Trustees’ Annual Report for the period 01 January 2020 to 31 December 2020
Reference and Administration
Registered Name: The Cinema Organ Society Charity Number: 1189263 Registered Address: c/o 7 Larch Way Sleaford Lincolnshire NG34 7UG
Charity Trustees:
| Simon Gledhill | Chairman |
|---|---|
| Malcolm Phillips | General Secretary |
| Stephen Nicholson | Treasurer |
| John Abson | |
| Damon Cox | Southern District Secretary |
| Simon Field | Sales Officer |
| Nigel Laflin | Archivist |
| John Leeming | |
| David Lowe | |
| Robert Pearsall | |
| Richard Stephenson | Northern District Secretary |
| David Warner | |
| Damon Willetts | Midlands & Wales District Secretary |
Structure, governance and management
Constitution: Charitable Incorporated Organisation (CIO)
Governing Document: CIO Association Constitution dated 30/04/2020
Trustee selection: Elected by Members of the CIO to serve for a 3 year period.
All Trustees give their time voluntarily and receive no remuneration or other benefits in return for duties carried out on behalf of the charity.
Objectives
The objects of the CIO are:
Advancement of the arts by the promotion of public education in, and appreciation of music, with special reference to theatre/cinema organ music, in particular by:
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a) acquiring, maintaining and enhancing theatre organs;
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b) building, maintaining and making available, for the benefit of the public, an archive of printed and recorded material on the history of the theatre organ, its technical design and construction, and its music;
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c) holding concerts, silent film presentations, conventions, workshops, and talks focusing on the history, musical use, and playing of the theatre organ; and
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d) providing financial assistance to young people aged 25 or less wishing to attend a convention or workshop who would otherwise be unable to do so, by contributing to the cost of registration and/or travel.
Activities for the Year
The Trustees of the Cinema Organ Society have kept in mind the Charity Commission’s guidance on public benefit when carrying out their duties and activities during the year.
The Cinema Organ Society activities are based around the three regions, each of which has one of the Society’s theatre organs. Public events for the year started with an all-day public workshop and evening concert at the Troxy in East London in January. From February, the regular monthly public concerts started at the Fentham Hall, Henley in Arden, and the Victoria Hall, Saltaire.
However, following the March concerts, the Covid-19 pandemic resulted in all venues being closed. Unfortunately owing to the various Covid tier restrictions and lock-downs, we were unable to hold any further public events during 2020. As we have not been able to hold physical events, we have been using our public Facebook and YouTube social media platforms to keep up the interest in the theatre organ, featuring a number of organ performances and on-line interviews with organists.
Following the February meeting, further trustee meetings were held online on a regular basis every few weeks. Although face-to-face meetings were missed, as a national society it did make it easier for trustees from around the country to take part.
The trustees were delighted to receive the news in April that the Society had been registered as a Charitable Incorporated Organisation by the Charity Commission. This will help us in delivering our objectives shown above.
The trustees took the decision in August that due to the ongoing uncertainty over holding events, the Annual General Meeting, due to be held in London in November would be cancelled. The Annual Report and Accounts for the year ended 31[st] December 2019 was circulated to all members of the Society in October. In the event, travel restrictions would have prevented the meeting from taking place.
From June onwards, the restrictions did allow for some maintenance work to take place on the organs. Project work continued on the Saltaire Wurlitzer organ, which included the manufacture
and installation of four new Diaphone resonators. As part of the work, the diaphone chests were rebuili and iwo regulators were re-leatheTed. On the other organs, minor work look place, and the organs were played to ensure that they continued in good condition. Progress was n]ade with the socieiy archives, and we were able to present much of it in digital fortnat on our website. We have also made most of our past society journals and newsletters freely available io read online. Only the tnost recent publications are restricted io members access only. This is a tnajor step towards achieving objective (b) with chis information now in the public domain. Membership As at December 2020, membership of the society stood at 673. As well as supporting the Society with membership subscriptions, meTnbers tnake generous donations which enable the Society to aintain the organs and provide additional funding for public events. Members also give lime as volunteers ai public events, and with maintenance and archive work. Financial review The Society's principal sources of funding are the membership subscriptions and donations which include the use of the organs for private practice. With the sudden cancellation of concerts from April, the trustees agreed to offer those organists who were affecced their concert fees. This continued until September, and was made possible owing to a large unrestricted legacy which had been received. In the event, several organists who had other income declined the offer, but it was greatly appreciated by those who fell Outside the goveinrnent support schetnes. In general, concerts tend to break-even, so the cancellation of most of the events for the year has not caused a tnajor clialleiige to the Society's overall financial position. As of 31" Decetnber 2020, Ihe Sociery had a healihy bank balance which will allow it to PTogress its charitable objects over the next year. Approved by the Thistees at their meeting on 12, June 2021. Signed by: 2Az f/+ S Gledhill, Chairmarj M Phillips, General Secretary
SECTION B – THE CINEMA ORGAN SOCIETY
INCOME AND EXPENDITURE ACCOUNT
For the period 29/04/2020 to 31/12/2020
Registered Charity No 1189263INCOME AND EXPENDITURE
Incoming Resources
Activities for generating funds 7188 Donations 2706 Fundraising 0 Total incoming resources unrestricted funds 9894
Resources expended
Costs of generating activities Publishing and Distribution Administrative costs Insurance Repair and renewals Fundraising costs
| Publishing and Distribution Administrative costs Insurance Repair and renewals Fundraising costs Total resources expended Net incoming resources Other recognised gains/(losses) losses on revaluation of fixed assets for the charity's own use s/t Total funds brought forward at 29/04/2020 Total funds carried forward at 31/12/2020 |
2511 | ||
| 617 | |||
| 1727 | |||
| 52 | |||
| 0 | |||
| 4907 | |||
| 4987 | |||
| (29025) | |||
| (24038) | |||
| 921797 | |||
| 897759 |
SECTION C – The Cinema Organ Society
Balance Sheet
Registered Charity number 1189263 31st December 2020
| Fixed Assets | 2020 |
|---|---|
| Tangible Assets | |
| Cinema Organs and related instruments | 569,059 |
| Current Assets | |
| Stock of merchandise 340 Debtors and prepayments 1,875 Cash at Bank and in hand 326,586 Total current assets 328,801 |
340 1,875 326,586 |
| Creditors, amounts falling due after one year | |
| Trade Creditors | (101) |
| Net Assets | 897,759 |
|---|---|
| FFunds of the Charity | |
| Accumulated funds | 897,759 |
The Income and Expenditure Accounts from 29/04/2020 to 31/12/2020 together with the Balance Sheet as at 3/12/2020 have been prepared from the financial records of the Cinema Organ Society and are certified to be in accordance therewith.
| On behalf of the Trustees | |
|---|---|
| Steve Nicholson Trustee and National Treasurer | |
| Registered Public Accountant | 16/07/2021 |