**To** ## **Trustees' Annual Report for the period** Period start date Period end date 27 04 2020 31 01 2021 **From** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1189226 **Charity's principal address** 95 Seneschal Road Eclectica Coventry Coventry **CV3 5QB** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ruth Robertson|Chair||| ||Louise Parry|Treasurer||| ||Rebecca Picarelli|Secretary||| ||Mark Steele|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted CIO - (eg. trust, association, company) Elected by members Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public **Summary of the objects of the** concerts and recitals. **charity set out in its** To further such charitable purpose or purposes as the trustees in their **governing document** absolute discretion shall think fit but in particular through the making of donations. March **2012** **TAR** 2 Summary of the charity’s main activities: Weekly rehearsals for its members, preparing music for performances. - The group is open to musicians of any standard. - Rehearsals are held in an accessible building. - Through rehearsals, members are encouraged and enabled to develop their skills and enjoyment of ensemble music-making. - Regular donations are made by members to fund the activities of the charity. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Presenting musical performances for the enjoyment and education of the public. - Performances are free to attend, making them accessible to all. - � Music performed is of a variety of genres, aiming to appeal to a wide range of people. - Website and social media pages are maintained, to inform the public of our activities and events. - Members are encouraged to publicise concerts. Inviting donations towards a specified charity. - Audience members are given the opportunity to donate to our chosen ‘charity of the year’, in order to benefit the work of that charity. - The ‘charity of the year’ is nominated and voted upon by members. The trustees have all read the Charity Commission’s guidance on public benefit, and take it into consideration when planning activities. Regular trustees’ meetings are held to review the activities and ensure that the charity meets its aims and objectives. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance One concert was given in March 2020 (before the organisation was **Summary of the main** registered as a charity), during which donations were collected for the **achievements of the charity** City of Coventry Corps of Drums. **during the year** Following this concert, the national lockdown was announced, due to the Covid-19 pandemic. As a result, no more rehearsals or performances were carried out for the remainder of the year. March **2012** **TAR** 4 ## **Section E Financial review** The charity does not have a reserves policy. **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| ||Ruth Sarah Robertson|Mark Steele| ||
Chair|Trustee| ||19/10/2021|| ||19/10/2021|| March **2012** **TAR** 5 **Charity Name No (if any) Eclectica Coventry 1189226 Receipts and payments accounts CC16a** **For the period** Period start date Period end date **To from** 27/04/2020 31/01/2021 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**680**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**680**
**-**
**-**
**-**
**680**
**301**
**70**
**7**
**65**
**57**
**10**
**20**
**-**
**-**
**530**
**-**
**-**
**-**
**530**
**150**
**-**
**1,088**
**1,238**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**680**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**680**
**-**
**-**
**-**
**680**
**301**
**70**
**7**
**65**
**57**
**10**
**20**
**-**
**-**
**530**
**-**
**-**
**-**
**530**
**150**|**Total funds**
**to the nearest £**
**680**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**680**
**-**
**-**
**-**
**680**
**301**
**70**
**7**
**65**
**57**
**10**
**20**
**-**
**-**
**530**
**-**
**-**
**-**
**530**
**150**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Member subscriptions|**680**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**680**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |Room hire|**301**|||||**-**| |Subscription refund|**70**|||||**-**| |Printing|**7**|||||**-**| |Website|**65**|||||**-**| |Insurance|**57**|||||**-**| |Refreshments|**10**|||||**-**| |Donations|**20**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**530**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**150**|**-**|**-**|**150**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**1,088**|**-**|**-**|**1,088**||**-**| ||**1,238**|**-**|**-**|**1,238**||**-**| CCXX R1 accounts (SS) 20/10/2021 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Ruth Robertson
**Details**
**Details**
Current account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,238**
**-**
**-**
**-**
**-**
**-**
**1,238**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Ruth Robertson|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Ruth Robertson|Ruth Robertson|19/10/2021| ||||| CCXX R2 accounts (SS) 20/10/2021 2