Trustees’ Annual Report for the period 01 January 2021 to 31 December 2021
Reference and Administration
Registered Name: The Cinema Organ Society Charity Number: 1189263 Registered Address: c/o 7 Larch Way Sleaford Lincolnshire NG34 7UG
Charity Trustees:
| Simon Gledhill | Chairman |
|---|---|
| Malcolm Phillips | General Secretary |
| Stephen Nicholson | Treasurer |
| John Abson | Retired 14.8.2021 |
| Damon Cox | Southern District Secretary |
| Simon Field | Sales Officer |
| Nigel Laflin | Archivist |
| John Leeming | |
| David Lowe | |
| Robert Pearsall | |
| Richard Stephenson | Northern District Secretary |
| David Warner | |
| Damon Willetts | Midlands & Wales District Secretary Retired 14.8.2021 |
| Gordon Whitehouse | Midlands & Wales District Secretary Elected 14.8.2021 |
Structure, governance and management
Constitution: Charitable Incorporated Organisation (CIO) Governing Document: CIO Association Constitution dated 30/04/2020 Trustee selection: Elected by Members of the CIO to serve for a 3 year period.
All Trustees give their time voluntarily and receive no remuneration or other benefits in return for duties carried out on behalf of the charity.
Objectives
The objects of the CIO are:
Advancement of the arts by the promotion of public education in, and appreciation of music, with special reference to theatre/cinema organ music, in particular by:
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a) acquiring, maintaining and enhancing theatre organs;
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b) building, maintaining and making available, for the benefit of the public, an archive of printed and recorded material on the history of the theatre organ, its technical design and construction, and its music;
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c) holding concerts, silent film presentations, conventions, workshops, and talks focusing on the history, musical use, and playing of the theatre organ; and
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d) providing financial assistance to young people aged 25 or less wishing to attend a convention or workshop who would otherwise be unable to do so, by contributing to the cost of registration and/or travel.
Activities for the Year
The Trustees of the Cinema Organ Society have kept in mind the Charity Commission’s guidance on public benefit when carrying out their duties and activities during the year.
The Cinema Organ Society activities are based around the three regions, each of which has one of the Society’s theatre organs. With the ongoing Covid-19 pandemic and restrictions, we were unable to hold any events during the first half of the year. Trustee meetings were held online on a regular basis every few weeks.
With the easing of restrictions, public concerts recommenced in the Northern District at Saltaire in June, and at Hampton-in-Arden in the Midlands in September. Ongoing major alterations to the Troxy venue meant that it was not available for concerts during the year. While audience numbers are slowly increasing, public concerts are mostly running at a loss.
Following last year’s cancellation, we were able to hold our Annual General Meeting in August at St. Johns Vianney church at Clayhall, Ilford. After the meeting, there was an opportunity to hear the Compton theatre organ which is installed at the church. Our Southern District look after maintenance of this organ.
The Society provided sponsorship for the Phantom of the Opera Tour, a semi-improvised accompaniment to The Phantom of The Opera (1925) film. The film was accompanied by singer Rosie Lavery and Aaron Hawthorne on the theatre organ. It played at eight venues in the UK, including Saltaire, and also in Amsterdam. The majority of the audience had not attended theatre organ concerts in the past, and it was pleasing to see their enthusiasm for the events. There was much interest shown in the theatre organ. The sponsorship was made possible by a legacy received recently.
Progress was made with the society archives, and we were able to present much of li in digital format on our website. We have also made most of our past society journals and newsletters freely available lo read online. Only the most receiit publications are restricted lo members access only. This is a tnajor slep towards achieving objective (b) with this information now in the public domain. Membership As ar December 2021, tnembership of the society stood at 541. As well as supporting the Society with membership subscriptions, meinbers tnake generous donauons which enable the Society to maintain the organs and provide additional funding for public events. Members also give time as volunceers ac public events, and wilh n]aintenance and archive work. Financial review The Sociery's principal sources of funding are the tnembership subscripuons and donations whith include the use of the organs for private practice. One item to nots is that the opporiunicy has been taken to review the asset value of our organs. Until last year, this figure has incliided the cost of the organ5 and all money spent on them since they were obtained. The asset value of the organs should be the atnount the Society might obiain if the organs had to be sold at some point in the future. This figure is far less than the insured value the organ5 which includes the purchase of replacements, refuTbishTnent and installation costs. As of 31" Deceniber 2021, the Society had a healthy bank balance which will allow it to progress its charitable objects over the next year. Approved by the Trustees at their tneeting on 28 May 2022. Signed by: sImalLIn. S Gledhill, Chairman M Phillips. General Secretary
THE CINEMA ORGAN SOCIETY
INCOME AND EXPENDITURE ACCOUNT
Year end 31st December 2021
Registered Charity No 1189263INCOME AND EXPENDITURE
Incoming Resources ACCOUNT Activities for generating funds 5011 Subscription renewals 10582 Donations 10858 Total incoming resources unrestricted funds 26451
Resources expended
| expended Q |
||
|---|---|---|
| Costs of generating activities | ||
| Publishing/Distribution/Purchases/expenses | 7064 | |
| Events sponsorship | 2000 | |
| Marketing | 1025 | |
| Insurance | 3265 | |
| Repair/renewals/tuning/small equipment | 2863 | |
| Admin inc domain hosting costs | 1481 | |
| Organists fees | 3280 | |
| Venue hire | 6264 | |
| Total resources expended | 27242 | |
| Net outgoing resources | (791) | |
| Other recognised gains/(losses) | ||
| losses on revaluation of fixed assets for the charity's own use | (474059) | |
| s/t | (474850) | |
| Total funds brought forward at 1 January 2021 | 897759 | |
| Total funds c/f 31 December 2021 | 422909 | |
The Cinema Organ Society Balance Sheet
| The Cinema Organ Society Balance Sheet |
The Cinema Organ Society Balance Sheet |
|---|---|
| Registered Charity number 1189263 31st December 2021 |
|
| Fixed Assets | 2021 |
| Tangible Assets | |
| Cinema organs and related equipment b/f Written down in the year |
569,059 (474,059) |
| Expenditure in the year at cost | 8,300 |
| 103,300 | |
| Current Assets | |
| Debtors and prepayments Cash at Bank and in hand Total current assets |
908 318,701 |
| 319,609 | |
| Creditors | |
| Trade creditors and accruals | - |
| Net Assets | 422,909 |
|---|---|
| FFunds of the Charity | |
| Accumulated funds b/f at 1 January 2021 | 897,759 |
| Loss for the year Balance c/f 31 December 2021 |
(474,850) |
| 422,909 |
Independent Examiner’s Report
to the Trustees/members of : The Cinema Organ Society; Charity number 1189263 on the financial statements for the year ended 31.12.2021
The Trustees of the Charity are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 and my role is to examine the accounts under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
I confirm that no material matters have been found which gives me cause to believe that in, any material respect that accounting records were not kept in accordance with section 130 of the Act. The accounts for the year ended 312 12 2021 do accord with the accounting recodes kept by the Cinema Organ Society; and I have no concerns and have not found any matters to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Susan Bickerstaffe.
Mrs S A Bickerstaffe
AAT 11 Fairhaven, Skelmersdale WN8 6RQ 31/05/2022