, I’m thinking it might need to become an annual event!

As always, but no less sincere because of it, I’d like to thank from the bottom of my heart all the leaders and young leaders for their enthusiasm, passion and creativeness during what has been a difficult time for everyone. Without them we wouldn’t been able offer such a fantastic experience for our young people, and give our future adults #skillsforlife

Gemma - Group Scout Leader

WILD CATS BEAVER COLONY

Wild Dogs have had another fun packed year whether we were meeting on Zoom during Lockdowns two and three or face to face when restrictions were lifted. During lockdown we took on a lot of new beaver scouts, and the activity packs we made up for each session up to a fab Easter hunt went down a storm. Thank you to all the parents/carers who did a fabulous job of getting them online, supporting them with the activities, and of course hiding those Easter Eggs!

When we returned to face to face, we were delighted to introduce a new team of leaders to join Helen to run the colony. Alexia Brimecombe and Ali Cook joined Helen Skillen, and two young leaders, and September term we have been joined by Paula Flory and Danni Laing.

We had a full exciting term of activities such as tobogganing, hike, scavenger hunt, cooking and water games! A huge 'Thank You' to all the young people for sticking with us, it has been tough but they have shown great spirit and have helped us through it too.

WILD DOGS BEAVER COLONY

No report received.

PRIORY CUB PACK

Well, the last year has been somewhat of a roller coaster, having spent the year before online we finally got the go ahead to meet face to face, albeit with restrictions.

In September we split the pack into two, and with hand sanitiser and face masks ready, we meet fortnightly for the winter term. With 23 cubs that continued through the Pandemic we met the restrictions head on and started to have fun with making kites and flying them on a windy Weston Beach to Scavenger hunts in the woods as well as a fun hike around Worle where we got to find the best chip shop. We were able to complete badges along the way including Animal care, Astronomy and then finished the year with a Christmas movie night.

The new year didn’t start well as Covid forced another lockdown; however, we had got used to fighting and managed to return to online delivery. Numbers dropped to 13 as the young people juggled online schooling and clubs. We had three Cubs move to scouts and three Beavers join us as well as Adam our young leader. The cubs still managed to complete badges like Air Activities, Home safety, Local Knowledge, Science and even managed an online Lego night. We finished the term off with an online cookery night making Easter treats. Over Easter the team continued their lockdown theme of delivering activity and care packs to all the cubs, including those that didn’t make the online sessions to make them feel included, this included Easter bunnies and sunflower growing packs to keep them engaged.

In April restrictions began to lift again and at long last we were able to go out and have some fun gaining badges. First aid, Photography, and the athletics badges were completed; and we also managed to fit in another trip to the woods. We also welcomed Ashdon back as a young leader to join the team.

After almost 18 months some badges were difficult to achieve, Adventure and outdoors were two. However, in the last couple of months, despite not being able to camp, the cubs learnt how to put tents up, cook outdoors and how to be safe at camp. The cubs then attended a day camp at yew trees farm in Tarnock where they were able to forget the past year or so and have some proper adventures on mud buggies, Segway’s and the climbing wall, it was great to see the young people finally getting a chance to enjoy normality without being told to social distance. We

ended the year with a great night at Mendip activity centre having some fun Tobogganing and the highlight of my term was of course the beach party. Sandcastles and chips were enjoyed and seeing the cubs covered in sand and smiling faces made the whole year worthwhile. Despite the pandemic the cubs gained a lot of badges and managed to work towards most the challenge badges. We also managed to give 8 silver awards too.

If anything, the last 18months has taught us to embrace change and adapt so we can still achieve great things. Young people are resilient and given the right tools and skills, there are no limits.

VILLAGE CUB PACK

We are a very young pack with most of the Cubs under 9 years.

22 young people 1 young leader 2 leaders

Potentially another leader joining soon and a young leader joining later in the year.

We have awarded Gold awards and many badges, finally caught up on all the investments that couldn’t be done over Zoom.

The current Leaders and young people have worked hard to keep the spirit of Cubs going over these strange times.

I’m so proud to be part of Village Cubs and Leaders for their continued commitment.

They have done extremely well coping with online activities, even if their video was off they took part.

We have enjoyed a varied programme, Jan Feb March on zoom we’ve done cooking with the help of mums and dads.

Lego challenge which was great fun, Home safety badge and Global issue’s badge.

Knots which was a challenge in itself trying to show them over zoom but we all got there in the end.

Rounded off with a Virtual Minecraft camp at the end of March.

Great fun was had by all making avatar faces doing an escape room and a treasure hunt to name a few of the things we got up to.

Over the Summer term May to July we finally returned to face to face scouting.

The Cubs and Leaders were very excited to finally meet each other after months of looking at each other on a screen.

We have made the most of being at the hut and out and about

Backwoods Cooking is always a favourite, I think it’s the food, cannot believe how much young people can eat in an hour and a half.

We have also done the athletics badge, Road Safety with a walk around the area identifying road signs and types of crossings.

Air activity Badge, fantastic paper planes made and flown, also some good designs of planes.

We hiked along Sand Bay to have a sandcastle competition, followed by a very energetic game of football.

Shelter Building in Worlebury woods, with the help of some parent helpers who seemed to be having as much fun as the Cubs.

Rounded off the year with a Very Wet and Wild Evening.

Thank you to Ben, Adam, and Vikki for all your Help over the last months, couldn’t have done it without you.

ALPHA SCOUT TROOP

Alpha Scouts has very much gone through a transitional year but, despite a number of changes in leadership and the various challenges caused by the Covid19 pandemic, we have finished the year strongly and are very much looking forward to what the 2021-2022 year brings.

September 2020 started with Ian as Section Leader with Emily and Steve continuing their considerable support. Myself and Charlotte also joined at the beginning of the term and began full leader training. For those initial few weeks, the Scouts undertook a number of usual programme activities such as pioneering, games nights, teamwork activities and fire lighting/backwoods cooking. As with many units, we were constrained to run two sessions divided into the older and younger Scouts until the imposition of the National lockdown in November. Attendance was generally good throughout this time.

As of November, we carried out a number of online meetings in the run up to Christmas. Most notable of which was a virtual Remembrance Camp which consisted of a variety of activities, quizzes and talks to the Scouts all themed around the topic of Remembrance. We tried to focus on areas that are not traditionally covered such as other global conflicts, women in war, the role of Scouts in war and the humanitarian costs for countries involved. We elected not to return to face-to-face Scouting before the Christmas break.

As of January, Charlotte took over the role of Section Leader and we continued a programme of online meetings until the end of March. We took this opportunity to focus on a number of badges that we would perhaps not otherwise do such as Science, Fire Safety, World Faith, Mechanics, International and Physical Recreation. We were able to award a considerable a number of badges over this time and were very pleased that many Scouts took the opportunity to complete badges on their own initiative. Again, we were also very impressed with the vast majority of Scouts that continued to attend every week.

Over the January to March term, a number of our Scouts took part in the Harry Potter sleepover and Kohoutek challenge. I know that they all really enjoyed the events and we would like to thank the Omega Troop Leaders for all their hard work in putting these on.

Moving into April we were all very pleased to move back to face-to-face Scouting even with the restrictions in place. We were also delighted to gain a number of new scouts taking us up to 28. Our programme was mainly focused on outdoor activities due to the limit on numbers in the hut. Particular highlights were a local knowledge scavenger hunt, wide games in the woods, orienteering challenges, a water fight, sports night, Star Wars evening and a number of badge lead evenings. We ended our term with a disco party arranged by Emily which the Scouts enjoyed enormously. A number of our Scouts also took part in the Activity Days which again were well enjoyed.

On a personal note, I was very privileged to be involved in this year’s Ten Tors event and this is something I will be encouraging all our Scouts to participate in. The District did an exceptional job of putting on an event in such challenging circumstances so thank you to everybody involved.

Unfortunately, Charlotte has now stepped down as Section Leader although I am delighted to have been asked to take on the role and am very much looking forward to the new term. I am already aware that we will be losing a number of Scouts for various reasons and troop size is something we will keep an eye on as the term progresses. Sadly, our Young Leader James is having to stop as of next term due to other commitments. He has been a great help over the years and I know he will be missed by the Scout and Leader. We wish him all the best for the future.

I would like to thank all the Leaders, District Team and parents for their assistance and support throughout the last 12 months and we look forward to an exciting year ahead.

Cai

OMEGA SCOUT TROOP

This report runs from September 2020 – July 2021

In September we could meet face-to-face but this gave us lots of new challenges as we were restricted to 15 in a group. We put out a plea to the parents and 4 signed up to become Troop Assistants and another 8 said they would be Occasional

Helpers. This now meant that officially we had 10 leaders plus others who would help if we needed them. Amazing!

Initially we had we had to meet in 3 groups, the first rotation we had 2 groups for an hour each (1 playing games and 1 making smores) while the 3rd group had badge work at home. On the second rotation we were able to have 2 groups so one went out litter picking while the other caught up with Skills and Outdoor Challenge badge work at the hut before swapping the following week.

We finished the week before half term on a high with axe throwing and crate staking at Mendip not knowing at the time we were about to be back on zoom.

With the arrival of November came lockdown 2. We now had breakout rooms on zoom which took our tech skills to a new level. Our lovely new leaders quickly learnt how to “zoom” and, although zoom was not what they’d signed up for, just like the other leaders they joined in each week learning new technology skills!

We held our own zoom carnival procession with a virtual firework display and quiz created by Nicki and Ellissa rose to the challenge and got everyone to pioneer flagpoles from pencils so we could all take part in flag break each week. As we moved into December we brushed up on our map reading skills including making contour line models and ended our zoom sessions with a Christmas party with “Minute to Win It” challenges, Christmas movie quiz and Vikki decorating a yule log following (exactly) the instructions from the Scouts.

As restrictions were lifted on Sunday 13th December we held two sessions at the Scout hut with bushcraft skills, Christmas crafts and food on the fire. Jo organised a hike around Worle looking at the Christmas lights which we did in small groups and on Christmas Eve a group of Scouts volunteered to help move a huge pile of woodchip from the car park to the bushcraft area.

On Saturday 2nd January – we ran Scouts during the day so we could work in daylight. One group in the morning, the other in the evening – we did crafts, knife and saw skills, hedge planting and cooking on the fire. Then we went into the third lockdown – back on zoom!!

Via zoom we ran games evening, an escape room, an international evening (with a Scout from Ireland), Founders evening, completed the Librarian badge, Scientist badge and played pacman live with leaders chasing each other around the local area in the dark while the Scouts gave them instructions via zoom. We also held a Harry Potter Sleepover with both Troops with Sara organising her husband to be the very special guest! We finished the Spring term on Saturday 2nd April – they way we’d started it – face-to-face at the Scout Hut, one group in the morning and one in the afternoon – with lots of crazy Easter themed challenges.

The summer term arrived and with it lots of possibilities. We celebrated St George’s Day with games and activities, we had 2 evenings of PL led activities, a mad evening with all 6 patrols cooking something different, we completed our Fire Safety badge, led by Ron, and we took part in virtual orienteering in the park off Walford Avenue.

After half term we took a team of 13 Scouts out to complete their Expedition Challenge badge, walking the local coast and going home to sleep. We also had an amazing evening with Paralympian Tim Jeffery and played adapted sports - Tim has taken one of our neckies out to Japan with him and sent back photos!

We also held our own Olympics evening with the Scouts achieving their Athletics badge, this was followed with an evening of shelter building and fire lighting in the woods, sandcastles on the beach, paddle boarding in Congresbury, hiking and kayaking in Clevedon and Frisbee golf at Mendip. Covid permitting, quite a few of our Scouts took part in the Group Adventure weekend too.

Despite Covid and all the restrictions our Scouts have risen to lots of challenges and between September 2020 and July 2021 479 badges have been awarded including 7 Chief Scout Awards.

Scouts have only left due to reaching 14 and most have moved onto Explorers and some to Young Leaders as well. As each Scout has left we have had new ones ready to fill their places. Despite the difficult circumstances all the new Scouts have settled in well.

We have a great team of leaders. Ellissa has nearly completed her wood beads and Ben tells me he’s not far off. Ron, Nicki, Sara and Jo have all completed their Troop Assistant training and have been invested. Everyone has contributed so much over the last year, either leading sessions, coming up with ideas or helping with resources. I’m so grateful for the help, time and support they have given me in making our crazy ideas come to life.

Vicky has recently decided to leave us as she now lives in Yeovil. She was brilliant on zoom throughout lockdown but has now decided it really is too far to drive each week. We hope to welcome George and Oskaar back soon – they have not been able to join us due to work commitments but would like to return when they can.

As I write this report we have:

30 Scouts

9 Leaders

8. GROUP SCOUT LEADER NOMINATIONS FOR CHAIR

Gemma is in conversation with a new Chair at present as Lyndsey Kellow resigned as the current Chair.

Unable to nominate at this meeting.

9. ELECTION OF GROUP TREASURER

Jayne the group treasurer is happy to stand again this year. Zara nominated and seconded by Paul Waller. 11 attendees voted in agreement.

10. ELECTION OF GROUP SECRETARY

Zara the group Secretary is happy to stand again this year. Jayne nominated and seconded by Vicki. 11 attendees voted in agreement.

11. ELECTION OF EXECUTIVE COMMITTEE

Re-Election of the following members to Executive Committee took place:-

Gemma advised that Alli Waller would be stepping down as Cub Leader.

Vikki Corke – Omega Cai Merryweather – Alpha

Ali Cook nominated and Paul Waller seconded nominations. 11 attendees voted in agreement. Gemma advised that we will need more Exec. members as we currently only have 5.

12. DISTRICT REPORT AND PRESENTATIONS

Ali Kattana thanked everyone for being invited to the Zoom meeting. He said it had been a very strange year but all groups starting to come back to face-to-face. He advised that we are down 19% on membership.

He thanked the leaders for being involved in all activities from zoom meetings to face-to-face.

Even with going green some restrictions will still be in place for the next six months and the District wish to concentrate on the groups. Also that 2 x Deputy District Commissioners had been taken on – Kate Lewis who would be supporting groups & sections and Graham Meikle – Training Compliance, ensuring that training such as safeguarding etc. is up-to-date and in accordance with requirements. Hopefully there will be some normality over the coming months.

14[th] November 2021 will be the return of the Remembrance Sunday Parade.

Pantomime – date to be confirmed but provisional date will be 19[th] December 2021.

It was also advised that a new colony launched on 9[th] September 2021 called Squirrels for 4-5 year olds, that District would not be running groups at this time.

Ali thanked everyone over the last 18 months, Exec. members, supporters & leaders.

Jason also thanked the leaders for providing continuity to our young people during the last year which was much appreciated.

13. AOB

Subs

Gemma advised that subs would go up to £15.00 in November.

Hiring of Scout Hut

It was discussed that we would no longer require a deposit cheque for the hiring of the premises and maybe a penalty charge would be implemented for cleaning. Discussions still in progress for this and will be re-visited at the next Exec. meeting.

Gemma thanked everyone for attending zoom meeting.

14. CLOSE OF MEETING & NEXT EXEC. MEETING

Meeting Closed at 7.52p.m.

Next meeting proposed for Sunday 17[th] October @ 7.00p.m. at the Scout Hut.

1st North Worle Scout Group 1189335

Receipts and payments accounts

1st April 2020 31st March 2021 To

For the period from

Section A Receipts and payments

----- Start of picture text -----
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Subscriptions 1,315 - - 1,315
Interest 0 - - 0
Activities and camping 9,424 - - 9,424
Refunds 5,975 - - 5,975
Hall Lettings 2,638 - - 2,638
Covid Grants from North Somerset 18,097 - - 18,097
Fundraising 252 - - 252
Sundries 277 - - 277
- - - -
- - - -
37,978 - - 37,978
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 37,978 - - 37,978
A3 Payments
Membership Fees 12,616 - - 12,616
Insurance 1,289 - - 1,289
Activity Refunds 4,987 - - 4,987
Section Activities 5,476 - - 5,476
Utilities 3,170 - - 3,170
Hall Maintenance 635 - - 635
North Somerset Lease 380 - - 380
- - -
- - - -
Sub total [ 28,553 ] - - 28,553
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 28,553 - - 28,553
Net of receipts/(payments) [ 9,426 ] - - 9,426
A5 Transfers between funds - - - -
A6 Cash funds last year end 10,335 - - 10,335
Cash funds this year end [ 19,761 ] - - 19,761
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

			Unrestricted	Restricted
Categories	Details		funds	funds
B1 Cash funds	Lloyds Treasurer Lloyds Sections Lloyds Savings	*Total cash funds*	to nearest £ 2,367 16,564 830 19,761	to nearest £ - - - -
	(agree balances	with receipts and payments account(s))	OK	OK
			Unrestricted	Restricted
			funds	funds
B2 Other monetary assets	Details		to nearest £ - - - - - -	to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional) -
charity’s own use				- - - - - - - -
B5 Liabilities	Details		Fund to which liability relates	- - - - - Amount due (optional)
Treasurer Signed by one or two trustees on behalf of all the trustees	Signature J. Booth		Print JAYNE	Name BOOTH
Group Scout Leader	G. Kattana		GEMMA	KATTANA

----- Start of picture text -----
CC16a
----- End of picture text -----

Last year

----- Start of picture text -----
to the nearest £
18,766
4
10,044
-
10,289
-
3,710
369
-
-
43,182
----- End of picture text -----

43,182

1,930 - 15,297 6,907 16,219 380 - - 40,733

40,733 2,449 - - 2,449

Endowment funds

to nearest £ - - - -

Endowment funds to nearest £ - - - - - - Current value (optional) - - - - -

Current value (optional)

When due (optional)

Date of approval 1/21/2022 1/21/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of 1[st] North Worle Scout Group On accounts for the year 31[st] March 2021 Charity no 1189335 ended (if any) Set out on pages 1 & 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31st March 2021. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 19[th] November 2021 Signed: Name: Catherine Saunders Relevant professional CTA MAAT ATT qualification(s) or body (if any): Address: TaxAssist Accountants, 96 Drove Road, Weston super Mare,BS22 9RE

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None