Charity number: 1189248
SPACE2GROW
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
SPACE2GROW
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 14 |
SPACE2GROW
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2023
Trustees J M Negus N J Chinn N Green M James K Chernyshov Charity registered number 1189248 Principal office The Old Vicarage Vicarage Lane Farnham GU9 7PR Independent Examiner Nick Weller FCCA Simmons Gainsford LLP Chartered Accountants 14th Floor 33 Cavendish Square London W1G 0PW
Page 1
SPACE2GROW
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2023
The Trustees present their annual report together with the financial statements of the Space2Grow for the year 1 April 2022 to 31 March 2023.
Objectives and activities
a. Policies and objectives
The purpose of the charity is as follows:
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l. The provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life.
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The advancement of horticultural, healthy eating education for improving individuals condition of life and improvement of wildlife diversification in and around the land on which the charity operates.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
Achievements and performance
a. Main achievements of the Charity
The main achievements of the charity during this year included:
Gardening groups - for isolated and vulnerable people across the generations, some of whom are in long term addiction recovery.
Learning in nature – outdoor, nature-based learning sessions for local primary schools connecting the next generation with the outdoors.
Wellbeing interventions for teenagers – nature-based sessions for local secondary schools experiencing emotional difficulties and struggling to attend school.
Summer holiday clubs – for children from local disadvantaged families.
Parenting courses – for local families, many of whom are referred to us by local schools because they are struggling with family life.
Afternoons on the acre – providing safe, exclusive use of The Acre for families and small groups giving children a chance to play in nature and parents an opportunity to relax.
Farnham men in sheds – a collaboration with Farnham Maltings giving socially isolated local men a space to connect, working on woodworking projects for local community groups.
Community groups – giving access to the garden for other local community groups and organisations including local art groups, Scouts and Beavers, mother and baby groups.
Supporting the wellbeing of over 60 local people weekly.
Achieving fundraising success with a donation from Waverley Borough Council’s Thriving Communities fund.
Increasing our work with local schools, giving local children more access to nature in the space2grow garden.
Page 2
SPACE2GROW
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Achievements and performance (continued)
Introducing wellbeing intervention sessions for local Secondary school children, supporting them to feel able to attend school more regularly.
Achieving success in the RHS South & South East in Bloom awards “It’s your neighbourhood” category and Farnham in Bloom awards, recognising our contribution to our local community.
Being chosen by the Lord Lieutenant of Surrey to receive a tree from the Queen’s Green Canopy ‘Tree of Trees’ sculpture celebrating the Platinum Jubilee.
Financial review
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
b. Reserves policy
The reserves policy of the charity is based on the charities objectives to achieve a margin of working capital sufficient to enable all aspects of the charities work to be conducted in an orderly and efficient manner.
Structure, governance and management
a. Constitution
Space2Grow is a registered Charitable Incorporated Organisation, number 1189248, and is constituted under a Trust deed.
b. Methods of appointment or election of Trustees
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed. Trustees are appointed by seconded agreement of existing trustees.
Page 3
SPACE2GROW
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP (FRS 102);
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
N Green Trustee Date: 1/11/2023 | 16:29 GMT
Page 4
SPACE2GROW
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2023
Independent examiner's report to the Trustees of Space2Grow ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2023.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Dated: 1/11/2023 | 16:29 GMT
Nick Weller FCCA Simmons Gainsford LLP Chartered Accountants 14th Floor 33 Cavendish Square London W1G 0PW
Page 5
SPACE2GROW
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Note Income from: Donations and legacies 3 Total income Expenditure on: Charitable activities 4 Total expenditure Net income Transfers between funds Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Restricted funds 2023 £ 34,698 34,698 33,165 33,165 1,533 2,375 3,908 11,972 3,908 15,880 |
Unrestricted funds 2023 £ 2,607 2,607 1,858 1,858 749 (2,375) (1,626) 6,686 (1,626) 5,060 |
Total funds 2023 £ 37,305 37,305 35,023 35,023 2,282 - 2,282 18,658 2,282 20,940 |
Total funds 2022 £ 46,679 |
|---|---|---|---|---|
| 46,679 | ||||
| 45,976 | ||||
| 45,976 | ||||
| 703 - |
||||
| 703 | ||||
| 17,955 703 |
||||
| 18,658 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 8 to 14 form part of these financial statements.
Page 6
SPACE2GROW
BALANCE SHEET AS AT 31 MARCH 2023
| Note Fixed assets Tangible assets 9 Current assets Cash at bank and in hand Creditors: amounts falling due within one year 10 Net current assets Total net assets Charity funds Restricted funds Unrestricted funds Total funds |
12,777 12,777 (490) |
2023 £ 8,653 8,653 12,287 20,940 15,880 5,060 20,940 |
15,842 15,842 (250) |
2022 £ 3,066 |
|---|---|---|---|---|
| 3,066 15,592 |
||||
| 18,658 | ||||
| 11,972 6,686 |
||||
| 18,658 |
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
N Green
Trustee
Date: 1/11/2023 | 16:29 GMT
The notes on pages 8 to 14 form part of these financial statements.
Page 7
SPACE2GROW
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. General information
Space2Grow is a registered Charitable Incorporated Organisation, charity registration number 1189248. The address of the registered office is The Old Vicarage, Vicarage Lane, Farnham, GU9 7PR.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Space2Grow meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
2.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
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SPACE2GROW
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
2. Accounting policies (continued)
2.4 Tangible fixed assets and depreciation
Tangible fixed assets costing £NIL or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis.
Depreciation is provided on the following basis:
Recreation and Leisure Assets
20%
2.5 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.6 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
2.7 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.8 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
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SPACE2GROW
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
3. Income from donations and legacies
| Restricted | Unrestricted | Total | Total | |
|---|---|---|---|---|
| funds | funds | funds | funds | |
| 2023 | 2023 | 2023 | 2022 | |
| £ | £ | £ | £ | |
| Donations | 34,698 | 2,607 | 37,305 | 46,679 |
4. Analysis of expenditure on charitable activities
Summary by fund type
| Restricted | Unrestricted | |||
|---|---|---|---|---|
| funds | funds | Total | Total | |
| 2023 | 2023 | 2023 | 2022 | |
| £ | £ | £ | £ | |
| Charitable activites | 33,165 | 1,858 | 35,023 | 45,976 |
5. Analysis of expenditure by activities
| Activities | ||||
|---|---|---|---|---|
| undertaken | Support | Total | Total | |
| directly | costs | funds | funds | |
| 2023 | 2023 | 2023 | 2022 | |
| £ | £ | £ | £ | |
| Charitable activities | 23,245 | 11,778 | 35,023 | 45,976 |
Analysis of direct costs
| Supplies and materials Equipment and services Depreciation |
Activities 2023 £ 2,171 20,461 613 23,245 |
Total funds 2023 £ 2,171 20,461 613 23,245 |
Total funds 2022 £ 1,986 30,237 766 |
|---|---|---|---|
| 32,989 |
Page 10
SPACE2GROW
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
5. Analysis of expenditure by activities (continued)
Analysis of direct costs (continued)
Analysis of support costs
| Activities 2023 £ Light and heat 1,184 Insurance 621 Office administration 7,886 Staff training 396 Cleaning 48 DBS 264 Water 83 Computer costs 694 Bank charges 62 Accountancy fees 540 11,778 6. Independent examiner's remuneration Fees payable to the Charity's independent examiner for the independent examination of the Charity's annual accounts |
Total funds 2023 £ 1,184 621 7,886 396 48 264 83 694 62 540 11,778 2023 £ 240 |
Total funds 2022 £ 1,419 - 9,981 - - - - 691 27 869 |
|---|---|---|
| 12,987 | ||
| 2022 £ 300 |
7. Employees
The average number of employees, including the Trustees, during the year was 5 (2021: 4).
8. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2022 - £NIL).
During the year ended 31 March 2023, no Trustee expenses have been incurred (2022 - £NIL).
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SPACE2GROW
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
9. Tangible fixed assets
| Cost or valuation At 1 April 2022 Additions At 31 March 2023 Depreciation At 1 April 2022 Charge for the year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 |
Recreation and Leisure Assets £ 4,790 6,200 |
|---|---|
| 10,990 | |
| 1,724 613 |
|
| 2,337 | |
| 8,653 | |
| 3,066 |
| 10. | Creditors: Amounts falling due within one year | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Accruals and deferred income | 490 | 250 |
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SPACE2GROW
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
11. Summary of funds
Summary of funds - current year
| Unrestricted funds Restricted funds |
Balance at 1 April 2022 £ 6,686 11,972 18,658 Balance at 1 April 2021 £ 1,598 16,357 17,955 |
Income £ 2,607 34,698 37,305 Income £ 10,989 35,690 46,679 |
Expenditure £ (1,858) (33,165) (35,023) Expenditure £ (2,383) (43,593) (45,976) |
Transfers in/out £ (2,375) 2,375 - Transfers in/out £ (3,518) 3,518 - |
Balance at 31 March 2023 £ 5,060 15,880 |
|---|---|---|---|---|---|
| 20,940 | |||||
| Balance at 31 March 2022 £ 6,686 11,972 |
|||||
| Summary of funds - prior year | |||||
| Unrestricted funds Restricted funds |
|||||
| 18,658 |
Unrestricted Funds
The unrestricted funds are used to support Space2Grow in meetings its aims and objectives.
Restricted Funds
The restricted funds relate to projects undertaken by the charity to meet its aim and objectives whereby Space2Grow requests donations from the local community and beyond for that particular project. A proportion of support costs are allocated to the restricted fund each year. A major project this year was the purchase of a new greenhouse.
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SPACE2GROW
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
12. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Tangible fixed assets Current assets Creditors due within one year Total |
Restricted funds 2023 Unrestricted funds 2023 £ £ 8,653 - 7,367 5,410 (140) (350) 15,880 5,060 |
Total funds 2023 £ 8,653 12,777 (490) 20,940 |
|---|---|---|
Analysis of net assets between funds - prior year
| Tangible fixed assets Current assets Creditors due within one year Total |
Restricted funds 2022 Unrestricted funds 2022 £ £ 3,066 - 8,906 6,936 - (250) 11,972 6,686 |
Total funds 2022 £ 3,066 15,842 (250) 18,658 |
|---|---|---|
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