To
Trustees' Annual Report for the period
Period start date Period end date 01 02 2021 31 01 2022
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1189226 Charity's principal address 95 Seneschal Road
Eclectica Coventry
Coventry CV3 5QB
Names of the charity trustees who manage the charity
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Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Ruth Robertson | Chair | |||
| Louise Parry | Treasurer | |||
| Rebecca Picarelli | Secretary | |||
| Mark Steele | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Elected by members Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public Summary of the objects of the concerts and recitals. charity set out in its To further such charitable purpose or purposes as the trustees in their governing document absolute discretion shall think fit but in particular through the making of donations.
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Summary of the charity’s main activities:
Weekly rehearsals for its members, preparing music for performances.
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The group is open to musicians of any standard.
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Rehearsals are held in an accessible building.
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Through rehearsals, members are encouraged and enabled to develop their skills and enjoyment of ensemble music-making.
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Regular donations are made by members to fund the activities of the charity.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Presenting musical performances for the enjoyment and education of the public.
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Performances are free to attend, making them accessible to all.
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Music performed is of a variety of genres, aiming to appeal to a wide range of people.
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Website and social media pages are maintained, to inform the public of our activities and events.
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Members are encouraged to publicise concerts.
Inviting donations towards a specified charity.
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Audience members are given the opportunity to donate to our chosen ‘charity of the year’, in order to benefit the work of that charity.
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The ‘charity of the year’ is nominated and voted upon by members.
The trustees have all read the Charity Commission’s guidance on public benefit, and take it into consideration when planning activities. Regular trustees’ meetings are held to review the activities and ensure that the charity meets its aims and objectives.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
In June 2021, the ensemble resumed rehearsals following the lifting of Covid-19 restrictions. We gave one performance in November 2021, raising £130 for Coventry Corps of Drums.
Members continued to give donations to Eclectica, to fund its regular activities (rehearsals and performances). This enabled the charity to achieve its aims of giving musical performances to the public, free of charge, and raising money for our chosen charities.
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Section E Financial review
The charity does not have a reserves policy.
Brief statement of the charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Rebecca Picarelli Full name(s) Ruth Sarah Robertson Position (eg Secretary, Chair, Chair Secretary etc) Date 8/11/22
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Charity Name No (if any) Eclectica Coventry 1189226 Receipts and payments accounts CC16a
For the period Period start date Period end date To from 01/02/2021 31/01/2022
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 1,290 - - - - - - - 1,290 - - - 1,290 405 36 65 100 - - 606 - - - 606 684 - 1,238 1,922 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 1,290 - - - - - - - 1,290 - - - 1,290 405 - - 36 65 - 100 - - 606 - - - 606 684 |
Total funds to the nearest £ 1,290 - - - - - - - 1,290 - - - 1,290 405 - - 36 65 - 100 - - 606 - - - 606 684 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Member subscriptions | 1,290 | 680 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
1,290 | 680 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 680 | ||||||
| Room hire | 405 | 301 | ||||
| Subscription refund | 70 | |||||
| Printing | 7 | |||||
| Website | 36 | 65 | ||||
| Insurance | 65 | 57 | ||||
| Refreshments | 10 | |||||
| Donations | 100 | 20 | ||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 606 | 530 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 530 | ||||||
| 684 | - | - | 684 | 150 | ||
| - | - | - | - | - | ||
| 1,238 | - | - | 1,238 | 1,088 | ||
| 1,922 | - | - | 1,922 | 1,238 |
CCXX R1 accounts (SS)
01/11/2022
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| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Current account Petty cash Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Type text here |
Unrestricted funds Restricted funds to nearest £ to nearest £ 1,884 - 38 - - - 1,922 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Ruth Robertson LouiseParry |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Type text here | Ruth Robertson | 01/11/2022 | |
| LouiseParry | 01/11/2022 |
CCXX R2 accounts (SS)
01/11/2022
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