KINGSCLERE VILLAGE CLUB 1189234 ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
INDEPENDENT EXAMINERS REPORT
KINGSCLERE VILLAGE CLUB CHARITY 1189234
ACCOUNTS FOR THE YEAR ENDED
31 MARCH 2025
KINGSCLERE VILLAGE CLUB 1189234 ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
CONTENTS
| Page | |
|---|---|
| Statement of Financial Activities | 1 |
| Balance Sheet | 2 |
| Notes to the accounts | 3 |
KINGSCLERE VILLAGE CLUB 1189234
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
| NOTES | UNRESTRICTED FUNDS |
RESTRICTED FUNDS |
TOTAL | 2023/24 | ||||
|---|---|---|---|---|---|---|---|---|
| INCOMING RESOURCES | ||||||||
| Donations & Grants | 1 | £76 | £5,429 | £5,505 | £ 74,322 | |||
| Charitable Trading | 2 | £36,632 | £0 | £36,632 | £ 30,005 | |||
| Interest | £421 | £0 | £421 | £ 297 | ||||
| Non-charitable trading | 3 | £9,647 | £0 | £9,647 | £ 10,110 | |||
| TOTAL INCOMING RESOURCES |
£46,776 | £5,429 | £ 114,734 | |||||
| £52,205 | ||||||||
| RESOURCES EXPENDED | ||||||||
| Booking & Accounts Facility |
£545 | £0 | £545 | £ 670 | ||||
| Cost of Fundraising | £2,026 | £0 | £2,026 | £ 2,098 | ||||
| Licences & Publicity | £1,612 | £0 | £1,612 | £ 1,413 | ||||
| Caretaking | £3,544 | £0 | £3,544 | £ 3,570 | ||||
| Insurance | £2,179 | £0 | £2,179 | £ 2,090 | ||||
| Maintenance | 4 | £14,707 | £0 | £14,707 | £ 9,489 | |||
| Miscellaneous | 5 | £391 | £0 | £391 | £ 1,829 | |||
| Services | 6 | £10,466 | £0 | £10,466 | £ 11,193 | |||
| Tutor Fees | £8,805 | £0 | £8,805 | £ 8,200 | ||||
| Projects/Capital Expenditure |
£0 | £7,430 | £7,430 | £ 80,508 | ||||
| TOTAL RESOURCES EXPENDED |
£44,274 | £7,430 | £ 121,060 | |||||
| £51,704 | ||||||||
| NET INCOMING/OUTGOING RESOURCES |
£2,502 | -£2,000 | £502 | |||||
| -£ 6,326 | ||||||||
| Funds brought forward | £52,751 | £2,000 | £54,751 | £ 61,077 | ||||
| FUNDS CARRIED FORWARD |
£55,253 | £0 | £55,253 | £ 54,751 | ||||
1
KING5aERE VILLAGE auB 1189234 AccouNfs FOR THE YEAR ENDED 31 MARCH 2025 STATEMEIIT OF ASSETS AND UABILMES 31 MARCH Z025 UNREsfRicfED FUNDS RESTRicfED I-" FUNDS CASH FUND5 TOTAL 2023124, £ 28Wi £0 £ 2881 Dep051t Account £ 26,216 £0 £ 26.216 Cash In hand £155 £0 £iss £211 TOTAL CASH AJNDS £ 55,252 £0 £ 55252 E 54,751 OTHER mONARy £0 £0 UablleS £0 £0 £0 £0 CURRENT ASSErs £ 55.252 £ 55,252 CURRENT AccouKr 2024 blf £28.744 DEPOS ACCOUNT Payments in £51.840 CASH 2024 blf Received Banked Cash Fn hond 2024 blf Intèrèst Year end balanc• £25,795 £421 E211 Payments out £51,7(14 £1,562 £1.618 £155 Year end balance £26216 £28A81 These accounts have been prepared on a Receipts and Payment basis. in accordance with the Charity Reporting and N£counting GuldancE 2013. al No guarantee has been gtven by the CIO, where any potenttal liability undef the guarantee Is outstanding at the date of the statement of as5et5 and liabilities. bl There15 no debt outstarKling at the date of the 5tatemellt of 355et5 and liabillt5es which is owed bythe CIO and which is secured by an express charge on any of the asset5 of the CIO. Signed by two trustees on Slgnature Prlnt Name e of approval behalf of all the trustee5 SILkuyJ Trustee I Trustee 2
KINGSCLERE VILLAGE CLUB 1189234
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
NOTES TO THE ACCOUNTS
| NOTE 1 DONATIONS AND GRANTS |
||||
|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||
| BASINGSTOKE & DEANE BC | £0 |
£956 |
£956 |
electric woks |
| GREENHAM TRUST | £0 | £4,404 |
£4,404 | electric works |
| PARISH COUNCIL | £0 | £70 |
£70 |
D-dayevent |
| MISC DONATIONS | £76 | £0 |
£76 |
|
| TOTAL | £76 | £5,429 |
£5,505 |
| NOTE 2 CHARITABLE TRADING |
NOTE 3 NON-CHARITABLE TRADING |
|||
|---|---|---|---|---|
| CLUBS | £2,739 | LEASES | £5,991 | |
| LETTINGS | £10,037 | FUNDRAISING | £2,863 | |
| LIBRARY LICENCE | £6,067 | CAFÉ | £792 | |
| CLASSES | £17,789 | TOTAL | £9,646 | |
| TOTAL | £36,632 |
| NOTE 4 MAINTENANCE |
ADHOC MAINTENANCE |
|||
|---|---|---|---|---|
| REGULAR | £1,356 | ELECTRICAL | £2,681 | |
| ADHOC | £11,870 | ROOF | £3,820 | |
| MINOR IMPROVEMENTS |
£660 | FIREDOOR | £880 | |
| GARDEN | £821 | FLOORING | £1,650 | |
| TOTAL | £14,707 | DOOR ENTRY | £637 | |
| INSURANCE EXCESS |
£250 | |||
| HEATING REPAIRS | £837 | |||
| OTHER | £1,115 | |||
| TOTAL | £11,870 |
3
KINGSCLERE VILLAGE CLUB 1189234
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
NOTES TO THE ACCOUNTS
| NOTE 5 SERVICES | 2023/24 | ||
|---|---|---|---|
| GAS | £6,017 | £ 6,244 | |
| ELECTRICITY | £3,033 | £ 3,641 | |
| WATER | £823 | £ 758 | |
| BROADBAND | £592 | £ 550 | |
| TOTAL | £10,466 | £ 11,193 |
| NOTE 6 ELECTRICS PROJECT EXPENDITURE |
|
|---|---|
| DIGGING/FILLING ACCESS TO CABLE |
£300 |
| 3-PHASE METER INSTALLATION |
£991 |
| ZONE METER INSTALLATION |
£6,000 |
| ADDITIONAL WORK RE LIBRARY |
£139 |
| TOTAL | £7,430 |
NOTE 7 FIXED ASSETS FOR USE BY THE CHARITY
The property at 35 and 37 George Street was given to the people of Kingsclere by the Holding family in 1921 to be a reading room and leisure centre. No value is placed on the property as an asset as the terms of the gift provide that, if ever disposed of, the proceeds should go to the Church.
NOTE 8 EXPENSES PAID TO TRUSTEES
Expenses other than reimbursement of purchases made on behalf of the charity.
| Trustee | Amount | Reason |
|---|---|---|
| H. Andrew | £18 | Mileage |
| Y. deSavigny | £18.90 |
Mileage |
| S. Morris | £5.85 | Mileage |
4
Kingsclere Village Club Treasurer Report to the Trustees
- Year End 31 March 2025
Independent Verifier Comments
There were no issues that needed to be recorded on the Independent Examiners Report to the Charity Commission.
No recommendations were made.
Trading Income
Trading income increased by £6 164 over the year ending March 2024.
Charitable trading shows an increase of £6 627 over the previous year, but there is an outstanding figure of £1700 for a yoga teacher which had not been invoiced. The lettings of the hall and therapy rooms continued to be buoyant. A new art class also brought in more income.
Non-charitable trading was £463 down over the previous year. We are looking at ways to boost our entertainments programme.
Grants
Most of the grant income was for the Electrical Works project, which has been completed. There is no outstanding grant money in account.
Expenditure
Maintenance continued to be the major expenditure; roof works, flooring and re-wiring the library accounted for most of this. The flooring costs covered works on the upstairs landing, damp proofing the space under the main staircase and emergency flooring in the hall. The hall floor had to be dried out and replaced, and the hall redecorated but this was almost all covered by insurance.
The cost of utilities fell slightly, and this is projected to fall further with our new gas and electric contract.
In Summary
Money raised by charitable and non-charitable trading covered our costs, with a small surplus of £500. It was not necessary to take any money from reserves, despite the increased maintenance costs, but it does mean that little could be added to our reserve funds.
It is necessary for us to hold reserves in addition to six months running costs because of the likelihood of major repairs due the age and protected status of the building. The situation is carefully monitored and it will be necessary in future years to ensure these reserves are maintained at a suitable level. The active pursuit of grant funding to cover improvement costs will be vital to the continuing financial health of the Club.
In order to better manage our money, the decision has been taken to increase the amount held on deposit and reduce the balance in the current account.
Helen Andrew, Treasurer