Charity Reglstration No. 1189177 HIPP!!BONES CIO TRUSTEES REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 JULY 21 HIPP!!BONESCIO CONTENTS Page Charity Reference and Administrative Infomation Trustees, Annu31 Report Independent Auditors Report Statement of financial activtiies Balance sheet Statement of cash flows Notes to the Financial StateTnents 8-14 HIPP!!BONES ao LEGAL A14D ADMINISTRATIVE INFORMATIOM Trustees Mrs S Hunt Mr5 S Burgess Mrsj ArathL Yarth 5￿pOrt Wtyk•Y ith th•rKo Mrs J Plke Charman Mrs S Hunt Trejsurer Committee mernljus Mrcwahers ChaFIty Nurnber 1189177 Prindpal address illt Cottage Streel Motc(xnbe Shaftesbury Dorset SP79LU Bankets Nal West Ba HIPPIIBONES CIO TRUSTEES, REPORT FOR THE YEAR ENDED 31 JULY 21 The trustees present their report and accounts forthe year ended 31 July 21 The accounts have been prepared in accordance with the accounting policies set out in note I to the accounts and comply with the trusts constitution, the Charities Art 2011 and "Accounting and Reporting by Charities- Staternent of RecoTT7mended Pra(tice applioble to charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable to UK and Republ￿ of Ireland IFRS 1021 leffective l January 20151" Structurei governance and management The charity was established by a constitution on 23 April 2020 The trustees who served durtn8 the period were-. Mrs S Hunt Mrs S Burgess Mrs J Arathoon The Trustees are a150 volunteers so are very famtliar with the work of the charity. Apart from the first tharity trustees, every appointed trnstee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. None of the tiustees has any beneficial Inte￿$t in ihe charity. The charity is administered by the board of tfUStees. The day to day running of the charity is overseen by Mrs J Pike who attends board meetings to report to the trustees. The trustees have a5ses5ed major risks to which the charity is exposed. and are satisfied that Systems are in place to mitigate exposure to the wnajor risks. Objertives and activities The charity's objects are for the public benefrt to act as a resource for young people with disabilities up to the age of 25 living in Dorset and the surrounding areas by providing advice and assistance and organisin8 programmes of physical, educational and other activities as a means of advancing in life and helping young people by developing their skills. capacities and capabilit￿5 to enable them to participate in society as independent, mature and responsible individuals. The charity provides a la￿eted youth club for young people with leaming dIff￿UltIe5. disabilitie5, Autism andlor additional needs. The club encourages youn8 people to explore new activities and gain life skills through a vaTiety of arts & crafts. cookery and 5POrting pursuits. The trustees have paid due regard to guidan￿ i55ued by the Chartty Commiss￿Tr lrt deciding what activitie5 the charity should undertake. HIPPIIBONES CIO TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 21 Achlevements and performan¢È During the charity's first year the club was unable to open for the first ten months due to the COVID-19 pandemic. This time was used to apply for grants and funding to enable further development of the provision throLsgh the purchase of specialist resources and to secure the fLrture of the club. In Oddition, staff and volunteers improved their skills by accessing remote training courses. The committee met regularly to review the National Youth Agency 'Managing Youth Sertor Activities and Spaces COVID-19' guidance and the Action Plan & Risk Assessment was updated accordingly to ensure we were COVID safe. The club reopened on IS May 2021 as a support group. initialty for 10 young people that we knew were vulnerable and for those whose parents had expressed a need. the guidan￿ changed, we were able to gradvally increase the number of service users attendine each session as we progressed to 'open access., Due to the increasing popularity of the club, we are now looking to recruÉt a fourth member of paid staff and additional volunteers. Flnancial Re¥lew The charity received grants which totalled £23.026. The charity is feliant on memberfs subscription5, fundraising income and donations which totalled £13,426. The total expenditure for the period totalled £13.654 The trustees consider that the reserves should be at least one month5 wages. At the end of the year the unrestricted rese￿e$ totalled £15,634 On behalf of the board of trustees Miss S Burgess Trustee Date HIPP!!BONES INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31 JULY ZI We report on the accounts of the charity for the period ended 31 July 2021. which are set out on pages 5 to 14. Respettive Respon5ibilitie5 of Trustees abKI Auditor5 The charity's trustees are rèsponsible for the preparation of the accounts. The charity's trustees consider that an audit 15 not required for this period under section 144121 of the Charities Act 2011 {the 2011 Act) and that an independent examination is needed. It is our responsibility to-. lil examine the accounts under section 145 of the 2011 Act- lill to follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llbl of the 2011 Act- and Iiiil to state whether particular matters have come to my attention. Basls of independent examiner's report Our examination wa5 carried out ill accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting record5 kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and tonsequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the next Statement. Independent examiner'5 Statement Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK alld Republic of Ireland IFRS 1021 in preference to the Accounting and Reporting by Charities.. Statement of Recommended Practice issued on l April 21J)5 which 15 referred to in the extant regulation5 but has not been withdrawn. We understand that this has been done in order for the attounts to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods begbnnlng on or after l January 2015. In connection with our examination. no other matter except that referred to in the previou5 paragraph has come to our attentior).. lal which gives us reasonable cause to believe that in any material respect the requirements: lil to keep accounting records in accordance with section 130 of the 2DII Act; and lill to prepare accounts which accord with the accounting records. and comply with the accounting requirements of the 2011 Act: have not been met or Ibl to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 15 Ge Iliett FCCA Spartae, Tarrant Gunville, Dorset Dat HIPP!!BONES CIO STATEMENT OF FINANCIAL AcnvmES {INCWDING INCOME & EXPENDITURE AccouKri FOR THE YEAR ENDED 31 JULY 21 Year ended 31 Jul 21 Period ended Unre5trittd Restricted Income Donations and grants Charitabl? artivities 20.409 2(Kl 15.844 36,253 2CKI Total Income 15.844 36.453 endituie on: Charitable activities 4-7 4,975 8,679 13,654 Total expenditu 4.975 8,679 13.654 Net income l (expertditurel 15.634 7.165 U799 Transfer between fund5 Net movement in fund5 15,634 7.165 22,799 Reconclllatlon o* funds: Total fvnds brought forward Total lunds carried forward 15.634 7.165 22.799 The statement o* financial activf(ies includes all gains and105se5 recognised in the year. All inwme and expendituie derive from continuing actNities. HIPP!!BONES CIO 8AL4NCE SHEET AS AT 31 JULY 21 2￿21 2020 Notes Fixed Assets Equipment Less= Depreciation 5.218 947 4.271 Current Assets Debtors 699 Cash at bank and in hand 18,217 18,916 Creditors: Amounts falling due withln one year io 13881 Net current assets 18.528 Totsl assets le55 current liabilities 22,799 Net assets 22,799 Income Funds Unrestricted funds 15,634 Restricted funds li 7,165 22,799 The financial statements were approved by the Board on Miss S Burgess Trustee HIPP!!BONES CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 21 ounting pcqicles Charity information Hippllbone5 is an Charity Incorporated Organisation established by constitution in April 2020. Assets and rese￿e5 were transfer￿￿ from Hippllbones C4Y5N Limited which has now been dissolved 1.1 Ba51s of Preparation These accounts have been prepared in accordante WTth FRS 102 Yhe Financial Reporting Standard applicable in the UK and Republic of Ireland" I"FRS 102.1. "Accounting and Reporting by Charities" the statement of Recommended Practice for charwties applying FRS 102, the Charities Att 2011 and UK Generally Attepted Accounting Practice as it appltes from l January 2015. The charity is a Publlc Benefrt Entily as defined by FRS 102. The accounts have departed from the Charities IAtcount5 and RÈportsl Regulations 2008 only to the extent required to provide a true and fair view. This tleparture has involved following the Statement of Recommended Prartice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to irt the Regulations but which has since been withdrawn. The accounts are prepared in sterlin& which is the functional cijrrency of the charity. Monet6ry amounts in these financial statements are rounded to the nearest £1. The accounts have been prepared on the historKal c05t convention. The priricipal accounting policies dopted are set out below. 1.2 Going concern At the time of approving the accounts. the twstees have a reasonable expectation that the charity has adequate resources to continue in operational existènce for the fr)reseeable future. Thu5 the tru5tee5 continue to adopt the going concern basis of accounthng in preparing the accounts. 1.3 Cashllow The charity has taken advantage of the exemption in FRSI from the requirement to produce a cash flow statement because it is a small tharity 1.4 Charitable funds Unresttirted funds are available for use at the discretion of the trustees In hjrtherance of their charitable objectives unless the funds have been designated for other purposes. Restricted fund5 are subject to specrftc Conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts. HIPPIIBONES CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 21 Accounting policies (continued) 1.5 Incomlng Resources Income is recognised when the charity is legally entitled to it after any perf0rrnan￿ condition5 have been met, the amounts can be measured reliab￿, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are rew8ni5ed oftce the charity has been notified of the donation. Unless performance condttions require deferral of the amount. Incomo tax coverable in relation to donations receNed under Gift Aid or deeds of covenant 15 reco8nised at the time of the donation. All incoming resources are recognised once the charity has entr(lement to the resources. it is certai that the resources will be recer¥ed and the monetary value of incoming resource5 can be measU￿d with sufficient reliability. Income from donation5 and grants, including capital grants, is included in incoming resources when these are receivable, except as follows= - when donors specify that donations and grants gNen to the tharity must be used in future accounting periods, the income is deferred until those periods- and - when donors impose conditions which have to be ftslfilied before the charity becomes entitled to use such income- the income is (lefer￿d and not included in incoming resources until the p￿￿ondItIOnS for use have been met. Turnover is measured at the fair value of the consideration received or receivable and represents amount5 receivable for goods and Ser¥I￿S provided in the nomal course of busine55, net of diswunts. HIPPIIBONES CIO NOTES TO THE ACCOUI¥T5 (CONTINUED) FOR THE YEAR ENDED 31 JULY 21 Accountin8 policies {contlnuedl 1.6 Resources expended Liabilities are recognised as resources expended as soon as there 15 a le8al or conslructive obligation commbtting the charity to the expenditure. All expenditu￿ is accounted for on the accruals basis and includes irrecoverable VAT. Expendtture is allocated to categories either on a direct or a usage basis. Expenditure that is directly attributable to raising ￿ndS is indudÈd in the costs of generating funds. Expenditure attributable to meeting the aims and objectives, induding the 5UPPOrt costs. is included in cFiarltable artivities. 1.7 Cash and cash equivalents Cash and cash equivalents include cash in hand. deposits held at call with banks, other short-term liquid investments wwth original maturities of three months or less. and bank overdrafts. Bank overdrafts are shown within borrowings in ctsrrent liabilit￿s. 1.8 Tangible Fixed Assets and depreciation Fixed assets are initially rècorded at cost less any subsequent accumulated depreciation. Dep￿ ciation is provided on tangible fixed assets 50 as to write off the cost or valuation, less any estimated residual value. over their expected useful economK lrfe as follows= Equipment= 15% reducin8 balance Computers-. 25% straight line HIPP!!BONES CIO NOTES TO THE ACCOUNTS (CO￿lNuED) FOR THE YEAR ENDED 31 JULY 21 Donations and legacies Total Z021 Totsl 2020 funds fund5 Functs: Donations Grants Dorset Community Fund ICOVIDI Gillingham Town Council ICOVIDI UK Youth Fund ICOVIDI Dorset Council ICOVIDI HMRC Job Retention scheme 13.227 13,227 2033 12.51K) 2,033 12.500 5.182 1.311 36.253 5,182 1.311 15W4 For the year ended 31 July 20 Charitable activitie5 2021 2020 Fundraising activities 200 200 HIPPIIBONES CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 21 4 Expenditufe Grant funding Total 2021 Totsl 20ZO Staff costs ciation Raising funds 731 731 Charftable artlvities Support costs 3,622 947 8,354 13,654 5 Supp(Yt Costs stsff costs Rent and storage Mobile Phone Postage. Photocopying and 5tattonery IT costs 3,622 160 20 20 1,620 160 1.918 76 Insurance Resources Equipmènt maintenance Flepatrs and renewals Sundry expenses Professional and training Safety equipment Depreciation 3,228 140 769 243 947 IZ,923 6 Trustees None of the tru5tee5 lor any persons connected with them} received any remuneration during the year and none of them were reimbursed travelling expenses12020: £nill 7 Employees Number of employees The average number of empk)yees during the period was= 2021 Number 2020 Number Youth support worker in charge Youth support worker Emptoyment costs 2021 2020 Wases and salarie5 3,622 3,622 There were no employees whose annual remuneration wa5 £60.LJ)) or more12020'. none). li HIPPIIBONES CIO NOTES TO THE ACCOUNTS (CONTINUEDI FOR THE YEAR ENDED 31JUIY 21 Fixed a55ets £quI￿￿Trt 20 Cost l AuguM 2020 Additlons At 31 July 2021 5.218 5,218 Depreclation l August 2020 ChaTEe At 31 July 2021 947 947 Net Book Value At 31 July 2021 Al 31 July 2020 Debt(Ks 2021 2020 Other Debtor Prepayments and accrued income 699 699 10 Creditors: arnounts falling due within one per5od 2021 2020 Taxes and social security costs Other creditors & accrua15 loo 388 12 HIPPIIBONES CIO NOTE5 TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 21 11 Restrlcted Funds Balance at I August 2020 Income Expenditwe Transfers Balance at 31 July 2021 Grants Gillingham Town Council UK youth fufid Job retention scheme 2,033 12.51)0 1,311 11.3751 15,9931 {1,3111 658 6,507 15,844 18,6791 7,165 12 Analysis of net assets beiwÈen funds Restr5tted fvnds Total fvnds Fund balances at 31 July 20 a￿ rep￿Sented by= Current assets Creditors: amounts falling due within one year Creditors- amounts falling tlue after one year 11,751 13881 7,165 18,916 13881 11,363 7,165 18,528 At 31 July 21 the amount of the Free Reserves at the charity's disposal was £15,63412020: £Nill. 13 Cash generated from operatigns 2021 2020 Surplus/ (deficit} for the period 22.799 Adjustments for.. Depreciation in year 947 Movements in working capital Decreaselllncreasel in debtors IncreaselDecrea5eJ in creditors 16991 388 23,435 14 Related party transactions During the year the trustees made donations to the charity totalling £85 (2020 Nill- 13