## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1 January 2022 **To** 31 December 2022 ## Section A Reference and administration details **Charity name** **Friends of Chase Park** **Other names charity is known by** > **Registered charity number (if any) 1189189** **Charity's principal address** **Friends of Chase Park** **Pavilion Cafe, Millfield Road** **Whickham, Newcastle upon Tyne Postcode NE16 4QA** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office**
**(if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Kevin Batey|||| ||Amelia Ord|||| ||Jimi Tubman|||| ||Susan Tubman|||| ||Peter Craig||Resigned Dec 2022|| ||Ken Murray|Treasurer|Resigned Aug2022|| ||Alan Scott|Chair|Resigned April 2022|| ||Julie Scott|Secretary|Resigned June 2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Trustees are recruited from the local community based on business experience Trustee selection methods and skills. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures Charities Commission Guidance for trustees. adopted for the induction and training of trustees; - The Charity operates a two-tier system; The “Management -  the charity’s organisational Team” reports to the Board of Trustees including financial and - structure and any wider netoperational issues, allowing oversight of operation and financial - work with which the charity commitments. works; Gateshead MBC - relationship with any related parties; - Due to reducing Local Authorities budgets and cut back in spend- -  trustees’ consideration of maing. The Local Authority withdrawing support for the park as ma- - jor risks and the system and jor grounds maintenance is carried out by the council environ- - procedures to manage them. mental team ## **Section C Objectives and activities** Friends of Chase Park wish to create improvements to the fabric of Chase Park, Whickham. Friends of Chase Park aim to develop and increase more opportunities for formal and informal **Summary of the objects of the** participation within the park, for the people of Whickham and **charity set out in its govern-** the surrounding community. **ing document** **TAR** March **2012** 2 The popularity of the Pavilion Café continues to grow, especially with the increased number of volunteers which has enabled more days for the Café to be open for park users. Our events are also very popular and continue to be appreciated by the local community following the Covid lockdown. The volunteer gardeners continue to do sterling work to make the park an attractive place to visit. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** We continue to provide access by the park users to the public toilets, courtesy of volunteers who open/close said toilets on a dialy basis. We continue to provide support to Whickham Community Bowls Club, a long-standing bowling club whose future looked uncertain until we received the Pavilion and bowling green in an asset transfer from Gateshead Council. ## **Additional details of objectives and activities (Optional information)** ## Volunteers contribution: i. staffing the Pavilion Café ii. staffing our events in the park iii. gardening improvements to the park iv. access to public toilets v. supporting Gateshead Council events in the park You **may choose** to include further statements, where relevant, about: Grantmaking We receive information about grants on a routine basis, and regularly use websites detailing grants available. Grants are made for general and specific purposes. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** i. Pavilion Café: offering variety of hot/cold drinks and snacks, staffed by volunteers. ii. Gardening: maintaining contracted areas, via volunteers iii. “Wombling Teams”: periodic litter-picking groups throughout the park, done by our volunteers and members of the public iv. Events: we have successfully held events in the park for the enjoyment of the local community, eg “Fun Dog Show”, “Cinema in the Park” v. Public Toilets: continueing to give access to the public toilets vi. Whickham Community Bowls Club: continued mutual support **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The financial position of the Friends of Chase Park ending the 31st of December 2022 - we still managed to keep our heads above water financially. The position will significantly improve now with the regular generation of funds from our volunteer-led cafe. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) James Edward Tubman Position (eg Secretary, Chair, Chair/Treasurer etc) Date 31st October 2023** **TAR** March **2012** 5 Friends of Chase Park – Accounts for the period 01/01/2022-31/12/2022 |**INCOME**||**EXPENDITURE**|| |---|---|---|---| |Café Sales
Donations
Calendar Sales
Events
Grants
Bowlers
Misc|£23,207.29
£580.04
£21.00
£556.90
£2,186.05
£2,600.00
£89.70|Café Stock/Equipment
Toilet Block Cleaning
Insurance
Telephone
Building Repairs
Events
Cleaning Equipment
& Materials
Feasibility Study
Printing & Copying
Travel Expenses
Grounds Maintenance
Misc|£10,822.99
£6,790.20
£729.05
£236.56
£7,536.69
£9,593.60
£95.76
£1,530.00
£312.00
£110.70
£2,076.50
£1,180.54| |**Total**|**£29,240.98**|**Total**|**£41,014.59**| |Opening Balance 01/01/22
Add Income
Less Expenditure
Balance
Closing balance 31/12/22|£24,336.57
£29,240.98
£41,014.59
-£11,773.61
**£12,562.96**| |---|---| An accounting discrepancy of £49.82 was identified during the creation of these accounts. This discrepancy was due to lost invoices/receipts. The actual closing balance is **£12513.14** **TAR** March **2012** 6 |**RESTRICTED**
**FUNDS (31/12/22)**||**UNRESTRICTED**
**FUNDS (31/12/22)**|| |---|---|---|---| |Feasibility Study
Gardening
Toilet Cleaning|£3460.00
£4165.52
1259.06|Bank|£3628.56| |**Total**|**£8884.58**|**Total**|**£3628.56**| |||**Bank Balance**|**£12513.14**| **TAR** March **2012** 7