CHARITY NUMBER England 1183796 Scotland SC050218
MAIL FORCE CHARITY CIO ANNUAL REPORT
Includes report & accounts for period ended
30 April 2021
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CONTENTS
Chairman’s Report ......................................................... 4 4 Our Year In Numbers ................................................... 5 How We Raised And Spent Our Money ........................................................... 6 Key Highlights 2020 ....................................................... 8 Operational Highlights .............................................. 10
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Trustees’ Report ................ 11 Independent Auditors’ Report ................................... 18 Financial Statements ...... 22 CIO Information ................. 30
MAIL FORCE CHARITY CIO - Annual Report
Page 3
CHAIRMAN’S REPORT
“When the dangerous shortages of PPE for the NHS became apparent, we decided to act.”
It gives me great pleasure to introduce the first Annual Report of Mail Force Charity. Our founder, Daily Mail and General Trust plc (DMGT) has always played an active role in the communities in which it works. It takes our role in society seriously and recognises our responsibilities and abilities. This is why, when the dangerous shortages of PPE for the NHS became apparent, DMGT decided to act.
DMGT partnered with Salesforce to put together a team from across the business and set up the jointly-named Charity in record time to source additional PPE. Salesforce already had experience in procuring and shipping PPE for US hospitals.
Using donations of computers from corporates, Mail Force Charity in partnership with Computacentre, will refurbish them to the specifications required by the Department for Education, which is working alongside the Daily Mail to provide the devices to schools.
Mail Force Charity has surpassed all expectations by raising a total of £25 million in cash and equipment for PPE and Computers for kids. I am proud to say that Mail Force Charity is now one of the UK’s top fundraisers. The leading sector analyst, Charity Financials, produces an Annual Report of more than 160,000 charities with Mail Force Charity now ranking inside the UK’s top 100.
The initial donations from DMGT, Salesforce and DMGT’s Chairman kick-started a campaign which enabled Mail Force Charity to airlift 20 tonnes of PPE from China as its first contribution. We worked directly with the central NHS distribution team in Daventry to deliver the PPE to the hospitals and care homes where it was most needed.
Contributions from philanthropists, foundations and Daily Mail readers reached over £11 million. Over 55,000 readers contributed an incredible £2.5 million and many of them enclosed moving letters, with their cheques, about why they had donated. Employees also contributed generously, donating £27,000 which was matched by DMGT.
Spurred on by the Mail Force Charity PPE campaign, a new initiative to urge everyone, from big corporates to individual Daily Mail readers to get computers to those struggling to access online learning was launched on 23 January 2021.
We are committed to ensuring Mail Force Charity donations are used efficiently, effectively and responsibly so that every pound counts. This has been made possible through the support of DMGT, Salesforce and the Daily Mail. Whether through donations, seconded employees and expertise to promotion in the Daily Mail, costs have been kept to a minimum, while ensuring proper controls, procedures and governance are upheld.
On behalf of all those who have benefitted from the Charity’s work, I would like to thank DMGT, Salesforce, and the wide range of donors, from Daily Mail readers sending in cheques, to individuals and organisations giving generous donations of cash and computers.
Andrew Lane
MAIL FORCE CHARITY CIO - Annual Report
Page 4
CONTENTSOUR YEAR IN NUMBERS
£25,000,000
Raising a total of £25 million in cash and equipment.
Mail Force Charity is now one of the country’s top fundraisers.
The leading sector analyst, Charity Financials, produces an Annual Report of more than 160,000 charities with Mail Force Charity now ranking inside the UK’s top 100.
The Charity was able to provide a total of approximately 40 million items of PPE including approximately...
Million Million Face 500K 21 Masks 19 Aprons Shields
...to the NHS, our partner charities, many care homes and various charitable organisations.
These figures include almost 15 million items of PPE donated to 16 different charities, including Mencap, Sue Ryder, the Salvation Army, Leonard Cheshire and Marie Curie.
£1,000,000 We also funded £1 million of Covid-19 testing equipment, including resources for Great Ormond Street Hospital and Alder Hey hospital.
Our donations reached charities across England, Northern Ireland, Scotland and Wales.
Contributions from philanthropists, foundations and Daily Mail readers reached over £11 million.
Over 55,000 readers contributed an incredible £2.5 million and many of them enclosed moving letters, with their cheques, about why they had donated.
Employees also contributed generously, donating £27,000 which was matched by DMGT.
MAIL FORCE CHARITY CIO - Annual Report
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COMPUTERS FOR KIDS
£13,000,000 The campaign raised over £13 million in cash and equipment for schools
HOW WE RAISED AND SPENT OUR MONEY
£12,000,000 Donations for PPE - £12 million (made up of donations from readers, philanthropists, corporates) £13 million Donations and computers - £13 million (made up of reader donations, philanthropists, corporates)
£2 Million Test Equipment
£0.5 Million Face Shields
£7.5 Million Masks
PPE
Computers for Kids
£2 Million £5.8 Million Aprons Refurbished Computers
£7.2 Million New computers
MAIL FORCE CHARITY CIO - Annual Report
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KEY HIGHLIGHTS 2020 & 2021
May 2020
Mail Force Charity funding soared to £6.9 million
January 2021
Mail Force Charity launches a new initiative to deliver laptops to Britain’s students
MAIL FORCE CHARITY CIO - Annual Report
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August 2020
The majority of the PPE the Charity is
donating is produced in the UK
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June 2020
700,000 pieces
Mail Force Charity donated
of personal protective equipment to
some of Britain’s best-known
voluntary organisations
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In just
16 days
raised over
£10 million
the Mail Force Charity
for the
Computers for Kids campaign
February 2021
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March 2021
The Mail Force Charity raises a combined total of £25 million in cash and equipment
MAIL FORCE CHARITY CIO - Annual Report
Page 9
OPERATIONAL HIGHLIGHTS
The Charity was set-up in April 2020 by DMGT and Salesforce to help healthcare workers and volunteers obtain essential personal protective equipment (PPE)
APRIL
Trustees of the Charity appointed - Mary Gibson (Independent), Andrew Lane (DMGT), Neil Mendoza (Independent), Hamish Webb (Mail Newspapers) and James Welsh (dmg media)
Fundraising began in April 2020
MAY
First PPE shipment arrives in the UK and is sent to the NHS for dispatch in May 2020
JUNE
Fundraising continues and surpasses all expectations in June 2020
AUGUST
The Charity is able to source the majority of PPE from the UK by August 2020
SEPTEMBER
Mail Force Charity supplies testing equipment to Great Ormond Street and Alder Hey Hospitals to protect frontline staff in September 2020
The need having changed, the Charity changes focus to help students access online learning with the launch of ‘ Computers for Kids ’
Fundraising surpasses £10 million in 16 days
Donations of computers to be refurbished arrive from corporates
New equipment is purchased using donated cash
The year ends with the Charity being listed as one of the UK’s top 100 fundraisers having raised £25 million in cash and equipment since its formation
MAIL FORCE CHARITY CIO - Annual Report
Page 10
TRUSTEES’ REPORT
Charitable Objectives
The Charity’s constitution sets out the framework for how it is governed. In particular, it sets out its charitable purposes, how Trustees are appointed, how meetings of the Trustees are called and held, and how conflicts are managed.
The Charity’s objects are:
These are the Charity’s first set of accounts and cover the period 24 April 2020 to 30 April 2021. The Charity has broad purposes for the advancement of health and education and can do that in any way that is for the public benefit. If there are surplus funds from the Charity’s initial fundraising appeals in relation to the Computers for Kids campaign, the Trustees will consider how best to apply those funds in supporting the work of UK schools via other means.
“The advancement of health for the
public benefit, including by providing, and supporting the provision of, protective clothing and equipment for health and social care workers to better enable them to carry out their work.”
and
“The advancement of education for the public benefit, including by improving or supporting the improvement of learning opportunities for children and young people in education and reducing barriers they face in accessing online and remote learning in the context of the COVID-19 pandemic.”
The success of the Charity’s fundraising appeals demonstrates the advantages to the Charity of working closely with DMGT and Salesforce, both to help meet concerns that readers may have about such matters as public health services and the digital divide in education and to benefit from their generosity, as well as the generosity of DMGT, Salesforce and its business partners and contacts. The Trustees will therefore continue to work closely with DMGT in considering other opportunities and activities. The Trustees acknowledge that should DMGT wish to establish a separate Charity with broader charitable objects than the two areas of health and education, in order to carry out other charitable activity in other fields, it may then be appropriate to wind up this Charity. There is no indication of this at present.
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Financial Review
In the year ended April 2021, Mail Force Charity raised £19.5m, of which £17.0m had already been spent directly on charitable activities by the year end. At the year-end the Charity holds funds of £1.8m. The income for the Charity, after all expenses, results in a net surplus of £1.8m. In achieving this, the Charity acknowledges the support received from its partners, especially the readers of the Daily Mail.
Reserves
The Charity has reserves of £1.8m at the period end. The majority of these reserves have been earmarked to pay for computers, which will be distributed post year end. As no further campaigns are planned and with minimal fixed costs the Trustees consider the reserves are sufficient.
Fundraising
Mail Force Charity complies with the Fundraising Regulators standards and has committed to treat all donors in a legal, open, honest and respectful way. Vulnerable people are protected by ensuring the adherence to these standards. No agencies were employed in the year to raise funds from the public. There were no formal complaints relating to fundraising during the year. The General Data Protection Regulations were successfully implemented in May 2020.
Mail Force Charity generates funds from three core streams: Voluntary Income, and Trusts and Foundations. The Charity is therefore not overly reliant upon any one source of funds.
Voluntary income: This source of funding is where an individual, groups of individuals, or an organisation has made a conscious decision to donate, sponsor or participate in raising funds to support the Charity.
Trusts and Foundations: This relates to income generated from grant-giving Trusts & Foundations whose aim, via their own criteria and objectives, support the objectives of Mail Force Charity’s objectives. Funding is usually restricted for a specific purpose; however, it can also be unrestricted and utilised as the Charity sees fit at any given time.
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Risk management
The Board of Trustees accept that in managing the Charity and delivering its services there is an inherent level of risk. To manage the risk, the Trustees have established procedures and a system of review to ensure that the level of risk is acceptable and that the controls are working. The day-to-day management of the Charity’s risk management process lies with the seconded management team who are responsible for implementing risk management policies. Additionally, they identify and evaluate any significant risks which the Charity may face and make recommendations to the Board.
The risks are reviewed by the Board and actions initiated to mitigate the risk. Through the development of the Charity’s strategies and plans, the risks relating to each of the objectives are assessed and reviewed periodically by the Board.
The Charity has a suite of policies covering items including:
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Privacy policy including data protection and GDPR
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Health and safety
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Modern Slavery Human Trafficking
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Anti-Bribery
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Anti-Money Laundering
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Equality and Diversity
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Code of Conduct
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Conflicts of interest
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Risk management including a risk matrix which is reviewed regularly by Trustees
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Trustee expenses
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Complaints policy
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Mail Force Charity Essentials
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Fundraising policy
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including acceptance and refusal of donations policy
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donations of £20,000 or more
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restricted donations
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reputational harm
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Notifying a serious incident to the Charity Commission
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Structure and governance
Mail Force Charity CIO is a registered Charitable Incorporated Organisation (England and Wales number 1189196, Scotland number SC050218).
The Board meets regularly, once a week during peak fundraising periods reducing to once a quarter at other times. It oversees the operations of the Charity and formulates and instigates the strategy and policy. The Board formally delegates decisions to two Trustees in line with agreed strategies. The Board operates independently of its sole member, DMGT.
The seconded management team consists of individuals from DMGT departments such as
finance, tax, legal, marketing, treasury, data privacy, company secretariat and insurance. Together, this group manages the Charity’s affairs and ensures reporting to the Board and statutory bodies meets the necessary standards required.
Future plans
On both the PPE and Computers for Kids Campaign, the Charity has accomplished what it set out to achieve. Due to the immediate Covid crisis being averted, the Trustees are taking time to reflect on the future of the Charity without making any immediate decisions. As there are no running costs to the Charity, there will be no impact on donating ability.
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Board of Trustees
The Board of Trustees consists of five members, two of whom are considered independent of the Charity’s sole member, Daily Mail and General Trust plc. Trustees received a tailored induction programme conducted by Bates Wells. As at 30 April 2021, Board membership was as follows:
Mary Gibson (Independent Trustee)
Mary originally trained and practiced as a commercial barrister but has spent the past two decades working in the field of youth and restorative justice, particularly in Wandsworth and Lambeth, working with local youth offending teams and a number of local and national charities including the St Michael’s Fellowship, Future Men, the Fatherhood Development Foundation Growing Against Violence, 2020 Change and the Evening Standard’s Dispossessed, Grenfell and Excluded Funds. She is also a restorative justice facilitator.
Andrew Lane (Chair of Trustees)
Andrew Lane is a partner at Forsters LLP and specialises in private client law. He brings a range of experience of dealing with complex legal and regulatory matters. He is also a Trustee of the Pension Fund of the Royal Agricultural Society of England.
Lord Mendoza (Independent Trustee)
Neil is Provost of Oriel College at the University of Oxford. At the University, Neil is also Chair of the Electors for the Slade Professor of Fine Art and on the Board of the Ashmolean museum. He is Chair of The Landmark Trust and The Illuminated River Foundation. He led the government’s Mendoza Review of Museums in England. He is a Non-Executive Director at the Department for Digital, Culture, Media and Sport and Nasdaq-listed gene therapy company, Meira GTx.
Hamish Webb (Trustee)
Hamish Webb has managed numerous events and sponsorships for Mail Newspapers since 1992. These have ranged from large consumer events, including Ideal Home Show and RHS Hampton Court Flower Show, to tailored reader competitions, including Daily Mail Foursomes and Not the Turner Prize. He is a director of sponsorship fulfilment company Fletcher Gray Ltd, and previously was Managing Director of Result Events Ltd and marketing manager for Head Sports UK.
James Welsh (Trustee)
James Welsh became DMGT’s Deputy Chief Financial Officer in July 2021. Prior to joining DMGT he served as its consumer media arm’s (dmg media) Chief Financial Officer for 11 years, in a role which also incorporated functional and operational responsibility across the organisation. By the time James joined dmg media, he’d already accrued extensive experience working across European markets in commercial finance and change management roles, including as PC World’s and Dixons Retail’s Finance Director.
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Public benefit
The Trustees confirm that in planning their activities for the year, they have had due regard to the Charity Commission’s guidance on public benefit and there is clear benefit reflected in the programmes run by the Charity.
Statement of Trustees’ responsibility
The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales and Scotland requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP (FRS102);
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, applicable accounting regulations, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and the provisions of the Charity’s constitution. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the Charity and financial information included on the Charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
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Provision of information to Auditors
In so far as the Trustees are aware:
- there is no relevant audit information of which the charitable company’s Auditor is unaware;
and
- the Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the Auditor is aware of that information.
Appointment of Auditors
Saffery Champness LLP have expressed their willingness to serve.
The Trustees’ Report was approved by the Board and signed on their behalf.
Andrew Lane
16 December 2021
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Mail Force Charity CIO Independent Auditors’ report to the Trustees
Basis for opinion
Opinion
We have audited the financial statements of Mail Force Charity CIO for the period ended 30 April 2021 which comprise statement of financial activities, balance sheet, statement of cash flows and notes to the financial statements, including significant accounting policies. The Financial Reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102, the Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements
-
give a true and fair view of the state of the Charity’s affairs as at 30 April 2021 and of its incoming resources and application of resources for the period then ended;
-
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice;
-
have been prepared in accordance with the requirements of the Charities Act 2011; and
-
have been prepared in accordance with the requirements of the Charities and Trustee Investment (Scotland) Act 2005 and regulation 8 of the Charities Accounts (Scotland) Regulations 2006 (as amended)
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK) and applicable law. Our responsibilities under those standards are further described in the Auditors’ responsibilities for the audit of the financial statements section of our report. We are independent of the Charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.
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Other information
The Trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Auditors’ Report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information; we are required to report that fact.
We have nothing to report in this regard.
Matters on which we are required to report by exception
We have nothing to report in respect of the following matters in respect of which the Charities (Accounts and Reports) Regulations 2008 and the Charities Accounts (Scotland) Regulations 2006 (as amended) require us to report to you if, in our opinion:
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the information given in the Trustees’ Annual Report is inconsistent in any material respect with the financial statements; or
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the Charity has not kept proper and sufficient accounting records; or
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the financial statements are not in agreement with the accounting records and returns; or
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we have not received all the information and explanations we require for our audit.
Responsibilities of Trustees
As explained more fully in the Trustees’ Responsibilities Statement set out on page 16, the Trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the Charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the Charity or to cease operations, or have no realistic alternative but to do so.
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Auditors’ responsibilities for the audit of the financial statements
We have been appointed as Auditors under the Charities Act 2011 and the Charities and Trustee Investment (Scotland) Act 2005 and report in accordance with regulations made under those Acts.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditors’ Report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedures for this engagement and the extent to which these are capable of detecting irregularities, including fraud are detailed below.
Identifying and assessing risks related to irregularities:
We assessed the susceptibility of the Charity’s financial statements to material misstatement and how fraud might occur, including through discussions with the Trustees, discussions within our audit team planning meeting, updating our record of internal controls and ensuring these controls operated as intended. We evaluated possible incentives and opportunities for fraudulent manipulation of the financial statements. We identified laws and regulations that are of significance in the context of the Charity by discussions with Trustees and updating our understanding of the sector in which the Charity operates.
Laws and regulations of direct significance in the context of the Charity include the Charities Act 2011, the Charities and Trustee Investment (Scotland) Act 2005, the Charities (Accounts and Reports) Regulations 2008, the Charities Accounts (Scotland) Regulations 2006 (as amended) and guidance issued by the Charity Commission for England and Wales and the Office of the Scottish Charity Regulator.
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Audit response to risks identified:
We considered the extent of compliance with these laws and regulations as part of our audit procedures on the related financial statement items including a review of financial statement disclosures. We reviewed the Charity’s records of breaches of laws and regulations, minutes of meetings and correspondence with relevant authorities to identify potential material misstatements arising. We discussed the Charity’s policies and procedures for compliance with laws and regulations with members of management responsible for compliance.
During the planning meeting with the audit team, the engagement partner drew attention to the key areas which might involve non-compliance with laws and regulations or fraud. We enquired of management whether they were aware of any instances of non-compliance with laws and regulations or knowledge of any actual, suspected or alleged fraud. We addressed the risk of fraud through management override of controls by testing the appropriateness of journal entries and identifying any significant transactions that were unusual or outside the normal course of business. We assessed whether judgements made in making accounting estimates gave rise to a possible indication of management bias. At the completion stage of the audit, the engagement partner’s review included ensuring that the team had approached their work with appropriate professional scepticism and thus the capacity to identify non-compliance with laws and regulations and fraud.
There are inherent limitations in the audit procedures described above and the further removed non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we would become aware of it. Also, the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery or intentional misrepresentations, or through collusion.
A further description of our responsibilities is available on the Financial Reporting Council’s website at:
www.frc.org.uk/auditorsresponsibilities This description forms part of our Auditors’ Report.
Use of our report
This report is made solely to the Charity’s Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008 and Regulation 10 of the Charities Accounts (Scotland) Regulations 2006. Our audit work has been undertaken so that we might state to the Trustees those matters we are required to state to them in an Auditors’ Report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and the Trustees as a body, for our audit work, for this report, or for the opinions we have formed.
...................................................................................
Saffery Champness LLP
Chartered Accountants. Statutory Auditors
71 Queen Victoria Street London EC4V 4BE
Date: 16 December 2021
Saffery Champness LLP is eligible to act as an Auditor in terms of section 1212 of the Companies Act 2006
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FINANCIAL STATEMENTS
Statement of financial activities for the Period from 24 April 2020 to 30 April 2021
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TOTAL FOR
RESTRICTED UNRESTRICTED
PERIOD ENDED
FUNDS FUNDS
NOTE 30 APRIL 2021
£’000 £’000
£’000
Income
Donations 18,125 24 18,149
Gifts in kind 1,248 142 1,390
Total income 3 19,373 166 19,539
Expenditure
Raising funds:
Gifts in kind 156 1 157
Charitable activities
Campaign activity 16,301 19 16,320
Gifts in kind 1,092 141 1,233
Total expenditure 4 17,549 161 17,710
Net income and net movement on fund 1,824 5 1,829
- - -
Total funds at the beginning of period
Total funds at the end of period 1,824 5 1,829
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The above results were derived from continuing operations.
(Registration number: 1189196) Statement of financial position as at 30 April 2021
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30 APRIL 2021
NOTE
£’000
Current assets:
Debtors 9 66
Cash at bank and in hand 1,933
Total assets 1,999
Liabilities:
Creditors: amounts falling due within one year 10 (170)
Total net assets 1,829
The funds of the Charity:
Restricted funds 1,824
Unrestricted funds 5
Total 1,829
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Approved by the Trustees on 16 December 2021 and signed on their behalf by:
......................................... A H Lane - Trustee ......................................... J J S Welsh - Trustee
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Statement of Cash Flows for the Period from
24 April 2020 to 30 April 2021
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PERIOD ENDED
30 APRIL 2021
NOTE
£’000
Cash flows from operating activities
Net cash flow from operating activities 13 1,933
-
Cash and cash equivalents at 24 April 2020
Cash and cash equivalents at 30 April 2021 1,933
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1. General Information
Mail Force Charity CIO is registered with the Charity Commission in England & Wales and with the Charity Commission in Scotland.
The address is:
Northcliffe House 2 Derry Street London W8 5TT United Kingdom
2. Accounting policies
Basis of preparation
The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP FRS 102) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
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Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy or note.
The financial statements are prepared in sterling which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £’000.
Going concern
The Trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern. The Charity has enough funds to cover any current obligations and the reserves at the year end are fully committed. The Charity has no ongoing costs and can therefore continue to run until such times that a new, appropriate campaign can commence.
The Trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.
Public benefit entity
The Charity meets the definition of a public benefit entity under FRS 102.
Income
Income is recognised and included in the accounts when the Charity has entitlement, any performance conditions attached to the income have been met or are fully within the control of the CIO, there is sufficient certainty that the receipt of the income if probable and the amount can be measured reliably. Gifts in kind are recognised at the value that the Charity would have paid if the gifts had not been donated.
Cash at bank and at hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Expenditure and irrecoverable VAT
All expenditure is included on an accruals basis and is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
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Where support costs are specific to an individual activity, these are apportioned against that activity. Any general costs applicable to the Charity as a whole are included separately.
Grants payable
Grants payable are made to third parties in furtherance of the Charity’s objects. Single or multi-year grants are accounted for when either the recipient has a reasonable expectation that they will receive a grant and the Trustees have agreed to pay the grant without condition, or the recipient has a reasonable expectation that they will receive a grant and that any condition attaching to the grant is outside of the control of the Charity.
Provision for grants are made once the CIO has made a commitment at a meeting of the Trustees and this has been communicated to the grantee.
Funds
Restricted funds represent amounts from donors solely for particular projects undertaken by the Charity. Unrestricted funds are amounts received with no restrictions attached which can be spent at the discretion of the Trustees in furtherance of the charitable objectives of the Charity.
Creditors and provisions
Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
3. Income
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30 APRIL 2021
PPE CFK UNRESTRICTED
TOTAL
£’000 £’000 £’000
£’000
Cash donations 11,016 7,109 24 18,149
Gifts in kind 1,102 146 142 1,390
Total Income 12,118 7,255 166 19,539
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MAIL FORCE CHARITY CIO - Annual Report
Page 25
4. Analysis of expenditure
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DIRECT SUPPORT 30 APRIL 2021
GRANTS
COSTS COSTS TOTAL
£’000
£’000 £’000 £’000
Raising funds
Advertising and marketing 156 1 157
Charitable activities
Donation expenditure
- personal protective 11,591 11,591
equipment
Donation expenditure -
5,368 5,368
Computers for Kids - Grant
Legal and consultancy 139 139
Audit and Accountancy 20 20
Other admin costs 434 1 435
Total expenditure
5,368 12,181 161 17,710
30 April 2021
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Included within support costs are governance costs of £159k. Direct advertising and administration costs of £590k include £569k of gift in kind. Of the £161k of support cost, £142k is gift in kind.
Expenditure source is split as follows:
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DIRECT SUPPORT 30 APRIL 2021
GRANTS
COSTS COSTS TOTAL
£’000
£’000 £’000 £’000
Cash 5,368 10,933 19 16,320
Gifts in kind 1,248 142 1,390
Total expenditure
5,368 12,181 161 17,710
30 April 2021
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The gifts in kind were donated by the following:
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30 APRIL 2021
Gifts in kind TOTAL
£’000
Salesforce (PPE) 679
Sky (Promotion and Publicity) 50
Associated Newspapers (Legal costs and employee services) 661
1,390
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MAIL FORCE CHARITY CIO - Annual Report
Page 26
5. Grant making
The Charity awarded grants to the following organisations during the period ended 30 April 2021. All grants were to institutions, as listed below:
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30 APRIL 2021
Donation expenditure on
TOTAL
Computers for Kids £’000
Computacentre 3,118
Vodafone 2,250
5,368
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6. Net income for the period
This is stated after charging:
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30 APRIL 2021
TOTAL
£’000
Auditors’ remuneration 20
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MAIL FORCE CHARITY CIO - Annual Report
Page 27
7. Analysis of staff costs, Trustee remuneration and expenses, and the cost of key management personnel
Mail Force Charity CIO does not employ any members of staff directly, instead employing the services of employees of DMGT to carry out the day to day running of the CIO. A gift in kind is included for the estimated value of these services. No Trustees were remunerated for their services and no expenses were reimbursed to them during the period.
8. Taxation
The Charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.
9. Debtors
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30 APRIL 2021
TOTAL
£’000
Other debtors 66
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10. Creditors: amounts falling due within one year
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30 APRIL 2021
TOTAL
£’000
Accruals 20
Other creditors 150
170
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11. Analysis of net assets by fund
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RESTRICTED RESTRICTED UNRESTRICTED 30 APRIL 2021
PPE CFK TOTAL TOTAL
£’000 £’000 £’000 £’000
Debtors - 66 _ 66
Cash 242 1,666 25 1,933
Creditors (150) - (20) (170)
Net assets at
92 1,732 5 1,829
30 April 2021
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MAIL FORCE CHARITY CIO - Annual Report
Page 28
12. Movement in funds
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24 APRIL 2020 INCOME AND EXPENDITURE 30 APRIL 2021
TOTAL GAINS AND LOSSES TOTAL
£’000 £’000 £’000 £’000
Restricted funds
- PPE _ 12,118 (12,026) 92
- CFK _ 7,255 (5,523) 1,732
Total restricted funds _ 19,373 (17,549) 1,824
Unrestricted funds
- General _ 166 (161) 5
Total unrestricted funds _ 166 (161) 5
Total _ 19,539 (17,710) 1,829
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PPE funds are used for the advancement of health for the public benefit, including the provision and supporting the provision of PPE equipment. The CFK funds are used for the advancement of education for the public benefit, including by improving or supporting the improvement of learning opportunities for children and young people.
13. Reconciliation of net income to net cash flow from operating activities
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30 APRIL 2021
TOTAL
£’000
Net income for the reporting period
(as per the statement of financial activities) 1,829
(Increase) in debtors (66)
Increase in creditors 170
Net cash used in operating activities 1,933
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14. Related Party Transactions
There were no related party transactions during the year
MAIL FORCE CHARITY CIO - Annual Report
Page 29
CIO INFORMATION
Charity name and registered number Mail Force Charity CIO is a registered Charity (England and Wales number 1189196, Scotland number SC050218)
Trustees
M A F Gibson A H Lane N Mendoza H G H Webb J J S Welsh
Bankers
NatWest Bank plc 135 Bishopsgate London EC2M 3UR
Address
Northcliffe House 2 Derry Street London W8 5TT
Independent Auditors
Saffery Champness LLP Chartered Accountants 71 Queen Victoria Street
London EC4V 4BE
Solicitors
Bates Wells 10 Queen Street Place London EC4R 1BE