Kingsclere Village Club Treasurer Report to the Trustees Year End 31-March 2023
Background
In the previous financial year, the Club had not fully transferred from the old charity to the CIO. Comparison of income and expenditure between the two years therefore needs to refer to both charities.
Independent Verifier Comments
There were no issues that needed to be recorded on the Independent Examiners Report to the Charity Commission.
A recommendation was made to review and document our process for authorising payments.
In the opinion of the Independent Examiner, our current finance package is unnecessarily wieldy and a commercial package is not needed.
Income
Our income from charitable and non-charitable trading increased over the previous year to slightly exceed pre-covid levels. This was in part due to the greater number of events held to raise money to be match-funded by the Headley Trust for the Energy Efficiency Project. An increase in the hiring costs of all rooms was agreed, to off-set rising heating costs.
Grants
Grants of £17.5K were received for the Energy Efficiency Project, with work starting this financial year but not completed until the following year. Further grant funding will be received when the work is complete.
Expenditure
The impact of rising prices was felt, with the cost of services being £1,200 greater than the previous year. This would have been higher but we benefited from a fixed-price gas contract.
All expenditure on the Energy Efficiency Project was covered by grants received, with £1,600 carried forward towards future expenditure. £7,000 of our reserves is allocated to the project.
In Summary
Money raised by charitable and non-charitable trading covered our running costs and produced a small surplus (£500) after the 5k fund is taken into account.
We hold reserves in addition to six months running costs, which are necessary considering the likelihood of major repairs due to the age and protected status of the building. The situation needs careful monitoring to ensure that we not only cover our running costs but also have some surplus to put against future expenditure such as roof repairs.
Helen Andrew, Treasurer
Report to the trustees of Kingsclere Vlllage Club CIO I report to the eharity twslegs of Klngsdgre Vi118ge Club, Charity number 1189234. on my examination of the 8¢counts of the charity for the year ended 31° March 2023. Re$F¥• rosponslbllltles of trust••s and •xamln8r The charity's trustees a reswn5ible forthe pparatIon ofthe ounts. The charitys trustees ¢On$er that an audit is not required forthis year under section 144 of the Charrbes Ad 2011 (the Charitias Act) and that an IndeFdent examinatK)n is needed. It is my SpOnsI.1ty to.. examin6 thg 8¢counls under 58¢Aion 145 of the Charities Act.. to follow th8 proeedureslaid down in thè gener Direcb¢n$ given by the Charty Commission undor se¢tion 145(5lb ofthe Charitss Act.. and to State whether particular matters have rme to my att8ntion. Basls of Ind¢nd0nt examinerf8 rnport y gxamination was carried out in accordance wth the general Directions given by the Ch8rty Commission. An examinaknon indudes a ofthe awunting records kept by the charity and a comparison ofthe ac£ounts presented with those rrds. It also includes consKleralitin of any unusual items or disdostsw in the 8¢¢ounts, and sesknng &Xana110nS from you as trustee5 coniemiro any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and conseqntty no opinion is given 8$ lo whtrtherthe accounts present a'lrue and fair vivw, and the report is limrted to those matters set out in the stat8m8nt bèlow. Independent oxamlngrf$ statom8nt In connection vhth my oxaminalion, no matter has lo my attenlion.. 111 which gives me reasonable cause lo trelieve that in any material respect the requirements.. to ke8p accounting r8cord$ in ac¢ordanc8 with section 130 ofthe Charitk8S A¢ and - to ppare aCUnts which accord with the accounting re¢ords, comply wth the a¢ttJunting raouirèments of th¢ charrt Act have not be8n me(. or 12) to which. in my opinion. attention should te drawn in ordw to enable a woper underslandiro of the a¢Unts lo be reached. Patricia Fox FCCA Chartered Certffied Accountant 36 Essex Road Basingstoke RG21 7TB Sign8d.....
KINGSCLERE VILLAGE CLUB CHARITY 1189234
ACCOUNTS FOR THE YEAR ENDED
31 MARCH 2023
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KINGSCLERE VILLAGE CLUB 1189234
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
| CONTENTS | |
|---|---|
| Page | |
| Statement of Financial Activities | 2 |
| Balance Sheet | 3 |
| Notes to the accounts | 4 |
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KINGSCLERE VILLAGE CLUB 1189234
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Notes | Unrestricted Funds | Restricted Income | Total 2023 | Total 2022 | |||
|---|---|---|---|---|---|---|---|
| Incoming resources | |||||||
| Donations and Grants | 1 | £320 | £17,578 | £9,699 | |||
£17,258 |
|||||||
| Charitable Trading | 2 | £24,816 | £24,816 | £8,983 | |||
| Investment Income/Interest | £32 | £32 | £0 |
||||
| Income from non-charitable trading | 3 | £12,232 | £12,232 | £13,696 | |||
| Repayment of utiltiyerrors | £10,165 | £10,165 | £0 |
||||
| Total incoming resources | £47,566 | £17,258 | £64,824 | £32,377 | |||
| Resources expended | |||||||
| Booking& Accounts Facility | £1,747 | £1,747 | £0 |
||||
| Cost of fundraising | £2,455 | £2,455 | £962 |
||||
| Licences and Publicity | £1,666 | £1,666 | £1,462 | ||||
| Caretaking | £4,517 | £4,517 | £1,200 | ||||
| Insurance | £2,090 | £2,090 | £1,670 | ||||
| Maintenance | £2,205 | £2,205 | £2,964 | ||||
| Miscellaneous | 4 | £2,207 | £2,207 | £2,539 | |||
| Services | £6,251 | £6,251 | £3,562 | ||||
| Tutor Fees | £8,415 | £8,415 | £3,723 | ||||
| Projects | 5 | - | £15,912 | £15,912 | £6,042 | ||
| EcotricityError | - | - | £9,659 | ||||
| Total resources expended | £31,553 | £15,912 | £47,465 | £33,782 | |||
| Net incoming/outgoing resources | £16,013 | £1,346 | £17,359 | £1,405 | |||
| Funds brought forward | £43,464 | £254 | £43,718 | £3,300 | |||
| Transfer from old charity | - | - | - | £41,823 | |||
| Funds carried forward | £59,477 | £1,600 | £61,077 | £43,718 |
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KINGsaERE VILiAGECIU8 1189234 srATEMENT OFA5SEfsAND UABILMES 31 MARCH 2023 UNRESTRICTED FUNDS RESfRicfED FUNOS TOTAL 1023 TOTAL 2022 CASH FUND5 CurrentA¢count ILedgerBalarKel DepOt ACCO Cash in hand £34,232 £25.499 EO £1.346 £0 £35.578 £25,499 £0 £18,105. £25,467,. £147., £0 TOTAL CASH FUNDS £59.731 £lJ46 £6177 £43,718 OThER MONETARY ASSETS Go¢xS Exchange Fund Icafel Ecotricty er¥or LIABiirriES , Outstanding Expenses CURREt4T AS5Ers £450 £450 £9,659 £222 £53,155 £59.731 £1,796 £612? These )UNtS have been prepared on a Recelpts and Payrnent basls, in accordance with the Charity Reporting and Accounting Guidan 2013. al No guarantee ha5 been glven by the CIO, where any wtential Ilability under the guafantee isoutstanding atthe date of the statement of assets and liabilities. bl There is nD debt outstanding at the date of the staterk7efit of a55etsand Ilabilities whkh isowed bythe CIO arsd which is Secured by an expre55 charge on any of the a$5etsof the CIO. Si8ned by two trusteeson behawof allthe trustees stgnature Prlnt Name Datt of approval 12 Trustee I 25 Trustee 2 s. MoeJ2iS 1211212E
KINGSCLERE VILLAGE CLUB 1189234
Notes to the accounts for the year ended 31 March 2023
1. Donations & Grants
| 1. Donations & Grants Unrestricted Restricted TOTAL Greenham Trust(Cafe) £835 £835 Greenham Trust(EnergyProject) £6,173 £6,173 HeadleyTrust(EnergyProject £10,000 £10,000 Parish Council £250 £250 Misc Personal Donations £320 £320 TOTAL £320 £17,258 £17,578 |
1. Donations & Grants Unrestricted Restricted TOTAL Greenham Trust(Cafe) £835 £835 Greenham Trust(EnergyProject) £6,173 £6,173 HeadleyTrust(EnergyProject £10,000 £10,000 Parish Council £250 £250 Misc Personal Donations £320 £320 TOTAL £320 £17,258 £17,578 |
1. Donations & Grants Unrestricted Restricted TOTAL Greenham Trust(Cafe) £835 £835 Greenham Trust(EnergyProject) £6,173 £6,173 HeadleyTrust(EnergyProject £10,000 £10,000 Parish Council £250 £250 Misc Personal Donations £320 £320 TOTAL £320 £17,258 £17,578 |
1. Donations & Grants Unrestricted Restricted TOTAL Greenham Trust(Cafe) £835 £835 Greenham Trust(EnergyProject) £6,173 £6,173 HeadleyTrust(EnergyProject £10,000 £10,000 Parish Council £250 £250 Misc Personal Donations £320 £320 TOTAL £320 £17,258 £17,578 |
1. Donations & Grants Unrestricted Restricted TOTAL Greenham Trust(Cafe) £835 £835 Greenham Trust(EnergyProject) £6,173 £6,173 HeadleyTrust(EnergyProject £10,000 £10,000 Parish Council £250 £250 Misc Personal Donations £320 £320 TOTAL £320 £17,258 £17,578 |
1. Donations & Grants Unrestricted Restricted TOTAL Greenham Trust(Cafe) £835 £835 Greenham Trust(EnergyProject) £6,173 £6,173 HeadleyTrust(EnergyProject £10,000 £10,000 Parish Council £250 £250 Misc Personal Donations £320 £320 TOTAL £320 £17,258 £17,578 |
1. Donations & Grants Unrestricted Restricted TOTAL Greenham Trust(Cafe) £835 £835 Greenham Trust(EnergyProject) £6,173 £6,173 HeadleyTrust(EnergyProject £10,000 £10,000 Parish Council £250 £250 Misc Personal Donations £320 £320 TOTAL £320 £17,258 £17,578 |
|---|---|---|---|---|---|---|
| Greenham Trust(Cafe) Greenham Trust(EnergyProject) HeadleyTrust(EnergyProject Parish Council Misc Personal Donations TOTAL |
Unrestricted | Restricted | TOTAL | |||
| £835 | £835 | |||||
| £6,173 | £6,173 | |||||
| £10,000 | £10,000 | |||||
| £250 | £250 | |||||
| £320 | £320 | |||||
| £320 | £17,258 |
£17,578 | ||||
2. Charitable Trading Clubs £2,308 Lettings £4,053 Library £4,566 Classes £13,889 TOTAL £24,816 |
3. Non-charitable Trading Leases £6,211 Fundraising£6,021 TOTAL £12,232 |
|||||
| Leases | £6,211 | |||||
| Fundraising | £6,021 | |||||
| TOTAL | £12,232 | |||||
| 4. Miscellaneous Expenditure | 4. Miscellaneous Expenditure | 4. Miscellaneous Expenditure | 5.Energy Project Expenditure | 5.Energy Project Expenditure | 5.Energy Project Expenditure | |||
|---|---|---|---|---|---|---|---|---|
| Solicitor | £1,390 | Juniper Joinery | £13,135 | |||||
| Re-evaluation of | JP Heritage | £420 | ||||||
| leases | £600 | Sharps Acoustic | £1,800 | |||||
| Independent examiner |
£100 | PlanningPermission | £558 | |||||
| Other | £117 | TOTAL | £15,912 | |||||
| TOTAL | £2,207 | |||||||
6. Account Balances
| £35,578 £25,499 0 £61,077 £18,105 £64,878 £47,465 £35,518 £60 £35,578 |
||
|---|---|---|
| CASH FUNDS | ||
| Current Account(ledger balance) | £35,578 | |
| Deposit Account | £25,499 | |
| Cash in hand | 0 | |
| Total | £61,077 | |
| Current Account | ||
| 2022 balance brought forward | £18,105 | |
| Payments in | £64,878 | |
| Payments out | £47,465 | |
| Year End Statement Balance | £35,518 | |
| Uncleared cheques | £60 | |
| LEDGER BALANCE | £35,578 | |
| £25,467 £32 £25,499 |
|
|---|---|
| Deposit Account | |
| 2022 balance b/f | £25,467 |
| Interest | £32 |
| Year End balance | £25,499 |
| Cash | £147 £2,068 £2,215 £0 |
|---|---|
| 2022 b/f | £147 |
| Recieved | £2,068 |
| Banked | £2,215 |
| Carried forward | £0 |
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KINGSCLERE VILLAGE CLUB 1189234
Notes to the accounts for the year ended 31 March 2023
7. Fixed Assets for use by the Charity
The property at 35 and 37 George Street was given to the people of Kingsclere by the Holding family in 1921 to be a reading room and leisure centre. No value is placed on the property as an asset as the terms of the gift provide that, if ever disposed of, the proceeds should go to the Church.
8. Expenses Paid to Trustees
Expenses other than reimbursement of purchases made on behalf of the charity.
| Trustee | Amount | Reason |
|---|---|---|
| H. Andrew | £18 | Mileage |
| S. Morris | £35.10 | Mileage |
| Y. deSavigny | £12.60 | Mileage |
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