**ROYAL LEAMINGTON SPA CANOE CLUB** Trustee Report & Accounts - 31 December 2021 ## 1. General Information **REGISTERED CHARITY NUMBER:** 1189190 **TRUSTEES** : Thomasina Lukehurst Daniel Higgins Dawn Mussell Jonathan Saunders Tom Love **ADDRESS:** Royal Leamington Spa Canoe Club Adelaide Road Royal Leamington Spa Warwickshire CV32 5AH **INDEPENDENT EXAMINER:** Jason Foxwell FCCA FCIE 39 Enfield Road Poole BH15 3LJ Page 1 ## **ROYAL LEAMINGTON SPA CANOE CLUB** Trustee Report & Accounts - 31 December 2021 ## 2. Trustees’ Report The trustees present their report for the period ended 31 December 2021. ## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES** The trustees are required to prepare accounts for each financial year, which reflect the receipts and payments of the charity and of the surplus or deficit of income against payments for the year. The trustees are responsible for: - keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity; and - safeguarding the assets of the charity and hence for taking reasonable steps for prevention and detection of fraud and other irregularities. ## **LEGAL AND ADMINISTRATIVE** The charity was formed as a new Charitable Incorporated Organisation (CIO) on 23 April 2020 under Charity Commission registration no: 1189190. It is governed by a CIO Constitution. ## **OBJECTIVE** The objective of the charity is to promote community participation in healthy recreation, for the benefit of the inhabitants of Royal Leamington Spa and the surrounding area by the provision of facilities and opportunities to participate in canoeing, kayaking and paddleboards (commonly known as paddle sport). Below is the detailed objectives as defined in the Charitable Incorporated Organisation (CIO). 1. The overall objective of Royal Leamington Spa Canoe Club is to provide a safe and secure environment, where all people can try and take part in paddle sport. 2. Develop existing paddlers 3. RLSCC supports - a. Local children progress in paddle sport by offering the most relevant governing body schemes - b. Recreational paddlers by promoting white water and placid-water paddling - c. Competitive paddlers by providing regular training sessions for Sprint and Marathon paddlers - d. Coaches by providing training and courses to ensure members can paddle in safety - e. Volunteers as they support the day to day running of the club Page 2 **ROYAL LEAMINGTON SPA CANOE CLUB** Trustee Report & Accounts - 31 December 2021 ## **REVIEW OF ACTIVITIES** RLSCC was able to resume operation in 2021 under controlled restrictions due to Corona Virus. The AGM was held in July 2021 and a completely new committee was elected to operate the day-to-day business of the club. The recreational group managed to resume with taster sessions, beginner groups and advanced group. This also enable introduction to white water sessions and pool session were resumed in September. This resulted in a good growth of membership. The club started a coach development program to support coaches with training for skill improvement, emerging coaching with support for coaching certifications and juniors to develop their coaching. 3 juniors are now British Canoeing paddlesport instructors and regularly helping with the Junior session. The coach development program is planned to be continue. The racing team is recognised by British Canoeing for its talent development. British canoeing is providing funds via the Talent Pathway and Para Canoe Fund to RLSCC to support the coaching wages. This resulted in sporting success (Silver Medal in U23 K1 500 and Bronze for K1 in 1000m) at national championships. RLSCC member represent GB in U23 World Champions. RLSCC member also successfully competed in the Marathon World Champion ships in Romania. These successes resulted in funding agreement from British Canoeing in the coming years (23k in 2022). It was possible to run the Doggy Paddle and over 300 participants turned up. In 2021 RLSCC were successfully applying in Grants (10k Lottery Grant for racing equipment, 2,5k Whitnash Community fund for recreational equipment). RLSCC also received 2k donation from a member to start a Standard Paddle Board group. The general operation of the club (membership administration, health & safety, safe guarding, club maintenance) are all in line with the policies, are being reviewed regularly by committee and reported out. Below is the summary of the achievements: **----- Start of picture text -----**
Target Actual Comment
Increase of members >20 45 Adult Rec Waiting List are full and interest is
23 Juniors high, social media is established to
ensure future feed into club is
possible.
Base underlying >0 >£7.0k Even without extra WDC or BC funding
Finance (Membership a funding positive result of 7.0k is
income vs running achieved for 2021.
cost)
**----- End of picture text -----**
Page 3 ## **ROYAL LEAMINGTON SPA CANOE CLUB** Trustee Report & Accounts - 31 December 2021 **----- Start of picture text -----**
Cash Reserve 1,5 years of 107k Cash Reserve in place to operate
sustained running charity for 1,5 years without major
& 20k reserve for income & have protection for major
building building work. 65k is ring fenced.
Coach Investment Develop coaches Program has 2k spend for WSRT, FRST, Coach
(Rec) to support been delivered Development, Skill Development etc.
demands needed 3 new junior
to support growth coaches on
board
Grants & Donations >£4k £16.5k 10k Lottery fund for racing, 2.5k grant
for recreational equipment & 2k
donation for SUP group
Pathway Funding Continued Achieved BC pathway funding approved for
achieved commitment for 2022 (15k for racing, 8k for para
2022 canoe)
Club Maintenance H&S & Safety up to Procedures The basic operation of the club is in
date updated place, updated and available on
Building Reviews done website. H&S incidents reviewed as
maintained Building ok outlined / Learning applied.
Building is maintained & future
updates defined in plan.
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Page 4 **ROYAL LEAMINGTON SPA CANOE CLUB** Trustee Report & Accounts - 31 December 2021 ## 3. INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ROYAL LEAMINGTON SPA CANOE CLUB I report to the trustees on my examination of the accounts of Royal Leamington Spa Canoe Club (“the charity”) for the period ending 31 December 2021. ## **Responsibilities and basis of report** As the trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Jason Foxwell FCCA FCIE** independent-examiner.net 39 Enfield Road, Poole, BH15 3LJ Date: Page 5 **ROYAL LEAMINGTON SPA CANOE CLUB** Trustee Report & Accounts - 31 December 2021 ## 4. Receipts and Payments Account for the period ended 31 December 2021 **----- Start of picture text -----**
2021 2020
Club Revenue
£ £
**----- End of picture text -----**
|**Club Revenue**
|**2021**
**£**||**2020**
**£**| |---|---|---|---| |**Membership**|||| |Adult|9068.00||9483.00| |Junior|2437.00||1820.00| |Associate|861.00||1154.00| |Social|360.00||337.00| |Family|1675.00||662.00| |Gym|438.00||528.00| |Rack Fees|2748.00||635.00| |Key Fobs|675.00||180.00| |Use of Club Boat|1343.00||**-**| |**Total**|**19,605.00**||**14,799.00**| |**Donations, Grants &**
**Sponsorship**|**20,637.00**||**3125.00**| |**Club Expenditure**|||| |Rent, Business Rates & River
Rights|(5047.00)||(5012.00)| |Water Rates|(466.00)||(1767.00)| |Electricity|(539.00)||(1363.00)| |Insurance|(1824.00)||(1021.00)| |British Canoeing Afliation|(861.00)||(682.00)| |Telephone & Internet Services|(59.00)||(157.00)| |Website & Hosting|(144.00)||(113.00)| |Cleaning Services &
Consumables|(919.00)||(187.00)| |Waste Management|(235.00)||(478.00)| |Banking Fees (Including
Merchant)|(688.00)||(342.00)| |Auditing & Accounting|(712.00)||-| |Stationary, Postage & Printing|(11.00)||-| |Advertising|-||-| |Legal Services|(370.00)||-| |Membership System (MCH)|(650.00)||(593.00)| |Building Maintenance|(683.00)||(1538.00)| |Building Improvements|-||(6380.00)| |Social|-||-| |Miscellaneous Expenditure|(1415.00)||(220.00)| |Transfer to Self-Insurance Fund|-||(500.00)| |Transfer to/(from) Gym Fund|148.00||(264.00)| |Transfer to/(from) Building Fund|(25,683.00
)||| |Transfer to/(from) Equipment
Fund|(3000.00)||(500.00)| |Transfer to/(from) Coaching Fund
(Rec)|(4648.00)||| |Transfer to/(from) Coaching Fund|(4146.00)||| Page 6 ## **ROYAL LEAMINGTON SPA CANOE CLUB** Trustee Report & Accounts - 31 December 2021 |(Race)|||| |---|---|---|---| |Return of Key Fob Deposits|-||(180.00)| |Totals|**(51,952.0**
**0)**||**(21,297.0**
**0)**| ||2021
£||2020
£| |**Events**|||| |RLSCC Race/Duathlon/WSE|-||2199.00| |RLSCC Race Expenditure|-||-| |Doggy Paddle|1853.00||0| |Doggy Paddle Expenditure|(175.00)||(50.00)| |**Net Proft/Loss from Events**|**1678.00**||**2149.00**| ||||| |**Miscellaneous Income**|||| |Saturday Kitchen Net Income|-||485.00| |HMRC Gift Aid|500.00||285.00| |Miscellaneous Income|211.00||186.00| |Bank Interest|6.00||-| |**Total**|**717.00**||**956.00**| ||||| |**Racing Section Income**|||| |BC Funding|23,925.00||23,750.00| |Coaching Fees|10,653.00||9594.00| |Grants Awarded|9455.00||-| |**Total**|**44,033.00**||**33,344.00**| ||||| |**Racing Section Expenditure**|||| |Coaching Staf Wages|(24,130.00
)||(23,500.00
)| |New Equipment Purchases|(13,535.00
)||(400.00)| |Go Cardless Fees|(122.00)||(78.00)| |Coaching Courses/Costs|(480.00)||(300.00)| |Safeguarding Courses/Costs|(60.00)||(50.00)| |First Aid Courses/Costs|(615.00)||-| |Miscellaneous Expenditure|(945.00)||(145.00)| |**Total**|**(39,887.0**
**0)**||**(24,473.0**
**0)**| ||||| |**Recreational Section Income**|||| |Junior Club Coaching|2310.00||3350.00| |Adult Coaching|3905.00||1424.00| |Pool Sessions|1073.00||910.00| |Grants/Donations Awarded|2000.00||-| |**Total**|**9288.00**||**5684.00**| ||||| |**Recreational Section**
**Expenditure**|||| |Swimming Pool Hire Costs|(866.00)||(910.00)| |Coaching Courses/Costs|(1965.00)||(300.00)| |Safeguarding Courses/Costs|(105.00)||(108.00)| Page 7 ## **ROYAL LEAMINGTON SPA CANOE CLUB** Trustee Report & Accounts - 31 December 2021 |First Aid Courses/Costs|(410.00)||-| |---|---|---|---| |New Equipment Purchases|(1294.00)||(63.00)| |Miscellaneous Expenditure|-||-| |**Total**|**(4640.00)**||**(1380.00)**| ||||| ||2021
£||2020
£| |**Cash Reserves**|||| |Self-Insurance Fund|-||5500.00| |Key Fob Deposit Fund|-||-| |Building Fund|56,588.00||25,225.00| |Coaching Fund (Racing)|31,286.13||27,140.00| |Coaching Fund (Rec)|12,005.85||7358.00| |Equipment Fund|6,500.00||3500.00| |Colin Manton Fund|-||220.00| |Gym Fund|1,555.66||1704.00| |Totals|**107,935.6**
**4**||**70,647.00**| ||||| |**Summary**|||| |Total Receipts for the Year|**96,133.00**||**60,107.00**| |Total Payments for the Year
|**59,324.00**||**45,927.00**| |Surplus (defcit) of Receipts over
Payments|**36,809.00**||**14,180.00**| ||||| |Cash in Bank as of 31/12|6032.83||6553.00| |Total Debtors & Prepayments|35.00||65.00| |Total Creditors & Deferred
Income
(Payable within 30 Days)|2726.66||5054.00| |Transfer from Club Reserves|-||-1095.00| |Surplus/Loss on Year|**7040**||**0**| Signed on the behalf of all Trustees. ## **Thomasina Lukehurst** Trustee Page 8