2025-01-31-accounts - Eclectica Coventry

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date

Period end date 31 01 2025

01 02 2024

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1189226

Eclectica Coventry

Charity's principal address 95 Seneschal Road

Coventry CV3 5QB

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Ruth Robertson	Chair
	Louise Parry	Treasurer
	Rebecca Picarelli	Secretary
	Mark Steele

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted

(eg. trust, association, company)

Elected by members Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.

To further such charitable purpose or purposes as the trustees in their absolute discretion shall think fit but in particular through the making of donations.

March 2012

TAR

Summary of the charity’s main activities:

Weekly rehearsals for its members, preparing music for performances.

The group is open to musicians of any standard.
Rehearsals are held in an accessible building.
Through rehearsals, members are encouraged and enabled to develop their skills and enjoyment of ensemble music-making.
Regular donations are made by members to fund the activities of the charity.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Presenting musical performances for the enjoyment and education of the public.

Performances are free to attend, making them accessible to all.
• Music performed is of a variety of genres, aiming to appeal to a wide range of people.
Website and social media pages are maintained, to inform the public of our activities and events.
Members are encouraged to publicise concerts.

Inviting donations to a specified charity.

Audience members are given the opportunity to donate to our chosen ‘charity of the year’, in order to benefit the work of that charity.
The ‘charity of the year’ is nominated and voted upon by members.

The trustees have all read the Charity Commission’s guidance on public benefit, and take it into consideration when planning activities. Regular trustees’ meetings are held to review the activities and ensure that the charity meets its aims and objectives.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Members gave donations to Eclectica to fund its regular activities (rehearsals and performances). This enabled the charity to achieve its aims of giving musical performances to the public, free of charge, and raising money for our chosen charity. 9/3/24 – Concert at St. Barbara’s Church – £371.30 raised for Hope Coventry

8/4/24 – AGM 15/6/24 – Family concert at St. Barbara’s Church, Coventry - £273.68 raised for Hope Coventry

14/12/24 – Concert at King Henry VIII School – joint concert with Coventry Arts - £603.95 raised for Hope Coventry

March 2012

TAR

Section E Financial review

The charity does not have a reserves policy.

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Ruth Robertson	Rebecca Picarelli
	Ruth Sarah Robertson	Rebecca Picarelli
	Chair	Secretary
	7/5/25 7/5/25
	7/5/25

March 2012

TAR

	Eclectica Coventry Charity Name	Eclectica Coventry Charity Name	Eclectica Coventry Charity Name	1189226 No (if any)	CC16a
	For the period from	01/02/2024 Period start date	To	31/01/2025 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 4,315 499 - - - - - - 4,814 - - - 4,814 2,494 50 43 74 75 133 325 63 3,257 - - - 3,257 1,556 - 2,310 3,866	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 4,315 499 - - - - - - 4,814 - - - 4,814 2,494 50 - 43 74 75 133 325 63 3,257 - - - 3,257 1,556	Last year to the nearest £
Member subscriptions	4,315				3,790
HMRC Gift Aid Repayment	499				409
Concert refund	-
	-
	-
	-
	-				-
	-				-
*Sub total*(Gross income for AR)	4,814				4,199

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					4,199

Room hire	2,494				2,176
Subscription refunds	50
Equipment
Website	43				43
Insurance	74				65
Refreshments	75				11
Thankyougifts/donations	133				133
Sheet music	325				183
Concert expenses	63				1,085
**Sub total **	3,257				3,696

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					3,696

	1,556	-		1,556	503
	-	-		-	-
	2,310	-		2,310	1,807
	3,866	-		3,866	2,310

CCXX R1 accounts (SS)

10/07/2025

Section B Statement of assets and liabilities at the end of the period

Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
3,866	-	-
-	-	-
-	-	-
3,866	-	-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
		07/05/2025
		07/05/2025
		~~10/07/2025~~

CCXX R2 accounts (SS)