Charity registration number: 1189230
Surplus to Supper Trust CIO
Annual Report and Financial Statements for the Year Ended 31 March 2024
UHY Ross Brooke Chartered Accountants 31a Charnham Street Hungerford Berkshire RG17 0EJ
Surplus to Supper Trust CIO
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 3 |
| Statement of Trustees' Responsibilities | 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 17 |
Surplus to Supper Trust CIO
Reference and Administrative Details
Chairman Mr A C Osborne Trustees : Mr C P L Marke Ms M F Jones Mr M H Koppinen Mr J P Dunn Mr S W Morden Charity Registration Number 1189230 Principal Office 96 The Avenue Sunbury on Thames Middlesex TW16 5EX Independent Examiner Kerry Hawkins FCCA, UHY Ross Brooke Chartered Accountants 31a Charnham Street Hungerford Berkshire RG17 0EJ
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Surplus to Supper Trust CIO
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2024.
Objectives and activities
Objects and aims
The charity collects surplus food, which has no commercial value, from the Supermarkets, and distributes it free of charge to charities and individuals, wholly in support of its primary aims and objectives.
The objects of Surplus to Supper are bridging the gap between food waste and food poverty locally. We take good quality surplus food from across the food industry and distribute it to local schools, charities and individuals who are in need by reason of ill health, disability, hardship and social circumstances.
We work with front line teams, taking pressure off them by providing culturally relevant and nutritious meals and supporting vunerable people. We currently support 150 front line charities, schools, disability and elderly charities and provide meals for a minimum of 3,000 families a week.
Public benefit
The trustees are fully aware of the guidance on public benefit, our activities support all members of the local community in general.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and performance
We have once again met the ever increasing needs of the community, we have recruited more volunteers, supported more front line charities, made more collections from supermarkets and distributed more food. We hve increased our storage and cooking facilities, freezers and chillers giving us ability to reach further into the community and meet the challenge of food poverty.
Financial review
The charity is pleased to report a surplus of £29,013, compared to £62,515 for the year ended 31st March 2023 and is satisfied the finances are in a positive position for the coming year.
Policy on reserves
The policy for holding reserves is to meet current going concern obligations and to have the ability to expand operations to meet the needs of the community.
Unrestricted reserves held at 31 March 2024 were £136,409 (2023 - £122,188) Restricted reserves held at 31 March 2024 were £27,991 (2023 - £13,200)
Structure, governance and management
Nature of governing document
Surplus to Supper Trust CIO was officially registered by the Charity Commission for England and Wales on 27 April 2020. The governing document is the CIO Foundation Constitution.
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Surplus to Supper Trust CIO
Trustees' Report (continued)
Recruitment and appointment of trustees
Every trustee must be appointed for a term of 4 years by resolution passed at the properly convened meeting of the charity trustees.
When appointing Trustees, account must be taken of skill, knowledge and the experience needed for the effective administration of the organisation.
On their appointment, new Trustees will be given a copy of the current version of the Constitution and a copy of the latest Annual Report and Statement of Accounts.
A Trustee shall manage the affairs of the CIO by performing his or her functions in the way he or she decides, in good faith, would be most likely to further the purposes of the organisation. They should exercise such care and skill as is reasonable in the circumstances, in particular, regarding any special knowledge or experience that he or she has.
Major risks and management of those risks
The major risks to which the charity is exposed have been reviewed, and the systems and procedures have been established to manage those risks.
The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... Mr A C Osborne Chairman
......................................... Mr M H Koppinen Trustee
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Surplus to Supper Trust CIO
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... Mr A C Osborne Chairman
......................................... Mr M H Koppinen Trustee
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Surplus to Supper Trust CIO
Independent Examiner's Report to the trustees of Surplus to Supper Trust CIO
I report to the trustees on my examination of the accounts of Surplus to Supper Trust CIO for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees of Surplus to Supper Trust CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Surplus to Supper Trust CIO's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
Since Surplus to Supper Trust CIO's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants , which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of Surplus to Supper Trust CIO as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Kerry Hawkins FCCA, UHY Ross Brooke Chartered Accountants
31a Charnham Street Hungerford Berkshire RG17 0EJ
Date:.............................
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Surplus to Supper Trust CIO
Statement of Financial Activities for the Year Ended 31 March 2024
| Note Income and Endowments from: Donations and legacies 2 Investment income 3 Other income 4 Total income Expenditure on: Other expenditure 5 Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 16 Note Income and Endowments from: Donations and legacies 2 Investment income 3 Other income 4 Total income Expenditure on: Other expenditure 5 Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 16 |
Unrestricted funds £ 138,686 1,272 84,498 224,456 (210,234) (210,234) 14,222 14,222 122,187 136,409 Unrestricted funds £ 119,729 240 128,638 248,607 (199,292) (199,292) 49,315 49,315 72,873 122,188 |
Restricted funds £ - - 65,971 65,971 (51,180) (51,180) 14,791 14,791 13,200 27,991 Restricted funds £ - - 47,950 47,950 (34,750) (34,750) 13,200 13,200 - 13,200 |
Total 2024 £ 138,686 1,272 150,469 |
|---|---|---|---|
| 290,427 | |||
| (261,414) | |||
| (261,414) | |||
| 29,013 | |||
| 29,013 135,387 |
|||
| 164,400 | |||
| Total 2023 £ 119,729 240 176,588 |
|||
| 296,557 | |||
| (234,042) | |||
| (234,042) | |||
| 62,515 | |||
| 62,515 72,873 |
|||
| 135,388 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 16.
The notes on pages 8 to 17 form an integral part of these financial statements. Page 6
Surplus to Supper Trust CIO
(Registration number: 1189230) Balance Sheet as at 31 March 2024
| Note Fixed assets Tangible assets 10 Investments 11 Current assets Debtors 12 Cash at bank and in hand 13 Creditors: Amounts falling due within one year 14 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds 16 Unrestricted income funds Unrestricted funds Total funds 16 |
2024 £ 66,107 1 66,108 5,177 107,292 112,469 (14,177) 98,292 164,400 27,991 136,409 164,400 |
2023 £ 53,352 - |
|---|---|---|
| 53,352 | ||
| 1,000 88,949 |
||
| 89,949 (7,913) |
||
| 82,036 | ||
| 135,388 | ||
| 13,200 122,188 |
||
| 135,388 |
The financial statements on pages 6 to 17 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:
......................................... Mr A C Osborne Chairman
......................................... Mr M H Koppinen Trustee
The notes on pages 8 to 17 form an integral part of these financial statements. Page 7
Surplus to Supper Trust CIO
Notes to the Financial Statements for the Year Ended 31 March 2024
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Surplus to Supper Trust CIO meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Tangible fixed assets
Individual fixed assets costing £1500.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
| Asset class | Depreciation method and rate |
|---|---|
| Motor Vehicles | 25% on reducing balance |
| Plant and equipment - Catering equipment | 3 years straight line |
| Plant and equipment - Cold room equipment | 25% on reducing balance |
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
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Surplus to Supper Trust CIO
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
Trade creditors
are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
2 Income from donations and legacies
| Donations and legacies; Donations |
Unrestricted funds General £ 138,686 138,686 |
Total 2024 £ 138,686 138,686 |
Total 2023 £ 119,729 |
|---|---|---|---|
| 119,729 |
As explained in the trustees annual report the charity collects surplus food which has no commercial value, from the Supermarkets. As the fair value of the donated food is zero due to the close proximity of the expiry date it is not recorded as income in the accounts.
3 Investment income
| Bank interest receivable | Unrestricted funds General £ 1,272 1,272 |
Total 2024 £ 1,272 1,272 |
Total 2023 £ 240 |
|---|---|---|---|
| 240 |
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Surplus to Supper Trust CIO
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
4 Other income
| Cafe Income Events Grants receivable - London Borough Hounslow Grants receivable - Surrey CC Grants receivable - Spelthorne Grants receivable - Unrestricted Total Cafe Income Events Grants receivable - Greater London Authority Grants receivable - London Borough Hounslow Grants receivable - Surrey CC Grants receivable - Unrestricted Total |
Unrestricted funds General £ 24,630 34,368 - - - 25,500 84,498 Unrestricted funds General £ 41,303 38,935 - - - 48,400 128,638 |
Restricted funds £ - - 15,000 9,520 41,451 - 65,971 Restricted funds £ - - 13,200 25,000 9,750 - 47,950 |
Total 2024 £ 24,630 34,368 15,000 9,520 41,451 25,500 |
|---|---|---|---|
| 150,469 | |||
| Total 2023 £ 41,303 38,935 13,200 25,000 9,750 48,400 |
|||
| 176,588 |
Surplus to Supper (Trading) Limited, a subsidiary company ran the cafe and events from 1st September 2023 and as such the income and associated costs of this operation are included in Surplus to Supper (Trading) Limited from 1st September 2023.
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Surplus to Supper Trust CIO
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
5 Expenditure on charitable activities
| Van costs Kitchen costs Staff and volunteer costs Rent and rates Insurance Admin costs Multi Media support Post and stationery Grants - Energy top up Depreciation of plant and machinery Depreciation of motor Light and heat Credit card fees Accountancy Fees Event costs Repairs and improvements Independent examiner fee Consultancy fees Professional fees |
Unrestricted funds General £ 3,344 6,756 132,625 12,000 607 1,289 965 1,216 - 2,012 20,026 - 1,612 3,000 2,230 2,132 1,200 18,443 777 210,234 |
Restricted funds £ 18,816 19,200 8,250 - - 125 - - - - - 4,789 - - - - - - - 51,180 |
Total 2024 £ 22,160 25,956 140,875 12,000 607 1,414 965 1,216 - 2,012 20,026 4,789 1,612 3,000 2,230 2,132 1,200 18,443 777 261,414 |
Total 2023 £ 23,638 28,237 95,836 12,000 458 1,902 4,288 1,702 8,900 2,970 15,102 2,100 1,055 3,600 2,813 28,241 1,200 - - |
|---|---|---|---|---|
| 234,042 |
6 Government grants
Grants were received of £15,000 from London Borough Hounslow, £41,451 from Spelthorne and £9,520 from Surrey CC to help with the costs of the charity in the year ended 31st March 2024.
In year ended 31st March 2023 grants were received of £25,000 from London Borough Hounslow, £13,200 from Greater London Authority and £9,750 from Surrey CC.
The amount of grants recognised in the financial statements was £65,971 (2023 - £47,950).
7 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
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Surplus to Supper Trust CIO
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
8 Staff costs
The aggregate payroll costs were as follows:
The monthly average number of persons (including senior management / leadership team) employed by the charity during the year expressed as full time equivalents was as follows:
| 2024 | 2023 | |||
|---|---|---|---|---|
| No | No | |||
| Number of staff | 10 | 6 |
Contributions to the employee pension schemes for the year totalled £1,994 (2023 - £1,074).
No employee received emoluments of more than £60,000 during the year
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Surplus to Supper Trust CIO
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
9 Taxation
The charity is a registered charity and is therefore exempt from taxation.
10 Tangible fixed assets
| Cost At 1 April 2023 Additions At 31 March 2024 Depreciation At 1 April 2023 Charge for the year At 31 March 2024 Net book value At 31 March 2024 At 31 March 2023 |
Furniture and equipment £ 15,554 - 15,554 7,511 2,012 9,523 6,031 8,043 |
Motor vehicles £ 77,495 34,794 112,289 32,187 20,026 52,213 60,076 45,308 |
Total £ 93,049 34,794 |
|---|---|---|---|
| 127,843 | |||
| 39,698 22,038 |
|||
| 61,736 | |||
| 66,107 | |||
| 53,351 |
11 Fixed asset investments
| Shares in group undertakings and participating interests | 2024 £ 1 |
|---|---|
Shares in group undertakings and participating interests
| Cost Additions At 31 March 2024 Net book value At 31 March 2024 |
Subsidiary undertakings £ 1 1 1 |
Total £ 1 |
|---|---|---|
| 1 | ||
| 1 |
Details of undertakings
Details of the investments in which the charity holds 20% or more of the nominal value of any class of share capital are as follows:
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Surplus to Supper Trust CIO
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
| Country of | Proportion of voting rights | Proportion of voting rights | Principal | |||
|---|---|---|---|---|---|---|
| Undertaking | incorporation | Holding | and shares held | activity | ||
| 2024 | 2023 | |||||
| Subsidiary undertakings | ||||||
| cafe | and | |||||
| Surplus to Supper (Trading) Limited |
England and Wales | Ordinary | 100% | 0% | provision catering |
of |
| services. |
Subsidiaries
The profit for the financial period of Surplus to Supper (Trading) Limited was £Nil (2023 - £Nil) and the aggregate amount of capital and reserves at the end of the period was £(1) (2023 - £Nil).
The profit prior to donation to the charity was £7,578.
Surplus to Supper (Trading) Limited incorporated on 1st August 2024. Company registration number 15042928.
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Surplus to Supper Trust CIO
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
12 Debtors
| Prepayments Other debtors 13 Cash and cash equivalents Cash at bank 14 Creditors: amounts falling due within one year Trade creditors Other taxation and social security Other creditors Accruals |
2024 £ 4,927 250 5,177 2024 £ 107,292 2024 £ 1,084 6,189 3,004 3,900 14,177 |
2023 £ 1,000 - |
|---|---|---|
| 1,000 | ||
| 2023 £ 88,949 |
||
| 2023 £ - 3,113 - 4,800 |
||
| 7,913 |
15 Commitments
Capital commitments
The charity has a commitment with the Sunbury Cricket Club to lease the premises for 5 years. The lease commenced on 1st August 2021 and runs to 31st July 2026 at a cost of £1,000 per month. There is a future commitment of £28,000 not reflected in the accounts to 31st March 2024.
The total amount contracted for but not provided in the financial statements was £28,000 (2023 - £73,794).
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Surplus to Supper Trust CIO
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
| 16 Funds Balance at 1 April 2023 £ Incoming resources £ Unrestricted funds General General 122,188 224,456 Restricted funds Greater London Authority 13,200 - London Borough Hounslow - 15,000 Surrey CC - 9,520 Spelthorne - 41,451 Total restricted funds 13,200 65,971 Total funds 135,388 290,427 The restricted fund consists of funds provided for containers to distribute mo the community, heating, van running costs and help with staff costs. Balance at 1 April 2022 £ Incoming resources £ Unrestricted funds General General 72,873 248,607 Restricted Greater London Authority - 13,200 London Borough Hounslow - 25,000 Surrey CC - 9,750 Total restricted funds - 47,950 Total funds 72,873 296,557 |
Resources expended £ Balance at 31 March 2024 £ (210,235) 136,409 (13,200) - - 15,000 (9,520) - (28,460) 12,991 (51,180) 27,991 (261,415) 164,400 re meals, Energy Top Up grants for Resources expended £ Balance at 31 March 2023 £ (199,292) 122,188 - 13,200 (25,000) - (9,750) - (34,750) 13,200 (234,042) 135,388 |
Balance at 31 March 2024 £ 136,409 - 15,000 - 12,991 |
|---|---|---|
| 27,991 | ||
| 164,400 | ||
| 13,200 | ||
| 135,388 |
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Surplus to Supper Trust CIO
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
17 Analysis of net assets between funds
| Tangible fixed assets Fixed asset investments Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ 66,107 1 84,478 (14,177) 136,409 Unrestricted funds General £ 53,352 76,749 (7,913) 122,188 |
Restricted funds £ - - 27,991 - 27,991 Restricted funds £ - 13,200 - 13,200 |
Total funds at 31 March 2024 £ 66,107 1 112,469 (14,177) |
|---|---|---|---|
| 164,400 | |||
| Total funds at 31 March 2023 £ 53,352 89,949 (7,913) |
|||
| 135,388 |
18 Related party transactions
During the year the charity made the following related party transactions:
Markku Koppinen
(Trustee)
Has given a grant of £25,000 from his charitable foundation, (2023 - £25,000).
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