REGISTERED CHARITY NUMBER.. 1189213 Re )ort of the Trustees and Unaudited Finonp.o.1 Statem_ for the Year Ended 3tst Marth 2024 for h M -thrin a fi a Fi Cwarter Bath Ashmole & Co Chartered Certified Accountants Castle House High Street Ammanford Carmarthenshire SA18 2NB
CLkh Meithrin a fl a Fl Cwarter Bath Content5 of the fjnanual Ststements for the ear ended 315t Marth 2024 Report ofthe Trtee5 Independent Examiner's Report Statement of financial ArtNilies Balance Sheet Note5 to the Financial Statements 9 to 17 Detailed Statement of Finantial Arthities
Ich Meithrin a Ti a Fi Cwarter Bach Re rt of the Trustees ear ended 31st March 2024 for the The trustees present their report with the financial statements of the charity for the year ended 31st March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their account5 in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191. The Trustees of Cylch Meithrin a Ti-a-fi Cwarter Bach present their annual report and accounts for the year ended 31st March 2023, and confirm they comply with the requirements of the Charities Act 2011. OBJECTIVES AND AcfiviTIES Objectives and aims The objective of Cylch Meithrin Cwarter Bach is to advance the education of preschool children aged 2 years to 5 years in Cwarter Bach and surrounding areas, through the medium of the Welsh language in a friendly and caring environment. Our Aims- To develop children's concentration and listening skills. To encourage children's creativity and imagination. To help children to express their feelings. To help children develop a sense of achievement and confidence. To enable the child to interact with other children and adults. To help children become aware of the needs of others. To develop the child's hand eye co-ordination and manipulative skills. To encourage children to become independence and responsibility for their actions. To help the children develop their communication skills. To provide a safe learning environment. and above all. To have FUN...I Public benefit The trustees confirm that they have complied with their duty in section 17151 of the 2011 Charities Act with regard to the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives in planning of future activities. Cylch Meithrin a ti a fi Cwarter bach has demonstrated that our aims are for public benefit through the provision of activities and everbt5 which have enabled children to attend early years care and educational development in a safe environment. Page I
ch Meithrin a Ti a Fi Cwarter Bach Re rt of the Trustees ear ended 31st March 2024 for the ACHIEVEMENT AND PERFORMANCE Charitable activities We are a high quality and friendly Early Years Care and Education setting, catering for children ages 2 years through the medium of Welsh. We follow the Foundation Phase curriculum - which we adapt to suit our younger children - with the emphasis on learning through play and exploration. The setting is open every weekday morning from 08.30am to 12=OOpm and every Monday, Tuesday and Wednesday afternoons from 12.40pm 14.45pm for up to 17 children each session as per our Care Irbspectorate Wales Registration. We offer funded childcare places up to IS hours per week from the term followirbg a child's 3rd birthday. We also offer setting places for 3 hours per morning se55ion Monday to Friday via the Childcare Offer for Wales. If applicable, parentslguardians can claim tax free childcare through the Childcare Choices scheme. All our sessions are open during Carmarthenshire County Council school term times only. We are closed on all UK Bank Holidays. We offer a wide range of play activities that are planned and well supervised to promote progress in all areas of a child's learning and development as well as continuous provision offering a variety of free choice learning experiences. We operate a Key Child/Practitioner system where our highly qualified Nursery Practitioners observe, assess and record each child's individual learning, development and progress on a continual basis. Our Nursery practitioners also plan next steps in each child's individual development through structured adult planned activities. Our Care Inspertorate Wales Childcare Inspection held on 26th September 2023 was really positive. The outcome for thi5 inspection was based on the following areas= The four main outcomes from an inspection are= Poor Adequate Good Excellent The Inspector visiting our setting rated the Cylch as overall Good based on the individual areas inspected: Wellbeing - Good Care and Development Good Environment - Good Leadership and Management - Good The Inspector confirmed that the Cylch has robust Risk Assessments in place as well as a robust system for ensuring that all Policies, Procedures and Statements are regularly updated and are available for all interested parties. The setting has a clear focus on Health and Wellbeing (both physical and nutritiorbal understanding) as evidenced by staff following Ouf daily routine. planning structured activities. snack times and supporting the children in their play. The running of our setting continues to be supported by fundraising events held throughout the year as well as donations and grant funding. Our current situation will provide a challenging Autumn Term with a significant drop in the number of children attending the Cylch due to a high number of children transitioning to Meithrinfa Ysgol Brynaman. Page 2
ch Meithrin a fi a Fi Cwarter Bxh Re rt of the Trustees for the ear ended 31st March 2024 Ti-a-Fi Due to ongoing staffir)g issues our Ti-a-fi will remain closed until September 2023. FINANCIAL REVIEW Financial position Cylch Meithrin a Ti-a-fi Cwarter Bach fees were significantly lower than predicted due to the low number of children attending the Cylch. This funding wa5 used to purchase ongoing resources. children's daily snacks and any administrative costs. During March 2023 we received a sustainability grant from Mudiad Meithrin for £2,927 to help cover staffing costs and rent when the numbers of children attending did not cover these costs. We also received a grant for £350 from the Carmarthenshire County Council, Family Information, Childcare and Play, Child Development Fund Welsh resources grant for Childcare Providers 2022/23. This grant was used to purchase a number of Welsh language books. toys and puzzles to further develop the children's learning through the medium of Welsh. Fundraising continues to be difficult. The children took part in a Sponsored Obstacle Course whith raised £192 our Christmas Raffle raised £212 and a further £70 was raised by selling an unused/unsuitable resource. These funds were used to purchase resources and equipment for the children. Reserves policy The results for the year and the financial position of the Charitable Incorporated Organisation are presented in the financial statements on pages 7 to 16. The net incoming resources of unrestricted funds show a deficit of £3,455. At present the free reseTves are £4,238. The trustees aim to retain sufficient reserves required to finance the day running costs of the Charitable Incorporated Organisation for the next twelve months. The adequacy of the reserves policy is reviewed annually. FUTURE PLANS Cylch Meithrin a Ti-a-fi Cwarter bach will continue to deliver child care and education provisions to children with emphasis on learning through plav. Much of the charities work is ongoing and involves staff working within welsh government guidelines and continuing to develop quality of care provision. 5TRucfuRE. GOVERNANCE AND MANAGEMENT Structure, Governance and Management The charity is controlled by its governing document. a deed of trust and constitutes an unincorporated charity. Page 3
Ich Melthrin a fi a Fi Cwarter Bach Re rt of the Trustees ear ended 31st March 2024 for the Cylch Meithrin a Ti-a-fi Cwarter Bach 15 3 Charitable Incorporated Organisation run by a voluntary committee. The committee. made up of the organisations three Trustees, meets once during every term of the school calendar or more frequently if required. Our Annual General Meeting takes place during the Autumn Term following the end of the financial year. All Trustees give up their time freely and no remuneration has been paid to any Trustee during this financial period. In addition to termly meetings, we also hold stsff meetings where our Person-in-charge will take recommendations back to the Trustee/Committee meetings for further discussion and approval. Our Person-in-charge also presents up to date reports on the day to day running of the Cylch including child attendance numbers. Parental involvement in the daily sessions at the Cylch remains indefinitely suspended and will be re-introduced when the Trustees/Staff feel it is safe to do so. Our Person-in-charge continues to support Volunteers working at the Cylch Meithrin to complete their Childcare qualifications. At present we have one person completing volunteer hours within the Cylch. We continue to welcome parental involvement in all our fundraising events. Jane Thomas Chair/Trustee REFERENCE AND ADMINISTRATIVE DETAILS Registered Charlty number 1189213 Princlpal address 93 Llandeilo Road Upper Brynamman Carmarthenshire SA18 IBE Trustees E J Thoma5 J G Tonen E L Morgan Independent Examiner Ashmole & Co Chartered Certified Accountants Castle House High Street Ammanford Carmarthenshire SA18 2NB Page 4
Ich Meithrin a Ti a Fi Cwarter Bach Re rt of the Trustees for the ear ended 315t March 2024 Approved by order of the board of trustees on and sigried on its behalf by.. JGTonen-Tr ee Page 5
Inde endent Examiner's Re ort to the Trustees of Ich Meithrin a Ti a Fi Cwarter Bach Independent examiner's report lo the trustees of Cylch Meithrin a fi a Fi Cwarter Bach I report to the charity trustees on rny examination of the accounts of Cylch Meithrin a Ti a Fi Cwarter Bach Ithe Trust) for the year ended 31st March 2024. Responsibilitles and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirement5 of the Charities Act 20111'the Act'l. I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable DirectlOll5 given by the Charity Commission under Section 14515llbl of the Act. Independent examiner's statement I have completed my examin3tion. I confirm that no material matters have come to my attention in connectior) with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by Section 130 of the Act- or the accounts do not accord with those records- or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than arby requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Vinal Patel Ashmole & Co Chartered Certified Accountants Castle House High Street Ammanford Carmarthenshire SA18 2NB Date.. Page 6
Ich Meithrin a Ti a Fl Cwarter Bach Statement of Flnanclal Activities for the ear ended 31st March 2024 31.3.24 Total funds 31.3.23 Total funds Unrestricted Restricted fund funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 53 53 15 Charitable activities Activities and Events 22.545 750 23.295 27.004 Total 22,598 750 23.348 27,019 EXPENDITURE ON Charitable activities Activities and Events Governance costs 21,714 1.146 3.677 25,391 1,146 26,614 1.008 Total 22,860 3,677 26,537 27,622 NET INCOMEI(EXPENDITURE) (262) 12,927) (3.189) 16031 RECONCILIATION OF FLINDS Total funds brought forward 4,238 3,233 7,471 8,074 TOTAL FUNDS CARRIED FORWARD 3,976 306 4.282 7,471 The notes form part of these financial ststements Page 7
Ich Meithrin a Ti a Fi Cwarter Bach Balance Sheet 31st March 2024 31.3.24 Total funds 31.3.23 Total funds Unrestricted Restricted fund fund5 Note5 CURRENT ASSETS Debtors Cash at bank and in hand io 390 4,874 390 5.180 711 7.768 306 5,264 306 5,570 8,479 CREDITORS Amounts falling due within one year li 11,288) (1.2881 11.0081 NET CURRENT ASSETS 3,976 306 4,282 7,471 TOTAL ASSETS LESS CURRENT LIABILITIES 3.976 306 4,282 7,471 NET ASSETS 3,976 306 4.282 7.471 FUNDS Unrestricted funds Restricted funds 12 3,976 306 4,238 3,233 TOTAL FUNDS 4,282 7,471 The financial statements were approved by the Board of Trustees and authorised for issue on .,11 J.o!.l. a.s............ and were signed on its behalf by.. rustee The notes form part of these financial statements Page 8
Ich Meithrin a fi a Fi Cwarter Bach Notes to the Financial Statements for the ear ended 31st March 2024 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statement5 of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 1021 'Accounting and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191,, Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland. and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon a5 there is a legal or constructive obligation committing the charity to that expenditure. it is probable that a transfer of economic berbefit5 will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings th3t aggregate all cost re13ted to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Taxation The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purpose5 Wlthin the objects of the charitv. Restrictiorbs arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Page 9 continued...
C Ich Meithrin a Ti a Fi Cwarter Bach Notes to the Financial Stalements- continued for the ear ended 31st Marth 2024 DONATIONS AND LEGACIES 31.3.24 31.3.23 Donations 53 15 INCOME FROM CHARITABLE ACTIVITIES 31.3.24 31.3.23 Activity Activities and Events Activities and Events Activities and Events Fundraising events Nursery fees received Grants 739 21.806 750 474 23,253 3.277 23,295 27.004 Grants received, included in the above, are as follows: 31.3.24 31.3.23 Sustainability Grant Child Development fund 750 2,927 350 750 3,277 CHARITABLE ACTIVITIES COSTS Direct Costs (see note 5) Support costslsee note 61 Totals Activities and Events Governance costs 23.144 2,247 1.146 25,391 1,146 23,144 3.393 26,537 Page 10 continued...
Ich Melthrin a fi a Fi Cwarter Bach Notes to the Financlal Statements- continued for the ear ended 31st March 2024 DIRECT COSTS OF CHARITABLE AcnviTIES 31.3.24 31.3.23 Staff costs Professional costs Rent Snacks Training costs 21,522 114 837 282 389 23,705 39 561 236 148 23,144 24,689 SUPPORT COSTS Governance costs Management Totals Activities and Events Governance costs 2.247 2.247 1,146 1,146 2,247 1,146 3,393 Support costs. included in the above, are as follows- 31.3.24 31.3.23 Activities and Events Governance Costs Total activities Total activities Insurance Telephone and Internet Sundries Equipment and repair costs Subscriptions and memberships Accountancy and legal fees 200 519 28 1.218 282 200 519 28 1.218 282 1.146 185 434 35 1,012 259 1,008 1.146 2,247 1,146 3,393 2,933 Page 11 continued...
Ich Meithrin a Ti a Fi Cwarter Bach Notes to the Financial Statements- continued for the ear ended 31st March 2024 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31st March 2024 nor for the year ended 31st March 2023. Trustees, expenses There were no trustees, expenses paid for the year ended 31st March 2024 nor for the year ended 31st March 2023. STAFF COSTS 31.3.24 31.3.23 Wages and salaries 21.522 23,705 21,522 23,705 The average monthly number of employees during the year was as follows- 31.3.24 31.3.23 Average number of employees No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 15 15 Charitable activities Activities and Events 23,727 3,277 27,004 Total 23,742 3,277 27,019 EXPENDITURE ON Charitable activities Activities and Events Governance costs 26,189 1,008 425 26,614 1,008 Total 27,197 425 27,622 NET INCOME/IEXPENDITUREI 13,4551 2,852 16031 Page 12 continued...
C Ich Meithrin a Ti a Fi Cwarter Bach Notes to the Financial Statements- continued for the ear ended 31st March 2024 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES- continued Unrestricted Restricted fund funds Total funds RECONCILIATION OF FUNDS Total funds brought forward 7.693 381 8,074 TOTAL FUNOS CARRIED FORWARD 4,238 3,233 7,471 10. DEBTORS: AMOUNTS FALUNG DUE WITHIN ONE YEAR 31.3.24 31.3.23 Trade debtors 390 711 ii. CREDITORS: AMOUNTS FALLING DUE WITHIII ONE YEAR 31.3.24 31.3.23 Taxation and social security Other creditors 208 1,080 1,008 1,288 1,008 12. MOVEMENT IN FUNDS Net movement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fund 4,238 (262) 3,976 Restricted funds Sustainability Grant Mudiad Meithrin 2.927 306 12,9271 306 3.233 {2,927} 306 TOTAL FUND5 7.471 13,189) 4,282 Page 13 continued...
Ich Meithrin a fi a Fi Cwarter Bach Notes to the Financlal Statements- continued for the ear ended 31st Marth 2024 12. MOVEMENT IN FUNDS- continued Net movement in funds, included in the above are as follows= Incoming resources Resources expended Movement in funds Unrestricted fund5 General fund 22.598 {22,8601 1262) Restricted funds Sustainability Grant 750 13,6771 12,927) TOTAL FUNDS 23,348 126.537) {3,1891 Comparatives for movemenl in funds Net movement in funds At 31.3.23 At 1.4.22 Unrestricted funds General fund 7,693 13.4551 4,238 Restrlrted funds Sustainability Grant Mudiad Meithrin 2,927 1751 2,927 306 381 381 2,852 3,233 TOTAL FUNDS 8.074 16031 7,471 Page 14 continued...
C Ich Meithrin a fi a Fi Cwarter Bach Notes to the Financial Statements- continued for the ear ended 31st March 2024 12. MOVEMENT IN FUNDS- continued Comparative net movement in funds, included in the above are as follows- Incoffling resources Resources expended Movement in funds Unrestricted funds General fund 23,742 127,1971 13,4551 Restricted funds Sustainability Grant Mudiad Meithrin Child Development fund 2.927 2,927 1751 1751 350 13501 3,277 14251 2,852 TOTAL FUNDS 27,019 127.6221 16031 A current year 12 months and prior year 12 months combined position is as follows: Net movement in funds At 31.3.24 At 1.4.22 Unrestricted funds General fund 7,693 {3,717} 3,976 Restricted funds Mudiad Meithrin 381 1751 306 TOTAL FUNDS 8,074 {3,7921 4,282 Page 15 continued...
Ich Meithrin a fi a Fi Cwarter Bach Notes to the Financial Statements- continued for the ear ended 31st Marth 2024 12. MOVEMENT IN FUNDS- continued A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows- Incoming resources Resources expended Movement in funds Unrestricted funds General fund 46,340 150,0571 13,7171 Restrlcted funds Sustainability Grant Mudiad Meithrin Child Development fund 3.677 13.6771 175} 1751 350 13501 4,027 14.1021 1751 TOTAL FUNDS 50.367 154.1591 13,7921 Sustainability grant fund A restricted fund formed from a grant received from Carmarthenshire County Council to maintain the opening of the cylch. This has been achieved by paying rent, wage5 and purchasirbg personal protective equipment. Mudiad Meithrin fund - A restricted fund formed from a grant received to re-op the Ti-a-fi. This ha5 been achieved by covering leaders wages, set up costs and resources suitable for babies and young children. Alice Sharp fund - A restricted fund formed from a grant received from Carmarthen5hire Countv Council to purchase training frorn Alice Sharp Ltd. This has been achieved by purchasing dynamic training for staff to feel motivated. energised and supported. Child Development fund A restricted fund formed from a grant received from Carmarthenshire County Council to purchase toys and books to further develop children's Welsh language. Page 16 continued...
Ich Meithrin a fi a Fi Cwarter Bach Notes to the Financial Statements- contlnued for the ear ended 31st March 2024 13. REiATED PARTY DISCLOSURES There were no related party transactions for the year ended 31st March 2024. Page 17
C Ich Meithrin a Ti a Fl Cwarter Bach Detailed Statement of Financial Activities for the ear ended 31st March 2024 31.3.24 31.3.23 INCOME AND ENDOWMENTS Donations and legacies Donations 53 15 Charitable activities Fundraising events Nursery fees received Grants 739 21.806 750 474 23,253 3,277 23,295 27.004 Total incorning resources 23.348 27,019 EXPENDITURE Charitable activities Wages Professional costs Rent Snacks Training costs 21.522 114 837 282 389 23,705 39 561 236 148 23,144 24.689 Support C05tS Management Insurance Telephone and Internet Sundries Equipment and repair costs Subscriptlons and memberships 200 519 28 1,218 282 185 434 35 1,012 259 2,247 1,925 Governance costs Accountancy and legal fees 1,146 1,008 Total resources expended 26,537 27,622 Net expenditure (3,1891 16031 This page does not form part of the statutory financial statements Page 18